addressing, automation & presort lloyd m. moss. agenda overview of how addressing, automation...
TRANSCRIPT
Agenda
• Overview of how Addressing, Automation and Presort earn postal discounts
• Addressing Requirements: present and future
• Automation &Presorting Fundamentals
Overview
• You must meet USPS addressing requirements and print Postnet or Intelligent Mail Barcodes (IMBC’s) to qualify for automation discounts.
• You must presort mail that meets USPS addressing requirement to actually earn presort and automation postal discounts
Addressing Requirements• Defined in the Domestic Mail Manual,
USPS publication 28 and in CASS™ regulations
• In the event of conflicting information, the DMM takes precedence
• An address must be complete and accurate for mail to be delivered in the shortest amount of time at the lowest cost to the USPS
Address Elements• Primary Address (Street Address)• Secondary Address (Apt No, Suite No, PO Box)
• City• State – must use specific abbreviations• ZIP Code (Zone Improvement Program)
– ZIP+4– Delivery Point
• Carrier Route (not printed on mail piece)
ZIP Code 2 0 0 0 1 11 11 00 33 0 3 9
5 Digit ZIP Code identifies the post office/station (Washington, DC)
ZIP+4 is a 4 digit code that identifies the block face Delivery Point - 2 digit code to make 11 digit
barcode unique Check Digit – 12th digit to ensure proper decoding
of barcode
Postal Barcodes• Must be printed on mail piece to qualify for
automation discounts• Two types of barcodes can currently be used
for letters and flats– Postnet (5,9,11 Digit ZIP + check digit)– Intelligent Mail Barcode (for flats as of 5/1)
• 5,9,11 Digit barcode+other information to identify mailer, unique piece and services provided (more on this in next session) – likely to be mandated in 2009
Carrier Route (CRRT)Used for Enhanced Carrier RT
Preparation 4 character code that identifies the mail
carrier or route. 3 digits preceded by one of the following alphabetic codes:
C UrbanB PO BoxR Rural RouteH Highway ContractorG General DeliveryExample: C015
Enhanced Line of Travel (eLOT)
5 character code that identifies how the carrier route and how it is delivered.
Includes the 4 digit Carrier Route followed by one of the following alphabetic codes:
A AscendingD Descending
Example: 0015A
Main St Washington DC 20001
202 204 206
C015
C016
1101
1102
Address Example:
203 MAIN ST
WASHINGTON DC 20001-1101
201 203 205 0015ADPBC:
200011101031
CRRT:
C015
eLOT:
0015A
Useful Acronyms DPV™ Delivery Point Validation
» Separate database that contains all delivery points
EWS Early Warning System» File that contains addresses that have not been
added to the USPS address database
LACSLink™ Locatable Address Conversion System
» Separate database that contains 911 converted addresses, USPS converted street addresses, and renumbered PO Boxes
CASS™ Coding Accuracy Support System Measures the accuracy of address matching
software such as CODE-1 Plus CASS™ process creates USPS Form 3553 CASS™ software will “standardize” an address,
lookup a ZIP+4, carrier route, “delivery point”, and eLOT number.
Successful ZIP+4 lookup required to qualify for automation discounts
CASS™ is First Step to get discounts
Presort is the other step required to get discounts
To qualify for:
You must verify:
You must use: By this Date:
Presorted rates
5 Digit ZIP Code
5 Digit ZIP Code 12 months of mailing
Automation rates
Complete addresses
ZIP+4 w/ Delivery Point
180 days of mailing
Enhanced carrier route rates
Carrier route information
ZIP Code
CRRT
eLOT (for presort)
90 days of mailing
CASS™ Cycle L (8/1/07)
• Requires primary address (street numbers) to be validate using DPV file to qualify for automation discounts
• Requires LACSLink™ to be used to get ZIP Code
CASS™ Cycle M (8/1/08)• Requires DPV validation of high rise
apartment numbers to pass secondary address validation, but this validation will still not be required to qualify for automation discounts.
• SuiteLink™ required• Preferred Street Alias must be used in
output
Future Requirements?• CASS™ required in 7/2009 to earn any
postal discounts (proposed in Fed. Register)– Must use Standardized Address on mail piece
• Secondary Address Validation with DPV to qualify for Automation rates?
• DPV failures pay Single Piece Rate, not Presort Rate?
• USPS wants mailers to implement closed loop upstream address management!
Move Update Requirement
• Currently in effect for First Class
• Will be expanded to Standard Class in early 2009
• Requires COA identification
• Requires updating mailing list data within 185 days with new address
COA Identification Methods
• NCOALink™ - pre-mailing
• ACS™ - post-mailing
• FastForward™ - post-mailing
• Updating requirement described in detail in USPS publication 363
• IMBC will allow very easy enforcement!
Automation & Presort• The point of worksharing discounts for addressing and
presort is to allow the USPS to reduce the amount of work they need to do in order to process mail
• This requires mailers to prepare mail so it can be processed further “upstream”
• The USPS sorting process relies on scanning barcodes. Mail with barcodes already on it can be more easily sorted than if the USPS has to spray the barcode on themselves.
• Presorting allows the mailer to separate and containerize mail so it can be processed as far upstream as possible. The further upstream, the bigger the worksharing discount.
Presorting
• Process by which the mailer prepares mail so it is sorted, bundled and containerized based on postal regulations in DMM
• Allows mailers to do some of the work otherwise done by the USPS and enjoy some cost savings
• Presort Software is certified by PAVE™ Presort Accuracy and Validation Evaluation
Presorting(continued)
Presort considerations Piece attributes
• Dimensions & processing category• Weight • Contents • Identical or Non-identical
– Size of the mailing (number of pieces)– Geographic concentration of mailing
What Does Presort Software Do?
• Sorts mail for maximum postal discounts• Defines bundles and containers (sacks, trays
and pallets)• Creates sack, tray and pallet labels• Creates reports that USPS requires for
acceptance, verification and acceptance• Can create Mail.dat™ files for other
applications
Consolidated like small jobs into larger jobs prior to presorting and production. This increases ZIP Code density.
Standard, Periodical and Package Services mailers need to more aggressively take advantage of drop ship discounts.
Mail that is not at least earning at least a 3 Digit automation discount could be handed to a presort service bureau for commingling.
Increase automation discounts by improving address hygiene.
Mailers that Use Presort Software Can Increase Postal Discounts