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Advance Ship Notice (ASN) WebForms on LowesLink®

MODIFIED: 9/21/2015

ASN WEBFORMS LLOOWWEE’’SS EEDDII

WWW.LOWESLINK.COM - 2 -

Table of Contents Welcome to LowesLink .......................................................................................................................................................... 4 ASN Processing & Vendor Requirements ........................................................................................................................ 4

Hardware/Software Requirements ............................................................................................................................... 5 Overview of ASN WebForm Process ................................................................................................................................. 5

Setup, Testing, & Initial Access .............................................................................................................................. 5 Timeliness of ASNs ................................................................................................................................................... 5 Functions within the ASN WebForm Application .................................................................................................. 5 Creating ASNs from Orders ..................................................................................................................................... 5 Creating Replacement ASNs .................................................................................................................................... 5 Creating ASNs Manually ........................................................................................................................................... 6 Order Types ............................................................................................................................................................... 6 Order Processes ........................................................................................................................................................ 6 Orders not shown on the ASN WebForm .............................................................................................................. 7 Mandatory data for an ASN ..................................................................................................................................... 7 Optional data for an ASN ......................................................................................................................................... 7 Data changes allowed within an ASN..................................................................................................................... 7 GS1-128 Labeling ...................................................................................................................................................... 8 ASN Non-Compliance ................................................................................................................................................ 8 Integrating ASN WebForms ..................................................................................................................................... 8 IMPORTANT INFORMATION ON PROCESSING ASNS .......................................................................................... 8

Definition of Types of Shipments ....................................................................................................................................... 8 Getting Set-Up on ASN WebForms .................................................................................................................................... 9

1. Vendor Numbers ........................................................................................................................................................ 9 2. Registering for ASN WebForms ............................................................................................................................ 9

How to Log-in to ASN WebForms .................................................................................................................................... 10 ASN WebForm Screens ........................................................................................................................................................ 11

Main Menu ............................................................................................................................................................................ 11 List and Detail Screens ........................................................................................................................................................ 11

1. Create ASN from Order (access screen from Main Menu or Sidebar) .......................................................... 11 2. Create ASN from Order Detail (access screen by selecting an order on Create ASN from Order List) ... 11 3. View Pending ASNs (access screen from Main Menu or Sidebar) .................................................................. 12 4. Pending ASN Detail (access screen by selecting an ASN from the Pending ASN List) ................................ 12 5. View ASN History (access screen from Main Menu or Sidebar) ...................................................................... 12 6. ASN History Detail (access screen by selecting an ASN from the ASN History List) .................................... 12 7. Create Test ASN (access screen from Main Menu) ............................................................................................. 12 Scrolling through the Screens ....................................................................................................................................... 13 Sorting the ASNs ................................................................................................................................................................ 13 Selecting Data Values from the Drop Down Boxes ............................................................................................... 13 Using the Side Bar Menu ................................................................................................................................................. 13 Home and Log-Off Options ............................................................................................................................................. 14 Using the Buttons at the top and bottom on the Detail Screens ...................................................................... 14 Difference between using the Buttons versus using the Side Bar to Navigate .......................................... 15 Options on the Side Bar ................................................................................................................................................... 15 How to Set Defaults ................................................................................................................................................ 15 ASN WebForm Instructions ................................................................................................................................... 15

Printing the Order/ASN ................................................................................................................................................... 15 Using the Data Filter on each List Screen ................................................................................................................. 15

Testing ASN WebForms ....................................................................................................................................................... 17 ASNs in Production................................................................................................................................................................ 21

Create ASN from Order .................................................................................................................................................... 21

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Select an Order from the Create ASN from Order List Screen .................................................................................... 22 Create an ASN from the Create ASN from Order Detail Screen .................................................................................. 23

View Pending ASNs ........................................................................................................................................................... 25 Select an ASN from the Pending ASN List Screen ......................................................................................................... 25 Update an ASN on the Pending ASN Detail Screen ....................................................................................................... 26

View ASN History ............................................................................................................................................................... 28 Select an ASN from the ASN History List Screen ........................................................................................................... 29 Update an ASN on the ASN History Detail Screen ........................................................................................................ 29

Invoices ..................................................................................................................................................................................... 35 EDI Contacts at Lowe’s ........................................................................................................................................................ 35 Who to Contact with Questions ........................................................................................................................................ 35 TABLE A: Order, Shipment, & Item Details on an ASN............................................................................................ 36 TABLE B: Add Line ................................................................................................................................................................ 37




Welcome to LowesLink® ASN WebForms Lowe’s Advance Ship Notice (ASN) WebForms allow our trading partners to send shipment information through

LowesLink® which will be used by Lowe’s to plan for and expedite the receipt of shipments. The ASN WebForm

automates the reporting of product shipped to Lowe’s stores and distribution centers for direct-to-Store, direct-to-DC, consolidation, and vendor prepared cross-dock purchase orders. Lowe’s does not currently require the ASN to

be submitted for these types of orders: 1) If you are currently providing Lowe’s ASNs for ocean import orders via GXS, you will not be required to also submit an ASN via LowesLink. 2) If you are currently shipping live plants to

Lowe’s, those shipments do not currently require an ASN to be submitted. 3) If you are sending Lowe’s a reverse purchase order, those shipments do not require an ASN. 4) At this time, the ASN will not be used for reporting

shipment information for special orders (SOS orders) shipped to a Lowe’s location or shipped directly to a Lowe’s

customer. 5) Repair product purchase orders do not currently require an ASN. 6) This application does not currently allow ASNs to be created for consignment shipments. If a trading partner is outsourcing the shipments to

Lowe's, either the trading partner or third party must provide the ASN shipment data to Lowe's. Ultimately, the trading partner is responsible for making certain that Lowe’s receives ASN shipment data for all shipments they are

responsible for. Lowe’s purchase orders can be sent to our trading partners via traditional EDI, WebForms, phone,

or fax, and the ASN can be sent via WebForms if the trading partner is not currently setup for the ASN via traditional EDI.

The ASN WebForm application enables you to generate an ASN by providing you a “turnaround” ASN template from

the order data. You may see the order information on the ASN WebForm before you receive the actual order. The order displayed on the ASN WebForm should not be used to ship the product. You must receive the order from

Lowe’s before you ship it or complete the ASN. This is IMPORTANT because an order can be cancelled or

unreleased that may have been displayed on the ASN WebForm application but later removed from the WebForm application because of the order status. Once you receive the actual order via EDI, WebForms, phone, or fax, you

may complete the ASN by entering shipment details and adjusting item information as needed. If your company uses the ASN to ship by and the order changes or is cancelled, your company will be responsible for the cost of the

shipment.

The ASN WebForm allows “summary type” shipment information to be sent to Lowe’s. This means that you will

not be required to identify on the ASN WebForm the pallets/cartons in which the items are packaged. Using the ASN WebForm, you will provide the shipment information and the total quantity shipped for each line item. The

GS1-128 bar code label is not required for WebForm ASNs.

Lowe’s created ASN WebForms to provide our trading partners with a low-cost EDI solution. This is done by

allowing our trading partners to use a web browser to interact with our EDI system over the Internet. This document will provide you with the requirements necessary to begin utilizing Lowe’s ASN WebForms. If a trading

partner prefers to use Full-Integration EDI for exchanging ASN documents electronically with Lowe’s, they should contact Lowe’s EDI Coordinator. If you place the GS1-128 label on your pallets and/or cartons for Lowe’s

shipments, please consider moving to Traditional EDI in the near future on the EDI 856 Advance Ship Notice and

the EDI 824 Application Advice. We can continue using the ASN WebForm until you are ready to switch to Traditional EDI if you choose to make the transition. It is currently not a requirement to switch to Traditional EDI.

ASN Processing & Vendor Requirements

Trading partners who are candidates for ASN WebForms are approved by Lowe’s Logistics Team. You will receive a request from Lowe’s Logistics Team to begin sending ASNs to Lowe’s. If you choose to use WebForms to submit

ASNs to Lowe’s, you will indicate this on the ASN vendor profile that you will be asked to complete. This step is required before we can begin testing ASN WebForms. Lowe's requires all ASN WebForm users to complete a

Subscriber Agreement to obtain log-in access to LowesLink® if you have not previously returned an agreement,




and submit an ASN WebForm Registration Form. The steps to complete these two documents are outlined in the

section on “Getting Set-Up on ASN WebForms”.

Hardware/Software Requirements When going through the LowesLink® registration process, there are prompts to check for system requirements.

See the section ‘Getting Set-Up on ASN WebForms’ for information on registering for the application.

Overview of ASN WebForm Process

Setup, Testing, & Initial Access - Once you gain access to the on-line application, you will perform a test

ASN. There are several tests provided that you can perform but you do not have to test all of the orders.

With one test, you are basically verifying you have access to the system, and we hope you find the application easy to use. When one test has been completed, you should begin to send ASNs in production for all

shipments. When you are given access to the ASN WebForm application, you may see orders displayed for product you have already shipped. These are listed because we display orders that have not had an ASN

submitted for 90 days after the order’s requested delivery date. You should submit an ASN for all of the orders displayed on the screen.

Timeliness of ASNs - The information contained in the ASN must be reported to Lowe's as soon as the truck

is sealed or before the shipment leaves your facility. It is preferred the ASN arrive at least one day prior to

delivery. Although discouraged, the ASN is accepted even though the arrival of the shipment has already occurred.

