additions to the council agenda november 10, 2021 item

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ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM REQUESTED PAGE *1. Scott Seaman Sports Rink Staffing Request JP 2 *2. Appointments to the Foothills Regional Services Commission – Amend Resolution #1044 SB 4 *3. Appointing Co-Chairs for Committee – Okotoks IMC SB 5 *4. Forest Resource Improvement Association of Alberta (FRIAA) FireSmart Grant Application – SE 30-22-03 W5M SO/RP 6 *5. Council Photograph Quotes SB 8 *6. Update on Flood Mitigation Program HH 17 *7. Foothills County Website RFP Results SB/HJ 19 8. Transportation conversation (medians, lights at 552 Ave. overpass, 80 St upgrades) RM - 9. AEP – Ground Water Diversion License Discussion RM - 10. CONFIDENTIAL Closed Meeting of Council - Personnel - FOIP s.17 RP - REMINDERS RMA FALL CONVENTION Tuesday, November 23, 2021 - Friday, November 26, 2021 - Location: Edmonton Foothills County – Town of Okotoks Intermunicipal Committee Meeting November 30, 2021 – 9:00 to 11:00 pm Page 1

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Page 1: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

ADDITIONS TO THE COUNCIL AGENDA November 10, 2021

ITEM REQUESTED PAGE

*1. Scott Seaman Sports Rink Staffing Request JP 2

*2. Appointments to the Foothills Regional Services Commission – AmendResolution #1044

SB 4

*3. Appointing Co-Chairs for Committee – Okotoks IMC SB 5

*4. Forest Resource Improvement Association of Alberta (FRIAA) FireSmartGrant Application – SE 30-22-03 W5M

SO/RP 6

*5. Council Photograph Quotes SB 8

*6. Update on Flood Mitigation Program HH 17

*7. Foothills County Website RFP Results SB/HJ 19

8. Transportation conversation (medians, lights at 552 Ave. overpass, 80St upgrades)

RM -

9. AEP – Ground Water Diversion License Discussion RM -

10. CONFIDENTIAL Closed Meeting of Council - Personnel - FOIP s.17 RP -

REMINDERS

RMA FALL CONVENTION Tuesday, November 23, 2021 - Friday, November 26, 2021 - Location: Edmonton

Foothills County – Town of Okotoks Intermunicipal Committee Meeting November 30, 2021 – 9:00 to 11:00 pm

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Page 2: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

PURPOSE:

To implement an additional full-time Recreational Facility Operator position to assist current

staffing level.

BACKGROUND:

Challenges SSSR is encountering:

• COVID-19.

• Additional cleaning/disinfecting.

• Recruiting part time or casual employees has been incredibly difficult the past 3

seasons.

• Cost of Training part time/casual staff yearly.

• Staff retention.

• Staff coverage when staff are sick, on vacation or personal reasons.

• Staff burnout.

In addition to the proposed additional staffing requirements at SSSR, I would recommend leasing

out the kitchen and re-purpose the kitchen staff budget dollars to focus solely on the day-to-day

operations of the facility and allow a professional to operate the kitchen seasonally. The SSSR would

ensure the current kitchen access for the community and neighboring schools is not impacted.

ORGANIZATIONAL CHART – CURRENT APPROVED STAFFING

• Arena Operations Manager (F/T) Sean Murphy

• Recreation Facility Coordinator (F/T) Adrian Thibault

• Recreation Facility Operator (F/T) Dave Voll

• Recreation Facility Operator (F/T) Barry Williams

• Recreation Facility Operator (Casual - 16-20/hrs/wk) H.Hobberstad

• Recreation Facility Operator (Casual - 8-15/hrs/wk) R.Navratil

• Concession Attendant (Casual x 2) Vacant

PROPOSED STAFFING

• Arena Operations Manager (F/T) Sean Murphy

• Recreation Facility Coordinator (F/T) Adrian Thibault

• Recreation Facility Operator (F/T) Dave Voll

• Recreation Facility Operator (F/T) Barry Williams

• Recreation Facility Operator (F/T) New hire process

COUNCIL ADMINISTRATIVE REPORT Department: Scott Seaman Sports Rink

TITLE: SSSR Staffing Requirements

Author / Presenter:

Sean Murphy, Arena Operations Manager

Jeff Porter, Manager of Agricultural Services, Parks and Recreation DATE: November 2, 2021

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Page 3: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

FINANCIAL IMPLICATION

If approved, the revised wage budget would NOT be greater than the currently approved

$327,000.00 Wage budget or the approved $84,554.00 Benefits budget.

