addendum no. 1 fort wayne community schools - elementary

June 7, 2021

Addendum No. 1

Fort Wayne Community Schools - Elementary and Secondary Emergency Education Relief (ESSER) Projects

Guaranteed Energy Savings Project

Heating, Ventilation and Air Conditioning (HVAC) Improvements at Various Locations

RFP Dated May 18, 2021 Documents issued May 18, 2021 for Request for Proposal / Guaranteed Energy Savings Project – Heating, Ventilation and Air Conditioning (HVAC) Improvements at Various Locations are hereby revised as indicated.

ITEM 1. PRE-PROPOSAL MEETING PRESENTATION

1.1 Pre-Proposal Meeting Presentation:

The PowerPoint presentation that was used in the Pre-Proposal Meeting that was held on May 27, 2021 is attached for reference. The meeting sign-in sheet is also included.

ITEM 2. ACCESS TO BUILDING AUTOMATION SYSTEM

2.1 Access to Automated Logic WebControl System for FWCS

Vendors may request read-only access to the FWCS/Automated Logic WebControl system for purposes of review of current sequences of operations, etc. To be granted access to the system, please contact Heather Krebs at [email protected] Provide names and email addresses of people who are to be given access.

ITEM 3. SITE VISITATION / TYPICAL VERTICAL UNIT VENTILATOR INSTALLATIONS

3.1 Typical Vertical Unit Ventilator Installations – Price Elementary Vendors wishing to view typical vertical unit ventilator installations may visit Price

Elementary School, located at 1901 West State Boulevard, Fort Wayne, Indiana between the hours of 7:00 am – 2:00 pm, Monday – Friday until July 7, 2021. Renovations at Price Elementary began in the spring of 2020 and will be completed

mailto:[email protected]

June 7, 2021

this summer. New vertical unit ventilators have been installed in several rooms under differing conditions. Please adhere to construction safety and PPE requirements as this is an active construction site.

ITEM 4. REQUEST FOR PROPOSALS – DRAWING SUBMITTAL EXPECTATIONS

4.1 Specifications Section 005000 Request for Proposals, Paragraph D. Technical Approach, Subparagraph 3. Documentation Detailed drawings provided as part of the response to this RFP should provide enough information to allow FWCS to review and understand the vendor’s proposed approach and envision the final result. At a minimum, include:

• Graphical, tabular and narrative information identifying extents of demolition

(unit vents, shelving and radiant heat). • Graphical, tabular and narrative information identifying extents of new

equipment, placement within each room and identifying all situations where hydronic lines need to be rerouted and tied back in to service existing equipment or adjacent/ancillary fin tube.

• Graphic, tabular and narrative information identifying extents of electrical power to complete the project; locations of required subpanels for new HVAC equipment (unit vents and powered relief).

• Graphical, tabular and narrative information to assist us in understanding the condition of every new unit ventilator (if typical, just list each room a typical condition exists) as it relates to the exterior wall and proposed transition to existing or new louvers and relationship with exterior wall/glazing. A typical graphical section of each condition.

• Graphical, tabular and narrative information to assist us in understanding the approach for each school (or section of school) to building relief.

• Graphical, tabular and narrative information to assist us in understanding any “Provide HVAC Solution” areas.

ITEM 5. UTILITY INFORMATION

5.1 Historical Utility Usage Information Utility bills/usage information for each building for the past 12 months has been posted to the project information available in Procore.

5.2 Third Party Utility Contract

FWCS currently utilizes a consortium agreement for the purchase of natural gas.

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The negotiated rates through May 2025 are listed as follows:

ITEM 6. EXISTING BUILDING FINISHES

6.1 Existing Building Finishes Information Information regarding the existing building finishes (flooring, paint colors) has been posted to the project information available in Procore.