Functions within the ASN WebForm Application - The ASN WebForm application basically has three

functions:

Creating ASNs from orders that are displayed (orders will reside on the Create screen), Saving ASNs that you are not ready to submit (ASN will reside on the Pending screen), and

Submitting ASNs (ASN will reside on the History screen). More information follows on these screens.

Creating ASNs from Orders – The ASN WebForm allows you to view replenishment (non-SOS) orders to

create an ASN for a specific order. These orders are associated with your registration and the Lowe’s vendor

numbers you have been assigned. Therefore, you can view all of the orders for all of the vendor numbers that you included in your registration for EDI WebForms. If your vendor number changes, you will need to email

[email protected] and request a vendor number update to your LowesLink® username/user id. Be sure to

review the section on ‘Getting Set-Up on ASN WebForms’ for detailed information on vendor numbers.

When you have entered all of the information for the ASN and submit it, the ASN will be displayed on the History screen within the application. All of the ASNs that have been submitted will be accessible to you for a

period of 90 days after the order’s requested delivery date. You also have the option of entering information for the ASN and saving it until you are ready to submit it; the ASN will reside on the Pending screen. Each

ASN represents only one order, even if multiple orders are being delivered to one location. The only status that

limits a view of the order for an ASN to be created is the cancelled status. All orders will continue to be displayed until an ASN is created or the order has been cancelled or the current day is 90 days after the order’s

requested delivery date.

Creating Replacement ASNs – You have the option of making a change to an ASN and re-submitting it. Of course, this will be an exception and should not occur often. When you send a second ASN for an order,

Lowe’s no longer uses the first ASN; therefore, the second ASN should include the information for the complete

order. To change an ASN, you would first select it from the ASN History List, make your change, and submit it


mailto:[email protected]



again. You also have the option of selecting the ASN from the History screen and saving it to Pending, and

then re-submitting the replacement ASN when you are ready.

Creating ASNs Manually - Manual ASNs are not allowed. The purchase order must be processed in Lowe’s system before it can be displayed in the ASN WebForm application.

Order Types - There are several types of orders processed at Lowe’s and they can be created throughout the

day. If you ship direct-to-Store, direct-to-DC, vendor prepared cross-dock purchase orders, or ship via a consolidator, the order will be displayed on this web application for you to create an ASN. SOS orders will not

be displayed. Repair Product purchase orders will not be displayed.

Order Processes -

Orders created by Lowe’s – We batch process our purchase orders. Our outbound purchase order

schedule can be found on our Quick Reference document on www.loweslink.com, under the EDI tab. If you have orders sent to your company via EDI or via WebForms, the order will be available for you to

retrieve. At this time, the order will be displayed on the ASN WebForm after 9:00 p.m. ET for you to create the ASN. For orders that are faxed, all except Repair Product purchase orders, you should be able

to create an ASN as soon as you receive the faxed order. For orders that you receive by phone from

Lowe’s, all except Repair Product purchase orders, you should ask the caller when the order will be entered into Lowe’s system so you will know the order will be displayed after 9:00 p.m. ET on the day it is entered.

Orders (Reverse Purchase Orders) created by Lowe’s Trading Partner – Reverse purchase orders do not

currently require an ASN. Consolidator Purchase Orders – If any of your products are shipped by a consolidator and they will supply

the ASNs, they must be copied on the purchase order and they must also be setup on ASN WebForms

unless they choose to use Traditional EDI. If you have requested Lowe’s to copy your order and transmit it

to a consolidator at the same time it is transmitted to your company, you can also view the ASNs placed on your behalf by the consolidator. You will be permitted to submit ASNs for copied orders as well as change

ASNs created by the consolidator. You and the consolidator cannot create or change the same ASN at the same time. Both of you will have viewing capability on the ASNs submitted for orders copied to a

consolidator. The userid in the Type of ASN field identifies who took action on the ASN. Orders that have been Received - Although discouraged, the ASN is accepted even though the arrival of

the shipment has already occurred. The received order status is posted at approximately 10:00, 14:00,

and 22:00 (also possibly at 18:00).

Order Cancellations - When Lowe’s cancels an order, this will be shown on the ASN WebForm within 15

minutes from the cancellation being entered by Lowe’s replenishment team. If you cancel an order via the reverse purchase order document, the cancelled status will be reflected on ASN WebForms the following

day. If an order resides on the Create screen (no ASN has been created) and the order is cancelled, it will be removed from the Create screen. Once an ASN has been created for an order and the order is

cancelled, the ASN will no longer be accessible for submitting an ASN. If an ASN is created and the order

status changes to cancel, the ASN can only be viewed from the History screen. An ASN cannot be saved or submitted for a cancelled order. If an order is cancelled and the ASN is in the Pending screen, it will be

deleted from Pending and the previously submitted ASN will be the latest ASN that can be viewed in History.

Changes to an Order – Currently, when Lowe’s makes changes to an order for the fields displayed on the

ASN WebForm, they will appear within 15 minutes from the changes being applied. A change to an order is verbally conveyed by Lowe’s replenishment team to the partner.

These are the fields in the purchase order that can be changed and will be reflected on the ASN

WebForm. Vendor Number/Consolidated Vendor Number – This type of change may affect whether

the order/ASN is accessible to you. If the vendor number changes, then the associated vendor number/name will be newly displayed to the partner.

Ship To Location Number





Freight Method of Payment Order Requested Ship and Arrival Dates – dates must be a current or future date Add Another Item Delete a Line Item which will be displayed with a zero Quantity Ordered on the ASN Order Quantity for a line item

Orders not shown on the ASN WebForm – If you have questions about an order that is not shown on the ASN WebForm, you should contact Lowe’s replenishment team.

Mandatory data for an ASN – These are the required fields in the ASN WebForm for each order. The

column heading is displayed in RED on the screens. ASN Ship Date

SCAC or Carrier Name

Transportation Method

Quantity Shipped (note this is pre-populated from the Quantity Ordered and can be edited)

Optional data for an ASN – These fields are optional in the ASN WebForm for each order. ASN Ship Time

ASN Delivery Date/Time

Equipment Description/ID#

Bill of Lading # (if possible, please include this information)

Freight Invoice #

Packaging Counts (number of pallets, cartons, bags, rolls, and slipsheets) - This conveys information on

how the shipment has been unitized.

Data changes allowed within an ASN -

Ship Date / Delivery Date - If you are not going to meet the requested delivery date in the order, you

should provide the actual ASN delivery date in the ASN if known. The ASN delivery date is optional, but the date the product will actually be shipped (ASN ship date) is mandatory.

Quantity Shipped - You may adjust the quantity shipped for an existing item on the order if you are unable

to ship the requested order quantity.

Add Item - Add an item to the ASN if requested by Lowe’s replenishment team. Note, the replenishment

team at Lowe’s should also add the item to the order in Lowe’s system so there are no discrepancies between Lowe’s purchase order and the ASN information you are providing via the WebForm. We will only

allow Lowe’s item numbers (no bar codes or vendor’s model numbers) to be used on the ASN WebForm. Delete Item - Delete an item by changing the quantity shipped to zero.

No replacement items, substitution items, or backordered items are allowed.

The following describes how to distinguish between an item you add and an item Lowe’s adds to an order

after the ASN has been saved or submitted in the ASN WebForm application

If you add an item to the ASN, the Quantity Ordered field will be displayed as blank; the Quantity

Shipped field will include the value you enter. If Lowe’s adds an item to the Purchase Order, the Quantity Ordered field will be displayed with the

value entered by Lowe’s; the Quantity Shipped field will include a zero. You can adjust the Quantity Shipped as needed.

The following describes how to distinguish between an item you cancel and an item Lowe’s cancels from

an order after the ASN has been saved or submitted in the ASN WebForm application If you cancel an item in the ASN, the Quantity Ordered field will be displayed with the value

entered by Lowe’s; the Quantity Shipped field should be changed by you to a value of zero.

If Lowe’s cancels an item, the Quantity Ordered field will be displayed with a zero and it will be highlighted in red; the Quantity Shipped field will include the value you supplied before Lowe’s

cancelled the item. You can adjust the Quantity Shipped as needed and re-submit the ASN.




GS1-128 Labeling With ASN WebForms, the GS1-128 label is not required for the ASN. If you place the GS1-128 label on your pallets and/or cartons for Lowe’s shipments, please consider moving to Traditional EDI in the near future for the

EDI 856 Advance Ship Notice and the EDI 824 Application Advice. We can continue using the ASN WebForm until you are ready to switch to Traditional EDI if you choose to make the transition. It is currently not a

requirement to switch to Traditional EDI.

ASN Non-Compliance – Lowe’s EDI Production Team will follow up on ASN non-compliance.

Log-in – To access the ASN WebForm, simply log-in to LowesLink® using your LowesLink® username/user id

and select the WebForms link.

Invoicing – To access the ASN WebForm, simply log-in to LowesLink® using your LowesLink® username/user id and select the EDI WebForms application.

Integrating ASN WebForms - You cannot integrate the ASN WebForm data with any of your system applications.

