administrative reports in comparison to expenditure report for the period ending june 30, 2012...
TRANSCRIPT
Administrative Reports
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Workforce Investment Act for the period ending June 30, 2012
• Youth Program • Adult Program
• Dislocated Worker Program
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WIA Youth Service Providers
Budget in Comparison to Expenditure Report for the period ending June 30, 2012
Contract Period: July 1, 2011 through June 30, 2012
Youth Service Providers Budget Y-T-D
Expenditures Balance Percent
Expended Alamo Navajo Schools (Socorro) $ 80,000 $ 76,262 $ 3,738 95% Families and Youth, Inc. (Area I - Dona Ana & Luna) 364,398 356,456 7,942 98% HELP - NM, Inc. (Area II - Catron, Grant & Hidalgo) 273,395 273,395 0 100% HELP - NM, Inc. (Area III -Sierra & Socorro) 238,968 238,968 0 100%
Total $ 956,761 $ 945,081 $ 11,680 99%
Source: Monthly Provider Reports (Unaudited) Unexpended balances revert back to the Board
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WIA Youth Service Providers Participant Enrollment Goals in Comparison to Actual Report
for Period Ending June 30, 2012 Contract Period: July 1, 2011 through June 30, 2012
Participant Enrollment
Youth Service Providers Goal
Actual Year-
to-Date Percentage
Follow-up on Exited
Participants
Average Cost per Enrolled Participant
Average Cost Per Enrolled
Participant and Follow-up Participant
Alamo Navajo Schools (Socorro) 25 27 108% 24 $ 2,825 $ 1,495 Families and Youth, Inc. (Area I - Dona Ana & Luna) 95 113 119% 88 $ 3,154 $ 1,773 HELP - NM, Inc. (Area II - Catron, Grant & Hidalgo) 48 48 100% 50 $ 5,696 $ 2,790 HELP - NM, Inc. (Area III -Sierra & Socorro) 36 39 108% 41 $ 6,127 $ 2,987
Total
204
227 111% 203 $ 4,163 $ 2,198 Source: Monthly Provider Reports (Unaudited) . Follow up participants have either completed or are no longer receiving their service activities (Exited Participants). The service provider is required to contact the participant for 18 months to follow up on their progress since leaving the WIA program.
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WIA Adult & Dislocated Worker Services Participant Goals in Comparison to Actual Report
for the period ending June 30, 2012 Contract Period: July 1, 2011 through June 30, 2012
Service Provider: NM Department of Workforce Solutions – Business Services Division
Program Annual Participant Goals
Actual Participants Enrolled in Training YTD
Percent Participant Follow-ups
Adult 396 227 57% 54 Dislocated Worker 204 146 72% 94 Total 600 373 62% 148
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Workforce Investment Act for the period ending September 30, 2012
• Youth Program • Adult Program
• Dislocated Worker Program
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WIA Youth Service Providers Budget in Comparison to Expenditure Report
for the period ending September 30, 2012 Contract Period: July 1, 2012 through June 30, 2013
Youth Service Providers Budget Y-T-D
Expenditures Balance Percent
Expended Alamo Navajo Schools (Socorro) $ 68,175 $ 7,376 $ 60,799 11% Families and Youth, Inc. (Area I - Dona Ana & Luna) 310,534 90,442 $ 220,092 29% HELP - NM, Inc. (Area II - Catron, Grant & Hidalgo) 232,983 41,703 $ 191,280 18% HELP - NM, Inc. (Area III -Sierra & Socorro) 203,645 40,671 $ 162,974 20%
Total $ 815,337 $ 180,193 $ 635,144 22%
Source: Monthly Provider Reports (Unaudited)
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WIA Youth Service Providers Participant Enrollment Goals in Comparison to Actual Report
for Period Ending September 30, 2012 Contract Period: July 1, 2012 through June 30, 2013
Participant Enrollment
Youth Service Providers Goal
Actual Year-
to-Date Percentage Follow-up
Participants
Average Cost per Enrolled Participant
Average Cost Per Enrolled Participant
and Follow-up Participant
Alamo Navajo Schools (Socorro) 15 4 27% 34 $ 1,844 $ 194 Families and Youth, Inc. (Area I - Dona Ana & Luna) 78 27 35% 140 $ 3,350 $ 542 HELP - NM, Inc. (Area II - Catron, Grant & Hidalgo) 34 9 26% 66 $ 4,634 $ 556 HELP - NM, Inc. (Area III -Sierra & Socorro) 29 6 21% 44 $ 6,779 $ 813
Total 156 46 29% 284 $ 3,917 $ 546 Source: Monthly Provider Reports (Unaudited) . Follow up participants have either completed or are no longer receiving their service activities (Exited Participants). The service provider is required to contact the participant for 18 months to follow up on their progress since leaving the WIA program.
