Adoption of IPSAS at UNDPInformal Note to the Executive Board

8 September 2011

The IPSAS Programme in UNDP

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• IPSAS is being implemented using PRINCE2, an internationally recognized project management methodology

• The IPSAS Programme is overseen by an IPSAS Technical Committee, representing all key stakeholders, the Board and the Operations Performance Group (OPG), and is directed by a full-time Manager

• The Associate Administrator is the Champion of IPSAS.

• The three fundamental pillars:

Financial Policy and Transition Workstream

IT Workstream

Change Management Workstream

• Review status reports • Review technical &

operational issues• Recommend policy changes • Escalate cross cutting issues

to the OG

SPONSORAkiko Yuge / BOM Director

SPONSORAkiko Yuge / BOM Director

TECHNICAL IPSAS COMMITTEEChair: Darshak Shah

OFA, HR, OBP, PSO, OIST,LRC, MCT, ASD, PB, OSG, IPSAS Focal Points of RBx and other Central Bureaux

Provides Recommendations to the OPG

TECHNICAL IPSAS COMMITTEEChair: Darshak Shah

OFA, HR, OBP, PSO, OIST,LRC, MCT, ASD, PB, OSG, IPSAS Focal Points of RBx and other Central Bureaux

Provides Recommendations to the OPG

TRAINING Work Stream LRC

TRAINING Work Stream LRCIT / SYSTEMS Work Stream

OIST

IT / SYSTEMS Work Stream OISTPOLICY Work Stream

OFA

POLICY Work Stream OFA

IPSAS Project Governance & ImplementationOPERATIONS PERFORMANCE GROUP (OPG)

Guide, Direct and Monitor IPSAS ProjectDecision Making

OPERATIONS PERFORMANCE GROUP (OPG)Guide, Direct and Monitor IPSAS Project

Decision Making

Policy Review Sub-Committee

OFA & Relevant

Organization Units

Policy Review Sub-Committee

OFA & Relevant

Organization UnitsUNBOA & OAIUNBOA & OAI

User Tracks: Revenue Management, Asset Management, Expense Recognition, Treasury , Statutory Reporting ..Expert users from the organization

User Tracks: Revenue Management, Asset Management, Expense Recognition, Treasury , Statutory Reporting ..Expert users from the organization

Project User Community involvement

Change Mgmt Review

Sub-CommitteeOFA + MCT + LRC

Change Mgmt Review

Sub-CommitteeOFA + MCT + LRC

• Providing overall guidance and direction Approving the project plan and strategies Addressing project issues and risks Providing ad-hoc direction and advice Assessing and deciding project changes

CHANGE MANAGEMENTMCT

CHANGE MANAGEMENTMCT

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Current Status: All IPSAS standards that have been issued to date, thirty-five have been identified as

applicable to UNDP, which should be implemented by 1 January 2012. Of these, thirty four policy papers (98%) were finalized, discussed and cleared with the United Nations Board of Auditors (UNBOA) and shared with the Audit Advisory Committee (AAC) and the Office of Audit and Investigations (OAI). This includes validation of the IPSAS standards applicable to UNDP

The Financial Regulations & Rules (FR&R) updated with IPSAS changes and presented to the ACABQ. ACABQ expressed its no objection to the Executive Board’s approval of the proposed amendments

Presentation of the revised FR&R to the Executive Board (September 2011)

Next Steps: Finalize the one pending policy paper on Common Premises, in collaboration with other

Agencies. Revisions to the procedures to be completed by end-September. 90% completed by now. As new IPSAS standards are issued periodically, their applicability will be ascertained by

UNDP in consultation with UNBOA, and implemented accordingly.4

Financial Policy & Transition WorkstreamFinancial Policy & Transition Workstream

IPSAS Project Status

Current Status:• All business requirements and functional specifications completed. • Reporting requirements have been gathered and validated by country offices. • IPSAS Readiness Dashboard rolled out in April 2011.• Detailed workplan for IT track being formulated together with a reporting strategy

(which will focus on top 20 reports).

Next Steps• Testing of different Atlas modules and reports to be completed by mid-October.

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IT Work StreamIT Work Stream

IPSAS Project Status (Cont’d)

IPSAS Project Status (Cont’d)

Change ManagementChange Management

Global Shared Service Center:

•Negotiation with Host Government near completion.

•Premises identified.

•Recruitment activities have been completed.

Learning:

•Monthly webinars completed.

•All training materials completed.

•IPSAS Training of Trainers (TOT) workshop will commence on 12 September.

•Other face-to-face workshops planned for Oct – Nov, 2011.

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