This staffing plan will provide SSSR the staff stability we require as we navigate through the new

normal without impacting the bottom line.

Thank you for your consideration.

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Page 4: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

MISCELLANEOUS MUNICIPAL ITEM LEGISLATIVE SERVICES REPORT TO COUNCIL

Foothills Regional Services Commission (Landfill and Waste Treatment) November 10, 2021

PURPOSE OF REQUEST

To review and amend Resolution 1044 – October 28, 2021 Council Organizational Meeting.

BACKGROUND

The October 28, 2021 minutes from the Council Organizational meeting were adopted on November 3, 2021, including the following motion: Resolution 1044 FOOTHILLS REGIONAL SERVICES COMMISSION (LANDFILL AND WASTE TREATMENT)

Moved that Reeve Miller and Deputy Reeve Siewert be appointed as members and Councillor Waldorf and Councillor Castell be appointed as alternate members to the Foothills Regional Services Commission (Landfill and Waste Treatment).

CARRIED

Upon review it was determined that the intent of Council was to appoint Reeve Miller as member and to appoint Deputy Reeve Siewert and Councillor Waldorf as alternate members to the commission.

REQUEST OF COUNCIL

Council is respectfully requested to consider the following motion: FOOTHILLS REGIONAL SERVICES COMMISSION (LANDFILL AND WASTE TREATMENT)

Moved that Resolution 1044 be amended, thereby appointing Reeve Miller as member and Deputy Reeve Siewert and Councillor Waldorf as alternate members to the Foothills Regional Services Commission (Landfill and Waste Treatment).

TOPIC: Appointments to the Foothills Regional Services

Commission (Landfill and Waste Treatment)

REPORT PREPARED BY: Felicia Fairweather

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Page 5: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

ADD-ON MISCELLANEOUS PLANNING ITEM REPORT TO COUNCIL

OKOTOKS INTERMUNICIPAL COMMITTEE CO-CHAIR

November 10, 2021

APPOINTING CO-CHAIRS FOR COMMITTEE

Purpose: For Council to appoint a member of the Okotoks Intermunicipal Committee (IMC) as the Committee Co-chair.

Submitted by: Julie McLean

BACKGROUND:

According to Section 7.2 of the Terms of Reference for the Okotoks IMC which was approved by both Councils early in 2021:

Each Council will appoint one nominee each for the positions of Co-Chair and Alternate Co-Chair.

Co-chairs should be acknowledged by the Committee at the first Committee meeting after each municipality holds their respective organizational meetings.

At Foothills County’s recent organizational meeting, the following Council members were appointed to the Okotoks IMC:

• Reeve Miller, Deputy Reeve Siewert and Councillor McHugh as members and

• Councillor Alger and Councillor Oel as alternate members

The co-chairs appointed by each Council should be acknowledged at the next IMC meeting with the Town of Okotoks which is scheduled to be held virtually on November 30th at 9:00am

REQUEST OF COUNCIL:

Council is asked to appoint one Co-Chair and one Alternate Co-Chair from the three

appointed IMC members.

Suggested Motion:

That ____________ be appointed as Foothills County’s Co-chair and ___________ be

appointed as Foothills County’s Alternate Co-Chair of the Okotoks Intermunicipal

Committee.

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Page 6: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

November 10, 2021, Foothills County Council Meeting – Add-On Agenda Item

Priddis Greens - Forest Resource Improvement Association of Alberta (FRIAA) FireSmart Grant Application #2 Good Day Council, Priddis Greens is requesting your support of a second FRIAA grant application in the form of a motion of support to accompany their grant submission.

