adopted report economic development and major projects ......2017/04/19 · 6 edmp buskers by the...

734

Adopted Report of the

Economic Development and Major Projects Committee Meeting

Held on

Wednesday 19 April 2017

at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

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734th Council Meeting 28 April 2017 2 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report

Index

Adopted Report

Economic Development and Major Projects Committee Meeting

Wednesday 19 April 2017

Item Direct. File Page Subject

1 EDMP CM787/790/04(P16) 4 2017 Proposed Agenda Items For Economic Development and Major Projects Committee

2 EDMP CS105/274/81/01/46/01/06(P1)

9 City Festive Decorations

3 EDMP CM787/789/04/08(P1) 24 2018 - 2020 Gymnastics Australia National Clubs Carnival

4 EDMP CM787/789/04/08(P1) 30 April 2017 Post Event Reports – Economic Development and Major Projects Committee

5 EDMP FN251/48/113/02/CF(P1) 39 Regional Arts Development Fund Programs Update 2016-17

Closed Session

EDMP Presentation

Gold Coast Economic Context Comparative Performance

General Business

6 EDMP Buskers By The Creek 57 Funding arrangement with Buskers By The Creek

KEY:

OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCWW - Gold Coast Water & Waste CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

734th Council Meeting 28 April 2017 3 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ADOPTION OF ECONOMIC DEVELOPMENT & MAJOR PROJECTS COMMITTEE REPORT RESOLUTION G17.0428.016 moved Cr Vorster seconded Cr O’Neill That the Report of the Economic Development & Major Projects Committee’s Recommendations of Wednesday 19 April 2017, numbered ED17.0419.001 to ED17.0419.006 be adopted.

CARRIED UNANIMOUSLY ATTENDANCE Cr H Vorster (Chairperson) Cr G O’Neill Cr D Gates Cr C Caldwell Cr D Crichlow OAM Cr R La Castra Cr P Taylor Cr P C Young Visitor Cr Baildon Visitor Mr D Scott Director Economic Development and Major Projects Mr S Brook Team Leader Events Ms Z Ford Project Officer Ms S Creyton Arts & Culture Program Lead – Sector Development APOLOGY / LEAVE OF ABSENCE PRESENTATIONS – CLOSED SESSION Gold Coast Economic Context Comparative Performance – Darren Scott

734th Council Meeting 28 April 2017 4 Economic Development And Major Projects Committee Meeting 19 April 2017 Adopted Report

ITEM 1 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS 2017 PROPOSED AGENDA ITEMS FOR THE ECONOMIC DEVELOPMENT AND MAJOR PROJECTS COMMITTEE LG115/1296/01/2017(P1)

735 Council Meeting – 16 May 2017 Economic Development & Major Projects Committee – 11 May 2017

ITEM NAME BRANCH ACTIONS/COMMENTS

Events Strategic Plan City Events

Gold Coast China Plan 2020 Economic Development Present the proposed Gold Coast China Plan 2016-2020

Gold Coast Cultural Precinct Stage 1 Update Report

Major Projects

BMX Australia Update Report Economic Development Project Update Report

Events Infrastructure Update Report Economic Development Project Update Report

736 Council Meeting – 30 May 2017 Economic Development & Major Projects Committee – 25 May 2017


Cruise Ship Terminal Update report Major Projects

Gateways Public Art Commission Arts and Culture Note: this will be a general business item at full Council ONLY. In this doc for reference only.


ITEM 1 (Continued) 2017 PROPOSED AGENDA ITEMS FOR THE ECONOMIC DEVELOPMENT AND MAJOR PROJECTS COMMITTEE LG115/1296/01/2017(P1)

737 Council Meeting – 13 June 2017 Economic Development & Major Projects Committee – 8 June 2017


Workforce and Education Update Economic Development

Gold Coast Sport Plan Update Report Economic Development

Cultural Strategy Update Arts & Culture

Gold Coast International Trade and Investment Program

Economic Development

738 Council Meeting – 23 June 2017 Economic Development & Major Projects Committee – 21 June 2017


Draft Gold Coast Live Music Action Plan Arts and Culture Report brought back to Council ?

739 Council Meeting – 25 July 2017 Economic Development & Major Projects Committee – 20 July 2017




740 Council Meeting – 8 August 2017 Economic Development & Major Projects Committee – 3 August 2017


Competitive Business Program outcomes Economic Development

741 Council Meeting – 22 August 2017 Economic Development & Major Projects Committee – 17 August 2017


RADF Programs Update 2016-17 Arts and Culture An update on Generate, Germinate and Activate Programs activity 2016-17

742 Council Meeting – 5 September 2017 Economic Development & Major Projects Committee – 29 August 2017




743 Council Meeting – 15 September 2017 Economic Development & Major Projects Committee – 12 September 2017


744 Council Meeting – 17 October 2017 Economic Development & Major Projects Committee – 12 October 2017


745 Council Meeting – 31 October 2017 Economic Development & Major Projects Committee – 26 October 2017


746 Council Meeting – 14 November 2017 Economic Development & Major Projects Committee – 9 November 2017




RECOMMENDATION It is recommended that Council resolves as follows: That the 2017 Proposed Agenda Items for The Economic Development and Major Projects Committee be noted. Authorised by: Darren Scott Director Economic Development and Major Projects RECOMMENDATION ED17.0419.001 moved Cr Gates seconded Cr Caldwell That the 2017 Proposed Agenda Items for the Economic Development and Major Projects Committee be noted.

CARRIED

734th Council Meeting 28 April 2017 9 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06 Attachment A - Memorandum & Discussion Paper Attachment B - Light Activation Schedule 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to seek endorsement from Council for:

1) Festive light activation schedule

2) Proposal for Christmas period 2017

3) Long term plan for the City’s Christmas festive decorations

4 PREVIOUS RESOLUTIONS Council at its meeting of 9 September 2012 resolved GA12.0911.005 1 That Council accepts the Lump Sum tenders submitted by the following for the total

amounts (excl GST) without rise and fall in respect of Contract LG314/254/12/058, Supply, Installation and Maintenance of Christmas Decorations, Decorative Banners and Other Decorations for a period of two years with a two year extension option.

Separable Portion Tenderer Total Lump Sum Amount (excl GST) for 2 years

Separable Portion 1: Non-illuminated Christmas Decorations and Banners – Whole of Gold Coast

Mainline Electrics Pty Ltd $174,465

Separable Portion 2: Illuminated Christmas Decorations – Gold Coast Northern Area

Wilson Family Trust t/a Wilsons Displays $310,370

Separable Portion 3: Illuminated Christmas Decorations – Gold Coast Southern Area

Mainline Electrics Pty Ltd $197,640

Separable Portion 4: Artificial Tree Harley Park

Wilson Family Trust t/a Wilsons Displays $57,000

2 That it be noted that the contract will require funding over two financial years and that

similar budgets to that approved for the 2012-13 financial year will be submitted for approval by the Asset Custodian for the financial year 2013-14. The total expenditure over the contract period is anticipated to be $739,475. Funding will be allocated from individual projects within Responsibility Centre CG6360, Budget Centre CG6360004.

734th Council Meeting 28 April 2017 10 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 (Continued) MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06

3 That the report provided to Council in 2011-12 in relation to a proposed Whole Of City Christmas Decoration Plan be circulated to Councillors with a view to further consideration being given to the planning of the 2014 Christmas period onwards, with a report being presented to Council via the Engineering Services Committee.

5 DISCUSSION 5.1 Background There have been a number of approaches to the City of Gold Coast’s (the City’s) response to celebrate Christmas over recent years (refer Table 1 below). Year Actions 2012 & 2013 Christmas Decorations contract for a period of two years with a two-year

extension option. 2014 Christmas Decorations contract exercise the one year extension and review

the Gold Coast’s Christmas response undertaken. 2015 Exercise the final year of the extended Christmas decorations contract with

minor “Gold” theme. 2016 An initial trial was made to refresh festive theming and lighting across the

City through modern, cost effective LED lighting. Two Divisional Councillors chose to retain decorations previously installed.

Table 1 Christmas Decorations recent history Prior to 2016 the delivery of Christmas decorations was characterised by high operation costs and high risk of damage to decoration due to difficult storage, handling and installation.

A Memorandum and a Discussion Paper Christmas at the Gold Coast (included as supporting documentation – Attachment A) were circulated to Councillors in August 2015 to:

provide an overview of organisational arrangements and commitments

prompt strategic thinking around service delivery and coordination of our celebration of Christmas activity

encourage review of the program to ensure quality outcomes, value for money, and optimal community and economic benefits.

5.1.1 Short-term trial (Christmas 2016-2017) of LED Lighting Strategy

In consultation with all Divisional Councillors a decision was made for the 2016 and 2017 Christmas seasons to trial commercial grade, outdoor, colour changing festoon lighting whilst a long-term plan be developed. The approach for the short term trial (2016 and 2017) was to consider possible integration with a long-term plan, be realistic in terms of the capability within the city at the time, be achievable in a relatively short time and within the existing operational budget. LED festoon lighting was installed predominately in trees across the city in locations with high prominence for the local community creating a sophisticated, festive environment and supplemented other festoon lights used around the city.


The location of festive lightings are:-

Division Location

1 Eggersdorf Road intersection with Jacobs Ridge Road, Ormeau

2 Damian Leeding Memorial Park Old Pacific Highway, Oxenford

3 Paradise Point Parklands, The Esplanade, Paradise Point

4 Harley Park Marine Parade, Labrador

5 Bischof Pioneer Park, Nerang Street, Nerang

6 Sundale Bridge, Gold Coast Highway, Southport

7 Chevron Island Park, Thomas Drive, Surfers Paradise

8 Ashmore Village Park, Currumburra Road, Ashmore

9 Councillor elected not to have festive lights installed within the Division. Funds were used to install artificial trees.

10 Annette Kellerman Park, Gold Coast Highway, Mermaid Beach

11 Ron Penhaligon Way intersection with Cottesloe Drive, Robina

12 Thorn Park, Marine Parade, Miami

13 Tallebudgera Creek Park, Gold Coast Highway Palm Beach

14 Marine Parade, Coolangatta

Table 2 location of festive lighting

Divisions 4, 5, 6, 13, and 14 chose to allocate funds to provide additional lighting in other trees using a similar lighting design.

As lights are in use outside of the Christmas period, to create a point of difference it was elected to use red, green and white (gold) lighting.

The installation of the colour changing LED lighting technology enables the assets to:

be utilised year round (refer Section 5.2)

provide a enhanced visual amenity

be used to support other significant community events city wide, and

deliver operational savings

Other inclusions in the short-term trial were:

continued use of the indoor trees installed annually within City buildings and branch libraries.

existing lit decorations in nominated locations that match the new theme could be considered as part of the Christmas 2017 solution.