ITEM 7. ELECTRICAL REQUIREMENTS FOR UNIT VENTILATORS

7.1 Specifications Section 260000 Electrical Design Criteria In additional to the general electrical design criteria provided as part of the FWCS Design Standards, the following shall apply to this project:

A. Do not use reuse any existing electrical circuits that feed existing horizontal

unit ventilators that will be removed as part of this project i. Remove existing abandoned circuits back to distribution panel and

update electrical panel directory with a new typed directory B. Do not use any existing electrical distribution panels for any proposed new

vertical unit ventilators or new exhaust fans ii. Provide a 20A/1P dedicated circuit for each proposed vertical unit

ventilator iii. Allowable to reuse existing circuit if new exhaust fan’s motor watts and

amps are less than or equal to existing. iv. All ½ HP motors shall have a dedicated 20A/1P circuit. v. All ¾ HP motors shall have a dedicated 25A/1P circuit. vi. Motors 1 HP and above shall have a dedicated circuit at 208 or 480 V.

June 7, 2021

vii. Each 120V circuit shall have a maximum of (2) exhaust fan motors. C. Provide new 200A 120/280V branch panels to support new circuits as

required for proposed equipment. Refer to 260000 Electrical Design Criteria located in the original RFP for more information.

i. Modify/add on to existing MDP to feed proposed electrical distribution panels

ii. Locate new distribution panels in either boiler rooms or on the corridor side of an corridor wall. Panels located in boiler rooms may be surface mount. All corridor panels must be cut in and recessed into the wall. Patch in with materials to match existing.

iii. All new panel covers shall have a hinged door within a hinged cover configuration.

iv. Size branch circuit conductors within the following maximum length limits:

Circuit Breaker 120V, 20A Circuit Length Conductor Size 100 feet #12 150 feet #10 200 feet #8

ITEM 8. QUESTIONS

8.1 QUESTIONS AND ANSWERS The following questions have been asked with regards to the RFP and answers follow:

A. Does all HHW/CHW piping need to be fed to the units from either the top or

bottom? If a unit has to be placed in a specific location, can piping be run horizontally and fed to the units from the side if the piping is covered by a fabricated chase? Answer: Yes, all piping should be fed vertically from the top or bottom of the units.

B. There are several buildings with corner rooms that have linear radiant heating along the additional exterior wall areas. Are these additional radiant heaters to be removed in the corners rooms with additional capacity coming from the new unit ventilators? Answer: Yes, all existing linear radiant heating is to be removed.

C. How do we address finish trim at the top of the new unit ventilators in rooms that do not have an existing suspended acoustical panel ceiling? Answer: Portage 2nd floor classrooms will have ceilings installed under a

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separate contract. D. In the existing office suites where we are installing new unit ventilators for a

future classroom conversion, are the exiting HVAC units to be left untouched? Answer: Demolition of existing units will be by a separate contact

E. Please clarify the application intent of the fire/smoke dampers. There are several buildings where the relief is through classroom doors. In some instances there is no relief pathway from the classroom to the corridor (it is assumed the original design was relief air through a register in the door but the door has been replaced). Answer: If existing pathway was through a door louver and it has since been changed to a solid door, provide fire damper through the wall.

F. If there are no transfer openings from the room to the corridor, is exhaust air through the unit ventilator acceptable? Answer: Only as a last resort. FWCS prefers to use existing relief pathways if possible and sized correctly. If existing pathway was through a door louver and it has since been changed to a solid door, provide fire damper through the wall.

G. Will ALC furnish and field install actuators for new modulating dampers to be installed on existing relief hoods, and will they require electric power in addition to their low voltage wiring? Answer: Yes, ALC will furnish and install the damper actuators and ALC will run the required 24V power to the actuators. No 120V power is required.

H. Can existing casework and radiant heaters be used to hide horizontal piping in the existing casework is to remain? Answer: No.

All other provisions of this Request for Proposals remain unchanged.

END OF ADDENDUM NO. 1

GUARANTEED ENERGY SAVINGS PROJECTHEATING, VENTILATION AND AIR CONDITIONING (HVAC) IMPROVEMENTS AT VARIOUS LOCATIONS

PRE-PROPOSAL MEETINGMAY 27, 2021

FORT WAYNE COMMUNITY SCHOOLS

AGENDA

www.fortwayneschools.org 2

• INTRODUCTIONS• INSTRUCTIONS TO PROPOSERS• PROJECT OVERVIEW• A/E SERVICES OVERVIEW• SELECTION CRITERIA• Q&A

INTRODUCTIONS


INTRODUCTIONS


DARREN HESS - DIRECTOR OF FACILITIES• [email protected]

