Adult and Community Learning

Commissioning and Funding

Briefing

4th March 2013

George Allen

George Allen Head of Service

Gillian Fifield Quality Manager

Paul Whitehead Planning & Performance Officer

Patrick Robinson Commissioning and Contracts Manager

Annette Rebentisch Senior Procurement Officer Children’s Services Procurement

• Background, Objectives and Priorities• Data and Funding Requirements• Quality Matters• Tendering and Funding Process• Timeline • Questions and Answers• Contacts

Agenda

‘ ….a broad range of learning that

brings together adults of different ages and backgrounds, to pursue an interest, address a need, acquire new skills, become healthier or learn how to support their children.’

BackgroundWhat is Community Learning?

• Funding Agreements with 42 providers• Learning provision within over 300

venues• Support for over 18,000 learners• Accreditation and learning for

personal fulfilment• Activities that meet requirements of

the Skills Funding Agency and Common Inspection Framework

BackgroundWhat we currently offer:

• Business Innovation and Skills (BIS) Department - ‘New Challenges, New Chances’

• Skills Funding Agency Funding Rules• Strategic Commissioning Plan for Adult and

Community Learning 2013-14• Hampshire County Council Open for

Business Plan (2012)

Objectives and Priorities

• Maximise access to Community Learning for adults, bringing new opportunities and improving lives, whatever people’s circumstances.

• Bring local communities together to experience the joy of learning and the pride that comes with achievement.

‘New Challenges, New Chances’

‘New Challenges, New Chances’

• Maximise the effect community learning has on the social and economic well-being of individuals, families and communities

• Collect fee income from people who can afford to pay and focus public funding on people who are disadvantaged and least likely to participate.

Skills Funding Agency Funding Rules 2013-14

• Have clear outcomes and appropriate processes of evaluation

• Highlight how we will impact in communities and operate in partnership

• Adhere to Funding Rules on contracting and procurement

• Have a financial plan and develop a local strategy

• Achieve aims of New Challenges, New Chances and ensure effective learner achievement and compliance with data requirements

HCC Strategic Commissioning Plan for ACL 2013-14

• Highlights Aims and Outcomes for 2013-14• Provide both a universal and targeted offer

and support learning where needs are greatest

• Improve recruitment of learners from particular equality groups eg disabled, males, ethnicity, older people

• Maintain a broad range of innovative learning opportunities

• Ensure the development of meaningful partnership activities that enable joint working and share

best practice.

Community Learning

• HCC-based applications = Service Level Agreement

• Non-HCC applicants invited to tender Adult Skills Budget

• Not part of this process but becomes part of the developing HCC ‘Hampshire Futures’ programme

Data and Funding Requirements

Paul WhiteheadPlanning and Performance Officer

Skills Funding Agency Requirements• Compliance with Funding Rules 2013-14

– Learner Eligibility

• Learning Agreement– Enrolment form– Initial Assessment– Learning plan– Record of attendance– Record and evidence of achievement

• Individualised Learner Record (ILR)– Five returns per year– All learner details– All learning activity– Achievement

• Summary of children on Family Programmes

Skills Funding Agency Requirements

Hampshire Learning Requirements

• Course Details– Start and end dates, course length,

session dates and times, prices, venue, tutor, accreditation details

• Enrolment form from each learner

• Registers– Attendance Information– Achievement Information

Hampshire Learning Requirements

• Summary of children on Family Programmes

• Summary of learner post-course evaluations

Hampshire Learning Deadlines

• Course Details– Publicised course details 6-8 weeks before

course start for publication on course search facility

– Non-publicised course details as soon as finalised

– Details required BEFORE course starts

Hampshire Learning Deadlines

• Enrolments and Child data– Within 2 weeks of enrolment

• Registers– Within 2 weeks of course completion

• Learner Evaluations– Within 2 weeks of end of term

Quality Matters

Gillian Fifield

Quality Matters

Provision that meets quality requirements of:• Ofsted’s Common Inspection Framework for

Further Education (FE) and Skills• Skills Funding Agency Funding Agreement –

Quality Assurance and Raising Standards• Legislation and Statutory regulations including:

– Health and Safety, Equality and Diversity, Safeguarding

• Awarding Organisations and the NCFE Investing in Quality (IIQ) Standards

Quality Matters

• Good leadership and management• Competent and appropriately qualified staff• Continuous Professional Development (CPD)

opportunities• Meeting the needs of learners• Accreditation and progression opportunities• Safe, healthy and supportive learning

environment

Quality Matters

• Equality of access to learning opportunities

• Close equality gaps

• Support for learners to meet their learning goals and personal objectives and progress to further learning

• Learner and learning support

• Minimise drop out rates, deliver high completion, achievement and success rates

Ofsted Inspection from 2012

The key judgement on all inspections

“How effective and efficient is the provider in meeting the reasonable needs of learners and users?”