IMPORTANT INFORMATION ON PROCESSING ASNS - You may see the order information on the ASN

WebForm before you receive the actual order. The order displayed on the ASN WebForm should not be used to ship the product. You must receive the order from Lowe’s before you ship it or complete the ASN. This is

IMPORTANT because an order can be cancelled or unreleased that may have been displayed on the ASN

WebForm application but later removed from the WebForm application because of the order status. Once you receive the actual order via EDI, WebForms, phone, or fax, you may complete the ASN by entering shipment

details and adjusting item information as needed. If your company uses the ASN to ship by and the order changes or is cancelled, your company will be responsible for the cost of the shipment.

Definition of Types of Shipments:

Vendor Prepared Cross-Dock - This is a shipping method where product is processed through a Lowe's distribution

center and immediately placed on another truck for shipping to a store where it is received by the store. The purchase order will include one ship to destination which is a Lowe's Distribution Center location, and a final

destination which is a Lowe's Store location. Direct-to-Store - Vendor ships product directly to a Lowe's Store. The purchase order will include only one ship to

destination.

Direct-to-DC - Vendor ships product directly to a Lowe's distribution center. The purchase order will include only one ship to destination.

Consolidation - This is a shipping process where an Import Consolidator builds a full shipping container with purchase orders from several import vendors.




Getting Set-Up on ASN WebForms

Lowe's requires all ASN WebForm users to register on-line for EDI WebForms. This will allow a LowesLink®

username/user id to be issued for each user at your company that needs access to ASN WebForms. Each user must register separately. We recommend having at least two users setup for EDI WebForms for backup purposes.

Follow these steps to register for EDI WebForms. Once you have completed these steps, you can begin testing.

1. Vendor Numbers

To be assured you are seeing all of the orders placed for your company on the WebForm, register using the Home Office vendor number(s). This will allow the multiple Ship From vendor number(s) that are used to

place orders and that are linked to your Home Office vendor number(s) to be displayed on the ASN WebForm.

The Orders/ASNs will be displayed on the WebForm by the Ship From vendor number(s). By registering for the Home Office vendor number(s), you will see all of the orders linked to your account. Lowe’s replenishment

team can supply you the Home Office vendor number. Only when you prefer to see orders for a specific

vendor number should you register using the Ship From vendor number. Keep in mind, this may require maintenance for you and for Lowe’s to gain access to additional vendor numbers. The easiest and safest way

to continually see all of the orders placed for your company is to register using the Home Office vendor number(s).

If you do not see all of the orders on the WebForm when you access it, please verify with Lowe’s replenishment team that you registered for the correct Home Office vendor number. If your Home Office

vendor number changes, you will need to email [email protected] and request a vendor number update to

your LowesLink® username/user id. Be sure to the keep the vendor numbers up-to-date for all of the users within your company.

2. Registering for ASN WebForms

a. Existing Users with a username/user id for Access to LowesLink® All existing users who have already been issued a LowesLink® username/user id and have access to EDI

Webforms but need access to the ASN WebForm will need to send an e-mail to [email protected]

requesting access. Please do not register if you currently have a LowesLink® username/user id; only send an email. Please include the following information when submitting your request:

• Application Requested = ASN WebForm

• Company Name =

• User Name =

• Lowe’s Home Office Vendor Number =

(Contact Lowe’s replenishment team to obtain the Home Office Vendor Number; do not use the Ship From Vendor Number because this will limit the orders displayed)

To access ASN WebForms once it has been added to your LowesLink® username/user id, go to www.loweslink.com and login using your username/user id. Once you have successfully logged in, select

the EDI WebForms application from the LowesLink® application menu and then select Lowe’s ASN. Please email any questions regarding your LowesLink® username/user id or access to [email protected].








b. New Users Who Need a username/user id for Access to LowesLink® and ASN WebForms

Listed below are the registration instructions for users who currently do NOT have an existing LowesLink® username/user id. Please do not register if you currently have a username/user id.

Please view before Registering: LowesLink® Requirements and How to Register

Make sure you select “Product” as the Vendor Type and register using your Home Office vendor

number. Review the information on Vendor Number above so that you have access to all purchase orders released for your company.

You will need to register at www.loweslink.com. On the home page under Getting Started, select Click Here to Register. Please complete and submit the online registration. Please do not have another person register for you. The registration information will need to be in your name only.

Once your registration has been processed, you will be sent your username/user id via email. Once you have received your LowesLink® username/user id and have successfully logged in, click

on Change My Access to request additional LowesLink® applications needed (i.e. WebForms). NOTE – Not all applications will apply to each company. If in doubt about an application do NOT

add it to your requested list.

To access the ASN WebForm once you have access to LowesLink®, go to www.loweslink.com and login

using your username/user id. Once you have successfully logged in, select the EDI WebForms application

from the LowesLink® application menu and click Lowe’s ASN. Please email any questions regarding your username/user id or access to [email protected]. Questions about the EDI WebForms application

should be sent to [email protected].

How to Log-in to ASN WebForms

Once you have been setup to access ASN WebForms, follow these instructions to log-in.

1. Open www.loweslink.com and click on the “Login” tab in the top right-hand corner of the page or you

can select the “Login to LowesLink” key on the left-hand side of the page. 2. On the next screen, select Click Here to login to secure LowesLink®. Enter your username/user id, click

Continue then enter your password and click Submit. 3. Now you should have a screen showing “LowesLink Applications”, click on “EDI WebForms” and then select

“Lowe’s ASN”.


http://www.loweslink.com/llmain/loweslinkrequirements.htm

http://www.loweslink.com/llmain/pubdocuments/llRegister_for_LowesLink.pdf






http://ww3.loweslink.com/



ASN WebForm Screens

Before we get into testing or looking at production data, let’s review the screens you will use for ASN WebForms.

Main Menu

After logging into ASN WebForms, you will see these four options listed on the main screen. This is a simple overview of how you will use the ASN WebForm screens.

Use the first option (Create ASN from Order) to select the order and create the ASN.

If you are not ready to submit the ASN you created, it can be saved to Pending and can then be selected

from the second option (View Pending ASNs) when you are ready to Submit it. Once submitted, you can view the ASN using the third option (View ASN History).

Of course, we do not want you to use the three options just mentioned until you complete testing which is

accessible in the fourth option (Create Test ASN).

This is an example of the Main Menu screen.

List and Detail Screens (Examples of these screens can be found in the section “ASNs in Production”)

Each of the screens listed on the Main Menu actually has two functions. When you first select the screen from the Main Menu, you will see a ‘List’ screen which enables you to select orders and ASNs. Then, when you select the

order or ASN, you will see a ‘Detail’ screen which allows you to create, change, and view saved and submitted ASNs. The following is a brief explanation of the three list screens, three detail screens, and the test screen you

will use to become certified for submitting ASNs. Note, you can save and submit multiple ASNs for an order but

the last ASN saved or submitted is the only one that can be edited. Regardless of how many ASNs are saved or submitted, only one ASN can be active for an order.

1. Create ASN from Order (access screen from Main Menu or Sidebar)

When you log-in and select this screen, all orders linked to your vendor number(s) on your registration will be

displayed for you to select and create an ASN. The order will be displayed until an ASN is created if the ASN is created before 90 days from the order’s requested delivery date. When the list screen is displayed, the title

becomes “Create ASN from Order List”.

2. Create ASN from Order Detail (access screen by selecting an order on Create ASN from Order List)




When you select an order from the Create ASN from Order List screen, the order detail will be displayed for

you to complete the ASN. Once the ASN is created, you can either Save or Submit the ASN. When the ASN is saved or submitted, it is then removed from the Create ASN from Order List screen. For ASNs that you Save to

the Pending screen, Lowe’s will not utilize the ASN data. When you Submit an ASN, it is immediately available for Lowe’s systems to use.

3. View Pending ASNs (access screen from Main Menu or Sidebar) All of the ASNs you were not ready to submit and saved to Pending will be listed on this screen. If no action is

taken on the ASN saved on this screen for a period of 90 days after the order’s requested delivery date, it will be removed and it will not be shown on the ASN History List screen. When the list screen is displayed, the title

becomes “Pending ASN List”.

4. Pending ASN Detail (access screen by selecting an ASN from the Pending ASN List)

When you select an ASN from the Pending ASN List screen, the ASN detail will be displayed. You have the option of deleting the ASN, saving it again, or submitting it. If you save the ASN, it will continue to be shown

on the Pending ASN List screen. If you submit the ASN, it will be shown on the ASN History List screen and will be removed form the Pending ASN List screen. If you delete the ASN, it will be removed from the Pending

ASN List screen. If deleted and the ASN was saved to Pending from the Create ASN from Order List screen,

the order will be shown on the Create ASN from Order List screen until an ASN is created and no ASN will exist for the order. If deleted and the ASN was saved to Pending from the ASN History List screen (which indicates

you were making changes to the ASN previously submitted), the ASN you created prior to saving the ASN will then become the latest active ASN on the ASN History List screen.

5. View ASN History (access screen from Main Menu or Sidebar)

All Submitted ASNs are listed on this screen for a period of 90 days after the order’s requested delivery date.

Only the last ASN submitted will be displayed on this screen unless you click on the “Show All History” button on this screen. When clicked, the last submitted ASN will be displayed, along with all prior ASNs submitted.