The City is now preparing a long term plan which seeks to provide a more creative concept and deliverables for Christmas on the Gold Coast.


5.2 Festive light activation schedule (schedule)

The schedule proposes to activate the festive lighting outside of the Christmas season to support high profile events. Specific colours/ combination of colours can be selected to complement these events.

Attachment B - Festive Light activation schedule identifies the recommended events for light activation throughout the year.

Requests to activate the festive lighting outside of the selected events will be assessed on a merits basis having due regard to the limitations of the lighting technology (e.g. colour palette), preserving life expectancy of the lighting and to maintain a sense of appreciation/meaning in the community e.g. lights only used for special events.

It is intended to review the schedule on a yearly basis.

The selected colours and meaning are intended to be communicated through the City’s corporate website. The activation schedule will be communicated via the website as well as the Councillors community newsletter and social media platforms.

5.3 Christmas Season 2017

Feedback from the 2016 Christmas period indicated a great level of support and appreciation for the festive lights. However, some members of the community reported that there was an absence of Christmas pageantry throughout the day.

The installation of lighting was a first step towards achieving cost effective and coordinated rollout of civic Christmas decorations, events and promotions. The next step is to pilot, in key locations across the City, decorations to augment the lighting, enhancing both day and night activations.

A number of options have been considered as follows:

1. In consultation with the local creative industry, a modest package be developed for day time Christmas activation. This package suggests the use of artistic installations for strategic neighbourhood locations and allows the City to build on this concept in coming years. The development of this pilot package would be supported by Whole of City funds.

2. A suite of Christmas activation options be developed, allowing Divisional Councillors to procure various components from Local Area Works budget. This approach ensures a unified City response to the Christmas season while still encapsulating Divisional characteristic and expectations.

3. Christmas marketing campaign to reinforce Christmas messaging and spirit on the Gold Coast. This could include items such as banners, billboards, and cinema advertising.


All the options have individual merits as identified in Table 3 below

Option Advantages Disadvantages

1. Artistic installations

Coordinated approach

Simple management

Incorporated into long term plan

Staged progression across City available

Cost effective

Can be wholly funded from Whole of City funds

Engaging and visually appealing as artistic response creates talking points/destination for community and media

Supports Culture Strategy 2023

Opportunity for strong public relations and social media support

Limited divisional choice

Artistic response can be interpreted several ways

2. Suite of available Christmas options

Divisional choice from a unified suite of options

Potential to encourage community and business involvement

Requires Divisional funds

High level involvement from City Infrastructure staff to manage Councillor Requests

Project officer required to manage rollout of smaller initiatives with possibly limited exposure/infiltration

Lack of strong impact in community

3. Marketing campaign

Film option available which brings Christmas on the GC alive

Daytime visual presence

New creative look and feel through a Christmas brand

Booking advertising space in a peak season

Perceived high dollar spend on collateral and advertising

Difficult to support with effective public relations and social media campaigns

More difficult to establish a point of difference from competing marketing campaigns of large retailers and shopping centres

Outdated response

Table 3 Options for Christmas Season 2017

Having due regard to the above City officers are recommending Option 1.

734th Council Meeting 28 April 2017 14 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 (Continued) MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06 5.4 Long-term plan

The City is aiming to procure a festive season solution that is:

contemporary,

innovative and sustainable,

visually appealing,

creates a consistent Christmas theme across the City, and

does not rely upon Council ownership of significant assets

The Arts & Culture unit will be involved in the design process engaging the local creative community and telling a diverse Gold Coast Christmas story. The outcome is expected to:

be engaging and immersive with participatory elements,

utilise interactivity/technical and digital advancements,

utilise an artistic and creative approach combined with excellence in ability to deliver.

The methodology used by the City of Sydney’s Christmas campaign in 2016 (refer http://visual.artshub.com.au/news-article/special-reports/visual-arts/brooke-boland/city-of-sydney-calls-for-an-artists-interpretation-of-christmas), reveals similar aspirations that could act as an exemplar for the City’s long-term plan. The City of Sydney example seeks:

a ‘new creative concept’ (rather than a kit of physical decorations) for 2017-2021.

a ‘dynamic and interactive approach’ to the iconic Christmas tree in Martin Place, lighting and outdoor decorations and major installations throughout the city including significant spots in the inner suburbs

response to a three phase process: Expression of Interest, Request for Tender, Implementation and Delivery.

encourage artist-led teams to work both collaboratively and independently as required.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

This proposal relates to the following themes, outcomes and signature actions from the Corporate Plan:

PLACE: Our modern centres create vibrant communities – We can work and play in local neighbourhoods.

PEOPLE: We are proud of our city – We are a vibrant community committed to success.

PROSPERITY: We are an emerging world class business destination – We have a positive global reputation.

This proposal relates to the Economic Development Strategy outcome: A city known as an emerging world class business destination.

Potential impacts of this proposal on the delivery of the Corporate Plan and Economic Development Strategy are:

Risk to city reputation related to community pride in the Gold coast (local audience).

Risk to city reputation related to visitors to the Gold Coast during the Christmas period (domestic and international audiences).

734th Council Meeting 28 April 2017 15 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 (Continued) MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT

The festive lights installed in 2016 have colour changing ability that will have direct connection to the 2018 Commonwealth Games (GC2018). The lights will be able to be used to highlight the City’s support for occasions leading up to the Games (eg. One Year to Go) and throughout the GC2018 period.

Infrastructure implemented for GC2018 could be utilised for future festive decorations and celebrations in particular Christmas decorations.

City banners are also used over the Christmas season and will be influenced by the banner policy (and banner booking system) recently developed.

Procedures and tools being developed for the Banner Booking System could possibly be adapted to handle Lighting bookings.

The Commonwealth Games Unit have been consulted and have financially contributed (50%) towards some festive lighting assets (Sundale Bridge lights). With further lighting and projection projects planned that can be included in the City’s festive lighting schedule.

8 FUNDING AND RESOURCING REQUIREMENTS Historically the Christmas decoration program cost $490K, which largely covered the operation costs to install and remove the trees & decoration. The LED Strategy implemented in 2016 allowed the city to purchase & install lighting using a single years operational cost. These lights can now be used throughout the year with only minimal maintenance cost required. It is recommended to utilise 2017 operation funding to augment the 2016 infrastructure and initiate preparation of the long-term creative concept. It is estimated to cost $1,500 to $2,000 per activation to turn all the City festive lights on and off. These are internal (City Maintenance) labour costs. To activate a single asset outside the five identified dates it is estimated to cost approximately $300 (to be funded by the requestor). Note there are economies of scale when multiple activations are done collectively. 9 RISK MANAGEMENT

CO000427 – Failure to diversify the economy leading to an over reliance on the construction and tourism industries to generate economic growth and prosperity

CO000497 – Failure to maximise the legacy and community development opportunities with GC2018 leading to reputation damage. 10 STATUTORY MATTERS Not applicable 11 COUNCIL POLICIES

External Communication Policy

Public Art Policy

Urban Art Policy

734th Council Meeting 28 April 2017 16 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 (Continued) MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06 12 DELEGATIONS Not applicable 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

All Divisional Councillors Senior Arts & Culture officer EDMP - Arts & Culture Yes Senior Project Manager City Infrastructure –

Infrastructure Delivery Yes

Construction Project officer – Electrical

City Infrastructure – City Maintenance

Yes

City Presentation Team EDMP - Commonwealth Games Unit

Yes

14 STAKEHOLDER IMPACTS External / community stakeholder Impacts

General community will be impacted positively through the improvement of Christmas decorations through the day.

General Community will be impacted positively through activation of festive light decorations throughout the year.

Infrastructure available for external organisations (eg GOLDOC) to utilise to enhance the experience of the City.

Internal (Organisational) Stakeholder Impacts

Better long term procurement, operational or maintenance outcomes

15 TIMING

Christmas season 2017 intends to be as per 2016 with additional artistic installations.

A report will be brought back to Council outlining the long term plan. Timing of the long-term plan is anticipated to correlate well with the 2018 festive season - post completion of Gold Coast Cultural Precinct Stage 1 and the Gold Coast 2018 Commonwealth Games™. 16 CONCLUSION Historically the Christmas decoration program cost $490K annually, which largely covered the operation costs to install and remove the trees & decoration. The 2016 Christmas trial of new and affordable technology (eg LED lights) was generally well received and delivered festive lighting assets that can be utilised all year, as well as the traditional indoor decorations. A festive light activation schedule has been developed for the City. Other opportunities for activating the lights throughout the year are to be considered on a case by case basis and to be funded by or through the requestor.

734th Council Meeting 28 April 2017 17 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 2 (Continued) MAJOR PROJECTS CITY’S FESTIVE DECORATIONS CS105/274/81/01/46/01/06 There was feedback suggesting an absence of daytime Christmas enhancements. As such it is recommended that in collaboration with the local creative industry, a modest package for day time Christmas activation be progressed for 2017 utilising savings achieved through the use of the LED lighting.

In the long-term, the City plans to procure a festive season solution that is contemporary, innovative and sustainable, does not rely upon Council ownership of significant assets and is:

engaging and immersive with participatory elements

utilises interactivity/technical and digital advancements

employs an artistic and creative approach combined with excellence in ability to deliver.

A long term plan for 2018 onward will be presented to Council at a later date.

17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council approves the short-term plan to enhance and compliment the City’s

festive lights through collaborating with the local creative industry to pilot a modest package of day time Christmas installations in strategic neighbourhood locations for Christmas 2017.

2 That Council approves the Festive lights activation schedule for 2017 and 2018.

3 That Council notes a report be brought back to Council outlining the long-term plan.

Authorised by: Darren Scott Director Economic Development and Major Projects COMMITTEE RECOMMENDATION ED17.0419.002 moved Cr Gates seconded Cr O'Neill 1 That Council approves the short-term plan to enhance and compliment the City’s

festive lights through collaborating with the local creative industry to pilot a modest package of day time Christmas installations in strategic neighbourhood locations for Christmas 2017.

2 That Council approves the Festive lights activation schedule for 2017 and 2018 as outlined in Attachment B.

3 That Council notes a report be brought back to Council outlining the long-term plan.

CARRIED


Attachment A – Memorandum & Discussion Paper

Memorandum To: Mayor and Councillors

Copy: All Directors

From: Director Economic Development and Major Projects, Darren Scott

Action by: City Reputation & Partnerships Coordinator, Rachel Richardson

Subject: Christmas at the Gold Coast – Decorations, Events and Promotions

Date: 3 August 2015

File No: LG235/46/03/03/01(P1) Doc #: 49288002

A Discussion Paper (Attachment 1) has been prepared to provide an overview of current organisational arrangements and commitments; and to prompt strategic thinking about how service delivery and coordination across the areas of festive decorations, events and promotions can be improved.