HEATHER KREBS - COORDINATOR OF PROGRAM CONTROLS• Design, District Standards, Budget and Procore Project Management

Software Administration• [email protected]

TBD - COORDINATOR OF CAPITAL PROJECTS• Design and Construction Administration



INSTRUCTIONS TO PROPOSERS


INSTRUCTIONS TO PROPOSERS


PROCUREMENT SCHEDULERFPs Released May 18, 2021Pre-Proposal Meeting May 27, 2021Last Day for Q&A July 1, 2021Proposals Due July 7, 2021Interviews July 13, 2021Board Approval July 26, 2021

BUILDING INVESTIGATION


BUILDINGS OPEN FOR INVESTIGATION/WALK-THROUGH• May 27 – July 7, 2021

• Daily, Monday – Friday, 7 am – 2 am. • Check in at Door 1/Reception Desk upon arrival and when leaving the

building.• Reference FWCS Contact Information, Section 000123 for information on

access to buildings if no response at Door 1.

PROPOSAL REQUIREMENTS


SUBMISSION REQUIREMENTS• Sealed proposals will be received at the FWCS Facilities Department (1519 Catalpa

Street) no later than 2:00 pm on Wednesday, July 7, 2021.

• Submit (1) original copy and six (6) complete printed copies of your proposal. Also provide (1) electronic copy on a USB drive.

• Proposals must include an original, signed and notarized non-collusion affidavit, E-verify/legal employment verification, bid proposal form signature sheet, EEO policy, record of contacted MBE/WBE/EBE enterprises and Iran certification

• Follow the outline provided in the RFP. FWCS will evaluate only those proposals meeting the guidelines and requirements specified.

SUPPLEMENTAL INFORMATION


SUPPLEMENTAL INFORMATION IS AVAILABLE ON PROCORE• Archive (As-Built) Drawings• CAD and PDF Base Plans• Periodic Inspection Reports for various building systems

Please email Heather Krebs to request access to Procore. Provide names, emails, and company information (company name, address

and phone) of all individuals to receive access.

RFP POINT OF CONTACT/QUESTIONS


POINT OF CONTACT• All questions regarding the RFP should be emailed to Heather Krebs

([email protected]).

• Please include “ESSER GESC HVAC Improvements” in the subject line.

• Questions will only be answered in writing, via addendum.

Contact with district personnel outside of the FWCS Facilities Department (Adminstration, Employees, Board of Education, etc.)

regarding the RFP or Project may be cause for disqualification.



PROJECT OVERVIEW

SCOPE OF WORKDEMOLITION


SCOPE OF WORK – DemolitionRemove all existing horizontal unit ventilators, adjacent bookcase shelving and fin tube radiant heat in each classroom as noted:• Owner will provide trailer/containers for metal salvage and becomes the property of the Owner.

Proposer is responsible for the removal and legal disposal of all other debris.• Protect existing walls and floors • Provide dust protection/housekeeping per FWCS standards• Maintain all heating, cooling and ventilation during occupied times• Maintain all existing electrical outlets that are in, above or around the unit vents and adjacent

shelving units and run new white surface runway as required • Maintain all technology drops that are in, above or around the unit vents and adjacent shelving

units and run new white surface runway as required• Maintain all ancillary or fed / fed-through radiant heat and HVAC equipment that is to remain and

not scheduled to be removed.

SCOPE OF WORKVERTICAL CLASSROOM UNIT VENTILATORS


SCOPE OF WORK – Vertical Classroom Unit VentilatorsProvide new blow through vertical classroom unit ventilator with free blow 2 or 3-sided (3-sided preferred) non-acoustical plenums, (not ducted into the classroom space). Size and quantity for the space as required:• Utilize vertical classroom unit ventilators for HVAC solutions• Owner will provide and pay for storage off all units within Fort Wayne City limits. Owner will

provide insurance for stored units throughout the duration of the project. Proposer will be responsible for the handling, pick-up and delivery of all units as they need them for construction –a dock will be available.

• ALC (Automated Logic Corporation) will furnish and ship controls associated with the unit ventilators to be factory mounted/installed prior to shipping/delivery, (controllers, control valves, etc.)