History: FRIAA Grant Application #1 – vegetation/fuel mitigation project In August 2021, Council supported the Priddis Greens FRIAA Grant application by providing a motion of support and a letter of support. The following supporting Motion is excerpted from the August 25, 2021, Foothills County Minutes: “Forest Resource Improvement Association of Alberta FireSmart Grant Application – SE 30-22-03 W5M

841 Moved that Council direct administration to provide support to the Priddis Greens Community Association and the Priddis Greens Services Co-op in their application for the Forest Resource Improvement Association of Alberta (FRIAA) grant through FireSmart Canada for the purpose of completing a fire smart clean up on the municipal property identified as Plan 8611219, Block 2, Lot 14 MR; Ptn. SE 30-22-03 W5M, and authorize Council to issue a letter of support for this purpose. Upon successful receipt of grant funding, Council further authorizes the Priddis Greens Community Association and the Priddis Greens Services Co-op, with direction from the County’s Ag Services and Foothills Fire Departments, to complete necessary clean up of the property to meet current FireSmart guidelines.

CARRIED”

The Priddis Greens Community is grateful for the Council motion and letter, which will assist with their grant request for clean-up of the 3.19 acre Municipal Reserve parcel within the Hamlet of Priddis Greens, which they hope to use as a showcase for their community and others.

Next: FRIAA Grant Application #2 – FireSmart education (EOI 2115) While working with the grant administrators, Priddis Greens became aware of an additional grant opportunity to assist with their ideas to conduct further FireSmart education. The success of their next grant application #2 would be greatly aided by a new Motion of Council, specifically noting this additional application and support of their proposed educational initiatives.

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Page 7: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

The Priddis Greens plan for the Education FRIAA grant consists of the following:

• To have an Open House Event to view the results of the fuel mitigation project on the County’s Municipal Reserve area, which was identified in their first FRIAA grant application

• To set up a PGCA FireSmart Web Portal on their Community website: www.pgca.ca

• To prepare 3 town hall meetings to present FireSmart concepts and plans

• To prepare activities coinciding with Wildfire Community Preparedness Day, on May 7, 2022

• To include a FireSmart section in their monthly newsletters

Proposed Motion for Council’s consideration: Forest Resource Improvement Association of Alberta FireSmart Grant Application – Education (EOI 2115) XXX Moved that Council support the Priddis Greens Community Association and the Priddis Greens Services Co-op in their application for the Forest Resource Improvement Association of Alberta (FRIAA) grant (EOI 2115) through FireSmart Canada for the purpose of completing FireSmart educational initiatives. Upon successful receipt of grant funding, Council further authorizes the Foothills Fire Department to engage with the Priddis Greens Community Association and the Priddis Greens Services Co-op, with regards to assisting with some of these FireSmart educational initiatives. Thank you for your review and consideration of this Priddis Greens request. Sincerely, Suzanne Oel Foothills County Division 4

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Page 8: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

MISCELLANEOUS MUNICIPAL ITEM LEGISLATIVE SERVICES REPORT TO COUNCIL

Date: November 10, 2021

PURPOSE OF REQUEST

To choose a photographer to book council photos for the new term. BACKGROUND

Requests for quote were sent to five local photographers and two potential vendors have provided quotes for the following:

• 10 individual headshots

• One group photo in Council Chambers

• One wall composite of all councillor photos in a matted frame REQUEST OF COUNCIL

Proposed Motion: Moved that Council authorize entering into a contract with ________ for councillor headshots, group photo, and wall composite for the 2021-2025 council term. APPENDICES

APPENDIX A: Quote provided by Karyn Lee Portrait, dated October 22, 2021 APPENDIX B: Quote provided by Qruz Studios, dated October 29, 2021

LEGISLATIVE SERVICES DEPARTMENT

TOPIC: Council Photos for 2021-2025 Term

REPORT PREPARED BY: Krista Conrad

REPORT PRESENTED BY: Sherri Barrett

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Page 9: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