The Discussion Paper:

• sets out general aspirations to work towards over several years; • defines key actions and identifies work areas of council to take lead responsibility for

each; • focuses on the Christmas Decorations Program (CDP) as the greatest opportunity for

improvement and therefore focus for change and cost-savings; • proposes no change to the current arrangements for divisionally funded Christmas

events; and • introduces consideration of several new initiatives, notably, a process for design and

production of a future new kit of civic decorations, and a partnership with G:link for festive dressing of a tram during the Christmas season.

In view of the annual August-scheduled placement of orders for the CDP it is proposed to explore some variations within the existing contracts to include: • preference to omit live tree decorations due to lack of visual impact with a potential cost-saving of

$52K • retire pole decorations and other assets that are beyond value-for-money to repair • relocate some assets to more appropriate locations • allowances for introducing consistent golden decorative theme.

I invite you to consider the strategic directions outlined in the Discussion Paper. For clarification of any details and feedback, please contact Zoe Ford, Project Officer, EDMP on [email protected] or ext. 7753. Staff from EDMP will be in contact to discuss division-specific matters. Darren Scott Director Economic Development and Major Projects Attachments 1. Christmas at the Gold Coast – Discussion Paper – June 2015 #49269094

2. Attachment B – Light Activation Schedule

Christmas at the Gold Coast Decorations, Events and Promotions – Discussion Paper, July 2015

City of Gold Coast Council annually supports events and installs festive decorations within key civic locations across the city to celebrate the Christmas season. This Discussion Paper has been prepared to:

• Provide an overview of current organisational arrangements and commitments related to the implementation of civic Christmas decorations, events and promotions; and

• Prompt strategic thinking about how service delivery and coordination across these service delivery areas can be improved.

The purpose of reviewing this program is to ensure quality outcomes, value for money and optimal community and economic benefits.

The aims of the program are to:

• Achieve cost-effective and coordinated annual rollout and management of civic Christmas decorations, events and promotions; and

• Deliver creative, equitable and targeted outcomes that enhance our city and enchant our communities during the Christmas season.

Contents

Christmas Program Overview Findings Thinking Strategically about future Service Delivery • Ideal Christmas Scenario • What could be achieved by 2017 • Key actions Attachments A. Christmas Decorations Program – Assets 2014 #49199724 B. Christmas at the Gold Coast - 2015/17 Action Plan (DRAFT) #49148203

pcdocs://TRACKS/49199724/R

pcdocs://TRACKS/49148203/R

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Christmas Program Overview

Decorations (budget $649K)

Council owns a stock of decorations that are installed across the city:

• Outdoors in parks, medians, roundabouts, on light poles

• Indoors in the Council Chambers, Administration and Community Centres

The Christmas Decoration Program is an annual Whole of City that funds installation, dismantling, storage and maintenance (budget $479K / actual 2014 exp $360K)

The Local Area Works (LAW) and Services Program ($150K) funds purchase of new and repair of damaged decorations

$20K was also spent to decorate Southport Broadwater Parklands where the main carols event was held

The existing stock of decorations is valued at $625K. The bulk of the value is in the 13 outdoor cone trees and 5 large indoor trees. Attachment A shows the type and volume of existing assets

Events (expenditure $494K)

• Community Carols - 25+ events citywide, varying in scale and format, major events at Southport, Surfers Paradise (SPA), Broadbeach (BA), Coolangatta (CSC), Robina (Burleigh Rotary)

• Sponsored community events - Tugun Lights Up, Christmas BBQs, luncheons and markets

• Libraries and The Arts Centre – program various Christmas related activities and public spaces are decorated by staff

Promotions (expenditure $14K)

• Christmas Lights Competition

• Christmas Appeal

• MOREGOLDCOAST ‘What’s On’

By others

It is also important to acknowledge other festivity that occurs across the city in churches (36 with Christmas carols and services), schools, shopping centres, hotels, the casino, theme parks and various random activities, e.g. the Paupers’ Pandanus at Rainbow Bay or dressing up of the cow statues at Cav’s Steakhouse, Labrador.

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Findings that can be drawn from investigation of 2014 operations and expenditure establish that:

• CoGCC’s expenditure on Christmas decorations is generous in comparison to other non-capital cities as benchmarked against levels of investment published online by other councils;

• Community benefits arising are not commensurate with the level of investment in civic decorations displayed in streets and parks. Current assets are expensive to install, they lack visual coherence and impact and environmental credentials;

• The Christmas season is traditionally our time for community and family giving and sharing, but culturally it is not something that we celebrate in a particularly distinctive way that sets the Gold Coast apart from other cities; and

• The post-Christmas peak holiday season that brings visitors from outside the city is a more significant economic generator and target for investment in tourism promotion.

At this time there is no apparent community expectation, or economic development opportunity for conceptually altering or amplifying the way Council contributes to celebration of Christmas at the Gold Coast. However, the way we deliver civic decorations, events and promotion has evolved over many years, and without an over-arching strategy and coordination amongst the different activities. There are compelling opportunities for improving the coordination, cost-effectiveness and outcomes of Council’s investment.

Findings

Christmas Decorations Program (CDP)

• The CDP should be the initial target for reform. Given the value of current assets and contractual arrangements, it would not be possible of appropriate to radically alter this within one season. Instead, a transitional shift towards a coherent, whole-of-city funded and coordinated CDP could commence with some changes for 2015 by:

∙ trimming the scope of the current kit by discontinuing decoration of live trees and retiring miscellaneous decorations that require repair and/or have little aesthetic merit;

∙ relocating several trees for greater synergy with community congregational places;

∙ introducing a unifying theme – an obvious and easy solution being to introduce a golden theme to be applied to all decorations and lighting; and

∙ carrying that theme, with supplementary small indoor Christmas trees promoting the Christmas Appeal at the reception desk of each library.

• For the longer term, a shift to whole-of-city funding should subsume the current ad hoc complicated funding and procurement arrangements, and a future new kit and delivery method for civic decoration (that will be beautiful and operationally and environmentally sustainable) should be introduced.

Events

• The major whole-of-city event, the Mayor’s Christmas Carols, is currently staged as Southport Broadwater Parklands (SBP). Looking to the future, by 2017 when the cultural precinct artscape is open, this should relocate to Evandale. Pre-planning will be required to ensure that the Artscape can accommodate this and The Arts Centre can program and manage this. Negotiation with Surfers Paradise and Southport event organisers will also be necessary.

• Locally staged events funded within Divisional areas by Councillors are popular should continue as usual.

• The Christmas Appeal is an important and worthy initiative which could be boosted with greater coordination and promotion at all council outlets.

• The Christmas Lights Competition is the stand-out success in terms of return on investment and could evolve with greater financial support.

• For something new, the possibility of dressing a G:link tram for Christmas each year would be possible and popular, and worth negotiating with Goldlinq.

Promotions

• The MoreGoldCoast platform is suitable for coordinated information and publicity with a concerted Christmas campaign.

• Street and park banners should be transferred from the CDP to be managed for consistency with City Branding and ‘Public Domain Image’ initiatives associated with the Commonwealth Games.

• Finally, the need to improve coordination and communication is evident. EDMP have been identified as the directorate to convene an annual coordination meeting involving participants from each work area that is responsible for some part of Council’s Christmas service delivery, i.e. Events, Arts & Culture, Major Projects, City Infrastructure Assets, Parks & Recreation, Corporate Communications, Libraries.

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Ideal Christmas scenario

Decorations High quality and distinctive kit of civic decorations that are environmentally responsible and cost effective to procure, maintain, store and install places that optimise exposure and community benefit

Events Festivities that fit with the spirit of the season and character of the identity of the city and character of communities and areas

Promotions Coordinated and engaging programming and publicity

Thinking strategically about future service delivery

Whole of City funded

New and/or refurbished decorations kit and rollout plan:

• Outdoors o 2017 major tree at Cultural Precinct o Prominent civic places o Every Division

• Indoors o Council Customer Services Centres -

Evandale, Nerang o Council Libraries o Divisional Offices o The Arts Centre (cultural precinct)


Mayor’s Christmas Carols & light-up of City Tree o 2015/16 at Southport Broadwater Parklands o 2017 at Christmas Wonderland at Cultural Precinct

(procession and ferry to/from Surfers Paradise)

Major regional carols o Surfers Paradise, Broadbeach, Coolangatta, Robina,

Nerang o 2017 Surfers Paradise allocation switch to Southport

Christmas Appeal

Christmas Lights Competition (expanded)

G:Link Christmas Tram (new)

Divisionally funded

Local area carols

Creative activations like ‘Tugun Lights Up’


MoreGoldCoast coordinated information and publicity

• What’s On Advent Calendar

• Social media activity

City branded street/park banners

What could be achieved by Christmas 2017

By others

Active participation and contribution from business and community sectors

Guidelines to encourage local businesses and communities to host creative and engaging events (new)

1. Introduce transitional improvement of the decorations program - continue but trim current contract and introduce golden theme for coherence

2. Undertake process for creative planning, design, production and procurement of future civic decorations

3. Ensure Artscape design and development enables relocation of major Mayor’s Christmas Carols event within a Christmas Wonderland around the lake at the Cultural Precinct by 2017

4. Continue current arrangements for Christmas carols and other community events which are generally well attended

5. Integrate promotion of Christmas Appeal with council decorations, events and staff fundraising activities

6. Amp up the Christmas Lights Competition to be a major event

7. Liaise with G:link about festive dressing of a tram for the Christmas season

7. Prepare and implement a Christmas Coordination and Communication Plan

8. Publicise program through a MoreGoldCoast Christmas campaign

9. Design and rollout street/park banners with look and feel consistent with City Brand

Key actions 2015-17 11. Prepare and promote

event guidelines to encourage local businesses and communities to host creative and engaging events like Tugun Lights Up

Detail at (draft) Action Plan Attachment B.

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Festive City Lights

The City Lights can be activated at other times of the year, such as GOLDOC request for red and yellow to mark One Year to go between 4-15 April, Broadbeach Blues Festival, Cooly Rocks On, or Swell Sculpture Festival.

It is recommended that individual Councillor requests be carefully considered to ensure the assets remain fresh and maintain a sense of wow in the community. Individual requests can be made for the whole of city assets (estimated cost $1500 per activation) or divisional (estimated $300 per activation) to be funded by the Councillor. This is a trial process and the light activation program will be reviewed in early 2018.

Colour coding and meaning will be communicated through the City’s corporate website. The activation schedule will be communicated via the website as well as the community newsletter and social media platforms.

Disclaimer: The lights and colour displayed are dependent on the capability

of the hardware (especially in the interim while some hardware is replaced to

achieve consistency and stability in the product).

