advanced contract billing...the advanced contract billing module allows project-based organizations...
TRANSCRIPT
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Advanced Contract Billing Meeting the Need of Complex Contracts
David ScottSenior Principal Product Manager
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Safe Harbor Statement
The following is intended to outline our general product direction It is intended for information purposes only and may not be incorporated into any contract It is not a commitment to deliver any material code or functionality and should not be relied upon in making purchasing decisions The development release and timing of any features or functionality described for Oraclersquos products remains at the sole discretion of Oracle
Oracle Confidential ndashInternal
3
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
1
2
3
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
4
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
5
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
The Advanced Contract Billing module allows project-based organizations to setup and manage increasingly complex and sophisticated contracts Companies need to be able to track store report and invoice in a wide variety of ways to accommodate a wide variety of contract terms demanded by their customers
Description
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Safe Harbor Statement
The following is intended to outline our general product direction It is intended for information purposes only and may not be incorporated into any contract It is not a commitment to deliver any material code or functionality and should not be relied upon in making purchasing decisions The development release and timing of any features or functionality described for Oraclersquos products remains at the sole discretion of Oracle
Oracle Confidential ndashInternal
3
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
1
2
3
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
4
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
5
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
The Advanced Contract Billing module allows project-based organizations to setup and manage increasingly complex and sophisticated contracts Companies need to be able to track store report and invoice in a wide variety of ways to accommodate a wide variety of contract terms demanded by their customers
Description
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
1
2
3
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
4
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
5
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
The Advanced Contract Billing module allows project-based organizations to setup and manage increasingly complex and sophisticated contracts Companies need to be able to track store report and invoice in a wide variety of ways to accommodate a wide variety of contract terms demanded by their customers
Description
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
5
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
The Advanced Contract Billing module allows project-based organizations to setup and manage increasingly complex and sophisticated contracts Companies need to be able to track store report and invoice in a wide variety of ways to accommodate a wide variety of contract terms demanded by their customers
Description
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
The Advanced Contract Billing module allows project-based organizations to setup and manage increasingly complex and sophisticated contracts Companies need to be able to track store report and invoice in a wide variety of ways to accommodate a wide variety of contract terms demanded by their customers
Description
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Sophisticated Contract Billing
Engineering amp Construction
Advanced Contract Billing
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
8
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with shorted AR days outstanding with accurate billing and flexible invoicing
bull with accurate management of funding source amounts
bull through automatic re-billing when overhead rates change
bull by closely managing and controlling all costs related to a project in accordance with contract terms and conditions or company policy
bull by minimizing risk and fines associated for non-compliance and reduce auditing time
bull with the ability to properly charge indirect costs to projects
bull with top-down hierarchical contract setup
bull by limiting costs and work performed to designated periods of performance
bull through management of billable and non-billable costs across all elements of the project
Improve cash flow
Reduce costly errors
Improve margins
Increase profit through financial control for complex contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull with real-time contract status
bull with real-time project status
bull with real-time drill down capabilities
bull through top-down hierarchical contract setup
bull with configurable and flexible invoicing
bull with streamlined expense approvals
bull with end-to-end integration across the enterprise from Manufacturing to Procurement to Time and Labor to Job Cost through to the General Ledger and Contracts and Billing
bull with reduced effort to easily make changes to contract terms and conditions including contract structures
bull automated report to validate burden rate structure
Increase visibility throughout enterprise
Minimize total cost of ownership
Decrease overhead costs
Improve margins through operational efficiencies
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
11
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Opportunities
bull Up sell for current customers who have Contract and Service Billing
