advanced features for users with ”host”...

Advanced features for users with ”Host” education

This manual is intended for users who have attended the course "Step 2" in our Connect

Version 8 course. To access the features described in this manual, you must have attended

the course. If you’re interested in accessing the more advanced features, please contact ICT.

It requires good knowledge of Connect for using these features.

Skapad: 2011-07-20

ICT-pedagogical centre

Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87

E-mail: [email protected]

2

Contents How to change the authorization of the participants? ....................................................................... 3

How to Create Breakouts. ................................................................................................................... 8

What functions are the extra features that are available in the menu”Meeting”? .......................... 12

Manage Access & Entry ................................................................................................................. 12

Invite Participant ........................................................................................................................... 12

Block Incoming Attendee .............................................................................................................. 12

Block Guest Access… ..................................................................................................................... 13

Place Participants On Hold ............................................................................................................ 13

Auto Promote Participants To Presenters ..................................................................................... 13

Change My Role ............................................................................................................................. 13

Preferences .................................................................................................................................... 13

General .......................................................................................................................................... 13

Room Bandwith ............................................................................................................................. 14

Audio ............................................................................................................................................. 14

Video .............................................................................................................................................. 14

Screen Sharing ............................................................................................................................... 14

Attendees Pod ............................................................................................................................... 15

Chat Pod ........................................................................................................................................ 15

Record meeting ............................................................................................................................. 15

End meeting................................................................................................................................... 20

Which extra features are available under the ”Audio” menu? ......................................................... 22

ICT-pedagogical centre ...................................................................................................................... 23

mailto:[email protected]�


Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


3

How to change the authorization of the participants?

You can change the authorization for the students by selecting their name on

the participant list (hold the "Ctrl" key and click on their name to select multiple

participants) and click on "Make Host 'or' Make Participant".



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


4

If you have degraded them to "Participants", then you can hold your cursor over their

names to give them microphone rights by clicking on the microphone icon ("Enable Audio").

You can also select several names and then clicking the microphone icon. You can also click

on pod options (menu in the right corner of the podcast) and select the "Attendees Options"

and "Enable Audio". In both ways it´s possible to also select "Enable Video" which allows the

Participants to use their webcam. To remove these rights, select "Disable Audio" or "Disable

Video" instead, in the corresponding menu.

In "Enhanced Participant Rights" you can also give participants the right to use "Share pod"



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


5

and more.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


6

What other settings can be done in ”Attendee List”?

Enter the menu Pod Options by pressing the button to the right of the text

"Attendee List" (the one that is dark gray in the picture below).

“Hide" hides the attendee list. You can get it back via the "Pods" menu at the top left of the

program. Select "Attendee List".

You can change your name under "Edit My Info". Also “presenters” (students and other

teachers) can change their names.

The alternative "Change View" will give you the opportunity to switch between three

different modes. These changes will only affect you.

• "Attendees View" is the default setting in the Attendee List Pod. Participants

are first grouped by their authorization (Host, Presenter, Participant) and then

by name.

• "Breakout Room View" divides the group into subspaces. Explained below.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


7

• "Attendees Status View" means that the participants are grouped by status

("Raised Hand", "Agree", "Disagree" and "Stepped Away").

The "Attendees Options" is only selectable if you have selected an attendee of the meeting. Then you have the following choices:

”Edit User Info” to change the name of an attendee. Could be good if there are two "Maria"

for example.

”Request Screen Share” allows you to send an inquiry to the person to share his screen.

”Clear Attendee Status” deletes the status of that person. To use if a student has forgotten

to lower his hand.

”Remove Selected User” removing the person from the chat room. May be helpful if a

student entered the room twice (without being able to leave by himself) or if any person

interferes with the meeting.

”Clear Everyone’s Status” " clears the status (such as "Raise Hand") for everyone in the

room.

Under ”Preferences” it is possible to change the settings in the room via a new dialogue box.

Under ”Attendee list” it is possible to set:

”Disable Raise Hand” means that students cannot raise their hand if this box is checked.

”Raise Hand Notification Timer” lets you select how long a box at the bottom right will show

if someone has raised their hand ("Raise Hand") for example, if you read a document or visit

a Web page. The options are "Disable", “5 seconds” or “8 seconds”.

”Persist in Screen Share” keeps the screen sharing

Click on "Help" to visit Adobe's own help pages.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


8

How to Create Breakouts.

This feature allows you to create subspace of its main room. This is a practical tool if you would like to divide the participants into smaller groups. You do this by clicking on "Breakout Room View" (under "Attendees List").

Nothing happens to the participants and it is just the "Host" who sees this. It is only when

you choose to enable the division as it becomes noticeable to the participants.

First you prepare the breakouts with students. This can be done in two ways, either you let

Connect do it for you or distribute the students yourself manually.

In this example we have four participants in the meeting, one person who has "Host -rights"

(David Teacher) and three persons with "Presenter-rights". You can split the participants

into maximal five subspaces. By default, Connect has created three subspaces.