QUOTE: October 22, 2021

Headshots10 @ $35.00 ...........................................................................................................................................$350.00

Group Shot......................................................................................................................................................NO CHARGE

Graphics Design for 16 X 20 print, print and framing included ..............................................................$50.00

SUBTOTAL.......$400.00

ALL PRICES SUBJECT TO GSTQUOTE VALID FOR 30 DAYS

MAILING ADDRESS

High River, AB T1V 1C6

i mwww.karynleeportrait.com

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Page 10: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

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Page 17: ADDITIONS TO THE COUNCIL AGENDA November 10, 2021 ITEM

ADD-ON MISCELLANEOUS PLANNING ITEM PLANNING AND DEVELOPMENT REPORT TO COUNCIL

LOWER HIGHWOOD FLOOD MITIGATION PROGRAM

November 10, 2021

UPDATE ON MITIGATION PROGRAM

Purpose: to provide Council with an update on the Lower Highwood Flood Mitigation Program.

Submitted by: Julie McLean

BACKGROUND:

After the major flood event of 2013, extensive mitigation measures were constructed in the vicinity of the Town of High River to protect the Town from future flood events. This mitigation, while needed, has created a negative impact on landowners in Foothills County downstream from the Town along the Highwood River.

After several years of working with staff from Alberta Environment and Parks (AEP), Foothills County submitted a proposal for Phase 1 of the Lower Highwood Flood Mitigation Program to AEP in January of 2018. Phase 1 of the program contemplates buyouts of properties or moving residences (where the landowner has unimpacted lands on the parcel in question or another parcel) for eligible properties. Eligible properties for Phase 1 are those on the Highwood River downstream from the Town of High River with residences predicted to be impacted by the flood mitigation constructed to protect the Town. Phase 2, which will be submitted subsequent to the completion of Phase 1 will address mitigation or compensation for non-residential parcels and bare land that are predicted to be impacted.

In 2019 the Province approved $2,000,000 which was contemplated as a first installment on the estimated $12.85 million that would be needed to complete Phase 1. Two of the 11 eligible properties were purchased with those funds. County staff have submitted grant applications for subsequent fiscal years, but to date the Province has indicated that they do not have available funds for this project. In 2020 and 2021 AEP suggested that the County should work with the Town of High River to leverage left-over funds on existing grants towards completing this program. AEP staff indicated that the Town could add the Lower Highwood program to the list of activities that their existing grants could be directed to, and that AEP would approve this. It should be noted, that the Town will not have sufficient funds to cover the entire cost to finish Phase 1.

The Town of High River has indicated on a number of occasions that they are willing to transfer left over funds from their grant to the County to be utilized for the Lower Highwood program. However, they are unable to determine the amount that they will have or when it will be available due to an ongoing environmental appeal process regarding their South

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West Dike approval. Several County landowners appealed the provincial approval for the dike, and a hearing was completed earlier this year. The Environmental Appeals Board provided their report to the Minister in September, but the Minister has not yet released a decision. It is possible that the Minister will require the Town to undertake additional work that they will require grant funding to complete. It is also possible that subsequent to this appeal being settled, landowners may commence a process to seek compensation. There are a couple of potential avenues this may take, and the time frame required to complete this process cannot be determined.

RECENT ACTIVITIES:

County staff are in the process of sending out letters to both Phase 1 and Phase 2 landowners updating them on the status of the program and assuring them that the County continues to work towards completing it.

The last grant application that was submitted to AEP for this program was in December 2020. The response to that application received from the Minister in January 2021 indicated that the Province did not have funds for the program at that time. Foothills County staff will be submitting an application for the 2021-2022 fiscal year for another installment of funding for this project in the coming days. The uncertainty around the Town’s available funds and the certainty that they will not be sufficient to finish Phase 1 of the program will be highlighted in this application.

Council recently awarded the contract for the mitigation of the two properties purchased in 2019 and it is anticipated that this work will be completed by the end of this year.