MP

2089

4-15 GOLDOC

APRIL

Red No white lights

Breast Cancer MONTH

OCTOBER

Pink No white lights

LIGHTS ACTIVATION SCHEDULE AS OF APRIL 2017

Booked city lights activation days

Available lights activation opportunities

Other opportunities

26 Australia Day

JANUARY

Red, blue and white

JANUARY

FEBRUARY

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

Red, green and white

CHRISTMAS SEASON National or global events

Appropiate colours to be determined

AD HOC

Purple No white lights

Domestic Violence Awareness MONTH

MAY

Individual request funded by GOLDOC

No lights on Good Friday

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734th Council Meeting 28 April 2017 24 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the submission seeking support for the Gold Coast to host the Gymnastics Australia National Clubs Carnival over three years (2018 – 2020) to be held at the Gold Coast Sports and Leisure Centre at Carrara. The first event would be scheduled for 21 September to 4 October 2018. 4 PREVIOUS RESOLUTIONS Nil.

5 DISCUSSION 5.1 Applicant Matt Usher Senior Manager Gymnastics Australia 0417 399 636 [email protected] www.gymnastics.org.au ABN: 63 125 115 424 5.2 Event Background The National Clubs Carnival (NCC) is a new event for Gymnastics Australia (GA) and was first hosted in 2015 where all gymnastics disciplines came together for a carnival event. Being a club based event combined with numerous gym sports disciplines, the number of competitors has the ability to increase significantly year on year. This event is staged annually by GA and is currently operating in Bendigo, Victoria, with the most recent event (2016) attracting 2,500 competitors. 5.3 Program The proposed 2018 program will include the following:

Men’s Artistic Gymnastics (MAG) Women’s Artistic Gymnastics (WAG) Rhythmic Gymnastics (RG) Trampoline (TRP) Acrobatic Gymnastics (ACR) TeamGym (GfA); and Aerobic Gymnastics (AER) & AeroSchools

734th Council Meeting 28 April 2017 25 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 (Continued) CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 5.4 Attendance The following attendance numbers were provided by the applicant and were captured via the event’s registration database along with research conducted with event attendees post-event. GA believe that there is very strong potential for growth of competitor numbers year on year, with the gym sports disciplines being conducted together at the one location (refer to Figure 1 below). In addition to this, there is a strong belief of even greater attendance given the attractiveness of the Gold Coast as a destination for the event.

Competitor

numbers Total visitation

(incl competitors)

2016 (actual) 2500 7500

2017 / 18 (projected) 3500 9000

Figure 1 – Event attendance 2016 (actual) and 2017/18 (projected) Of the 10,500 total visitation projected for a 2018 Gold Coast event, organisers are forecasting 88% coming from outside of the Gold Coast region (refer Figure 2 below) -

Figure 2 – Geographic breakdown of event attendees projected for 2018

5.5 Marketing Summary The NCC is a member based event and will therefore be promoted throughout Australia predominantly through GA’s membership (including direct to competitors and through clubs) via electronic direct mail and social media. GA will create a series of media releases pre, during and post event that will be distributed through predetermined media channels locally, state wide and nationally. Releases will also be available on GA’s website and social media platforms. The event will attract local, state and national media coverage.

12%

29%

59%

0%0%

10%

20%

30%

40%

50%

60%

70%

Local Intrastate Interstate International

734th Council Meeting 28 April 2017 26 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 (Continued) CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 5.6 Outcomes and Benefits The major benefit of this event is the economic impact derived from 3500 competitors, plus additional family members, friends, staff and officials. GA have provided a summary of the projected expenditure that is expected to accompany this event (refer Figure 3 below), estimated at over $17 million in total.

Local Intrastate Interstate

Number of attendees 1500 2500 5000

Avg length of stay (nights)

3 7 10

Avg spend ($ per day) $83 $258 $258

Total expenditure $373,500 $4,515,000 $12,900,000

Figure 3 – Projected total visitor expenditure for 2018 event

A secondary, yet highly important benefit of this event is the ongoing use of a Commonwealth Games venue for the purpose of major events which demonstrates good GC2018 legacy outcomes. 5.7 Growth Strategy GA will use destination marketing strategies to promote both the Gold Coast and the Gold Coast Sports and Leisure Centre. As a club based event any member of GA can enter and having all gym sports disciplines being held together at the one venue, the growth opportunities for this event are expected to be very strong. With an increase in numbers, GA would also look to extend the duration of the event which should drive greater outcomes for the city. 5.8 Funding Request Organisers are requesting an investment of $70,000 (+GST) from the City annually for the event (2018 – 2020). These funds will be used to partially offset event related costs including venue hire for Gold Coast Sports and Leisure Centre (estimated access for up to 17 days including bump in and out). Organisers have sought support from Tourism and Events Queensland (TEQ) for an amount greater than their request to the City, with TEQ currently making an assessment of this event and a potential investment. 5.9 Sponsor Benefits

signage at the event logo recognition on the event website and all marketing collateral relating to the event as a

major sponsor invitation to the Mayor and/or other Councillors/Council staff to attend the event and welcome

people to the region joint media launch at the event with relevant dignitaries recognising City of Gold Coast for their

support towards securing this event for the region.

734th Council Meeting 28 April 2017 27 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 (Continued) CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy

2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world.

3.0 People contribute to a strong community spirit

3.2 We are proud of our city.

We are a vibrant community committed to success.

3.6 We are an active and healthy community.

We enjoy our city and its enviable climate. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Ongoing use of Commonwealth Games venues for major events will demonstrate strong legacy outcomes post-GC2018. 8 FUNDING AND RESOURCING REQUIREMENTS Funds to support this event to be considered as part of 2018-19 budget deliberations. 9 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 10 STATUTORY MATTERS All appropriate legislative requirements will be addressed during the operational planning and approval processes. 11 COUNCIL POLICIES Not applicable 12 DELEGATIONS Not applicable 13 COORDINATION & CONSULTATION Consultation to date has been limited to discussions with the City’s Major Sporting Venues branch to ensure the event can be accommodated at the Gold Coast Sports and Leisure Centre.

734th Council Meeting 28 April 2017 28 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 (Continued) CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 14 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. Engagement with these sectors will occur once the event is confirmed for the Gold Coast. 15 TIMING The event for the first year is proposed to be staged from 21 September to 4 October 2018. 16 CONCLUSION There is an opportunity for the Gold Coast to host the 2018 – 2020 Gymnastics Australia (GA) National Clubs Carnival (NCC). The event was first held in 2015 and has been staged in Bendigo, Victoria annually since. The total number of unique competitors at the 2016 event was 2500, with an additional 3 persons attending per competitor. GA are forecasting this to increase to 3500 unique competitors by 2018, as a result of additional gym sports disciplines added to the program combined with the attractiveness of the Gold Coast as a destination for the event. While the NCC won’t have the ability to promote the Gold Coast as a global event destination, it will however attract a large out-of-region audience (potentially 7500 visitors), that will stay in the city for an extended period of time (up to 10 days) driving positive economic outcomes. The ongoing use of Commonwealth Games venues post-GC2018 demonstrates strong legacy outcomes post GC2018. This type of event will be a positive one for the city and contribute to the September school holiday period for the tourism industry. The event will run directly after Swell Sculpture Festival and have a potential calendar overlap with the Australian University Games in 2019 only (no negative venue availability / conflicts forecast). GA will make a decision on the host city of the 2018 – 2020 event by mid-2017. They are reliant upon an investment from both the City and Tourism and Events Queensland in order to make a financially responsible decision to move the event to the Gold Coast. It is recommended that an incremental investment offer is made to organisers based on event performance / attraction. 17 RECOMMENDATION It is recommended that Council resolve as follows:- 1 That the applicant (Gymnastics Australia Ltd) be advised that Council will provide support

to the 2018, 2019 and 2020 National Clubs Carnival in the maximum amount of $60,000 (plus GST) annually, via in-kind support to contribute to venue hire costs:

a $40,000 (plus GST) for 2500 or more unique competitors

b $50,000 (plus GST) for 3000 or more unique competitors

c $60,000 (plus GST) for 3500 or more unique competitors

734th Council Meeting 28 April 2017 29 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 3 (Continued) CITY EVENTS 2018 – 2020 GYMNASTICS AUSTRALIA NATIONAL CLUBS CARNIVAL LG426/602/-(P18) 2 Support is subject to the Organiser:

a awarding this event to the Gold Coast as the host city

b listing the event with detailed information and images on www.moregoldcoast.com.au

c engaging with Gold Coast Tourism to:

i coordinate marketing and promotion of the event so as to attract additional visitors to the city and

ii deliver out-of-region competitors with a range of tourism related products to support overnight stays and visitor expenditure around the event; and

d undertaking to provide a comprehensive Post Event Report.

3 That $60,000 cash support be considered as part of 2018-19 budget deliberations

Authorised by: Darren Scott Director Economic Development and Major Projects COMMITTEE RECOMMENDATION ED17.0419.003 moved Cr Crichlow seconded Cr Gates 1 That the applicant (Gymnastics Australia Ltd) be advised that Council will provide support

to the 2018, 2019 and 2020 National Clubs Carnival in the maximum amount of $60,000 (plus GST) annually, via in-kind support to contribute to venue hire costs:

a $40,000 (plus GST) for 2500 or more unique competitors

b $50,000 (plus GST) for 3000 or more unique competitors

c $60,000 (plus GST) for 3500 or more unique competitors

2 Support is subject to the Organiser:

a awarding this event to the Gold Coast as the host city

b listing the event with detailed information and images on www.moregoldcoast.com.au

c engaging with Gold Coast Tourism to:


ii deliver out-of-region competitors with a range of tourism related products to support overnight stays and visitor expenditure around the event; and


3 That $60,000 cash support be considered as part of 2018-19 budget deliberations

CARRIED

734th Council Meeting 28 April 2017 30 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the post-event reports of the 2016 Peaks Challenge, 2016 RACV Gold Coast Challenge and 2016/17 Queensland Triathlon Series. 4 PREVIOUS RESOLUTIONS Proposals to support various events were considered as below:

Peaks Challenge - At the Council meeting of 24 May 2016, Council resolved G16.0524.016:

1 That the applicant (Bicycle Network) be advised that Council will provide support to the 2016 Peaks Challenge, to be staged 14 August 2016, comprising in-kind and in-value support of up $10,000 (plus GST) to be utilised to assist with temporary infrastructure, traffic management or other services as may be required, subject to the applicant:

a listing the event with detailed information and images on

www.moregoldcoast.com.au

b engaging with Gold Coast Tourism to:


ii deliver out-of-region competitors with a range of Tourism related products to support overnight stays and visitor expenditure around the event;

c providing satisfactory sponsor benefits; and


2 That the source of funds be ED5710O006 Major Events Support; 3 That support to this event is an exercise of Council’s Beneficial Enterprise

Powers.