Takes into account all of the available evidence and judgements against the 2012 Common Inspection Framework and Evaluation Schedule

Overall Effectiveness

This judgement is influenced by the following:

• Outcomes for learners

• The quality of teaching, learning and assessment

• The effectiveness of leadership and management

Inspectors will

• expect providers to be ‘good’• use the term ‘requires improvement’ – no

longer ‘satisfactory’• expect outstanding providers to have

outstanding teaching and learning• evaluate fully the arrangements for

performance management• place greater importance on the role of the

governing body

Ofsted’s ‘Learner View’

• Online questionnaire for learners to give their views

• Asks for opinions on a range aspects: eg are sessions well taught? would you recommend to a friend?

• Information used when making decisions about which providers to inspect and when

• Can be completed at any time during the year• Providers reminded to encourage learners to

complete the questionnaire (in particular when notified of inspection)

Observations of Teaching, Learning and Assessment

• Observations remain key part of the inspection process

• Inspectors will listen to learners• Carry out paired Observations of Teaching and

Learning (OTL)• Make judgements on quality of learners’ work • Expect to see planning documents and records of

learners’ progress and achievement• Marked work / tutor feedback to learners

Tender Performance Indicators - Quality

• Clear course information with progression routes• Planning and recording documentation: Tutor Course

Files • Learner evaluation• Course and Programme Review and Evaluation• Planned programme of OTLs• OTL reports submitted to Hampshire Learning• Health and Safety Risk Assessments• Single Central Safeguarding Record• Timely return of Self-assessment Report (SAR) and

Quality Improvement Plan (QuIP)

Funding and Tendering Process

Annette RebentischSenior Procurement Officer

Tendering

All Hampshire County Council tenders are advertised on our e-tendering system: In-Tend

External providers can register on In-Tend and download documents from the tender website (after “expression of interest”)

• Framework with several external providers

• Open tender process (one step to get on the Framework)

• Framework period 1 year– 1 August 2013 - 31 July 2014 – Option to extend for a further 12

months

Framework Agreement

Notes for Tenderers

• Who can bid?– Single Legal Entity (Skills Funding Agency does

not permit sub-contracting)– Experienced learning providers with local

knowledge– External providers

• Pricing • Questions from tenderers• Bona Fide• TUPE does not apply (advice)

External providers

• Bids submitted through In-Tend

• All documents available from Tuesday 5 March 2013

• Documents for information include:• Doc 1: Notes to Tenderers• Doc 2: Service Specification• Doc 3: Copy of Framework Agreement

External providersDocuments to be completed and returned:

• Document 4: Eligibility Questionnaire )• Document 5: Tender Return )• Document 6: Form of tender• Document 7: Bona fide form• Document 8: Reference template (to be

sent to referees and returned with tender)

Hampshire County Council Providers

• Council providers apply by completing funding application (based on question of tender return)

• Documents will be emailed to providers – Service Specification– Relevant documents from Skills Funding Agency– Application Form

• Providers return documents by email to Hampshire.learning@hants.co.uk

GuidancePlease ensure that the following guidance is

adhered to when completing your tender or funding application:

• Please read the full guidance document explaining the eligibility criteria and evaluation weightings

• Please ask / contact us when you don’t understand something, need some help, etc.

• Ask questions / clarifications (preferably) via the In tend portal, we will endeavour to respond within 48 hours

GuidancePlease ensure that the following guidance is

adhered to when submitting your tender:• Include all supporting documents when

submitting tender return – including insurance documents and references

• Be prepared in case of IT problems: the network speeds can slow considerably leading up to deadline

• Make sure you use the correct submission route

Procurement TimelineProvider Briefing 4 March 2013

Advertisement on In-Tend and in the Media – providers able to access tender documents

4 or 5 March

Deadline for the tender response via In-Tend

16 April 2013

Tender evaluation End April 2013

Expected award of contracts Early May 2013

First “call off” Mid to end May 2013

Service start date for Contracts August 2013

Procurement Contact details

Tender web address: https://in-tendhost.co.uk/hampshire/aspx/Home

Telephone support: 01962 846094 (Annette) or 01962 832323 (Corporate

procurement, In-Tend support team)Email support:

procurement.support@hants.gov.uk

Hampshire Learning website address

www.hants.gov.uk/hampshire-learning

Key Documentsincluding:- •Hampshire County Council’s Strategic Commissioning Plan 2013-14•Common Inspection Framework•New Challenges, New Chances: Next Steps in Implementing the Further Education

Fundinghttp://www3.hants.gov.uk/procurement.htm https://in-tendhost.co.uk/hampshire/aspx/Home

www.hants.gov.uk/hampshire-learning

About Us including key contact information for:-

George Allen, Head of Hampshire Learning

email george.allen@hants.gov.uk

Gillian Fifield, Quality Manager

email gillian.fifield@hants.gov.uk

Paul Whitehead, Planning and Performance Officer

email paul.whitehead@hants.gov.uk

Questions