Only the last submitted ASN can be edited, saved and re-submitted. If you have multiple ASNs that were submitted for a Purchase Order, you can now identify which one is the active ASN. Only the last ASN that was

saved or submitted can be edited. The “Show All History” button will list all of the ASNs that have been

submitted for a Purchase Order. If the purchase order number is highlighted in a bold-type font, this ASN is the active ASN. You can select it and edit it as needed. If there are no ASNs listed for the order with a bold-

type font on the History List screen, then check the Pending screen for the active ASN. Remember, for ASNs that you Save to the Pending screen, Lowe’s will not utilize the ‘Pending’ ASN data. When you submit an ASN,

it is immediately available for Lowe’s systems to use. And, the last submitted ASN is used by Lowe’s systems.

When the list screen is displayed, the title becomes “ASN History List”. 6. ASN History Detail (access screen by selecting an ASN from the ASN History List)

When you select an ASN from the ASN History List screen, the ASN detail will be displayed. From this screen,

you can edit the last submitted ASN, and save or submit it again if changes to the ASN are needed. You can identify if you are viewing the ASN that can be edited by the buttons at the top of the form. If all of the

buttons are enabled, you can edit the ASN. If you only see the ‘Main’ and ‘Return’ buttons, you are not on the

latest ASN submitted for the order and cannot edit the ASN. See the section ‘View ASN History’ to determine how to identify the active ASNs on the History List screen.

7. Create Test ASN (access screen from Main Menu) The “Create Test ASN” option that is displayed on the Main Menu is explained in the section on “Testing ASN

WebForms”. An example of the Test List and Detail Screens can be found in the section “Testing ASN WebForms”.




Some of the other features of the application are explained below.

Scrolling through the Screens At the top of the browser in the left-hand corner, the name of the screen that you select will be shown. For each of the list screens, a maximum of 25 transactions can be listed per screen. You can also use the screen page

numbers in the lower right-hand corner of the screen to advance to the next screen to see additional transactions.

The current page number will have an enlarged, bold-type font. You can also click on the “Prev” or “Next” options to scroll through the screens as well. This is an example of the page scrolling that is available.

Note, if you select the “Show All History” option on the ASN History List screen, the transactions are not displayed

by page but can be viewed by scrolling.

Sorting the ASNs

The default sort for all of the list screens is by vendor name, purchase order create date, ship to location number, and purchase order number. By clicking on the column headings on the list screen, you can sort the data either in

ascending or descending sequence by that column. When you click on a column to sort it, an arrow will be placed beside the column heading to indicate the sort sequence. If you sort the columns different from the default sort,

the same sort sequence you have selected should be retained for all of your screens until you close the application and log back in.

Selecting Data Values from the Drop Down Boxes Several of the fields on the Detail screens provide a drop down box for you to select the value for the field. After

you have selected a value using the drop down options, you should tab to the next field or click off of the field. This is just a precautionary step so that you are not continuing to scroll in the drop down options and selecting an

incorrect value. Also remember, if you use the arrows on your keyboard while your cursor is positioned in a field,

or type the first letter of one of the options in the drop down, you may be selecting a different value for that same field than what you intended.

Using the Side Bar Menu

You can also scroll back and forth between the screens by using the Side Bar Menu, or you can hide the Side Bar

to increase your viewing window of the ASN screens. When you are on a detail screen and have made changes to an ASN and did not save those changes by clicking on SAVE or SUBMIT, and then click on one of the links on the

Side Bar, your changes will not be saved and you will not be prompted to save them.

If you have access to more than one vendor number, the first vendor number/name will be displayed when you first log in. Once you select a different vendor number on the list screens, that same vendor number will be

displayed when you scroll through the screens until you either select a different vendor or log off the application.

This is the Side Bar Menu you will have available when viewing any screen in the application, except the Create

Test ASN screen. For the Create Test ASN Screen, the side bar provides links to the Main Menu and Test Screen.




Home and Log-Off Options In the upper right-hand corner of the screen, you can use the Home button to advance to the Main Menu screen.

If you want to log-off the application and return to the LowesLink®

Application screen, then select the Log-Off

button.

Using the Buttons at the top and bottom on the Detail Screens These buttons are on all of the Detail screens. The same vendor you selected on the List screen will be available

when you click on one of the buttons from the Detail screens.

MAIN - To return to the Main Menu screen, click this button. CREATE - To view all orders that have not had an ASN created, click this button.

PENDING - To view Original or Replacement ASNs that have been saved but not submitted, click this button. HISTORY - To view all ASNs that have been submitted, click this button.

SAVE - This button permits you to Save an ASN in Pending that you are not ready to submit. SUBMIT - This button permits you to Submit an ASN for Lowe’s systems to use; it will reside in History.

This button is displayed at the bottom of the Detail screens. ADD LINE – Use this function to add a new line item to the ASN if Lowe’s directs you to add item to the shipment.

More information will be given on this function.

These two buttons are displayed at the top and bottom of the Pending screen only.

REFRESH – Use this button when you add a new item to re-sequence the item numbers and continue editing. DELETE – Click to delete the ASN. See the section on the Pending ASN Detail screen for more information on

deleting ASNs.

SHOW ALL HISTORY - This button is displayed as part of the data filter on the History Detail screen. When you click this option, all of the ASNs in history are automatically displayed. If more than one ASN has been submitted

for an order, the active ASN can be recognized by the bold-type font for the purchase order number. If the order

is listed but none of the purchase order numbers are in bold print, this means the last ASN was saved in the Pending screen. If there are no ASNs shown on the ASN History List screen when this button is not clicked, the

last ASN resides on the Pending ASN List screen.

RETURN - This button is displayed on the History Detail screen when you have selected the “Show All History”

option on the History Detail screen, and the ASN was previously submitted and cannot be edited. Use this button to return to the History List screen after viewing a previously submitted ASN.




Difference between using the Buttons versus using the Side Bar to Navigate

The Side Bar allows you to advance to a different screen without a prompt on saving changes. It will keep the

same vendor you had selected on the previous screen but any changes you entered on an ASN will not be retained.

The buttons at the top and bottom of the Detail screens allow you to advance to a different screen and you are

prompted to save changes, and the same vendor is displayed on each screen as previously selected from the Ship From Vendor Name(s) drop down.

Options on the Side Bar

How to Set Defaults – Click on this title in the “Options” box on the Side Bar on the left-hand side of the

screen to obtain information on setting default values for any or all five of these fields in the ASN WebForm.

*ASN Ship Time Zone *ASN Delivery Time Zone *SCAC or Carrier Name *Transportation Method *Equipment Description

ASN WebForm Instructions - A link to this document can be located in the “Options” box on the Side Bar

on the left-hand side of the screen. It is displayed in the box as “ASN WebForm Instructions”. This will

provide you a current version of the instructions for ASN WebForms, and will help you with any questions you

have while using the web application.

Printing the Order/ASN If you want to print the ASN, you may want to decide whether you want to include the Side Bar information. You

can select “Hide Side Bar” if you do not want it to be included on your printed document. You may need to change

your browser to print it landscape; otherwise, some of your data may not be printed.

Using the Data Filter on each List Screen This is a screen shot of the Data Filter section on the History screen. Note, two additional fields are included on

the History screen that are not available on the Data Filter for the Create or Pending screens. Those fields are ‘ASN Status’ and ‘Show all History’.

You can use the Data Filter to search for a particular value. For example, if you have multiple pages of orders and

want to locate all of the purchase orders for a particular Ship To #, just enter the ship to location number and click




“Apply Filter”. When the results are returned, you should see only transactions for the ship to number you

entered. Additionally, the actual field name, Ship To #, will be highlighted in red. This lets you know that you have a filter applied. If you no longer want to view the orders for the field in the filter, click the “Clear Filter”

button. All of the transactions will be returned for that vendor number and the Ship To # field name will no longer be highlighted in red.

Another example for the Data Filter is using the ‘Starting Order #’ field to list orders ‘starting’ with the first few digits of a purchase order number by entering those first digits followed by zeroes to begin from that point listing

all of the order numbers starting with those digits. Or, you can use the Data Filter to list data within date ranges. For example, click on the ‘Date Options’ drop down to identify the type of date you want to search by such as ASN

Create Date and then you can use either the ‘PreDefined Range’ or use the ‘From/To’ to include a specific date range. You also have the option of using only the ‘From’ or only the ‘To’ date fields along with the ‘Date Options’

to list specific transactions.

If you enter a value in one of the fields in the Data Filter and there are no records that match the criteria you

enter, you will receive a message that indicates no results were found.

To clear the data displayed when the Data Filter is applied, you click “Clear Filter” which will redisplay the

transactions for the same vendor. This will remove the Data Filter as well as remove the red highlighted field name(s) that were used in the filter. If there are no values entered in the fields within the Data Filter section and

none of the field names are highlighted in red, you will know that a filter is not applied.

When a Data Filter is applied, the same filter will be retained and will display the transactions that meet the criteria specified when you scroll to different list screens. To clear the Data Filter, click “Clear Filter”. Also keep in mind

some of the variables in the drop downs may change from screen to screen. For example, you may have an ASN

Create Date option in the Data Filter on the History screen, but that is not an option in the Data Filter on the Create screen.

The “Show All History” button is explained in the section on “ASN WebForm Screens”. See “View ASN History” in

that section.

We have not provided details on each field included in the Data Filter. We hope using the Data Filter is self-

explanatory and we hope you find the “Data Filter” valuable in searching for specific transactions.