• Provide with extended warranty on ALL vertical classroom unit ventilators until September 2025



SCOPE OF WORK – Vertical Classroom Unit Ventilators (cont.)• Provide factory painted and matched wall trims and insulated plenum boxes as required with foam

tape to bridge the spacing between unit vent, trim and CMU for a nice consistent finished look• Reroute existing condensate as required for new unit placement within the room. Patch existing

wall panel/masonry as required.• Supply and install electrical power as required to meet current National Electric Code• Replace existing outside air louvers as required, sized for 100% economizer mode for new units• Coordinate with ALC to complete temperature controls that ties into existing head end equipment• Provide 6” wide side trim to match unit if unit is proposed against a perpendicular wall (2-way

throw) and the door swings for maintenance of filters or other components to not conflict with adjacent chalkboard trays, electrical or data outlets, etc.



SCOPE OF WORK – Vertical Classroom Unit Ventilators (cont.)• Provide spandrel glass in the bay of glass that likely will need to be removed:

• Maintain two operable window units in each classroom (if you remove one to place the vertical, install the operable window in another bay)

• Block in/provide side panels scribed to match the required wall/window profile along new unit

• Modify solid surfacing sill as required

SCOPE OF WORKHVAC SYSTEM RELIEF/EXHAUST


SCOPE OF WORK – HVAC Exhaust System Relief/ExhaustStudy and examine overall building relief. Propose either reusing existing building relief or provide through unit:• Owner desires utilizing existing building relief pathways if possible and not through the unit• If through unit, provide adequate plenum space as required and new outside louver and lintels as

may be required.• Size all relief for 100% full economizer mode• Follow 2012 International Mechanical Code

SCOPE OF WORKHVAC SYSTEM RELIEF/EXHAUST


SCOPE OF WORK – HVAC Exhaust System Relief/Exhaust (cont.)If using building relief:

• do not use or reuse any barometric gravity dampers• provide powered relief with DDC controls for space differential pressure control. Provide

electrical power as needed and pathway for ALC to utilize for their low voltage cabling separate than electrical power conductors.

• provide new wall/ceiling grilles• provide fire/smoke dampers at all corridor walls (regardless if needed or not). This is for

transfer openings into corridors. Acceptable to use existing corridor relief pathways (open plenum vs. ducted relief).

SCOPE OF WORKHYDRONIC PIPING


SCOPE OF WORK – Hydronic Piping• Re-use existing 2-pipe hydronic distribution system. Provide new ¼ turn full port isolation valves at

all unit locations and at each pipe tie-in. Owner prefers to feed all new vertical unit ventilators directly from the bottom or the top of the unit, do not run any exposed distribution piping horizontally. Tie-in any ancillary or fed / fed-through hydronic radiant heat and HVAC equipment that is to remain and not scheduled to be removed. Provide finished pipe chases for any exposed piping.

• Insulate all new piping and tie-ins as required

SCOPE OF WORKFINISHES


SCOPE OF WORK – Finishes• Patch all existing floors with new 12x12 VCT or carpet tile to the nearest full tile:

• Owner will provide the proposer the manufacturer, type and color of VCT or carpet to purchase/install.

• Extend as required any metal transition strips between tile and carpet.• Some floors will not need to be patched by this contact, but rather by a separate asbestos

abatement/flooring replacement contract• Owner will supply via addendum a spreadsheet listing all rooms’ existing finishes and which

ones will not need to receive floor patching.• Replace 4” rubber floor base around the entire perimeter of the classroom except where the

entire room’s flooring will be replaced by a separate contract• Patch existing acoustical ceiling grid/tile in around the new vertical unit vent upper plenum• Replace damaged CMU at either end of cabinets (parallel to window wall) with full units, grind out

and tool exposed joints prior to painting to match adjacent CMU



SCOPE OF WORK – Finishes (cont.)• Paint either entire perimeter of the room “FWCS Special Umber” or the exterior wall (where

units/cabinets or shelving units were removed) and touch up the two end walls with “FWCS Special Umber”. This will be detailed in the finishes spreadsheet that will be issued via addendum.