RACV Gold Coast Challenge - At the Council meeting of 7 December 2016, Council resolved G16.1207.023: That the CEO be authorised to negotiate and execute an agreement with Australian Ladies Professional Golf Inc in relation to the Ladies Golf Event, to be staged at Royal Pines Resort in January / February 2017 and will provide a cash contribution of $25,000. That support to this event is an exercise of Council's Beneficial Enterprise Powers.

734th Council Meeting 28 April 2017 31 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) Queensland Triathlon Series – At the Council meeting of 24 June 2016, Council resolved G16.0624.031:

1 That the applicant (The Event Crew) be advised that Council will contribute cash support of up to a total of $15,000 plus GST (being $7,500 for each of the two) to the Queensland Triathlon Series events at Robina in 2016/17 and 2017/18 subject to the applicant:

a) listing the event with detailed information and images on www.moregoldcoast.com.au

b) engaging with Gold Coast Tourism to:


ii deliver out-of-region competitors with a range of Tourism related products to support overnight stays and visitor expenditure around the event;

c) providing satisfactory sponsor benefits similar to those outlined in the report;

d) undertaking to provide a comprehensive Post Event Report; and

e) the applicant obtaining all appropriate statutory approvals

2 That the source of funds be ED5719O007 (Tourist Parks Tax Equivalents)

3 That should the applicant be successful in securing the Australian age group National Sprint Championships, Paratriathlon Championships and a leg of the National Junior Series, to be held as part of one of the QTS events, Council will contribute additional cash support of $5,000 (plus GST), to be funded through Economic Development’s Sport and Investment Attraction Program. That support to this event is an exercise of Council’s Beneficial Enterprise Powers

4 That support to this event is an exercise of Council’s Beneficial Enterprise Powers 5 POST EVENT SUMMARY 5.1 2016 Peaks Challenge Peaks Challenge is a distance cycling event offering riders the opportunity to take on a 235 kilometre circuit that includes Mt Tamborine, Beechmont and Springbrook. Starting and finishing at CBUS Super Stadium, the event takes participants to the heart of the Gold Coast Hinterland over a 12 hour period. Peaks Challenge were unable to reach the number of registrations achieved in their inaugural year in 2016 (see Figure 1). Organisers are not completely sure of the specific reasons behind this decline, given a similar marketing plan was delivered for this event in 2016. Feedback is being sought from their database on the previous two events, with the goal of identifying and rectifying any issues in order to surpass the number of registrations achieved in 2015.

734th Council Meeting 28 April 2017 32 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18)

Figure 1: Registered participants 2015 - 2016

The event is highly attractive to out-of-region riders, with 630 (or 90% of the total number of riders) travelling to the Gold Coast to participate in the event. Organisers estimate the event having an economic impact of $700,000 on the Gold Coast, with an average length of stay of two nights and each rider having a travelling party of a minimum of two. Sustainability Outcomes:

water served from taps and portable water tanks, not plastic bottles

electrolyte powder served in small sachets rather than as energy drinks in bottles

food and water requirements calculated to avoid over-catering

riders are instructed via the Peaks Challenge ride guide, website, social media, monthly emails, in person and by word of mouth to take all rubbish with them or dispose of it in the bins provided

CBUS Stadium start/finish site minimises transport impact on event. All waste was responsibly disposed of at CBUS Stadium via their waste management policies

an Eco Team comprising of two separate teams of two cleared rubbish from rest areas and each sector after they were closed to riders

Growth Strategy: Driving new audiences by:

o exploring additional route options (ie. various levels of challenge)

o exploring shorter distance ride options (ie. half peaks)

o continue to advertise the event to international audiences

o targeting more women riders (females make up only 6% of current audience)

1152

702

0

200

400

600

800

1000

1200

1400

2015 2016

734th Council Meeting 28 April 2017 33 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) 5.2 2016 RACV Gold Coast Challenge The Gold Coast Challenge aspires to bridge the gap between the end of the Ladies Masters in 2016 and act as a springboard to a new Players Championship the Australian Ladies Professional Golf Association (ALPG) would like to deliver in the future. Successful partnerships to support the event were developed with RACV, Schweppes, Bond University and Yusen Logistics, along with Golf Queensland, Queensland PGA and Gold Coast Women’s District Golf Association. City of Gold Coast support was recognised by event signage, social media, verbal mentions at the welcome function and presentation, along with logo inclusion on all advertising and marketing collateral. The ALPG were satisfied with the outcomes that were achieved in the inaugural event, with 5000 spectators (3800 of those being local) and a line-up of international professional women’s golfers (refer Figure 2 below for total event attendance 2011 – 2017). Feedback received suggested that the corporate guests and sponsors really enjoyed the new format along with the attending professional players.

Figure 2: Total attendance 2011 – 2016 (Ladies Masters) and 2017 (Gold Coast Challenge)

Marketing Summary:

Partners- pre-tournament the event was marketed by ALPG through their website and social media channels

GolfLink- ALPG’s official media partner, who ran competitions and promotions for the tournament through their website

Golf Industry Central- ALPG’s marketing partner who promoted through their website Websites- GolfDealsGroup.com.au, golflinkdeals.com.au, crazygolfdeals.com.au,

golftravel.com.au, golfmarket.com.au and groupgolfer.com.au all promoted the event through their websites

Golf Queensland- promoted through their databases Gold Coast Women’s district association- through their databases Hot Tomato- ALPG ran an advertising campaign ALPG Grandstand- promoted on radio Australian and Queensland PGA- assisted with promotions and signage support

14288 1541413097

26135 27381

17572

5000

0

5000

10000

15000

20000

25000

30000

734th Council Meeting 28 April 2017 34 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) Growth Strategy: Organisers intend to deliver over the next few years an event of the same caliber as the previously successful Ladies Masters, by way of a future Players Championship. They have been unable to negotiate a new arrangement with the RACV Royal Pines Resort for future years and are now in the process of reassessing what options will be available to run an event on the Gold Coast in 2018 at an alternative venue. 5.3 2016/17 Queensland Triathlon Series With combined entries across the two rounds of the Queensland Triathlon Series held on the Gold Coast (October 2016 and January 2017) of approximately 3000, organisers will continue to work hard on maintaining this upward trend (refer Figure 3 below for total annual registrations 2014 - 2017).

Figure 3: Registered participants 2014 – 2017

Although the essence of the series as a healthy lifestyle experience remains strong, there has been much development over the years to broaden the events appeal. Triathlon is now widely recognised as a legitimate sport, with events being no longer just for the ‘elite’ or ‘fit’. Organisers are seeing the sport and these events now appealing to the ‘weekend warrior’ with the addition of new categories (including Kool Kids, Enticer, Super Sprints etc.) putting this series on the radar of everyday mums and dads. Almost 75% of all competitors travel from outside of the Gold Coast to participate in these events and organisers successfully delivered the Triathlon Australia National Championships and Junior and U23 Series as part of these rounds. The event is owned and operated by a Gold Coast based event management company who are well placed to manage the continued success of the event.

2714

2517

2849

2991

2200

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2400

2500

2600

2700

2800

2900

3000

3100

2014 2015 2016 2017

734th Council Meeting 28 April 2017 35 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy

2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world.

3.0 People contribute to a strong community spirit

3.2 We are proud of our city.

We are a vibrant community committed to success.

3.6 We are an active and healthy community.

We enjoy our city and its enviable climate. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Nil 8 FUNDING AND RESOURCING REQUIREMENTS Funds to support these events were included in the 2016-17 budget:

2016 Peaks Challenge: ED5710O006 Major Events Support, cost centre 1001109 ($10,000 +GST)

2016 RACV Gold Coast Challenge: ED5710O006 Major Events Support, cost centre 1005336 ($25,000 +GST)

2016/17 Queensland Triathlon Series: ED5710O007 Major Events Support, cost centre 1005354 ($20,000 +GST)

9 RISK MANAGEMENT Appropriate risk management strategies were applied during the event planning and staging phases. 10 STATUTORY MATTERS Appropriate conditions were applied to each approval requiring compliance with various legislation. 11 COUNCIL POLICIES Not applicable 12 DELEGATIONS Not applicable

734th Council Meeting 28 April 2017 36 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) 13 COORDINATION & CONSULTATION Key agencies involved in the operational planning and approval processes of each event were satisfied with the outcomes achieved. 14 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. All impacts were minimised though stakeholder discussions at the operational planning level. 15 TIMING The events were staged on:

2016 Peaks Challenge: 14 August 2016 2016 RACV Gold Coast Challenge: 2 – 4 February 2017 2016/17 Queensland Triathlon Series: 9 October 2016 and 22 January 2017

16 CONCLUSION Peaks Challenge were unable to reach the number of registrations achieved in their inaugural year (1152 in 2015 and 702 in 2016). Organisers are not completely sure of the specific reasons behind this decline, given that a similar marketing plan was delivered across both years of the event. Feedback is being sought from their database on the two events held to date, with the goal of identifying and rectifying any issues in order to surpass the number of registrations achieved in 2015. Comparisons will be made throughout 2017 to participation numbers that other cycling events held in the city are achieving (Tour de Valley and Kirra Criterium, Robbie McEwen Granfondo and Oceanway Ride) to determine if these events are seeing a market shift from one to the other, or whether new audiences are being attracted. The outcomes of the Gold Coast Challenge were sound for an inaugural event, attracting a total attendance of 5000 persons. The intent of the City’s investment was to allow organisers to maintain the momentum of a professional women’s golf event (following the ending of the Ladies Masters in 2016), before launching a new Players Championship. Any major new golf event needs to include significant prizemoney, attendance from the world’s leading female golfers, a global broadcast along with having the ability to drive out-of-region visitors to the Gold Coast for the event. Organsiers now have the task of working towards achieving this, with more required from the event for it to occupy a key spoke in the city’s diverse golfing portfolio (which includes the Australian PGA Championships, Greg Norman Medal Dinner and the Mayor’s Junior Golf Development Scholarship). The Queensland Triathlon Series continues to perform for the Gold Coast with a strong return on investment being achieved for the City’s investment. Owned and operated by a Gold Coast based event management company, the event is well placed to surpass the 3000 competitors mark across the two events held on the Gold Coast. These events position and promote the Gold Coast as a triathlon venue and assist to attract a significant number of elite triathletes and training squads/camps to the city. The event provides positive market exposure for the city as a world-class training and events venue for international triathletes.

