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©

2012-13 IHSAA

GIRLS TENNIS

TOURNAMENT MANUAL

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TO: Tournament Director FROM: Chris Kaufman, Assistant Commissioner

This booklet contains the format for the 2012-13 Girls Tennis Tournament Series. Please verify all dates, times, sites and other vital information by referring to IHSAA Spring Bulletin. Notification of any major changes prior to the Tournament Series will come directly to you from this office. Thank you again for agreeing to serve as a host site. Athletics in Indiana will always be outstanding as long as we continue to work together to provide quality programs for the young people of Indiana. NOTES: REFEREE AND TOURNAMENT DIRECTOR: 1. During the contest season the host athletic director or his/her designee (usually the

tennis coach) is the referee. 2. During the tournament series at the sectional and regional levels, the host athletic

director or his/her designee is the referee. The referee should be knowledgeable of the USTA tennis rules, the IHSAA MODIFICATIONS and be and an impartial judge.

3. It is highly recommended that a USTA official be used at the semi-state level as a

roving umpire. The IHSAA uses USTA rules (except where modified) and it is the

obligation of the USTA official to enforce those rules. No official should be asked

to ignore any of these rules at any time. Whether the officials are stationary in a chair or are roving from one court to another, they should be expected to do the job for

which they are hired. It remains the responsibility of the coaches of the competing

tennis teams to enforce PPS violations and overrule obvious incorrect calls even

when roving USTA officials are present at the event. 4. USTA officials are assigned to each match at the state finals for team, singles and

doubles tennis.

5. Please review the IHSAA modifications (Spring Bulletin) regarding when coaching

occurs. USTA POINT PENALTY SYSTEM The point penalty system is included to assist tournament directors. Student athletes

are expected to be good sports. IHSAA added to the PPS the use of the Lord’s

name in vain in any variation and even in a foreign language, i.e., Jesus, Christ,

God, Lord, Jesus Christ, etc.

DO NOT TOLERATE UNSPORTSMANLIKE BEHAVIOR.

I. AIMS

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It is the sincere desire of the Executive Committee that tournaments sponsored by the Association be among the most significant events of the school year. Each tournament should be conducted in such a way as to foster desirable inter-school relationships, and to promote good sportsmanship and fair play.

This manual has been prepared to serve as a guide to the center principal and/or

tourney director at each tourney level and thereby provide for administrative consistency among center schools.

Center Principals and/or tourney directors are urged to study the contents of this

manual carefully and begin now to make preparation for tournaments. Supplementary information will be included in the IHSAA Bulletin or special directives. Unanswered questions regarding the tourney should be referred to the Association Office.

II. ORGANIZING PLANS Initially, devise a tournament timetable beginning with the announcement of the tournament site and extending through to the filing of the final report. A chronological order of dates in which certain items must be done such as interviews with news media, mailing of first letter to participating schools, arrangement of facilities, dressing room facilities, helpers' directions, time schedule, etc. will aid significantly.

The timetable should be followed carefully. Leave nothing to be done at actual

tournament time which can be done in advance. The success of a tournament depends greatly upon detailed advance planning.

III. DATES-TIMES See Spring Bulletin.

IV. ADMISSION There shall be an admission fee of $5.00 charged for both the Semi-

State and State Finals Tournaments.

V. ASSIGNMENT OF SCHOOLS Assignments of schools to centers are listed in IHSAA Bulletins. Each center will be notified by the Association Office of any changes in center assignments after the Official Entry List deadline.

VI. NOTIFICATION Notify all participating schools as to dates, time and location of your

tourney. They should be notified of the draw date and time as well. The IHSAA

specified date for the draw is Monday, May 13, 2013.

VII. AWARDS See Spring Bulletin. The IHSAA provides all awards. No others shall be given. Designated awards are mailed directly to each center athletic director by our

trophy supplier. Trophy plates for center schools that are hosting regional and/or

semi-state tournaments are normally packaged and included with the sectional

trophy. Caution should be exercised when opening boxes containing the

sectional trophy. If the awards have not been received one week prior to the tournament, contact the Association Office.

VIII. ENTRY LISTS All entry lists must remain in the possession of the center principal and/or tournament director at all times during the tournament and shall constitute final evidence in all cases of dispute. Changes shall be made through the Association Office, which will then notify the center school.

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IX. FINANCIAL SETTLEMENT A. Sectionals: 1. Authorized tournament expenses (excluding cost of equipment) such as

incidentals (telephone calls, faxes, postage), athletic trainer or USTA

official, shall be reimbursed by the IHSAA. Assistant tournament

director, scorer, site director, site supervisor are not authorized

personnel. 2. Travel expenses, meals and lodging are to be paid by the competing

schools.