bull Net new for commercial contractors with complex project and contract needs
bull Net new for public sector to be used for grant management
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
13
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract Structure
Resources
Oracle Confidential ndashInternal
14
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract
(Invoicing Level)
(R2)
JobJob Job
Contract and Service Billing
Structure
co-exists with (based on Job
Type in Job Master)
Contract(C1)
Invoicing(C2)
Invoicing(C2)
Funding(C3)
Funding(C3)
Funding(C3)
Job JobJobJobJobJob
Advanced Contract Billing Structure
Legend
New TablesFunctions
Existing EnterpriseOne TablesFunctions
Contract Structure
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Manage Contracts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Restrict invoicing and revenue to specified
period of performance (POP)
Contract Master
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Billing and Revenue
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Terms
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Risk Amounts
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Addresses
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract Category Codes
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Hierarchical Rollup
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Limit Processing
Resources
Oracle Confidential ndashInternal
26
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Not-to-exceed controls overall billing andor revenue amounts
bull Defined at Funding Level
bull Billing and revenue limits assigned independently
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Limit Processing
bull Track cumulative overrun information for billing and revenue
bull Automatic reversal of prior overruns as underlying data changes (additional funding credits etc)
bull Option to exclude billing transactions that are outside the period of performance
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Invoicing and Revenue Recognition
Resources
Oracle Confidential ndashInternal
29
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognitionbull Provision for systematically recognizing revenue at burden rates other than the billing
rates (eg the target rates)
bull Award Fees added as a unique fee type
bull Additional fee methods supported directly with new functionality
bull Flexibility to define any fee calculation on a cumulative or a current period basis
bull Additional revenue calculation methods supported
bull New Retention features
bull Support for Funding Source calculations within invoicing (ACRNs)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional fee methods supported directly with new functionality
ndash Variable Fee by Labor Category (also can include subcontractor hours)
ndash Level of Effort (either at the funding level or at the Labor Category level)
ndash Flat fee (set amount per invoice or revenue period or a one-time fee adjustment)
ndash Percent of Limit Value (eg 100 at completion)
ndash Ability to exclude burden(s) from the fee calculation basis
bull Flexibility to define any fee calculation on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull Additional revenue calculation methods supported
ndash Percent of Limit Value (eg recognize 80 of the funded total amount)
ndash Percent of Billing (eg recognize revenue at 100 of billing amounts)
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Invoicing and Revenue Recognition
bull New Retention features
ndash Can be calculated using either the contractual limit or the current billing line limit
ndash Flexibility to define calculations on a cumulative or a current period basis
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Contract-Specific Labor Categories
Resources
Oracle Confidential ndashInternal
34
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Contract-Specific Labor Categories
bull Flag in Contract Master controls whether or not Labor Categories are utilized
bull Categories can be defined at any of the contract levels or at the job level
bull Subcontractor labor can be included in the assignment of labor categories
bull Transactional entry applications will require and validate use of categories
bull Fee rates can be established by labor category including Level of Effort fees
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
bull For a given contract default labor categories can be mapped based on other data elements such as employee number vendor number object accounts
bull Transactional entry applications will provide default value from these rules and allow override
Contract-Specific Labor Categories
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality ndash Configurable Invoice Formats
Resources
Oracle Confidential ndashInternal
37
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
bull Shorten billing payment cycle
ndash Quickly configure invoice format changes
ndash Accurately tie invoice formats to a contract
bull Account for all billable amounts on invoice
bull Manage costs amp contract amounts separate from invoice layout
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Current Current
Description Hours Amount
Labor
A 2 0 0 I L S S p e c i a l i s t 4 0 0 0 7 1 2 7 5
A 3 0 0 I n f o r m a t i o n S p e c T e c h n i c a l 4 0 0 6 8 4 3
A 4 0 0 S u p p l y T e c h n i c i a n 6 4 0 0 1 0 8 2 2 1
A 5 0 0 T e c h n i c a l P r o j e c t M a n a g e r 2 0 0 8 7 9 9
T o t a l L a b o r 1 1 0 0 0 1 9 5 1 3 8
F r i n g e 6 8 2 8 5
O v e r h e a d 2 2 5 5 7 0
Travel Expenses
5 2 0 1 0 A i r f a r e 4 1 2 1 0
5 2 0 2 0 C a r R e n t a l G r o u n d T r a n s 8 0 3 3
5 2 0 3 0 L o d g i n g 6 4 5 0 0
5 2 0 4 0 P e r D i e m 3 2 0 0 0
5 2 0 5 0 O t h e r T r a v e l E x p e n s e 0 0
T o t a l T r a v e l E x p e n s e s 1 4 5 7 4 3
O D C ndash O t h e r D i r e c t C o s t s 6 9 9 5 4
G amp A 2 6 4 0 1