734th Council Meeting 28 April 2017 37 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 4 (Continued) CITY EVENTS APRIL 2017 POST-EVENT REPORTS (PEAKS CHALLENGE, GOLD COAST CHALLENGE, QLD TRIATHLON SERIES LG426/602/-(P18) 17 RECOMMENDATION It is recommended that Council resolve as follows:- That the Post Event Reports for the 2016 Peaks Challenge, 2016 RACV Gold Coast Challenge and 2016/17 Queensland Triathlon Series be received and noted. Authorised by: Darren Scott Director Economic Development and Major Projects COMMITTEE RECOMMENDATION ED17.0419.004 moved Cr O'Neill seconded Cr Taylor That the Post Event Reports for the 2016 Peaks Challenge, 2016 RACV Gold Coast Challenge and 2016/17 Queensland Triathlon Series be received and noted.

CARRIED Event summary sheet was tabled.

Events held on public land

City Events Unit 1ST QUARTER UPDATE2017

HOME OF SURF LIFE SAVING 2000 athletes competed in the QLD State titles followed by 6500 registrations at the “Aussies” Surf Life Saving Championships.

QUIKSILVER AND ROXY PRO 50 pro surfers. 3.2 million viewers on Facebook live, 24 million online video plays.

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oces

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EU

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25

30

7 7 6

10

3

1214

3

11 11

6

1410

26

Economic impact (1st Quarter)

2017 Sudirman Cup (World Team Badminton Championships) to be held in May with 30+ countries participating, 500 million worldwide audience.

MAGIC MILLIONS SALES AND RACEDAY CARNIVAL Held the largest thoroughbred auction in the Southern Hemisphere and Australia’s first $10 million raceday.

Highlights (1st Quarter)

Event facilitation (events on public land)

Delivery Next quarter

$25MILLION

ECONOMIC IMPACT

Quiksilver and Roxy Pro’s

Australian Surf Life Saving Championships

NRL Masters National Carnival

Gold Coast Challenge (Ladies Golf)

Burleigh Pro (surfing)

QLD SLSC

Somerset Celebration of Literature

Kirra Teams Challenge (surfing)

1

2

3

4

5

6

7

8

$720kCITY INVESTMENT INTO

8 MAJOR EVENTS

34xRETURN ON CITY

INVESTMENT

Australian PGA Championship 40,000 people attended, 2 million Australians watched on television, 1500 hours of global coverage

Transition of Cooly Rocks On to Connecting Southern Gold Coast

Extension of support to Swell Sculpture Festival

Working with Tour De Valley to break the 1000 rider barrier

Won the right to host the 2018 World Parachute Championships (1000 jumpers)

Supporting Buskers by the Creek with out-of-region marketing

Broadbeach is a hive of activity up to GC2018 with Blues on Broadbeach planning in full swing.

ITU World Triathlon and GC Marathon will be used as operational trials for GC2018.

615 NEW CITIZENS

from 68 countries given their Australian Citizenship

at January and March ceremonies

attended Australia Day fireworks at

Southport Broadwater

PEOPLE10k 2017 GOLD COAST

CITIZEN OF THE YEAR AWARDVice Chancellor

Professor Ian O’connor

201Applications

received

204Approval letters

issued

140Events held

Rebrand of new 5-day Cooly Rocks On festival

Programing underway for Monster Machinery Day and Diversity GC

TV and radio partnerships secured until 2019 for City of Gold Coast owned events

Nearing completion of the“Movies Under The Stars” season - 33 movies nights

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734th Council Meeting 28 April 2017 Economic Development And Major Projects Committee Meeting

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734th Council Meeting 28 April 2017 39 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Attachment 1 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend Attachment 1 be considered in Closed Session pursuant to section 275

(1) of the Local Government Regulation 2012 for the reason that the matter involves;

(h) Other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to provide an update on the 2016-17 Regional Arts Development Fund (RADF) Program from 1 January to 31 March 2017. 4 PREVIOUS RESOLUTIONS Council at its meeting on 21 February 2017 resolved G17.0221.019

1. That the Attachment be deemed a confidential document and be treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2. That the Report of the Economic Development & Major Projects Committee Meeting held on Thursday, 16 February 2017 covered by Recommendations numbered ED17.0216.001 to ED17.0216.006 be received.

5 DISCUSSION 5.1 Background Since 2002, the City of Gold Coast has partnered with the Queensland Government through Arts Queensland to deliver RADF. The program continues to be a key mechanism for supporting local artists, creative industry and communities on the Gold Coast. The City has completely transformed its approach to RADF moving away from a straight grants program to deliver a suite of initiatives under the RADF banner that deliver on the strategic outcomes and key actions of the endorsed City of Gold Coast Culture Strategy 2023 (Culture Strategy 2023).

734th Council Meeting 28 April 2017 40 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Our approach to RADF is nimble and responsive to the priorities of the creative sector and community and the rapidly changing cultural landscape of the Gold Coast. In alignment with the Culture Strategy 2023 and the endorsed GC2018 Accelerated Cultural Development Action Plan, RADF focuses on developing artists and Gold Coast product, meaningful professional pathways for our local artists, community engagement and sustainability. Council’s total investment of $150,000 leverages $100,000 from the Queensland Government each year to deliver our strategic goals based on a 60% (Council) 40% (Queensland Government) co-contribution model utilising $100,000 in funding allocated to RADF (reduced from $150,000 in 2015) plus $50,000 from the Professional Development Pathways funding allocation. 5.2 2015-16 RADF update

As per the funding agreement between Council and the Queensland Government through Arts Queensland the RADF 2015-16 tenure is defined as being from 1 July 2015 to 30 June 2016. 5.2.1 2015-16 Outcomes

Due to the project close dates for supported projects no additional data is available since the last report to EDMP Committee. A comprehensive report closing the 2015-16 period will be presented to EDMP Committee towards the end of 2017. This report will provide evidence of the economic, social and professional impact of Regional Arts Development investment for 2015-16 as well as a brief outcomes update for each supported applicant and early impact reporting for the 2016-17 period. The following table provides statistics relating to the 2015-16 Programs to date: Measure Outcome

Total number of applications 129

Total number of successful applications 27

Overall success rate 21%

Total cost of projects funded $499,049

Total RADF contribution to projects funded $190,760

% of RADF contribution to projects funded 38%

Number of paid artworkers supported 118

Number of volunteers engaged 65

Total audience numbers 91,292

Future annual outcomes reports will be delivered either 9 months after the closure of the specified RADF period or upon receipt and closure of all supported activity reporting whichever occurs first. 5.3 2016-17 RADF update

As per the funding agreement between Council and the Queensland Government through Arts Queensland the RADF 2016-17period is defined as 15 September 2016 to 15 September 2017. This report provides an update on the activity undertaken to date in the Regional Arts Development Fund from 1 January to 31 March 2017.

734th Council Meeting 28 April 2017 41 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 5.3.1 The Germinate Program Germinate is an investment in early stage development of Gold Coast creatives, organisations/collectives and community. The program is designed to support new and/or first time applicants, emerging leaders, pilot projects, transitional and exploratory practice and development activity nurturing sustainable growth of the Gold Coast creative sector. The Germinate program is a rolling fund with applications able to be submitted at any time. Applicants receive a response within six weeks of their date of submission. Applicants may apply for funding under one of three categories: Explore Individuals and organisations/collectives may apply for up to $5000 per application for the early and/or developmental stages of; new work including experimental, community based and interdisciplinary activity; pilot programs; exploration of new audiences and presentation models. Connect Organisations/collectives may apply for up to $5000 per application for activities such as community and sector connector events, professional development programs and strategic planning. Funding will support activity that is over and above core business and provides genuine opportunity for capacity building through experience. Professional Emerging individual practitioners and cultural leaders may apply for up to $2500 per application to participate in professional activity that will enhance skills and develop new relationships with peers and mentors. A full list of the successful and unsuccessful applicants for the Germinate Program is provided at CONFIDENTIAL Attachment 1. The following table provides statistics relating to the program to date:

Germinate 2016-17 Successful Applicants

Total suggested project cost $109,907.22 $37,621.32

Total project funding requested $40,515.60 $16,515.60

Total project funding awarded - $16,515.60

% RADF request to total cost of projects - 36.8%

Total applications - includes ineligible applications 17 6

Total success rate to date - 35%

5.3.2 The Activate Program The Activate program is delivered in two rounds. The first round for 2016-17 closed on 3 February 2017. Applicants will be notified of the outcome of their application by 28 April 2017. The second round of Activate for 2016-17 closes 2 June 2017 and applicants will be notified of the outcome of their application by 25 August 2017. A full list of the successful and unsuccessful applicants for the Activate Program is provided at CONFIDENTIAL Attachment 1. The following table provides statistics relating to the program to date:

734th Council Meeting 28 April 2017 42 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10)

Round One 2016-17 Successful Applicants

Total suggested project cost $909,973 $252,238

Total project funding requested $213,456 $65,950

Total project funding awarded - $65,950

% RADF request to total cost of successful projects

- 26%

Total applications - includes ineligible applications

20 4

Total success rate to date - 20%

5.3.3 The Generate Program Developed in consultation with the Creative Leads for the GC2018 Arts and Cultural Program and the Office for Commonwealth Games the program is a generator, producer, ideas exchange, interdisciplinary and 100 per cent Gold Coast creative platform for the development of content and new work for the GC2018 Arts and Cultural Program. 2015-16: Stage One was a collaborative creative development phase undertaken through five days of intensive development workshops. 2016-17: Stage Two is supporting participants to further develop their ambitious ideas and projects initiating pilot, test and preview activity/presentations of their work. 2017-18: Stage Three will work with participants to present finished work for selection and inclusion in the GC2018 Arts and Cultural Program. An update on the progress of participants is provided at CONFIDENTIAL Attachment 1. The following table provides statistics relating to Stages One and Two to date:

Stage One EOI’s

Stage One interviews

Recommended successful applicants

Total project funding request $94,500 $34,500 $15,000

Total applications 63 23 10

Stage Two proposals to date

Stage Two meetings

Recommended proposals

Total proposal funding request to date $131,635 $131,635 $82,550

Total proposals to date 9 9 9

734th Council Meeting 28 April 2017 43 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 5.4 RADF Committee The RADF Committee is comprised of 21 of creative industries professionals across multiple art forms and areas of expertise. The pool allows for assessor rotation each round resulting in enriched expert feedback and improvement in the quality of applications approved for funding. 2016-17 Committee membership is outlined in Table 1. Committee Member Area of expertise

Mr Gavin Webber Dance, Physical Theatre, Theatre

Mr Chris Bennie Visual Arts, multi art form

Mr Michael McCartney Music, youth

Mr Jeff Licence Film, Digital (Deputy Chair)

Dr Sally Breen Writing (Chair)

Ms Charleen Morris Multicultural, Visual Arts

Mr Brad Rush Theatre, Music

Ms Nasrin Vaziri Interdisciplinary, Multicultural

Ms Libby Harward Visual Arts, Indigenous

Ms Andrea Lewis Writing, community engagement

Ms Carol Collins Visual arts, community engagement

Ms Cecile Knight Visual arts, community engagement, festivals, museums/cultural heritage

Mr Claudio Kirac Visual arts, theatre, music, digital/design, festivals

Ms Emma Collerton Visual arts, museums/cultural heritage

Ms Kate McDonald Dance, theatre, community engagement, festivals

Ms Kristy Seymour Circus and physical theatre

Mr Mark Duckworth Theatre, music, digital/design, festivals

Ms Meredith Elton Dance, theatre, community engagement, circus and physical theatre

Mr Mik Auckland Theatre, large scale public events

Mr Paul Blakey Music

Ms Tory Jones Visual arts, writing, community engagement, digital/design, festivals, public art

Table 1. 2016-17 RADF Committee Membership Six members of the Committee assess each round of the Activate Program and three Committee members are assigned per individual application for the Germinate Program based on art form relevance and expertise.