Testing ASN WebForms

Let’s begin testing ASN WebForms!

The main purpose of testing is to verify you have access to the application, and can create an ASN and submit it. We will not test each possible ASN scenario before you move to production. It is IMPORTANT that you review all

of the sections of this document on ASN WebForms so you can become familiar with processing ASNs with this application.

Once you complete the first test, you will receive an automatic message on the Test screen that indicates you can now begin sending ASNs in production. It is up to you as to whether you perform additional tests or begin sending

production ASNs on all of your shipments, excluding those types of orders outlined in the ‘Welcome’ section in this document. We strongly encourage you to review this entire document so there are no issues with your production

ASNs.

The EDI team at Lowe’s is also notified of your completing the first ASN test and they will relay to Lowe’s Logistics team that we should begin to receive the ASNs from your company in production mode. You will have time to

perform additional ASN tests if needed after Logistics receives the production notification.

The following steps will walk you through the test without a great amount of detail explaining the screens or

processes. For this information, you will need to review this entire document.

All of the users in your company that have access to the EDI WebForm application should go through this same process to test. Each user should have their own LowesLink® username/user id and register separately to gain

access to the EDI WebForm application and perform the same tests. During testing, both you and another user

within your company can perform the tests at the same time. However, during production, only one user should create and edit an ASN. Any questions on the test or production processes should be sent via email to Lowe’s EDI

Coordinator. See the section “EDI Contacts at Lowe’s” to find information on your Lowe’s EDI Coordinator.

Log-In

1. Once you have been setup to access ASN WebForms, log-in to LowesLink®

, and advance to the screen which

displays the “LowesLink Applications”.

2. Click on “EDI WebForms”. 3. You should see the “Lowe’s ASN” as an option, click on “Lowe’s ASN”. Note, you will have access to all of the

screens in the ASN application but you should perform the test outlined below before accessing them.

Test: Creating and Submitting an Original ASN 4. For testing purposes, you will be creating an actual ASN but will be using a fictitious sample order. And, you

will be entering data for the four required fields with changes to the quantity shipped for one of the line items.

5. Click on the link “Create Test ASN”.




This is an example of the Create Test ASN List Screen.

6. Test Orders - You will now see a screen which lists five ‘sample’ purchase orders. The screen name will include

“Create Test ASN List”. Also notice a Data Filter section is displayed at the top of the form. This will not be

used for testing. Review this document for more information on using the Data Filter.

If you do not see purchase orders 999999990 through 999999994 on the screen, you are on the incorrect screen and should go back to the Main Menu by clicking on the Main button at the top of the screen or on the

side bar, and then selecting “Create Test ASN. (In production, the “Create ASN from Order” screen will look like this test screen but the purchase orders that have been released for the vendor numbers you included in

your ASN registration will be displayed.)

7. Select Order - Click on PO number 999999990. Note, you can place your cursor on any of the fields

displayed for that purchase order to actually view the order.

8. Create Test ASN Detail - This is the name of the screen that will be displayed next. Take a look at the screen. When the order is displayed, you will see

a. an Order Details section at the top of the form which includes information about the order such as purchase order number, ship to location, requested ship/arrival dates on the order, and other fields, all of

which cannot be edited,

b. a section on Shipment Details where you will enter shipment information, c. a section on Item Details where you will view the items and confirm the Quantity Shipped, and

d. fictitious item information at the bottom of the Item Details section. If you see your actual item/model information, you are on the incorrect screen and should go back to the Main Menu to select the correct test

screen. In production, you also have the ability to add items to the ASN if Lowe’s directs you to add items

to the shipment. For testing purposes, we will not add more items to the test ASN.




Here is an example of the Create Test ASN Detail Screen.

9. Shipment Details – Required Fields – There are only three fields in the Shipment Details section (ASN Ship Date, SCAC or Carrier Name, and Transportation Method) that are required on an ASN, and those field names

are highlighted in red. For this test, we will enter only the required fields in this section.

a. Select a date from the drop down calendar in the ASN Ship Date field. b. Next, enter a SCAC code or a Carrier Name. If you type the SCAC in lowercase, it will be re-displayed in

uppercase once you submit the ASN. In production, SCAC is preferred. c. Select a Transportation Method from the drop down.

10. Item Details – Required Field - The only required field in the Item Details section is Quantity Shipped. The

name of this field is also highlighted in red to indicate it is required. For this test as well as in production, this

field is always pre-populated with the value from the Quantity Ordered field. If you cannot ship the quantity requested on the order, you can change the amount to be shipped. The value can be changed to zero if you

cannot ship the item, or it can be changed to indicate the amount being shipped; of course, all items cannot be changed to zero, as it would defeat the purpose of the ASN in production. If you cannot ship an order when in

production, contact the buyer included in the actual purchase order and instruct them to cancel the order. a. For this test, tab to the Quantity Shipped field for the first line item and change the value to a quantity

greater than zero.

11. Ready to Submit - At this point, you are ready to Submit the ASN. If you made any keying errors, you will be

prompted to correct them once you click the Submit button. Next, click the Submit button. You can use the Submit button at the top or bottom of the screen. If you receive a prompt to correct keying errors, make the

corrections, and click the Submit button again.

12. Success - Once you submit the ASN successfully, you will be returned to the Create Test ASN List screen. You

should also see a message that indicates you have completed the testing and can now begin to submit your ASNs in production. This is the message that will be displayed at the top of the Create Test ASN List screen.




Thank you for completing the ASN WebForm test.

You are now ready to submit ASNs in production via WebForms for all future shipments to Lowe’s.

13. Return to Test Screen - Once you are returned to the Create Test ASN List screen, notice the order 999999990 that you used to submit your first test ASN is no longer on the screen. (In production, the

submitted ASN would reside on the ASN History List screen. This test ASN will not be visible on the ASN History List screen.) You can select the next test order displayed on the Create Test ASN List screen to test

again if you choose to.

14. Lowe’s is Automatically Notified - After your first successful ASN test, the EDI team at Lowe’s is also notified of

your completing the test and they will relay to Lowe’s Logistics team that we should begin to receive the ASNs from your company in production mode. You will have time to perform additional ASN tests if you choose to

before you begin sending ASNs in production after Logistics receives the production notification.

15. Exit Test Screen - If you want to exit the test process and begin the production phase, click the Main Menu option on the side bar. Then you will click the Create ASN from Order option that is displayed in the middle of

the screen or you can use the side bar to select it as well (notice the word Test is not part of this screen

name). Once you exit the test screen and return to it, all five test orders are re-displayed for you to test as needed.

Follow-up after Successful Test

Lowe’s EDI Coordinator will not send your company a confirmation of your production status on ASN WebForms

since you receive this message automatically upon completing a test. Remember to begin sending the ASNs in production once you complete a test.

Additional Testing

Please note, you can conduct the ASN tests as often as you wish. After you complete the first test, there are four additional test orders on the “Create Test ASN” screen if you would like to perform more tests. Once you exit the

test screen and return to it, all five test orders are re-displayed for you to test as needed. Once in production, if

you need to retest for any reason, the test data will be available.

GS1-128 Label Requirements With ASN WebForms, the GS1-128 label is not required for the ASN. If you place the GS1-128 label on your pallets

and/or cartons for Lowe’s shipments, please consider moving to Traditional EDI in the near future for the EDI 856

Advance Ship Notice and the EDI 824 Application Advice. We can continue using the ASN WebForm until you are ready to switch to Traditional EDI if you choose to make the transition. It is currently not a requirement to switch

to Traditional EDI.

Congratulations! You have successfully completed the ASN test! Thank you for completing the test and moving to production on the ASN WebForm and sending Lowe’s shipment

information via this application! The remainder of this document explains processing ASNs in production. We hope you find ASN WebForms an easy application to use. Please begin sending ASNs in production for all future

shipments to Lowe’s.




ASNs in Production Before you begin to submit ASNs via WebForms, you should complete the test process as outlined in this

document. See the section on “Testing ASN WebForms”.

There are basic steps in creating an ASN in production and viewing the ASN data.

1) After you have received the actual purchase order from Lowe’s, select the order from the Create ASN from Order List screen. See “Order Processes” in the section “Overview of ASN WebForm Process” to find out

when the orders will be displayed for you to create the ASN. 2) Add the necessary information to the ASN.

3) Save it to Pending if you are not ready to Submit it.

4) Submit the Original ASN after you confirm it is complete. 5) If a change is needed on the ASN, you can re-submit it as a Replacement ASN.

6) And, you can view all of the submitted ASNs in the History screen until 90 days after the order’s requested delivery date.

Here is more information on these ASN processes. Remember to submit the ASNs timely. The information

contained in the ASN must be reported to Lowe's as soon as the truck is sealed or before the shipment leaves your

facility. It is preferred the ASN arrive at least one day prior to delivery. Although discouraged, the ASN is accepted even though the arrival of the shipment has already occurred.

Create ASN from Order

When you log-in and select the “Create ASN from Order” screen from the Main Menu, all orders linked to your vendor number(s) on your registration will be displayed for you to select and create an ASN. The order will be

displayed until an ASN is created or it will be removed if the ASN is not created before 90 days from the order’s requested delivery date. All of the fields displayed on this screen are extracted from the actual purchase order that

you receive. When this list screen is displayed, the title becomes “Create ASN from Order List”.

This is an example of the Create ASN from Order List Screen.