Configurable Invoice Print
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved
Program Agenda
Overview
Benefits
Opportunities
Functionality
Resources
Oracle Confidential ndashInternal
41
1
2
3
4
5
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved |Last Updated January 2015
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Elevator Pitch Increasing Profitability and Financial Control for Complex Contracts
Oraclersquos JD Edwards Advanced Contract Billing (ACB) solution gives project-based organizations the flexibility to manage highly sophisticated and complex contracts (non-procurement type contracts) Capitalizing on all that EnterpriseOne offers in a robust tightly integrated solution ACB gives customers more focus and control of contract terms and conditions It uniquely allows for seamless contract restructuring at any point in the contract lifecycle The ability to track and manage multiple levels or lsquosmaller-typersquo contracts within a single contract provides greater control over contract details and costs As a result you get improved efficiencies across the entire enterprise along with the presentation of accurate invoices to the fundingsources With added emphasis on accountability and profitability ACB enables you to optimize cash flow and increase profitability
Who Do I Sell To Key Business Issues
bull C-Level (CEO CFO) ndash Profitabilitycash flow budgetingforecasting financial compliance project controls
bull CIOIT ndash Elimination of costly customizations andor need for 3rd party ease of ERP upgrades
bull Contract Manager ndash Visibility into billing details invoice accuracyflexibility (labor categories) ease of invoice configuration operational efficiency
bull Profitability and Compliance Increase revenue and margins reduce contract management costs decrease auditing risk and minimize fines associated withnon- compliance improve audit readiness ensure compliance with current accounting standards real-time visibility into all contact details at any given time
bull Flexibility and Control Enforce control measures to minimize costs more informed decision making shorter billing cycles ease of contract managementadjustments need for flexible contract terms and billing such as multiple funding sources billing limits bill for customer-specific labor categories or work performed cash settlements and auditing
bull Customer Satisfaction Conformance to contract terms accuracy flexibility for adjustments and changes Reduce the occurrence of overbilling Flexibility and control over how to whom and when invoices are created
Key Benefits Improving Margins thru Operational Efficiencies
Increased Financial Control and Flexibilitybull Invoice multiple legal entities simultaneously within one contractbull Improve margins by closely managing all related costs in accordance with contract terms and conditions or company policybull Minimize risk and fines associated with non-compliance and reduce auditing timebull Charge indirect costs to projects ensuring that invoice and revenue amounts do not exceed management-dictated amountsbull Gain insight into contract details for more-informed contract decisions improving audit readiness and ensuring compliance with
regulationsbull Emphasis on accountability with accurate detailed contract data and reliable audit trailsbull Improve cash flow with accurate management of funding source amounts automatic re-billing when overhead rates changebull Gain visibility into all contract levels easily from one applicationDecreased Billing Timebull Shorter billing cycles minimizing AR days outstanding and improving cash flowbull Configurable invoice formatting putting the power into the hands of the user (eliminates need for IT)bull Different types of invoice formats available for different types of contractsImproved Audit Readinessbull Reduce costly errors with top-down hierarchical contract setup limiting costs and work performed to designated periods of
performancebull Decrease rejected invoices and reduce risk of audits triggered by invoices that are not timely or not compliant wcontract termsbull Seamless behind the scenes financial reconciliation for contract restructuresbull Reduce risk by enabling contract managers to invoice above funded amountsbull Specify different interested partiesstakeholders at different parts of a contract (address infocategory codes)bull Provide additional calculations for revenue recognition to meet current accounting and industry standardsImproved Customer Satisfactionbull Built-in capabilities to ensure conformance to terms of each contractbull Ability to meet a variety of customer billing requirementsmdashbill for contract-negotiated fees using sophisticated fee methods and
automatically limits customer billing to ensuring that customers are not overbilled
Competition Who to Target
bull Deltek ndash Niche solution for government contracting No commercial contracts
bull CMiC ndash Tier 3 solution for project costing No contract billing
bull SAP ndash Expensive and inflexible
bull Formerly known as Project amp Government Contract Accounting (PGCA) ACB is a mature product Renamed because the name implied too narrow of a target market (govrsquot contracts) Any company with complexcontract and invoicing requirements can utilize ACB
bull Up-sell opportunity for existing customers who have licensed CSB bull Net new customers with complex contract billing requirements
(Customer must license both CSB and ACB)bull Customers in but not limited to the EampC industry (both private
and public sectors)bull Customers who deal with government contracts (deliver out-of-
the-box 1034 and 1035 formats)
42
Why JDE Flexibility Visibility Seamless IntegrationmdashLower TCO