• Remove and reinstall or replace any window stools, aprons, sealants, aluminum trims/panning, etc. as required to achieve a finished/consistent look on all exposed surfaces

• In rooms where there are a gypsum or CMU devising wall, patch walls to match existing finishes (for example: Wall between the Room 141 and 141A at Shambaugh)

• Remove and patch all partial wall piping chases, modify/patch ceilings as required• Patch CMU behind all fin tube that run parallel or perpendicular to the window wall (typically

along an exterior wall (or a previous exterior wall before a building addition); replace all damaged CMU with full units, grind out and tool exposed joints prior to painting to match adjacent CMU



SCOPE OF WORK – Finishes• Laminate USG Aqua-Tough and install InPro Palladium 0.060” rigid vinyl sheet wall protection

(along length of the wall where the horizontal unit ventilator and adjacent metal shelving units/piping pockets will be removed and walls exposed to the room):• Provide top, end and intermediate trims as required • Transition from the bottom of existing window/wall solid surface sill to new wall covering

section to create a finished lookOR:• Replace all damaged CMU with full units, grind out and tool exposed joints prior to painting to

match adjacent CMU• At Washington (other than classrooms 150-153); patch existing plaster walls in lieu of CMU.

SCOPE OF WORKTEMPERATURE CONTROLS


SCOPE OF WORK – Temperature Controls

ALC (Automated Logic Corporation) contract will be direct to owner. ALC will furnish and ship controls associated with the unit ventilators to the factory to be mounted/installed prior to shipping/delivery, (controllers, control valves, etc.) ALC will field install new communication and new space temperature sensors for a turnkey system. ALC will attend coordination, progress and scheduling meetings.

ABBETT ELEMENTARY4325 SMITH STREET


SECOND FLOOR

SCOPE OF WORK:• 14 Unit Ventilators• Room 200: Provide only one

vertical unit ventilator to serve this room.

• Work Room Adjacent to 211: Remove radiant heat, patch wall finishes. Provide an HVAC solution for this room.

BRENTWOOD ELEMENTARY3710 STAFFORD DRIVE


SCOPE OF WORK:• 24 Unit Ventilators

FIRST FLOOR

FAIRFIELD ELEMENTARY2825 FAIRFIELD AVENUE


SCOPE OF WORK:• 50 Unit Ventilators• Existing unit ventilators in office

should remain and stay active.

GROUND FLOOR

FAIRFIELD ELEMENTARY2825 FAIRFIELD AVENUE


SECOND FLOORFIRST FLOOR

HOLLAND ELEMENTARY7000 Red Haw Drive


FIRST FLOOR

SCOPE OF WORK:• 47 Unit Ventilators• Replace window framing, windows and upper

panel with new windows, insulated panels and 2” horizontal blinds. Provide at least 2 operable windows per FWCS standard.

INDIAN VILLAGE ELEMENTARY3835 WENONAH LANE


FIRST FLOOR

SCOPE OF WORK:• 10 Unit Ventilators• Do not remove the adjacent plastic

laminate shelving units and plastic laminate piping chases. Patch only exposed portion of wall left from the removal of the horizontal unit ventilator.

MAPLEWOOD ELEMENTARY2200 MAPLEWOOD ROAD


SCOPE OF WORK:• 34 Unit Ventilators• Rooms 112-119 and 121-131: Abandon the vertical

pipechase in the corner and the existing fin tube and piping behind newer plastic laminate casework. Create a finish detail boxing out the end of the casework section to hide/finish the exposed end of the fin tube and provide new cover-sill to go over the top of boxed section and existing fin tube covers.

FIRST FLOOR

NORTHCREST ELEMENTARY5301 ARCHWOOD LANE


SCOPE OF WORK:• 27 Unit Ventilators• Existing unit ventilators in Office

Work Room and Cafeteria to stay active.

FIRST FLOOR

NORTHWOOD MIDDLE SCHOOL1201 EAST WASHINGTON CENTER ROAD


SCOPE OF WORK:• 39 Unit Ventilators• Provide an HVAC

solution for rooms 139B, 140A and 200A.