How to Select a Vendor

When the “Create ASN from Order List” screen is first selected, you will see transactions for the first vendor listed in the “Ship From Vendor Name(s)” drop down. The vendors are listed alphabetically in the drop down. To display

a different vendor, select one from the “Ship From Vendor Name(s)” drop down. You do not have to click APPLY in the Data Filter for the vendor you selected from the drop down to be displayed; this is automatically performed.

Only one vendor’s transactions can be displayed at one time on the list screens. Once you select a different vendor

on the list screens, that same vendor number will be displayed when you scroll through the screens until you either select a different vendor or log off the application. If you have the same name listed for a vendor but a different

vendor number and you are unsure which product category or ship from locations are represented for a particular vendor number/name, please contact Lowe’s replenishment team for assistance.

Using the Data Filter

The Data Filter can be used to search on specific criteria. See the section on “Using the Data Filter on each List

Screen” for more information.

Select an Order from the Create ASN from Order List Screen You can place your cursor on any of the field values displayed for a purchase order and click to view the order.

Create ASN from Order Detail

When you select an order from the Create ASN from Order List screen, the order detail will be displayed for you to

complete the ASN. The order detail should reflect the most current order information. If you have received an update from Lowe’s replenishment team that is not reflected on the order, you can adjust the ASN information as

needed. The only adjustment that you cannot make is to zero the Quantity Shipped for all items to indicate the order is not going to be shipped. If you find an order listed that should be cancelled, please contact Lowe’s

replenishment team.

This is an example of the Create ASN from Order Detail Screen.




Create an ASN from the Create ASN from Order Detail Screen These are the steps to Create an ASN from the Order Detail Screen.

1. See “Table A: Order, Shipment, & Item Details on an ASN” for information about each section and field on the screen.

2. See “Table B: Add Line” for information on adding items to the ASN. This table also includes information on

adjustments for added lines. 3. Enter the mandatory fields and any additional fields that you can provide on the ASN. Remember, the

mandatory fields are highlighted in red. Lowe’s prefers to receive the Bill of Lading number if possible. If you used the ‘‘Default” values, verify the information is accurate for this order. (See “How to Set Defaults” in the

Options box on the left-side of the screen.)

Follow these steps to save the ASN to Pending, or to submit the ASN to History, or remove the ASN and display the

order on the Create screen which will allow you to create the ASN from the beginning. Information on the Create ASN from Order Detail Screen - How to Save, Submit, or Remove the ASN

Save If you have entered some information on the ASN and are not ready to submit it but prefer to keep the information you have entered, click the “SAVE” button at the top or bottom of the screen. The ASN will be placed on the Pending ASN List screen. The order will no longer be displayed on the Create ASN from Order List screen. You will be returned to the Create ASN from Order List screen. For ASNs that you Save to the Pending screen, Lowe’s will not utilize the ASN data. See the section on “View Pending ASNs” for more information on viewing ASNs that have been saved to pending as well as information on making changes to an ASN displayed on the Pending screen.

Submit If you are ready to Submit the ASN, click the “SUBMIT” button at the top or bottom of the screen. The ASN will be placed on the ASN History List screen. The order will no longer be displayed on the Create ASN from Order List screen. You will be returned to the Create ASN from Order List screen. When you Submit an ASN, it is immediately available for Lowe’s systems to use. See the section on “View ASN History” for more information on viewing ASNs that have been submitted as well as for information on making changes to an ASN.

Remove the ASN

If you have made changes to the ASN and do not want to save or submit the ASN, you have two options. By performing one of the options below, the order would continue to be displayed on the Create ASN from Order List screen. 1) If you add information for the ASN and click on the CREATE, PENDING, or HISTORY button on the screen, a prompt will be displayed to verify you do not want to save or submit the ASN before advancing to another screen. On the prompt, click Cancel to indicate you do not want to save the changes entered on the ASN. You will see the order on the Create ASN from Order List screen. The information you entered for the ASN will no longer be available. 2) Use the side bar to advance to a different screen; you will not be prompted to save the ASN.




When there are no data records for the vendor on the Create ASN from Order List screen, a message will be displayed.




View Pending ASNs

When you select the “View Pending ASNs” screen, all of the ASNs that either you have Saved from the Create screen or the History screen will be listed. If no action is taken on the ASN saved on this screen for a period of 90

days after the order’s requested delivery date, it will be removed and it will not be shown on the ASN History List

screen. You also have the option of deleting an ASN from this screen as explained in the next section “Pending ASN Detail”. When this list screen is displayed, the title becomes “Pending ASN List”.

This is an example of this screen when a transaction has been Saved to Pending.

How to Select a Vendor

If you advanced to this screen by clicking on the Pending button on one of the detail screens or by using the side bar, you will see the same vendor displayed as shown on the previous screen. If you want to display a different

vendor, select one from the “Ship From Vendor Name(s)” drop down. The vendors are listed alphabetically in the

drop down. You do not have to click APPLY in the Data Filter for the vendor you selected to be displayed; this is automatically performed. Once you select a different vendor on the list screens, that same vendor number will be

displayed when you scroll through the screens until you either select a different vendor or log off the application. If you have the same name listed for a vendor but a different vendor number and you are unsure which product

category or ship from locations are represented for a particular vendor number/name, please contact Lowe’s

replenishment team for assistance.

Using the Data Filter The Data Filter can be used to search on specific criteria. See the section on “Using the Data Filter on each List

Screen” for more information.

Select an ASN from the Pending ASN List Screen

You can place your cursor on any of the field values displayed for an ASN and click to view it.




Pending ASN Detail When you select an ASN from the Pending ASN List screen, the ASN detail will be displayed. You have the option

of deleting the ASN, saving it again, or submitting it.

This is an example of the Pending ASN Detail Screen.

Update an ASN on the Pending ASN Detail Screen These are the steps for updating an ASN on the Pending ASN Detail Screen.

1. See “Table A: Order, Shipment, & Item Details on an ASN” for information about each section and field

on the screen. 2. See “Table B: Add Line” for information on adding items to the ASN. This table also includes information on


mandatory fields are highlighted in red. If you used the ‘‘Default” values, verify the information is accurate for this order and update the information as needed. (See “How to Set Defaults” in the Options box on the left-

side of the screen for more information.)

Follow these steps to save the ASN to Pending again, or

submit the ASN to History, or

remove the ASN from Pending and display the order/ASN on the screen from where it was

previously saved, or

cancel any changes and retain the previous values for the ASN saved to the Pending screen.




Information on the Pending ASN Detail Screen - How to Save the ASN to Pending, or Submit the ASN to History, or Remove the ASN from the Pending ASN Detail Screen, or Cancel any changes and retain the previous values for the ASN saved to the Pending Screen

Save If you have entered some information on the ASN and are not ready to submit it but prefer to keep the information you have entered, click the “SAVE” button at the top or bottom of the screen. The ASN will continue to reside on the Pending ASN List screen. You will be returned to the Pending ASN List screen. For ASNs that you Save to the Pending screen, Lowe’s will not utilize the ASN data.

Submit If you are ready to Submit the ASN, click the “SUBMIT” button at the top or bottom of the screen. The ASN will be placed on the ASN History List screen. It will be removed from the Pending ASN List screen. You will be returned to the Pending ASN List screen. When you Submit an ASN, it is immediately available for Lowe’s systems to use.

Remove the ASN using the Delete button

If you have made changes to the ASN and do not want to save or submit the ASN, you can use the Delete button to remove the ASN from the Pending ASN List screen. This will remove the ASN previously created and the last transaction that existed for the order/ASN will become the active transaction. * If the ASN is deleted and the ASN was saved from the Create ASN from Order List screen, it will be shown on that screen until an ASN is created. * If deleted and the ASN was saved from the ASN History List screen, the ASN you created prior to saving the ASN will then become the latest active ASN on the ASN History List screen.

Retain the previous values for the ASN saved to the Pending Screen

If you have made changes to the ASN but prefer to leave the ASN on the Pending List screen with the same values before you made any changes after selecting the ASN, you have two options. By performing one of the options below, the previous ASN will continue to be displayed on the Pending ASN List screen. 1) While you still have the ASN on your screen that you made changes to, click on the CREATE, PENDING, or HISTORY button at the top or bottom of the screen. On the prompt, click Cancel to indicate you do not want to save the changes entered on the ASN. You will continue to see the transaction when the list screen is displayed. 2) Use the side bar to advance to a different screen without being prompted to save the ASN. The previous values saved on the ASN will be retained.

When there are no data records for the vendor on the Pending ASN List screen, a message will be displayed.




View ASN History When you select the “View ASN History” screen, all of the ASNs that you have submitted are listed on this screen

for a period of 90 days after the order’s requested delivery date. An ASN for an order can be displayed on this screen when the ASN is submitted from the Create or Pending screen. It can also be displayed when an ASN is

submitted again from an ASN that was previously submitted. Therefore, if you need to make a change to an ASN

that is displayed on the ASN History List screen, you can select it and submit it again. The last ASN submitted will be the only one displayed on this screen unless you click on the “Show All History” button in the Data Filter section

on this screen. When the “Show All History” button is clicked, the last submitted ASN will have the purchase order number field value highlighted in a bold-type font, followed by all prior ASNs submitted for the order. Only the last

submitted ASN can be edited, saved and re-submitted. That is, of course, unless you already have an ASN for the

order already saved in Pending. If you do not see an ASN highlighted in a bold-type font, then the most current ASN for the order can be found on the Pending List screen. Remember, for ASNs that you Save to the Pending

screen, Lowe’s will not utilize the ASN data. When you submit an ASN, it is immediately available for Lowe’s systems to use. And, the last submitted ASN is used by Lowe’s systems. When the list screen is displayed, the

title becomes “ASN History List”.