Delivers out-of-the box integration with other JD Edwards EnterpriseOne applications with a fully-featured enterprise architecture built on a single database With E1 you get one version of your data for faster and improved decision making The entire contract management process is streamlined with the ability to set up a flexible hierarchical contract structure (segmentation) for greater control over contract details and costs resulting in the added benefit of improved regulatory and contract compliance With real-time visibility into contract details at all levels you are able to optimize project (contract) performance and processes across the enterprise lowering total cost of ownership (TCO)
Customers Sales Tools and Collateral
bull Selljde ndash presentations data sheet and other collateralbull Implementation Guidebull Product Direct Replay
Product QampA send to davidscottoraclecom
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved | Last Updated January 201543
Discovery Questions Sample Conversation Starters
C-Level (CEO CFO) bull Have you considered a more comprehensive solution for managing contracts billing and revenue recognitionbull How do you improve your responsiveness to contract demands while supporting tighter controls in your overall businessbull What types of checks and balances do you have in place today for financial and contract compliancebull Do you have collection issues with your invoices because they are inaccurate or do not comply with contract conditionsCIOIT bull Is your current solution flexible and scalable enough for ongoing growthbull Have you considered the effectiveness of a natively integrated solutionbull Are your users able to directly configure invoices or is invoice formattingconfiguration an IT function Contract Managerbull What types of toolsprocesses do you have in place to view and control contract amounts and limits bull Does your current solution give you real-time access to contract datamdashboth summarized (roll-up) and detailed informationbull How do you currently manage voided invoicesbull Are you able to set limits for revenue and billing amountsbull Can you restrict invoicing and revenue to specified period of performance
bull How do you ensure the accuracy and contract compliance of your billing processbull Can you create contracts that bill multiple legal entities as well as funding sources Are you able to track ldquosmaller typerdquo
projects within a single contractbull Do you deal with government contractsbull Do you have the ability to set invoice and revenue recognition limits at each funding level of a contractbull Do you have multiple invoice formats available Are they configurable by the everyday user (non-IT)bull Do you have real-time visibility into contract status and detailsbull Does your current contract management solution integrate with other required ERP systems (Payroll Time and Labor
Financials Procurement Equipment Billing Service and Warranty Management)bull Does your current solution allow you to bill for only for work that is completed within a specific date range (Period of
Performance or POP) bull Do you have the ability to include pending contract change amounts in a bill (over the funded amount) on a contract
JD Edwards Advanced Contract Billing A Uniquely Powerful Flexible and Seamlessly-Integrated Contract Management Solution
Key Features
bull Hierarchical structure (comprehensive model) Define track and independently control multiple types of contract fundingsuch as incremental funding funding pools multiple funding parties funding references and funding variables (award fees and risk amounts)
bull Detailed contract tracking Track all changes made to every level within the hierarchy of a contract Reduces timecommitment for audits decrease the fines assessed due to noncompliance and facilitate successful audit completion Track allcosts and identify the billable costs that can be recognized as revenue
bull Limit processing (not-to-exceed revenuebilling amounts) Allows manager to place constraints within contractbull Ability to create separate billing and revenue recognition cycles for each customer with which you do business and lets you
limit recognized billing and revenue to costs and work performed within a designated period of performancebull Create invoices that summarize and list items in a wide variety of ways for example invoices can show fully or partially burdened costs or they can list each burden separatelybull Increase visibility with real-time contract status project status and drill-down capabilities
bull Use contract-specific labor categories to bill for customer-specific types of work performed by an employeebull Restrict invoicing and revenue to specified period of performance (POP)bull Provides unique functionality for InvoiceRevenue Recognition that is not just informational but functional (behind the
scenes) to drive profitabilitybull Provides support for Funding Source calculations within invoicing (ACRNs)bull Define any fee calculation on a cumulative or a current period basis for additional flexibilitybull Tight integration with these JD Edwards EnterpriseOne products for a Pure Internet Architecture
- Financial Management GL AR AP Fixed Assets and Expense Management- Human Capital Management Payroll and Time and Labor- Project Management Contract and Service Billing and Project Costing- Manufacturing ETO Foundation PDM Shop Floor Management- Supply Management Procurement and Subcontracts Management
Call to Action (Customer-Facing Materials)
bull Suggest they view documentation (and other supporting resources) from the JD Edwards Resource Librarybull Engage partners or SCs for further discovery
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44
Copyright copy 2015 Oracle andor its affiliates All rights reserved |
Additional Resources
bull selljdecom
bull Oracle Learning Library
ndash Documentation
ndash Product training
ndash Product Catalog
ndash Technical Catalog
Oracle ConfidentialInternal ( 44