3. Pay for secretaries and supervisors is an unauthorized expense. 4. Tournament Director - Payment of $50.00 is authorized. Payment in

excess of this amount is considered an expense of the center school. B. Regionals: 1. Authorized tournament expenses (excluding cost of equipment) such as

incidentals (telephone calls, faxes, postage), athletic trainer or USTA

official, shall be reimbursed by the IHSAA. Assistant tournament

director, scorer, site director, site supervisor are not authorized

personnel. 2. Travel expenses, meals and lodging are to be paid by the competing

schools.

3. Pay for secretaries and supervisors is an unauthorized expense. 4. The cost of court time for an indoor facility, in the event of inclement

weather, is an authorized expenditure. 5. Tournament Director - Payment of $50.00 is authorized. Payment in

excess of this amount is considered an expense of the center school. C. Semi-State: 1. Authorized tournament expenses (excluding cost of equipment) such as

incidentals (telephone calls, faxes, postage), athletic trainer or USTA

official, shall be reimbursed by the IHSAA. Assistant tournament

director, scorer, site director, site supervisor are not authorized

personnel. 2. Travel expenses, meals and lodging are to be paid by the competing

schools.

3. Pay for secretaries and supervisors is an unauthorized expense. 4. The cost of court time for an indoor facility, in the event of inclement

weather, is an authorized expenditure. 5. Tournament Director - Payment of $50.00 is authorized. Payment in

excess of this amount is considered an expense of the center school. D. State: 1. Authorized tournament expenses (excluding cost of equipment) such as

incidentals (telephone calls, faxes, postage) or supervision, shall be reimbursed by the IHSAA.

2. Travel expenses and meals shall be paid according to the plan outlined in IHSAA Spring Bulletin.

3. The cost of court time for an indoor facility, in the event of inclement weather, is an authorized expenditure.

4. Tournament Director - Payment of $100.00 is authorized. Payment in excess of this amount is considered an expense of the center school.

NOTE: Tennis balls have been mailed to all host schools and therefore should

not be included in tournament expenses.

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X. Negative Playing Conditions: Inclement Weather, Ground Conditions and Other

Playing Conditions The Tournament Director, in conjunction with the Contest Officials and administrators, are accountable for the safety of the players and spectators when Negative Playing Conditions, such as inclement weather conditions, poor ground, course, court, track or field conditions and other negative playing conditions, arise.

Prior to the start of the contest, the Tournament Director shall be responsible for judging whether the weather conditions, the conditions of the court and other playing conditions which affect safety and manner of play, will permit the contest to be played safely and in a reasonable and appropriate manner. If the Tournament Director is confronted with these Negative Playing Conditions prior to the beginning of the contest, the Tournament Director is authorized to postpone the contest.

After the contest begins, and until the contest ends, Contest Officials have the initial authority to determine whether the contest can be played safely and in a manner which is not substantially impacted by the Negative Playing Conditions. When such conditions exist, the Contest Officials and the Tournament Director must consult about the Negative Playing Conditions and shall seek a consensus with respect to any decision to suspend play. The Contest Official, however, has the ultimate authority during the contest to suspend play if the Negative Playing Conditions are such that the contest cannot be played safely and in a reasonable and appropriate manner.

Examples: Not to be considered an exhaustive list, the following are examples of Negative Playing Conditions which may cause the postponement of the contest or the suspension of play:

1. Substantial inclement weather, such as a tornado sighting or warning, lightning

(see, Guidelines for Lightning Safety; IHSAA Lightning Policy), dense fog, etc. 2. Unreasonably poor court conditions, such as a court which is excessively wet,

etc.

3. Other unusual playing conditions exist, such as an earthquake, a threatening wildfire, a nearby chemical spill, a riot and other civil disobedience, etc.

Tournament contests which are postponed or suspended should be played or resumed on the next available date (except Sunday). Suspended contests shall be resumed at the point of interruption. Every effort should be made not to cause a team(s) to play back-to-back contests on school nights. If scheduling two sessions on Saturdays, there should be at least a two-hour rest period between the sessions. No matches should be replayed nor the schedule of games altered in any way. It is recommended that a student play no more than two matches per day.

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XI. PRE-GAME PRAYER ON PUBLIC ADDRESS SYSTEM A. At all IHSAA tournament sites, the public address system is to be used for

announcements approved by the IHSAA and those necessary for the administration of the tournament.

B. There shall be no oral prayers delivered over the public address system, or

initiated by the host school, at IHSAA tournament events. C. During the regular season, it is the prerogative of the host school to determine whether a prayer is delivered.

XII. PUBLICITY The only way the media will know about the merits of a tournament is through the personal efforts of the director, etc., conducting the tournament. Telling the story is essential. Some suggestions are:

A. Contact the local media (newspaper, radio, television) as soon as the assignments of schools are known. Report such items as:

1. Where and when the tournament will be held. 2. How the tournament will be conducted. 3. Number of teams or participants involved. 4. Top individuals or teams which will participate. B. Make the student body of the school fully aware of the nature of the competition,

either with the use of posters, the school paper, or personal contact with various influential students and student groups.