If you want to create more subspaces, just click the plus sign. It says "Create a new Breakout

Room" if you hold your cursor over the button.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


9

If you want Connect to distribute the participants automatically, click the arrows to the left

of the plus sign. It says "Evenly Distribute From Main" if you hold your cursor over the

button.

The application will distribute the participants in to the different sub-rooms. The program

elements will only divide participants with less rights than the "Host". Note that this is still in

preparing mode, nothing happens to the participants until you enable the distribution.

To start the breakout of the participants, click the "Start Breakouts” button.

The participants will now enter the Breakout rooms. They will look exactly the same as the

main room and they will have the same functions as in other meeting rooms.

To end breakouts, just do in the same way as you started the breakout by pressing the



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


10

button "End Breakouts."

If you want to divide the participants yourself, do so simply by clicking on the name in the

list, select the subspace person to be in. When you are finished, press as before the "Start

Breakouts" button.

You do not need to select and move one by one. It is possible to hold down the "Ctrl" or

"shift" button and choose several participants at once. This is the same commands as used in

Windows Explorer.

If you want to send a message to all the participants just do so by clicking on pod options

and then click "Broadcast Message ...". Fill in your message and click "Send". The message

will appear as a gray box in the middle of the screen for the participants.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


11

A tip! Even when you've enabled the breakout rooms, it’s possible to move

participants between the rooms in the same way as before, but they will be moved

directly. It is possible to move yourself between each subspace, to take part of discussions in

each breakout. Contact ICT for more tips about how to work in Connect.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


12

What functions are the extra features that are available in the

menu”Meeting”?

The following describes the additional menus in the "Meeting" for a “Host":

Manage Access & Entry

Invite Participant

It is possible to invite people by sending out an email invitation. Connect will help you fill in

the e-mail with information about that particular room you're in. All you have to do is fill in

the address to the person you want to invite.

Block Incoming Attendee

This function does not work.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


13

Block Guest Access…

It is possible to block guests. Persons who log in as a guest, will not be allowed to access the

room.

Place Participants On Hold

Since we don’t use the user right “Participant” we do not use this function.

Remember what time you booked the room. There may be other teachers who

have booked the room after you.

Auto Promote Participants To Presenters

This feature gives anyone who connects automatically "Presenter-rights", which is the

default user right for all students and teachers when they access a room. This is mainly for

those who log in as guests.

Change My Role

You can change your level of User Rights. It can be useful if you want to see any of the other

permission levels view. If you change your level, change it back the same way.

Preferences

General

It is possible to upload a different background image "Background". The image will

disappear when the last person leaves the room.

In the "Host Cursors", it is possible to choose your cursor to appear:

• Never, "Off".

• Just for others "Host," "Show Only To Other Host".

• View all "Show To All Attendees".

• View your mouse pointer to all when using the whiteboard display, "Show To

All Attendees When Showing A Whiteobard".



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


14

Room Bandwith

There are three settings to choose from: "Modem", "DSL / Cable" and "LAN". By default is

"DSL/Cable". If you change the bandwidth in a room from the default setting “DSL/Cable” it

will be reset to the next meeting.

If some of your students have a bad connection, you can try the "Modem" setting. It will

affect everybody in the room and the sound quality will change.

Audio

"Use Enhanced Audio" will automatic adjust the echo, mic volume and background noise.

Turn off this option if you have problems with the sound quality (if it’s not your equipment

that causes the problem).

"Full duplex" is the default setting. (See Connect support for more info

http://www.adobe.com/support/connect/).

Use the "Automatic Gain Control" to activate your microphone volume to adjust

automatically. If your microphone volume varies a lot, turn it off.

"Audio Quality" adjust "Best" for best sound quality, require more bandwidth. "Fast"

provides a lower sound quality and requires less bandwidth instead.

Video

The actual video quality is adjusted by the choice made in the room bandwidth. Do you want

to change the adjustment manually, use the "Video Quality". High quality increases the need

for bandwidth.

Screen Sharing

By default, the quality it is set to "Low". If you want sharper details choose “Medium” or

“High”. Higher quality requires more bandwidth.

"Frame Rate" is set to “Medium”, higher frame rate results in smoother motion, but also

requires higher bandwidth.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


15

Attendees Pod

"Disable Raise Hand" means that students cannot raise hand if this box is checked.

"Raise Hand Notification Timer" let you select how long the box at the bottom right will be

shown if someone has raised their hand ("Raise Hand") for example, if you (minimize

Connect or read a document or Web page. The options are not show at all ("Disable"), “5

seconds” or “8 seconds”.

Select "Persist in Screen Share" if you want notifications to remain visible during screen

sharing until a host closes them.

Chat Pod

As a host or presenter, chat notifications will let you communicate with your students of the

meeting while the meeting window is minimized or maximized to full-screen, concealing the

Chat pod (require Add-in). When an attendee sends you a message, a notification appears in

the lower-right corner of the screen. You can see the sender’s name and the first few words

of the message in the notification window. By default, chat notifications are enabled. If you

don’t want notifications to be shown while you are presenting, you can disable them.

