administrative services web site update

ADMINISTRATIVE ADMINISTRATIVE SERVICESSERVICES

WEB SITE UPDATEWEB SITE UPDATE

August 30, 2005August 30, 2005

Information Systems DevelopmentInformation Systems Development

ByBy

Al Foytek, John Lo, Matt BrleticAl Foytek, John Lo, Matt Brletic

X7585, X7368, X8180X7585, X7368, X8180

New Administrative Services Web New Administrative Services Web Site.Site.

Departments will create, edit and Departments will create, edit and publish their Administrative publish their Administrative Services Web Site Portion.Services Web Site Portion.

Updating is very similar to Updating is very similar to changing a word document.changing a word document.

IntroductionIntroduction

Create, edit, and publish department Create, edit, and publish department web pages using Contribute.web pages using Contribute.

Submit newsletter and calendar Submit newsletter and calendar events for update through web.events for update through web.

ISD will support web site.ISD will support web site.

Call x7368 for SRTS help request.Call x7368 for SRTS help request.

Introduction ContinueIntroduction Continue

Administrative ServicesAdministrative ServicesWeb Site UpdateWeb Site Update

OVERVIEWOVERVIEW

SUMMARY OF FUNCTIONSSUMMARY OF FUNCTIONS

OVERVIEWOVERVIEW

Content Editing with ContributeContent Editing with Contribute

Newsletter UpdateNewsletter Update

Calendar Event UpdateCalendar Event Update

Content Editing with Content Editing with ContributeContribute

Create web pageCreate web page Edit web page withEdit web page with

– New textNew text– Insert documents & filesInsert documents & files– TablesTables– ImagesImages– Links to web page and documentLinks to web page and document

Publish web pagePublish web page

NEWSLETTER & CALENDAR EVENT NEWSLETTER & CALENDAR EVENT UPDATEUPDATE

Newsletter SubmissionNewsletter Submission– LoginLogin– SubmissionSubmission– ChangesChanges– ISD will publishISD will publish

Calendar Event UpdateCalendar Event Update– User loginUser login– Submit for approvalSubmit for approval

Insert text to a page

Pick the pageyou want to add text,

then click on edit

Insert text to a page “continue”

Enter your text.You can choose font

style and size, then click on Publish

Create aCreate a linklink to a pageto a page

Click on Link and pick on oneof the following:1) Drafts and Recent Pages2) Create New Page3) Browse to Web Page4) Email address5) File on My Computer

Click on Publish afteryou have finished editinga page

1) Create a1) Create a linklink to a Drafts and Recent Pagesto a Drafts and Recent Pages

b) Type in link text

a) Pick a draft or recent page

c) Click OK then Publish

2) Create a2) Create a linklink to a New Pageto a New Page

b) Type in link text

c) Type in new page title

a) Click the new page you want

d) Click OK then Publish

3) Create a3) Create a linklink to a Web Pageto a Web Page

a) Type in link text

b) Type in web addressor browse the page

you want to link

or


4) Create a4) Create a linklink to E-mail Addressto E-mail Address

a) Type in linktext here

b) Type in the emailAddress here


5) Create a5) Create a linklink to file on My Computerto file on My Computer

a) Type in link text

b) Browse the fileyou want to link

c) Click OK thenPublish

Create a New PageCreate a New PageClick here to add a new page

Create a New Page “continue”Create a New Page “continue”

Click here to add blank page

Enter your page title here,then click OK.

Insert an ImageInsert an Image

Click on Image andpick “From MyComputer” or “FromWebsite”. You canedit an image byright clicking itand pick Edit Imagefrom the dropdownmenu.

Creating a TableCreating a Table

Click here for addinga table

Creating a Table “continue”Creating a Table “continue”

a) Enter a number ofrows and columnsfor table size

b) You may pick a header positionand enter in options, then click OKthen Publish

Creating a Table “continue”Creating a Table “continue”

You can do a rightclick on the table

for options in editing

Newsletter Submission – Newsletter Submission – You must use the internet You must use the internet browserbrowser

Click on News fromside menu

Newsletter Submission “continue”Newsletter Submission “continue”

Click on NewsSubmission. Youwill be able to add,edit or delete newsitem.

Newsletter Submission Newsletter Submission “continue”“continue”

Login into NewsletterSubmission System

with ID and passwordassigned by ISD


Click on EditNewsletter for your

department


Click here to AddNews Item

Newsletter Submission Newsletter Submission “continue”“continue”

Add New Headlineand click on Insert record


Click on Edit or Deleteto edit or delete messagesfrom headline


Add your newslettermessage announcement

and click on Update Record,then return to News

Submission and log off News.Your Newsletter will be

reviewed and published by ISD

Calendar Submission – Calendar Submission – You must use the You must use the internet browserinternet browser

Click on Calendarbutton from mainpage

Calendar Submission “continue”Calendar Submission “continue”

Click on any day of themonth to enter the calendar

edit screen.


Click here to Loginand go back to your calendar to edit byclicking on any datefrom the calendar


Click on any day of themonth to enter the

calendar message forthat day


Click Add New Entry


a) Enter a Brief Descriptionand a Full Description.

b) Click on Scheduling for the date to post your entry

c) The Participants should bePublic Access, then clicksave. Click on any date againTo get the logout screen.


Click on “logout” toFinish. Notify ISD forcalendar entry approval

administrative services web site update

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