RESOURCES:

Should Council wish to access additional information on the Lower Highwood Flood

Mitigation Program the following resources are suggested:

County Website:

The County website has a page dedicated to this program. It can be found under the

services tab and is called: Flood Mitigation Program for the Lower Highwood.

On this page you will find a link to a detailed chronology which provides a thorough

overview of the work done to date on this project.

Staff Contacts:

Julie McLean, Senior Planner 403-603-6239

Rob Miller, GIS Supervisor 403-603-6217

Donna Fowler, Municipal Lands Administrator 403-603-6209

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MISCELLANEOUS MUNICIPAL ITEM LEGISLATIVE SERVICES REPORT TO COUNCIL

Date: November 10, 2021

PURPOSE OF REQUEST To review the results of the new Foothills County website, SRRUC Website and Foothills Fibre Website RFP and authorize administration to enter into a contract with the successful proponent as outlined below. GRANT FUNDING The cost of these projects will be covered in large part by way of grant funding through the Municipal Stimulus Program (MSP). Initial costs for the website builds and branding will be covered providing they are invoiced and paid prior to the grant deadline which is currently December 31, 2021. We have applied for an extension to this deadline, but are prepared to meet the end of year date should the extension be denied. Monthly and annual fees will not be covered by the grant funding and will have to be budgeted costs moving forward. BACKGROUND An RFP was issued in October, requesting proposals for development of a new Foothills County Website, including branding and any additional features that could be considered beneficial to the County. Included in the RFP was development of a website in support of SRRUC and Foothills Fibre. Eleven proposals were submitted and reviewed by the Legislative Services and IT departments. The proposals were scored based on adherence to RFP instructions, company information, project understanding, vendor software demonstration and proposed costs. Three proponents were chosen for interview and to provide a demonstration of their product: JYZ Design, Box Clever Web Design and Co. and Upanup Website Design and Development. All three companies were based in Canada, which was something we weighted heavily when making our decision. RESULTS JYZ Design is located in Calgary. They have demonstrated a strong background in tourism and local attractions. Their platform appears to be user friendly and their designs are dynamic with attention to relevant branding.

LEGISLATIVE SERVICES DEPARTMENT

TOPIC: Foothills County Website / SRRUC Website / Foothills Fibre Website

REPORT PREPARED BY: Sherri Barrett REPORT PRESENTED BY: Sherri Barrett and Hollis Jacobsen

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SBogart
Item 7
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Box Clever Web Design is located in Edmonton. They demonstrated a professional, team oriented approach, being able to problem solve on the fly. They have extensive experience with other municipalities and examples of their websites were considered some of the best that we reviewed. However, their platform is similar to what we are using now which is what we were hoping to get away from. Upanup Website Design and Development is located in Calgary. Their interview included discussions with staff who are responsible for various aspects of the website build, including project management, design and front and back end development. They also have extensive experience with other municipalities. Their websites were easy to navigate, demonstrating simple menus that create a clean appearance and provide a clear path to relevant content. Their platform was customizable and appeared to be very user friendly. Upanup offered two options, the first being use of a custom template and the second being the creation of a custom template, unique to the County. (The additional costs of a custom template are outlined under ‘Extras’ in the fee schedule below. PRICING

Upanup Website Design and Development RFP Score: 91 Website Build and Branding $60,940.00 TOTAL $60,940.00 Optional Content Coordinator $4,400.00 Optional Custom Website Design $14,520.00 Monthly support, maintenance and hosting $400.00

JYZ Design RFP Score: 86 Website Build and Branding $49,180.00 TOTAL $49,180.00 Monthly support, maintenance and hosting $2,520.00

Box Clever Web Design Co. RFP Score: 92 Website Build and Branding $139,680.00 support, maintenance and hosting x 4 years $6,973.00 TOTAL $146,653.00 Monthly support, maintenance and hosting Included for 4 years

RECOMMENDATION Based on the results of our interviews, the services provided and the low monthly support costs, administration recommends that Upanup Website Design and Development be awarded the contract for the development of the Foothills County, SRRUC and Foothills Fibre websites.