FIRST FLOORSECOND FLOOR

PORTAGE MIDDLE SCHOOL3521 TAYLOR STREET


SCOPE OF WORK:• 41 Unit Ventilators• Work Room/245: Provide an HVAC solution.• Media Center: Remove custom oak book shelving and

patch all finishes.• Rooms 111-113: Include demo of existing horizontal

units and adjacent shelving units, fin tube and hydronic piping. Install new vertical units. Include all electrical, hydronic piping, upper plenum and unit wall trims. Rooms to be renovated and reconfigured into new band room suite (separate contract).

• Room 110: Provide new vertical unit ventilator.FIRST FLOOR

Continued

PORTAGE MIDDLE SCHOOL3521 TAYLOR STREET


SCOPE OF WORK (CONT.):• Rooms 155, 157 and 159: Include demolition of existing

horizontal units and adjacent shelving units, fin tube and hydronic piping. Finishes to be patched by separate contractor. Do not provide an HVAC solution for these rooms. Rooms to be renovated and reconfigured into new office suite.

• Existing Office Suite: Include installation of (2) vertical unit ventilators. Include all electrical, hydronic piping, upper plenum and unit wall trims. A separate contractor will patch finishes. Area to be renovated and reconfigured into 2 separate classrooms.

SECOND FLOOR

SHAMBAUGH ELEMENTARY5320 REBECCA STREET


SCOPE OF WORK:• 38 unit ventilators

FIRST FLOOR

WASHINGTON ELEMENTARY1015 WEST WASHINGTON BOULEVARD


SCOPE OF WORK:• 18 unit ventilators• Room 120: Do not remove adjacent plastic

laminate sink unit. Sink to remain functioning.• Existing Office Suite: Include installation of a

new vertical unit ventilator. Include all electrical, hydronic piping, upper plenum and unit wall trims. Area to be renovated under separate contract.

FIRST FLOOR



SCOPE OF WORK:• Staff Lounge: Provide DX cooling option for

new unit.• Room 218: Include the demolition of existing

horizontal units and adjacent shelving units, fin tube and hydronic piping. Include installation of new vertical unit ventilator. Include all electrical, hydronic piping, upper plenum and unit wall trims. A separate contractor will patch finishes. This room will be renovated and reconfigured into new media center.

• Room 220: Provide an HVAC solution.

SECOND FLOOR



SCOPE OF WORK:• Room 320: Refeed domestic water lines to

feed sinks from below.• Room 320 and 322: Do not remove adjacent

plastic laminate sink unit. Sink to remain functioning.

THIRD FLOOR

GESC HVAC PROJECT SCHEDULE


August 2, 2021 – May 27, 2022 School Year / 2nd Shift Hours

• April 4 – April 8, 2022 Spring Break / 1st Shift Hours

May 31, 2022 – July 29, 2022 Summer / 1st Shift HoursAugust 1, 2022 – May 26, 2023 School Year / 2nd Shift Hours


May 30, 2023 – July 28, 2023 Summer / 1st Shift HoursJuly 31, 2023 – May 24, 2024 School Year / 2nd Shift Hours


May 28, 2024 – July 26, 2024 Summer / 1st Shift HoursJuly 29, 2024 – August 2, 2024 School Year / 2nd Shift Hours

AUGUST 2, 2024 SUBSTANTIAL COMPLETION

SEPTEMBER 27, 2024 FINAL COMPLETION

SELECTION CRITERIA


SELECTION CRITERIA


1. ABILITY OF THE TEAM TO SUCCESSFULLY IMPLEMENT THE PROGRAM (25 POINTS)• Reputation of the provider for similar projects• Reputation of team members and contractors• Background of implementation team members• References

2. TECHNICAL APPROACH (55 POINTS)• Design and quality of proposed solutions• Depth, breadth and detail of engineering• Effectiveness of the proposed solutions related to energy savings,

operational/maintenance improvement and improving the learning environment

PROJECT EXPERIENCE


3. FINANCIAL CONSIDERATION & NET ECONOMIC IMPACT (15 points)• Value offered in terms of price and scope of work• Pricing structure and process to price any work negotiated after contractor

selection

4. PERFORMANCE GUARANTEES (5 points)

BEST VALUE DETERMINATION

Best Value = Price / Qualitative Score

Q & A


Thank you