This is an example of the ASN History List Screen.

How to Select a Vendor If you advanced to this screen by clicking on the History button on one of the detail screens or by using the side

bar, you will see the same vendor displayed as shown on the previous screen. If you want to display a different

vendor, select one from the “Ship From Vendor Name(s)” drop down. The vendors are listed alphabetically in the drop down. You do not have to click APPLY in the Data Filter for the vendor you selected to be displayed; this is

automatically performed. Once you select a different vendor on the list screens, that same vendor number will be displayed when you scroll through the screens until you either select a different vendor or log off the application.

If you have the same name listed for a vendor but a different vendor number and you are unsure which product

category or ship from locations are represented for a particular vendor number/name, please contact Lowe’s replenishment team for assistance.




Using the Data Filter

The Data Filter can be used to search on specific criteria. See the section on “Using the Data Filter on each List Screen” for more information.

Select an ASN from the ASN History List Screen

You can place your cursor on any of the field values displayed for an ASN and click to view it.

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When you select an ASN from the ASN History List screen, the ASN detail will be displayed. From this screen, you can edit the last submitted ASN, and save or submit it again if changes to the ASN are needed. You can identify if

you are viewing the ASN that can be edited by the buttons at the top of the form. If all of the buttons are enabled,

you can edit the ASN. If you only see the ‘Main’ and ‘Return’ buttons enabled, you are not on the latest ASN submitted for the order. You can return to the ASN History List screen to select the ASN listed with its purchase

order number highlighted in a bold-type font to select the last active ASN that can be edited. If you do not find an ASN for the order with the highlighted purchase order number, this indicates the latest ASN resides in Pending.

This is an example of the ASN History Detail Screen

Update an ASN on the ASN History Detail Screen

These are the steps for updating an ASN on the ASN History Detail screen.

1. See “Table A: Order, Shipment, & Item Details on an ASN” for information about each section and field on the screen. Also, see notes below on identifying whether you have the current active ASN displayed before

you begin editing the ASN.




2. See “Table B: Add Line” for information on adding items to the ASN. This table also includes information on


mandatory fields are highlighted in red. If you used the ‘‘Default” values, verify the information is accurate for this order and update the information as needed. (See “How to Set Defaults” in the Options box on the left-

side of the screen for more information.)

Follow these steps to Save the ASN from History to Pending, or to Submit a Replacement ASN to History, or cancel

any changes and retain the previous values for the ASN submitted to the History screen. Information is also included below that explains how to identify the current active ASN. Also, see the screen shots that follow for

examples. Information on the History Detail Screen – How to Save the ASN to Pending, or to Submit the ASN again. Once an ASN is in History, it cannot be removed. From this screen, you can create Replacement ASNs and Save or

Submit them. You can also Cancel any changes and retain the previous values for the ASN submitted to the History screen.

Save If you have entered some information on the ASN and are not ready to submit a Replacement ASN but prefer to keep the information you entered, click the “SAVE” button at the top or bottom of the screen. The Replacement ASN (as shown in the “Type of ASN” field) will reside on the Pending ASN List screen until submitted. You will be returned to the History ASN List screen. The previously submitted ASN can be viewed on the ASN History List only by selecting “Show All History” on the ASN History List screen. You will not be able to edit the previously submitted ASN since the one in Pending is the current active ASN. There is no limit to the number of Replacement ASNs that can be submitted for an order, but it is necessary for the ASN to reflect what is actually shipped and to be submitted when the truck is sealed or before the truck leaves your facility. If the ASN is submitted after the truck leaves your facility, it is possible the store will not receive the ASN prior to receiving the shipment.

Submit If you are ready to Submit the ASN, click the “SUBMIT” button at the top or bottom of the screen. The last submitted ASN (current active ASN with the purchase order number highlighted in a bold-type font) will be listed on the ASN History List screen. You will be returned to the History ASN List screen. The previously submitted ASN can be viewed on the ASN History List only by selecting “Show All History” on the ASN History List screen. When an ASN is submitted, it is immediately available for Lowe’s systems to use.

Is the last active ASN in History or Pending and the “Show All History” button is not checked?

If you have multiple ASNs that were submitted for a Purchase Order, you can now identify which one is the active ASN. Only the last ASN that was saved or submitted can be edited. The “Show All History” button will list all of the ASNs that have been submitted for a Purchase Order. If the purchase order number is highlighted in a bold-type font, this ASN is the active ASN. You can select it and edit it as needed. If there are no ASNs listed for the order with a bold-type font on the History List screen, then check the Pending screen for the active ASN.

Which is the last active ASN in History and the “Show All History” button is checked?

Only the last ASN that was saved or submitted can be edited. The “Show All History” button will list all of the ASNs that have been submitted for an ASN. Active ASN on History List screen – If the purchase order number is highlighted in a bold-type font, this ASN is the active ASN. You can select it and edit it as needed. You can then save or submit it. Non-Active ASN on History List screen - When the “Show All History” button is checked, all previously submitted ASNs can be seen. There are two ways to identify non-active ASNs. On the History List screen, the purchase order number will not be highlighted in a bold-type font if the ASN is non-active. Additionally, on the History Detail screen, only the MAIN and RETURN buttons are enabled at the top and bottom of the History Detail screen which indicates the ASN cannot be edited. Also, all of the data fields are locked and you cannot edit the data when only these two buttons are on the History Detail screen. If there are no ASNs listed for the order with a bold-type font on the History List screen, then check the Pending screen for the active ASN.

Retain the previous values for the ASN submitted to the History

If you have made changes to the current active ASN in History but prefer to leave the ASN on the History List screen with the same values before you edited the ASN, you have two options. By performing one of the options below, the previous ASN will continue to be displayed on the History List screen. 1) While you still have the ASN on your screen that you edited, click on the CREATE, PENDING, or HISTORY button at the top or bottom of the screen. On the prompt, click “Cancel” to indicate you do not want to save




Screen the changes entered on the ASN. You will continue to see the transaction when the list screen is displayed. 2) Use the side bar to advance to a different screen without being prompted to save the ASN. The previous values submitted on the ASN will be retained.

Remove the ASN from the History Screen

When you submit an ASN, it cannot be deleted. You can open the active ASN and make changes to it and Save or Submit a Replacement ASN. This will then become the current active ASN and the previous ASN can only be viewed.




Submitting a Replacement ASN

If you look at the first ASN History Detail screen example, you will notice the “Type of ASN” indicates the ASN submitted was an ‘ORIGINAL’. For demonstration purposes, this ASN was changed and re-submitted. As you can

see in the example below (example shown includes only the Order Details section of the ASN), the “Type of ASN” now shows as a ‘REPLACEMENT’. And, notice the time stamp in the ASN Create Date has also changed from the

Original ASN. The above table provides additional information on re-submitting an ASN.

Here are a few additional examples of the ASN in History.

Using the same ASN transaction as in the above example, notice the History List screen will display only the last active ASN when the Show All History is not checked.




When Show All is checked, notice two transactions are displayed. The ASN with the highlighted bold-type font is

the current active ASN.

If there is any question on which ASN is active, the second ASN is displayed below and notice the difference in the

buttons at the top of the screen. You only have the option to RETURN or advance to the MAIN MENU; notice other

buttons are grayed, disabled. Additionally, you cannot edit any of the fields on this screen for non-active ASNs.




When there are no data records for the vendor on the ASN History List screen, a message will be displayed.




Invoices The ASN WebForm is not associated with the Invoices you submit. You should continue sending invoices in the

same manner as you are today.

EDI Contacts at Lowe’s If you have questions on ASN EDI or ASN WebForm processing, please contact Lowe’s EDI Coordinator which can

be identified in the EDI Quick Reference. This document can be viewed on www.loweslink.com by selecting the

EDI tab.

Who to Contact with Questions

Cannot get into LowesLink® – Send an email to [email protected] describing the problem in detail and

include any information displayed on your screen, your name, company name, and your vendor number.

A new user needs to register for LowesLink® – Follow the instructions in this document. If this is unclear,

send an email to [email protected]

A user needs to be removed from LowesLink® – Send an email to [email protected]

The items displayed for the ASN do not match the Purchase Order you received, please contact Lowe’s Buyer

whose name is included in the purchase order you received.

Orders not shown on the ASN WebForm – If you have questions about an order that is not shown on the ASN

WebForm, you should contact Lowe’s Buyer.

You will not be able to ship the Purchase Order, please contact Lowe’s Buyer whose name is included in the

purchase order you received and ask them to cancel the order. The order will then be removed from the Create screen.

Unsure how to submit the ASN, review this document. If the documentation is unclear and you have

questions, contact Lowe’s EDI Coordinator. See the EDI Quick Reference document under the EDI tab on www.loweslink.com to find the name of your Lowe’s EDI Coordinator.

Thank you for submitting accurate and timely ASNs to Lowe’s!