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REQUEST OF COUNCIL Moved that Council authorize administration to enter into a service agreement with Upanup Website Design and Development for the development of new Foothills County, SRRUC and Foothills Fibre websites for a total cost not to exceed $60,940.00 plus a 10% contingency, and the ongoing support, maintenance and hosting of the sites for total cost of $400.00 per month, plus applicable taxes. APPENDICES

Pricing proposal summaries: • JYZ Design • Box Clever Web Design and Co. • Upanup Website Design and Development

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FOOTHILLS COUNTY

J Y Z D E S I G N . C O M

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Office. 403.453.2990 ext. 5Cell. 403.681.7504

[email protected]

917 9 Ave SE Suite 205 Calgary, AB T2G 0S5Canada

WEBSITE PROJECT PROPOSAL

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Total BudgetBreakdown

Scope Pricing (CAD)

Foothills County branding and website 28,760

Sheep River Regional Utility Corporation website 7,880

Foothills Fibre branding and website 10,940

Tutorials and staff training 1,600

Foothills County maintenance 360/month

SRRUC maintenance 240/month

Foothills Fibre maintenance 320/month

Support tickets (up to 20/month for all websites) 1600/month

Project Subtotal $49,180

GST (5%) $2459

Project Total $51,639

Monthly Subtotal $2,520

GST (5%) $126

Monthly Total $2,646

31. Page 23

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PREPARED FOR: PREPARED BY:

SHERRI BARRETT FOOTHILLS COUNTY BOX 5605 309 MACLEOD TRAIL CALGARY, AB T2G OE5

AUSTIN BERRY ACCOUNT MANAGER BOX CLEVER INCORPORATED #200, 100 PALISADES WAY SHERWOOD PARK, AB T8H 0T1

October 1, 2021

Branding, Website Design & Development Proposal

for Foothills County

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33

10 Cost Proposal All costs are based upon initial site review and may vary based on further consultation with Foothills County staff. Prices are held for 30 days. GST is extra.

10.1 BRANDING DESIGN COSTS

Feature Amount

• Research & Consultation

• Graphic Design

• Deliverables as outlined in Section 5.1

• Note: price is for 3 brands. Cost per logo is $5,400.00

$16,200.00

10.2 FOOTHILLS FIBRE WEBSITE COSTS

Feature Cost

Custom Website Design and Development

• Custom design for the Foothills Fibre

• HTML, CSS and Javascript Development

• WebGuide CMS

• Training on WebGuide CMS

• Includes Content Strategy & Sitemapping

• Project management and consulting

$22,500.00

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34

10.3 SRRUC WEBSITE COSTS

Feature Cost

Custom Website Design and Development

• Custom design for the SRRUC

• HTML, CSS and Javascript Development

• WebGuide CMS

• Training on WebGuide CMS

• Includes Content Strategy & Sitemapping

• Project management and consulting

$22,500.00

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35

10.4 FOOTHILL FIBRE & SRRUC WEBSITE ANNUAL COSTS

Annual costs due at project commencement and will be renewed annually.

Feature Annual Costs

Selected

Hosting + WebGuide Basic

• 1GB disk space and 12GB bandwidth

• Apache 2 / PHP / MySQL web cluster

• DNS

• Includes 25% multi-site discount

$698.25 ✓

Form Builder Module

• As outlined in Section 6.3 $500.00 ✓

Site Search Engine

• Custom site search for your website

• Modern search includes spelling correction, synonym and phrase matching

• Suggests results as users search for content

Pricing is reviewed annually

$545.00 ✓

Total Annual Costs: $1,743.25

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10.5 FOOTHILLS COUNTY WEBSITE COSTS

Custom-designed Loop websites are a combination of Base Costs and Annual Costs. Base costs for custom website design and development can optionally be paid up-front as a one-time fee, or can be paid as an annual fee on a 4-year contract. We understand that Foothills County would rather pay up-front, so that option is presented below. All costs are based upon initial site review and RFP information, and may vary based on further consultation with Foothills County staff.