734th Council Meeting 28 April 2017 44 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Projects funded through the RADF program assist Council in meeting its commitment to the Corporate Plan 1.0 The best place to live and visit 1.6 Our modern centres create vibrant communities. We can work and play in our local

neighbourhoods. 2.0 Prosperity built on a strong diverse economy 2.2 We have a thriving cultural economy. Our city attracts and retains creative skills,

talent and investment. 2.5 We are a globally recognised tourism destination. Our city attracts visitors from all

over the world. 3.0 People contribute to a strong community spirit 3.4 Our city embraces culture every day. We are a creative community. Alignment to the Culture Strategy 2023 Strategic Outcome 1 Our Culture is distinctly Gold Coast Strategic Outcome 2 A place where culture is everyday Strategic Outcome 3 A community that values its cultural heritage Strategic Outcome 4 A city where creativity creates opportunity 7 COMMONWEALTH GAMES IMPACT The Regional Arts Development Fund Program intersects with the GC2018 Accelerated Cultural Development Action Plan as endorsed by Council Resolution G14.0819.030, on 19 August 2014. It supports the alignment of all arts and cultural investment by the City within the Culture Strategy 2023, of which Gold Coast 2018 Commonwealth Games™ is identified as Catalyst One. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funding Source Amount Code

City of Gold Coast RADF Funding $100,000 ED5520 1006855

City of Gold Coast Professional Development Pathways Funding $50,000 ED5520 1006855

Arts Queensland $100,000 ED5520 1006855

Office of the Commonwealth Games – Generate Program $60,000 ED5670 1003493

734th Council Meeting 28 April 2017 45 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) People and Culture Council’s Arts and Culture Program Lead – Sector Development is Council’s RADF Liaison Officer for the purposes of meeting the requirements of the agreement with Arts Queensland. 9 RISK MANAGEMENT Economic Development and Major Projects Directorate Risk Register CO000400 Perceived mistrust in arts and culture investment by creative industries and

community resulting in diminished reputation of Council. This identified risk for the RADF program is mitigated through the following: 1 Clear guidelines and processes

standard application form used by all applicants

guidelines provided to all applicants, and must be referred to by all applicants

published guidelines state clearly the processes followed when assessing applications

all applicants urged to discuss their applications and the process with the RADF Liaison Officer before submitting.

2 Transparency in decision-making

all applications are peer-assessed by an external specialist panel, the RADF Committee

reasons for all decisions are documented

unsuccessful applicants may access verbal Committee feedback for their own applications only. In line with our new processes, written feedback will not be available to unsuccessful applicants.

details of all RADF funded projects are made available on the City of Gold Coast’s website at http://cultural.goldcoast.qld.gov.au/successful-radf-applicants-10503.html

10 STATUTORY MATTERS Council enters an annual agreement with the Queensland Government through Arts Queensland (FN251/48/113/LD(P2) refers) in which the two parties have entered into a partnership to administer the RADF program. Council has entered into a triennial agreement (2015-16 to 2017-18) with the Queensland Government through the Office of the Commonwealth Games in which the two parties have entered into a partnership to administer the GENERATE Program as a strategic initiative of the City of Gold Coast RADF program.

734th Council Meeting 28 April 2017 46 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 11 COUNCIL POLICIES The RADF program facilitates Council’s implementation of the Culture Strategy 2023. 12 DELEGATIONS The Chief Executive Officer has delegated authority for recommendations made by the Regional Arts Development Fund Committee regarding applications made for funding to the Regional Arts Development Fund. The Director of Economic Development & Major Projects is the CEO’s delegate and has endorsed the recommendations made by the RADF Committee. Delegation 1946:- Pursuant to s257 of the Local Government Act 2009, Council delegates to the CEO the power to:- a) Approve strategic initiatives/programs of activity for funding from the Regional Arts Development Fund; b) Approve applications as recommended by the Regional Arts Development Committee for funding from the Regional Arts Development Fund; and c) Take all actions necessary and sign and execute all documents (including but not limited to signing cheques requisitions) relating to the Regional Arts Development Fund. 13 COORDINATION & CONSULTATION 13.1 Germinate and Activate Programs Assessment RADF Committee Members assessing between 1 January and 31 March 2017 were as follows:

Germinate Program

Name and/or Title of the Stakeholder Consulted



Mr Chris Bennie – Visual arts, multimedia RADF Committee Yes

Mr Michael McCartney - Music RADF Committee Yes

Mr Jeff Licence - Film RADF Committee Yes

Dr Sally Breen - Writing RADF Committee Yes

Ms Charleen Morris – Indigenous arts RADF Committee Yes

Ms Cecile Knight - Visual arts, community engagement, festivals, museums/cultural heritage

RADF Committee Yes

734th Council Meeting 28 April 2017 47 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Name and/or Title of the Stakeholder Consulted



Ms Carol Collins - Visual arts, community engagement

RADF Committee Yes

Ms Andrea Lewis - Writing, community engagement

RADF Committee Yes

Ms Tory Jones - Visual arts, writing, community engagement, digital/design, festivals, public art

RADF Committee Yes

Ms Kate McDonald - Dance, theatre, community engagement, festivals

RADF Committee Yes

Activate Program

Name and/or Title of the Stakeholder Consulted



Mr Chris Bennie – Visual arts, multimedia RADF Committee Yes

Ms Charleen Morris – Indigenous arts RADF Committee Yes

Ms Kristy Seymour - Circus and physical theatre

RADF Committee Yes

Ms Kate McDonald - Dance, theatre, community engagement, festivals

RADF Committee Yes

Ms Cecile Knight - Visual arts, community engagement, festivals, museums/cultural heritage

RADF Committee Yes

Mr Paul Blakey - Music RADF Committee Yes

13.2 Generate Program Assessment The assessment panel for Stage Two and Three proposals consists of the Creative Lead team for the GC2018 Arts and Cultural Program/Festival 2018 and a representative of Bleach* Festival. Sam Creyton, Arts and Culture Program Lead – Sector Development, from the City of Gold Coast Arts and Culture Unit also attends the meetings with individual artists in an observational and advisory capacity. Name and/or Title of the Stakeholder Consulted



Mr Yaron Lifschitz Creative Lead Festival 2018

Yes

Ms Kate Fell Creative Lead Festival 2018

Yes

Ms Louise Bezzina Artistic Director Bleach* Festival

Yes

734th Council Meeting 28 April 2017 48 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 14 STAKEHOLDERS The City of Gold Coast RADF Program's key stakeholders are:

Gold Coast communities, artists, art workers and organisations. The City of Gold Coast through Economic Development and Major Projects. The Department of Premier and Cabinet through Arts Queensland. The Department of Tourism, Major Events, Small Business and the

Commonwealth Games through the Office for the Commonwealth Games.

15 TIMING Not applicable. 16 CONCLUSION It is now accepted that an energetic, sustainable cultural sector is crucial in developing modern, innovative, vibrant cities. Through RADF, Council recognises the essential role arts organisations play as incubators for creative skills and supports them in their capacity building programs. With the introduction of the Germinate Program in 2016-17 Council has strengthened critical support for fledgling organisations and emerging arts workers, encouraging the development of the next wave of sustainable arts and cultural practice, in all its forms, on the Gold Coast. The City’s ambitious approach to delivering the RADF program on the Gold Coast has uncovered bold, fresh creative ideas for the City. Demand continues to exceed supply for RADF programs. The quality and quantity of applications are ever increasing and successful applications are more ambitious in scope, and aspirational in delivery and outcomes. At the halfway point for the 2016-17 RADF period the competitive grants programs have already received 37 applications in comparison to a total of 27 for the grants programs in 2015-16. The results of the successful applications to the Germinate Program, Activate program and update on the Generate Program 2016-17 are presented to Council for its information. A detailed report on the outcomes of the 2015-16 RADF Program will be presented to EDMP Committee at meeting 747 on 23 November 2017.

734th Council Meeting 28 April 2017 49 Economic Development And Major Projects Committee Meeting 19 April 2017Adopted Report ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the attachment be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the report on the results of the successful applications to the Germinate Program, Activate Program and update on the progress of the Generate Program be received.

3 That it is noted a detailed report on the outcomes of the 2015-16 RADF Program will be presented to EDMP Committee at meeting 747 on 23 November 2017.

Authorised by: Bryan Case A/Director Economic Development and Major

Projects COMMITTEE RECOMMENDATION ED17.0419.005 moved Cr Gates seconded Cr La Castra 1 That the attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the report on the results of the successful applications to the Germinate Program, Activate Program and update on the progress of the Generate Program be received.

3 That it is noted a detailed report on the outcomes of the 2015-16 RADF Program will be presented to EDMP Committee at meeting 747 on 23 November 2017.

CARRIED


ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10)

Attachment 1 Agenda Item 5.3.1 Assessment and Committee recommendations Germinate Program 1 January – 31 March 2017

Regional Arts Development Fund Successful Applicants Germinate Program

Individual / organisation

Project Description/Germinate Category Art form / Focus

Applicant Location

Project Location Total Budget RADF Funding Recomm.

Ms Victoria Reichelt Category: Explore Description: Exhibition at This Is No Fantasy

Visual Arts Burleigh Waters

Melbourne $6,503.32 $2,047.32

TOTAL - Funding recommendation Successful Applicants Germinate Program $2,047.32

Regional Arts Development Fund Unsuccessful Applicants Germinate Program



Applicant Location


Mr Travers Ross Category: Connect Description: Shipwrecked – Music Video

Multi Art Form Mudgeeraba Gold Coast $5,000 Application ineligible

Mr Shannon Morris Category: Explore Description: Did You Know? Gold Coast – Short Films

Digital/Media Mermaid Waters

Gold Coast $5,000 nil

Ms Claire Freeman Category: Explore Description: Stradbroke Artist Camp Documentary Project 2017

Film Currumbin Waters

Stradbroke Island/Gold Coast

$10,000 Application ineligible

Ms Claire Freeman Category: Explore Description: Stradbroke Artist Camp Documentary Project 2017

Film Currumbin Waters

Stradbroke Island/Gold Coast

$10,000 Nil

TOTAL - Funding recommendation Unsuccessful Applicants Germinate Program Nil


ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Agenda Item 5.3.2 Assessment and Committee recommendations Activate Program Round One Stage Two 2016-17

Regional Arts Development Fund Successful Applicants Activate Program Round One



Applicant Location


Ms Kate Shearer Description: PLUNGE Final presentation phase: PLUNGE is a promenade, narrative-led site-specific performance at the Gold Coast Aquatic Centre.