Choose either “Disable” or a time duration to display each notification “3 seconds” or “5

seconds”.

Record meeting

You can record a meeting: Choose “Meeting” in the menu and then "Record Meeting".



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


16

Name your recording in the box. It is important that you give your recording a name so you

easily can find it. Your recording will end up among several other recordings, and it is

therefore important that you recognize your own. Once you have named your recording in

the "Name" box, click "OK".

A recording icon (red circle) appears in the menu bar (top right) to indicate that the meeting

is being recorded.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


17

Note: If a problem occurs during the recording, an error message appears in the upper-right

corner of the window. You can try to reconnect to the conference audio, record the meeting

without audio, or stop recording the meeting.

To stop recording a meeting select "Stop Recording", from the Meeting menu

The meeting recording is saved and is available for playback at any time.

Participants will see that the conference is being recorded, but they cannot cancel it.

To access your recording, the room must have been recreated. A cleaning feature starts

when all participants have left the room and it removes all the files, notes, chat etc. The

room is cleaned and when the next meeting starts, the recording is moved and you are able

to access it.

Either you wait until someone else opens a meeting in the same room, or else when you are

sure that all of your meeting members have left the room, you start a new meeting in the

room yourself by going directly back to the room and have it re-created.

To get access to your recording, go to:

https://connect3.du.se/

log in with your username and password


https://connect3.du.se/�


Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


18

The page will look like below:

Select the "Content" tab to find your recording.

Select "Shared Content" and select the folder "Recordings".

All rooms will be listed. Choose the room where the meeting took place. It is important to

remember which room you had your meeting in.

In the example below,”chat room 41" is chosen. It is important to name the recording to

something that you remember. A tip! Include your name and date! It will help a lot!

In this example, we click on one of the recordings available.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


19

You will be able to see Content information about the recording and the address of the

recording "URL for Viewing". If you want to watch the recording, just click the link and the

recording will start directly in your browser. If you want to paste the URL in to Fronter just

copy the link and add it as usual.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


20

End meeting

"End meeting" is a feature we do not use, because we use the same room all over again.

Do not use this function! It will make it much harder for the next group / teacher.

What functionality are available under the ”Layout” menu?

The following describes the additional menus in the "Layout" as a "Host" can refer to:

Room appearance is a layout, as the layout "standard". It is possible to make your own

layouts, but they disappear when everyone leaves the room.

Click on "Create New Layout ..." brings up the possibility of creating a new layout, either

from scratch or by "Standard" as a template. Do you want a different layout than the

"Standard", prepare it before your meeting/seminar.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


21

You have five default layouts to choose from:

"Standard" is the default.

"Medium Share/Note Pod" gives you a larger camera Pod view more camera Podcasts at the

expense of share-pod that becomes smaller.

"Large Note Pod" gives a large note-pod and a slightly larger cam-pod but no share-pod.

"Large Camera" gives a very large cam-pod but no note or share-pod.

You can also choose which layout to use with quick buttons on the right side in the meeting room.



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


22

Which extra features are available under the ”Pods” menu?

The following describes the additional menus in "Pods" as a "Host" can refer to:

It is possible to add new podcast or boxes. By default: "Share", "Note", "Chat," "Camera"

and "Attendee list". If you prefer, you can have two share-Podcasts simultaneously, as well

as two chat-Podcasts. This means that you can have two pieces of screen sharing running

simultaneously. The disadvantage is that they become very small.

"Camera" and "Attendee list" are not visible because there can only be one of them. If you

by mistake have removed a pod, you can restore it from the menu "Pods".

There are also more Pods than those displayed in the default template. The Pods are: "Poll",

"File Share" and "Web Links".

Which extra features are available under the ”Audio” menu?

It is possible to allow only one person to talk at a time, "Enable Single Speaker

Mode" and the "Participants" can be allowed to use their microphones, "Enable

Audio for Participants".



Högskolan Dalarna

Phone: +46 (0)23 – 77 87 87


23


This manual is created by ICT-pedagogical centre. If you discover defects or other failures,

please let us know by e-mail us at [email protected].

For more manuals, please visit:

manuals for teachers: http://du.se/Om-Hogskolan/Organisation/Utbildnings--och-

forskningskansliet/ikt/Support/Manualer-for-Larare/

Manuals for students: http://du.se/manualer

Do you want to know more about ICT-pedagogical centre? Please visit:

http://www.du.se/ikt.


http://tyda.se/search?w=pedagogical&s=1360783#sense-1360783�


http://du.se/Om-Hogskolan/Organisation/Utbildnings--och-forskningskansliet/ikt/Support/Manualer-for-Larare/�

http://du.se/Om-Hogskolan/Organisation/Utbildnings--och-forskningskansliet/ikt/Support/Manualer-for-Larare/�

http://du.se/manualer�

http://tyda.se/search?w=pedagogical&s=1360783#sense-1360783�

http://www.du.se/ikt�

advanced features for users with ”host”...

Documents