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WIA Adult & Dislocated Worker Services Budget in Comparison to Expenditure Report
for the period ending September 30, 2012 Contract Period: July 1, 2012 through June 30, 2013
Service Provider: NM Department of Workforce Solutions – Business Services Division
Workforce Investment Act
Program Budget YTD Expenditures Balance Percent WIA Adult
Participant Training $ 382,000 $ 69,717 $ 312,283 18% Operating $ 347,625 $ 57,500 $ 290,125 17%
Total $ 729,625 $ 127,217 $ 602,408 17%
WIA Dislocated Worker Participant Training $ 244,000 $ 9,499 $ 234,501 4% Operating $ 223,001 $ 28,199 $ 194,802 13%
Total $ 467,001 $ 37,698 $ 429,303 8%
Unaudited
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WIA Adult & Dislocated Worker Services Participant Goals in Comparison to Actual Report
for the period ending September 30, 2012 Contract Period: July 1, 2012 through June 30, 2013
Service Provider: NM Department of Workforce Solutions – Business Services Division
Program Annual Participant Goals
Actual Participants Enrolled in Training YTD Percent
Adult 306 256 83%
Dislocated Worker 153 138 90%
Total 459 394 86%
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State Energy Sector Partnership Grant
ONE TIME GRANT PERIOD ENDS MAY 31, 2013
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State Energy Sector Partnership Grant Budget Expenditure Report
For the period ending September 30, 2012 Grant activities end May 31, 2013
Service Provider: NM Department of Workforce Solutions – Business Services Division
Service Provider - DWS Budget YTD Expenditures Balance Percent Green Industry Training $ 163,968 $ 134,703 $ 29,265 82% Supportive Services 500 180 320 36% Operating 107,473 61,316 46,157 57%
Total $ 271,941 $ 196,199 $ 75,742 72%
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State Energy Sector Partnership Grant Performance Measures Report
For the period ending October 31, 2012 Grant activities end May 31, 2013
Service Provider: NM Department of Workforce Solutions – Business Services Division
Service Provider - Workforce Services Division Goal YTD %
Participants served with intakes or assessments 352 255 72%
Participants who begin training 282 206 73%
Participants who complete training 225 195 87%
Participants who received a degree or certificate 203 191 94%
Participants placed into employment 203 44 22%
Participants retaining employment - 1st quarter 183 175 96%
Participants retaining employment - 2nd quarter 162 0 0%
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State Energy Sector Partnership Grant Activity Report For the period ending October31, 2012
Grant activities end May 31, 2013 Service Provider: NM Department of Workforce Solutions – Business Services Division
Activities
Workforce Centers
Deming Las Cruces Silver City Socorro YTD Total
1. Outreach / Recruitment Employers Contacted In Person 76 13 339 0 428
Employers Contacted by phone or Email 325 19 157 22 523
2. Contracts Pending
Customized 0 17 6 0 23
On the Job Training 0 6 4 0 10
Individual Training Account 0 0 93 0 93
3. Participant Intake / Screenings for Eligibility 17 21 2 0 40
4. Participants Entered into Database 17 21 3 0 41
5. Participants Being Trained
Customized Training Contract 1 7 111 0 119
On the Job Training 0 2 4 0 6
Individual Training Account 54 0 3 0 57
6. Participants Completing Training 63 0 102 0 165
7. Participants Receiving Certificate 63 0 35 0 98
8. Participants Placed in Employment 0 2 7 0 9
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Technical Assistance, Trainings & Monitoring July 1, 2012 - September 30, 2012
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TECHNICAL ASSISTANCE Period: July 1, 2012 – October 31, 2012
Program Sessions Hours WIA Adult & Dislocated Worker 85 50 WIA Youth 710 211
TRAINING SCHEDULE Period: July 1, 2012 – June 30, 2012 Workforce Investment Act Youth Service Providers
• August 13 – 16, 2012 (State Policy Training) • September 18, 2012 • December 4, 2012 • March 5, 2012 • June 4, 2013
Adult & Dislocated Worker Service Provider • August 13 – 16, 2012 (State Policy Training) • December 12, 2012 • March 20, 2012 • June 19, 2013
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MONITORING ACTIVITIES Period: July 1, 2012 – June 30, 2012 General Information
1. Monitoring Calendar (View on next page)
2. Monitor Providers
• Adult/Dislocated Providers: Deming, Las Cruces, Silver City, Socorro
• Youth Providers: Alamo Navajo, Families & Youth Inc., HELP-NM, NM Inc.