Item One-Time Cost

Custom Website Design and Development

or $11,375 per year on a 4 year contract, and a full redesign is included on contract renewal!

$45,500

Website Plus Plan

or $2,950 per year on a 4 year contract

• Loop & CMS training

• News

• Events Calendar

• Business Directory

• Emergency Notices

• Polls

• Tax Calculator

• Form Builder

• Public Event Submissions

• Meetings Module

• Vaults

$11,800

Report a Problem

or $4,750 per year on a 4 year contract $19,000

Search

or $545 per year on a 4 year contract $2,180

Total 4 year Cost: $78,480

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37

10.6 OPTIONAL FEATURES

Our extensive menu of features gives you the flexibility to build the site most helpful to your target audiences. These features can be added now, or in the future to enhance your digital presence and communication with residents.

Feature Cost per year Selected

Staff Directory $500 ☐ Job Postings $500 ☐ Applicant Tracking $1,000 ☐

Tenders Listing $500 ☐ Trail Maps $750 ☐ Lot Maps $750 ☐ Waste Collection Schedule $500 ☐ Snow Removal Priority $500 ☐ Municipal App – two options (pick one or neither)

Unified App

Standalone App

$1,250

$5,250

MailGuide Electronic Newsletter System $1,800.00 (one-

time fee) ☐

Bulk Hours (20 additional hours to use throughout a year) • Ongoing graphic design • Updates & Changes • Custom website design & development

$2,700 ☐

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10.7 TOTAL COSTS

Item Amount

Branding for Foothills Fibre, SRRUC, and Foothills County $16,200.00

Foothills Fibre & SRRUC Websites including hosting for 4 years $51,973.00

Foothills County Website including hosting for 4 years $78,480.00

Total Costs: $146,653.00

10.8 EXTRA TO CONTRACT

Work done beyond the scope of this contract will be performed at a rate of $135/h, with a minimum one hour charge for work done.

10.9 PAYMENT SCHEDULE

All annual costs will be due at project commencement.

A deposit of 50% of fixed costs will be due at project commencement, 40% due when website development is complete, with a 10% 30-day hold back.

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Foothills County

Website Design & Development

Charlotte O’Reilly, Marketing Director250-884-3366 / [email protected]

Upanup Office: Suite 101, 620 – 12 Ave SW, Calgary, AB T2R 0H5Page 31

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Pricing Outline

58

Project Components Fees

1. Websites Subtotal $51,590

Initial Buildo Includes design concept, mock-up, templates, document

management solutions, dashboard $33,930

Content Management System $16,780

Monthly licensing or other monthly feeso Includes hosting, maintenance, security, statistics and yearly

review (see ongoing services table on the right for details)

$400/month*

Staff trainingo Includes initial training, any ongoing training support

$880 (2 sessions included)

Describe how your company implements required changes to fees over the length of a contract

We do not anticipate any additional fees; however, should the County request add-ons to scope, we will provide either a fixed-price quote ($110/hour) or provide ad hoc services ($125/hour).

Others (see optional add-ons table on the right for details)

2. Branding Subtotal $9,350

Project Total $60,940 + GST**

Optional Add-Ons Fees

Content Coordinator $4,400 (40 hrs)

Custom Design $14,520

Extra Training Session $500/session

Intranet $45,000+ based on needs

Municipal App $5,000 (plus $200/month for post-launch maintenance)

The table below provides Upanup’s fixed sum price for the following components of work:

*Ongoing Services Fees

Support & Maintenance $300/month(up to 3 hrs)

Website hosting (optional to host with Upanup; hosting is required)

$100/month

Drupal is free ($0 monthly licensing); however, there are ongoing updates (e.g., security updates) needed to the core and modules. These updates are included in optional support or hosting (above), or they can be completed separately by another Drupal provider or by Upanup ($220/quarter).** This project total does not include monthly fees for post-launch support and maintenance, and hosting.

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