TABLE A: Order, Shipment, & Item Details on an ASN The following is an explanation of the sections/fields on the Detail screens within the application.

Order Details None of the fields in this section can be edited. This section includes specific order information as well as displays when the ASN was created, the type of ASN created, and the id of the user that created the ASN.

Shipment Details

Use this section to edit the shipment information in the ASN.

ASN Ship Date Mandatory Select the ship date the order will actually be shipped from the calendar provided for this field.

ASN Ship Time Optional Select the values for the actual ship time from the drop down boxes: Hours (HH), Minutes (MM), AM/PM, Time Zone (*Zone). Note, if one of the fields is selected, all of them are required.

ASN Delivery Date

Optional Select the actual delivery date the order will be delivered from the calendar provided for this field. Note, there is a CLEAR button in the calendar provided. If you select an ASN Delivery Date and want to clear it, press this button in the calendar. You are not required to enter the ASN delivery time information if you select an ASN delivery date.

ASN Delivery Time

Optional Select the values for the actual delivery time from the drop down boxes: Hours (HH), Minutes (MM), AM/PM, Time Zone (*Zone). Note, if one of the fields is selected, all of them are required. If you include ASN delivery time information, the ASN delivery date is also required.

SCAC or Carrier Name

Mandatory The SCAC code is preferred. If you enter it in lowercase, it will be capitalized when you tab from the field. Or, enter the Carrier Name (17 characters allowed). You cannot enter both the SCAC and the Carrier Name.

Transportation Method

Mandatory Select the method of transportation from the drop down.

Equipment Optional Select the Equipment Description from the drop down. Enter the Equipment ID # in the field. You can enter a 10 alphanumeric value. The Equipment fields are optional. Both fields are required when a value is entered in Equipment Description or Equipment Id.

Bill of Lading # Optional Enter the Bill of Lading Number in this field. You can enter a 30 alphanumeric value. Although this field is currently optional, it is preferred to receive it in the ASN.

Freight Invoice # Optional Enter the Freight Invoice Number in this field. You can enter a 22 alphanumeric value.

Packaging Counts Optional These five fields provide Lowe’s information on how the shipment is unitized. Enter the # of Pallets, # of Cartons, # of Bags, # of Rolls, and # of Slipsheets included in the shipment. (7 digits max per field)

Item Details All of the Items to be shipped to Lowe’s along with the Quantity Shipped per item is included in this section

Line # Assigned by Lowe’s

This is a sequentially assigned number for the line items. If an item is added to the ASN, these line numbers will be re-sequenced once the ASN is saved or submitted, along with re-sequencing of the item numbers.

Lowe’s Item # From PO or Added

The items included on the purchase order are listed here as well as the items you add. This is the item number assigned by Lowe’s to your product; not your model number. (9 digits allowed) See “Table B: Add Line” for more information on adding line items to the ASN.

Lowe’s Item Description

Assigned by Lowe’s

The description of the item as it resides in Lowe’s system will be displayed in this field. If there is a discrepancy in the description, please contact Lowe’s Merchandising Assistant.

Quantity Ordered From PO The amount of the product ordered on the purchase order will be displayed in this field. If

the value for this field changes and you have an ASN in Pending or in History, the value will be displayed differently so you can see the difference between a change you make versus a change Lowe’s makes. Here are the scenarios when this field can be changed for an ASN.

If you add an item, this field will be blank. If Lowe’s replenishment team cancels an item from the order, this field will be

displayed as 0 (zero) and it will be highlighted in red. When this occurs, the original value for the Quantity Shipped field will be retained. We do not adjust the Quantity Shipped field so you will know when this occurs. You can adjust the Quantity Shipped field as needed.

If Lowe’s replenishment team adds an item to the order, you will see a 0 (zero) displayed in the Quantity Shipped field. We do not display a quantity in the




Quantity Shipped field so that you will know when this occurs and you can adjust it as needed. Remember this value can change from the time you receive the actual order. If Lowe’s replenishment team did not inform you of the change, you may want to review the adjustments with them and request a notification on future changes.

If Lowe’s replenishment team changes the value of the Quantity Ordered, the new value will be displayed in the Quantity Ordered field while the value for the Quantity Shipped field will be retained. We do not adjust the Quantity Shipped field so you will know when this occurs. You can adjust the Quantity Shipped field as needed.

Quantity Shipped

Mandatory When you select the order, this field is pre-populated with the values from the Quantity Ordered field. You may adjust the quantity shipped if you are unable to ship the requested order quantity. If you cannot ship an item, you should enter a zero in this field. Only numeric values are allowed. If you cannot ship any of the items, contact Lowe’s replenishment team to cancel the order. See the information on ‘Quantity Ordered’ to learn what occurs if the quantity ordered field is changed for an ASN. (9 digits maximum)

Unit of Measure Assigned by Lowe’s

The unit of measure of the product as it resides in Lowe’s system is displayed in this field.

TABLE B: Add Line This feature was added to the ASN WebForm to allow you to add a line to the ASN when requested by Lowe’s replenishment team. Here are some additional notes on the line items you add versus when Lowe’s replenishment team adds a line item. 1. You should add an item to the ASN only when requested by Lowe’s replenishment team. 2. If Lowe’s replenishment team notifies you of an additional item that should be shipped, they should also add the new item

to the order in Lowe’s system so there are no discrepancies between Lowe’s purchase order and the ASN information you are providing via the WebForm.

3. If the purchase order you receive from Lowe’s includes an item that is not displayed on the screen, you should contact Lowe’s replenishment team before adding the item to the ASN.

4. An item can be added to the order by Lowe’s replenishment team after you have received the order. If this occurs and you

have not created an ASN, the Quantity Shipped will be pre-populated with the value in the Quantity Ordered field. See the information in ‘Table A: Order, Shipment, & Item Detail on an ASN’ for information on how the Quantity Ordered and Quantity Shipped fields are displayed as ASNs are created as well as when changes occur following an ASN being created.

5. For any items that you add, the Quantity Ordered value will be blank until the replenishment team adds it to the order. And, the Quantity Shipped value will include a zero until you change it to the amount you are shipping.

6. We only allow Lowe’s item numbers to be used on the ASN WebForm. 7. Once you enter the item number and tab to enter the Quantity Shipped, the item description will be displayed. If you find

that you entered the incorrect item number, see the following table for more information. 8. No replacement items, substitution items, or backordered items are allowed.

9. Contact Lowe’s replenishment team if there are any questions on the item numbers or item descriptions.

Add Line – Follow these steps to add a line item to the ASN or to adjust a line added to an ASN. Add Line Click on the “Add Line” button. An additional line will be placed at the bottom of the order. When you save

or submit the ASN, the item numbers will be re-sequenced in numerical order.

Lowe’s Item # Mandatory – Enter the item number assigned by Lowe’s. If the item number is invalid, you will receive a

prompt. If you clicked on this button in error or need to remove the added line from the ASN, enter a 0 in this field. You will receive a prompt which will allow you to click Cancel to remove the added line from the ASN. If you added a valid item number in error, just enter 0 in the Quantity Shipped field.

Lowe’s Item Description

Once you tab off the Lowe’s Item # field after entering a value, the description will be extracted from Lowe’s system and automatically displayed on the screen.

Quantity Ordered This field will be blank and highlighted in gray. This is an indicator that you added the item. Remember the Quantity Ordered field could be changed once the Lowe’s replenishment team adds the item to the order.

Quantity Shipped

Mandatory – Enter the amount to be shipped.

Unit of Measure Once you tab off the Lowe’s Item # field after entering a value, the unit of measure will be extracted from




Lowe’s system and automatically displayed on the screen. Remove Line Added for an Invalid Item Number

If you tried to add Items # 0-13, you will receive a prompt letting you know these items cannot be added to the ASN. If you keyed the number in error, click OK on the prompt to continue editing the item number. If you click Cancel on the prompt, the added line will be removed. If you click OK, you will not be able to remove the added line. However, you can edit the item number by entering any of the 0-13 item numbers again which will force the prompt to be displayed again. You can then click Cancel on the prompt which will remove the added line. Another option for removing the added line is to leave the Quantity Shipped with a value of zero and Save or Submit the ASN; the added line will not be shown on the ASN.

Remove Line Added for a Valid Item Number

If you add a valid item number and add zero for the Quantity Shipped, you will not receive an error. However, after you Save or Submit the ASN, the item that you added with a valid item number and a Quantity Shipped of 0, will not be displayed on the ASN.

Item Already Exists

If you add an item number that already exists on the order displayed, you will receive a prompt to let you know a duplicate item number cannot be entered and you will need to adjust the Quantity Shipped for the existing item if needed.

The following screen shots provide examples of using the Add Line feature.

If you click on Add Line at the bottom of a detail screen, you will notice a blank Line Item is given. You would

enter the Lowe’s item number and tab off of this field which will then display the Lowe’s item description. Next,

you would enter the Quantity Shipped.

This is a screen shot after the Add Line button has been selected.

After clicking Add Line and receiving the blank line item, Item # 123 was added to the ASN with a quantity shipped

of 99. This is what the screen looks like after the item was added. After adding the item, notice Quantity Ordered is blank. Also, notice the items are re-sequenced in item number order.

Again, thank you for submitting timely and accurate ASNs to Lowe’s.

LowesLink® is a registered trademark of LF, LLC. All Rights Reserved


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