3. Monitoring reports are created and emailed to providers to respond to Findings/Observations within 45 days
4. Administrative Entity (AE), reviews the providers responses, emails a final report once all the findings are resolved
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Monitoring Calendar
PY12 Monitoring Schedule Program Monitoring
DATE PROVIDER LOCATION
01-15-13 FYI, INC. (Youth Provider) Doña Ana County
01-16-13 FYI, INC. Doña Ana County
01-16-13 Las Cruces (Adult & Dislocated Worker Provider) Las Cruces Workforce Connection Center
01-17-13 Las Cruces Las Cruces Workforce Connection Center
02-05-13 FYI, INC. (Youth Provider) Luna County
02-06-13 HELP-NM (Youth Provider) Hidalgo County
02-07-13 Deming (Adult & Dislocated Worker Provider) Deming Workforce Connection Center
02-13-13 HELP-NM (Youth Provider) Sierra County
02-19-13 HELP-NM (Youth Provider) Socorro County
02-20-13 Alamo Navajo School Board Inc. (Youth Provider) Alamo Navajo School
02-21-13 Socorro (Adult & Dislocated Worker Provider) Socorro Workforce Connection Center
03-12-13 HELP-NM (Youth Provider) Grant County
03-13-13 Silver City (Adult & Dislocated Worker Provider) Silver City Workforce Connection Center
03-14-13 HELP-NM (Youth Provider) Catron County
Weather permitting
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Marketing & Outreach
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Marketing & Outreach The mission of the Southwestern Area Workforce Development Board remains to empower individuals in the region by providing them with the tools and training needed to obtain higher paying jobs and to overall strengthen the workforce.
• The objectives of the outreach plan, through the Southwestern Area Workforce Development Board, are to increase the awareness of the services provided at the region’s Workforce Centers, along with growing the number of businesses that use the Workforce Center’s products and services.
• Along those lines, the Public Information Office of the SAWDB works closely with the Chambers of Commerce in our region to make connections with their members in an effort to provide employers with the most current information and activities offered by our service providers.
• Our use of social media, (such as Facebook) and the updates we are currently making to our website (employnm.com) are marketed toward employers, job seekers, and youth in an attempt to provide them with the resources we have to educate and strengthen the current workforce; provide work experience to those who are displace and/or needing a specific skill set to obtain employment; as well as provide training and wage reimbursement to employers in order for their employees to receive competitive wages while offsetting the cost during their training period.
• Another area in which we have focused on has been to highlight to efforts of the Workforce Connection Centers, as well as the work that is done in our board meetings and by staff. It is posted on our Facebook page to showcase the efforts we are all putting forth to address the needs of the employers, those currently employed, and those looking for the skills to acquire employment.
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Local Policy Revisions
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Revision of Local Policies to Comply with New State Policies
Adult & Dislocated Youth BoardOne Stop Delivery System 11.2.5 Service Integration 11.2.7 Local Governance 11.2.4Service Integration 11.2.7 Grievance and Complaint Resolution 11.2.21 Memorandum of Understanding 11.2.6Priority of Service 11.2.17 Participation and Co-Enrollment 11.2.10 Grievance and Complaint Resolution 11.2.21Eligible Training Provider List 11.2.18 Youth Activities 11.2.14Grievance and Complaint Resolution 11.2.21 Eligibility 11.2.8Adult/Dislocated Worker Services 11.2.9 Supportive Services 11.2.16Participation and Co-Enrollment 11.2.10 Oversight And Monitoring 11.2.19Eligibility 11.2.8 Incentives, Sanctions and Technical Assistance 11.2.20Individual Training Accounts 11.2.11 Youth Councils 11.2.15On The Job Training (OJT) 11.2.12Customized Training 11.2.13Supportive Services 11.2.16Oversight And Monitoring 11.2.19Incentives, Sanctions and Technical Assistance 11.2.20
State Policies