Theatre Southport Southport $130,250 $16,500

Ms Michelle Oxenham

Description: BENEVOLENT TRANSMISSIONS: Stage One. An innovative interdisciplinary project, with a local, national and international program to be developed over 3 years, featuring an ongoing interactive installation series, involving live sensors located in the natural environment and existing environmental data capture, communicating data through art installations in urban spaces.

Multi Art Form

Burleigh Heads

Various Gold Coast locations

$55,500 $25,000

Ms Michelle Schofield

Description: Upper Coomera Youth Indigenous Art Project: Workshops for disadvantaged and at risk youth exploring concepts of songlines, individual and group storytelling and connection to Country.

Visual Arts Southport Upper Coomera $35,000 $15,000

Ms Lisa Smith World premier season of Pocketful of Pebbles in collaboration with The Arts Centre Gold Coast in The Space in July 2017.

Theatre Currumbin Valley

Currumbin / Southport

$31,488 $9,450

TOTAL - Funding recommendation Successful Applicants Activate Program $65,950

Regional Arts Development Fund Unsuccessful Applicants Activate Program Round One



Applicant Location


Nina-Rae Smith Description: DRASTIC ReVamp: a seven week peer driven community arts program for young people aged 10-25 living in the community who have complex needs and/or come from marginalised backgrounds.

Community Engagement

Burleigh Waters

Bundall $16,929 Nil



Regional Arts Development Fund Unsuccessful Applicants Activate Program Round One



Applicant Location


Rob Saunders Description: Gold Coast Folk Festival Music Bundall Broadbeach $10,500 Nil

Laurinda Janlewicz Description: The Couch Outloud: a live late night style talk show that is a quarterly regular event showcasing the work, history and provocations of local and regional Gold Coast based artists and leaders.

Other: Talk Show

Tugun Gold Coast $26,548 Nil

Jessica Blackmore Description: Mantra Murals: Public art project transforming neighbourhoods into signature Gold Coast locations.

Other: Public Art

Mudgeeraba Gold Coast $37,087 Nil

Helen Lauaki Description: Produce a fortnightly interactive, multi art form comedy community show.

Multi Art Form, Community Engagement

Upper Coomera

Helensvale $71,509 Nil

Hayden Whitworth Description: Good Taste Family Comedy Festival Community Engagement

Southport Gold Coast $36,000 Nil

Kim Holden Description: Gold Coast Art Tours Visual Arts Burleigh Heads

Gold Coast $61,000 Nil

Sheree Weatherley Description: Goldettes Christmas Spectacular Dance Carrara Bundall $240,000 Nil

Clare Zivanovic Description: Unguarded Moments: a one calendar year of unguarded moments filmed and photographed on the Gold Coast.

Digital / Media Robina Gold Coast $24,110 Nil

Ryan Musgrave Description: The Turn of Winston Haggle black comedy theatre production.

Theatre Broadbeach Bundall $13,000 Nil

Carol Collins Description: Artists of the Gold Coast commemorative calendar 2018. Visual Arts Isle of Capri Gold Coast $17,752 Nil

TOTAL - Funding recommendation Unsuccessful Applicants Activate Program Nil



Regional Arts Development Fund Ineligible Applicants Activate Program Round One



Applicant Location


Joshua King Description: Promotion of EP, Tour, and Recording of a second EP. Music Currumbin Waters

Gold Coast, Northern NSW, Brisbane, Sydney, Melbourne

$46,000 Nil

Alyssa Brown Description: Art therapy for dementia care: Regular art classes with residents in both the special care unit and the wider nursing home.

Visual Arts Currumbin Waters

Currumbin Waters $15,800 Nil

Jed Walters Tesla Cøils, The Conquest for Planet Tyrannus - second Visual EP. Music Southport Gold Coast $8,000 Nil

Matthew Oerton Description: "Walls for Peace" Public Art Project : Produced by a team of local Artists, skilled in Visual Arts, Mural Art, Videography, Sound Engineering, Graphic Design and Art Management.

Digital / Design

Burleigh Heads


Fletcher Babb Description: Produce and market the debut album by Gold Coast musician, Cold Ghost.

Music Burleigh Heads


TOTAL - Funding recommendation Unsuccessful Applicants Activate Program Nil


ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Agenda Item 5.3.3 Update Generate Program 1 January – 31 March 2017

Participant Outcome

Banaam – Kyle and Josh Slabb

Stage Two approved funding - $10,000 Creative development of Yargeh Wadjaleh a series of soundscapes and songs that will be excerpts of local stories and songlines correlating to Indigenous concepts of place (Jawgun) and time (Guriahbu); and, Sub Division (the Humpy Project) an installation and projection project exploring the dichotomy of Aboriginal and non-Aboriginal concepts and perceptions around homeplace.

Byron Coathup

Stage Two approved funding - $7,550 Creative development and prototyping of Souvenir, a creative merchandise initiative. The applicant, working in a curatorial capacity will engage twelve Gold Coast artists to create a distinctly GC designed and manufactured range of creative merchandise to be integrated into the Festival 2018 program as gifts for athletes, officials and visiting artists.

Previously Approved Participant Outcome

Alicia Min Harvie

Stage Two approved funding - $10,000 Creative development of a contemporary dance/performance event on pontoons in the canals/rivers of Broadbeach/Surfers Paradise viewed from kayaks or light boat craft. The first creative development presentation to be undertaken during Bleach* Festival 2017. http://www.bleachfestival.com.au/events/hindsight/

Corrina Bonshek

Stage Two approved funding - $10,000 Creative development of Song to the Earth an immersive, spatialized music sound composition where the audience wanders amongst a ‘forest’ of 30-65 musicians and listen to melodies and birdsong fragments that evokes ancient cycles and patterns of nature. In this phase, a 20-minute section of Song to the Earth will be workshopped for a creative development presentation in Bleach* Festival 2017 in collaboration with artists from the Inherit the Wind creative team - artistic director Meredith Elton, large-scale installation artist Kristian Baggerson, costume designer Mimi Dennett, choreographers Vivi Frehner and Kimberley McIntyre, and a team of community dancer/performers. http://www.bleachfestival.com.au/events/inherit-the-wind/


ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Participant Outcome

Joy Vercoe

Stage Two approved funding - $10,000 Creative development of a three part program of activity:

- Pacific Passage Laboratories: a discussion panel and program working with 12 emerging pacific artists facilitated by Nigel Borell. - Internal Thread: a wearable art showcase program facilitated by Gold Coast artist/designer Erica Gray and Maori wearable arts practitioner Helen Pinn. - Poly Vox Pops: a pacific performance contemporary dance lab facilitated by Lisa Fa’alafi co-founder of dance/theatre collective Polytoxic.

The applicant will work closely with Celia Smith - Creative Producer Festival 2018 - in the development and delivery of the program as outlined above.

Lisa Smith

Stage Two approved funding - $9950 The Consultation, Scoping and Research phase of The Disturbed (Agnes & Earl) involving a ten day creative development with 6 key artists, as well as guest artists, exploring the potential content of the work; primarily, the habits, routine, physicality and personality traits of the two puppet characters. This process will interrogate the story, relationship and practical requirements for the puppets themselves - prior to puppet construction in the next phase. As well as discussion, improvisation and exploration within a workshop environment, artists will also be called upon to observe guest couples, who will engage in various games, tasks and activities, in order to uncover a Physical Language of Intimacy and how this physical vocabulary might be utilised and incorporated by Agnes and Earl’s puppeteers.

Meredith Elton

Stage Two approved funding - $10,000 Creative development of REV an ensemble performance/installation piece inspired by the sounds, movements and energetics of a night on the town. This first creative development of REV will explore (i) ensemble choreographic and sound composition possibilities with a hotted up (stunt) car as central performer and (ii) installation/visual composition. Workshops to take place over two weeks in February 2017. The development will culminate in an open showing of the work to date and a detailed plan to a full length work.

Nadia Sunde

Stage Two approved funding - $10,000 Creative development of The Coracle a large-scale musical sculpture and performance work featuring endangered and extinct animal sounds, instrumentation and the human voice. The intensive development period will result in a solid narrative and first draft outline of the performance, defined design brief and detailed structural plan.


ITEM 5 (Continued) ARTS & CULTURE REGIONAL ARTS DEVELOPMENT FUND UPDATE REPORT FN251/48/113/02(P10) Participant Outcome

Relative Creative - Rebecca Barnett & Tristan Schultz

Stage Two approved funding - $5000 Between the two celebrations zones, along the beach Sea Change Sand Track will feature giant sand prints seen from km’s in all directions. Walkers can walk along the Sea Change Sand Track installation and also participate in updating the prints. The project connects sport, art, Climate Change and audience interaction in one holistic installation experience. The development phase will see Relative Creative travel to one Pacific Island nation with a cinematographer and host a series of workshops that result in the development of one trial set of sand tracks, one video that gives voice to this process as well as the research necessary to manufacture the templates and conduct a trial run on a Gold Coast City beach.

Jason Haggerty Withdrawn from program


CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr O'Neill seconded Cr Gates That Committee move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item

Subject

Reason

6

Presentation – Gold Coast Economic Context Comparative Performance

Prejudicial matter

CARRIED PROCEDURAL MOTION That the Committee move into Open Session. moved Cr Caldwell seconded Cr O'Neill

CARRIED

ITEM 6 GENERAL BUSINESS BUSKERS BY THE CREEK CM787/789/04/08(P1) COMMITTEE RECOMMENDATION: ED17.0419.006 moved Cr O'Neill seconded Cr Gates That the terms of Council’s funding arrangement with Buskers by the Creek be amended to permit funding to be used for event infrastructure.

CARRIED There being no further business the meeting closed at 2:45 pm.

734th Council Meeting 28 April 2017 58 Economic Development And Major Projects Committee Meeting 19 April 2017

These Pages

Numbered 1 to 58

Constitute the Adopted Report of the Meeting

Of the Economic Development and Major Projects Committee

Held Wednesday 19 April 2017

adopted report economic development and major projects ......2017/04/19 · 6 edmp buskers by the...

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