C. Encourage the media to assign a photographer to the tournament. D. Notify the media of the results of the tournament as quickly as possible after its

conclusion. A good rule of thumb to follow is to complete the IHSAA result forms before leaving the site and phone the results to the media.

XIII. PROCEDURES FOR PAIRINGS (Team Tennis)

A. The Tournament Manager shall call a meeting on Monday evening, May 13,

2013, for the purpose of drawing the playing schedule. Send to this office

a copy of the draw. A. Notification of the time and place for the draw meeting shall be given to each

participating school. B. Each participating school may have a representative present.

C. Coaches shall specify their entries by position prior to the draw. D. If no representative is present, the first 3 contestants on the entry list will play #1,

#2, #3 singles. The contestants listed 4 through 7 will be entered in #1 and #2 doubles in that order with the remaining entries being alternates.

E. The draw shall be made by lot, in accordance with the number of entries, using the “draw sheet”. The draw shall be school vs. school with No.1 singles vs. No.1 singles, No.2 singles vs. No.2 singles, etc.

F. THE RESULTS OF THE TOURNAMENT DRAW SHALL BE SENT TO

jwille@ihsaa.org by Tuesday, May 14 at noon.

XIV. TOURNAMENT DIRECTOR REPORTS In advance of the tournament dates, each center school shall pull the forms from

www.ihsaa.net under GTennis, upon which to complete reports to the Association Office. Prompt and accurate reports are very necessary.

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A. Financial Report (Sectionals, Regionals, Semi-States, State) - 2 copies. Return 1 completed copy to IHSAA within 6 days following the completion of each tournament. Retain 1 copy.

1. Expenditures - The Association desires that fair wages be paid for

services rendered, but excessive payments will be checked. IHSAA auditors insist that the Association have on file supporting evidence for money paid out by center schools in connection with tournaments. Therefore, it is requested that expenditures be itemized showing the amount of money paid and to whom it is paid. It is not necessary to deduct withholding tax from the pay of officials or other incidental employees. However, you should be filing Treasury Department - IRS 1099 forms (Statement for Receipts of Miscellaneous Income) for these individuals. The standardized payroll form or facsimile distributed by IHSAA should be used for helpers, meet personnel, etc. and the original copy attached to the financial report.

2. The IHSAA will reimburse your school later for expenses incurred. 3. Return 1 completed copy of the financial report to IHSAA within 6 days

following the completion of each tournament. Retain 1 copy for your records (Sectional, Regional, Semi-State, State).

B. Tournament Result Form:

1. SECTIONALS: a. Complete the tournament results form listing full names of all

qualifiers. b. Immediately at the close of the tournament, forward a copy of the

results of the sectional on appropriate form by email to the regional center. Include also the entry list of the team qualifying for the regional.

c. Send a copy of the results to IHSAA by email to ckaufman@ihsaa.org immediately at the close of the tournament.

d. Retain a copy for your files. e. Temporarily file entry lists of schools eliminated in your sectional.

2. REGIONALS: a. Complete the tournament results form listing full names of all

qualifiers. b. Immediately at the close of the tournament, forward a copy of the

results of the regional on appropriate form to the semi-state site

by email. Include also the entry list of the team qualifying for the semi-state.

c. Send a copy to IHSAA by email to ckaufman@ihsaa.org immediately at the close of the tournament.

d. Retain a copy for your files. e. Temporarily file entry lists of schools eliminated in your regional.

3. SEMI-STATES: a. Complete the Tournament Result Form.

b. EMAIL COMPLETED COPY TO IHSAA (ckaufman@ihsaa.org)

IMMEDIATELY FOLLOWING THE TOURNAMENT.

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c. Retain a copy for your files. d. Temporarily file entry lists of schools eliminated in your semi-

state.

IHSAA Assistant Commissioner ckaufman@ihsaa.org

XV. PHOTOGRAPHERS A. Flashlight pictures of the players shall not be taken during the progress of the

matches, except where photographers use electronic flash/strobe cameras. This

ruling is meant to protect the vision of the players. B. Photographers desiring to take pictures shall make previous arrangements with the management of the tourney. The number of photographers and their locations shall be determined by the center school management.

A. School photographers may be granted credentials.

XVI Photography, Film, Video and Audio.

The IHSAA is the owner of the rights to and the copyright holder of all IHSAA

Audiovisual Work, which includes all still photographs taken of IHSAA tournament

events, all film, videotape and audiotape of IHSAA tournament events and the live

audio and visual broadcasts of IHSAA tournament events. Still photography,

filming, video taping and audio recording is prohibited at IHSAA tournament

events, except as expressly and specifically authorized by the IHSAA.

A. Participating Schools

1. Representatives of participating schools are authorized to take still photographs of IHSAA tournament events.

2. Representatives of participating schools are authorized to film, video tape and audio tape IHSAA tournament events, only if the principals of the participating schools receive advanced permission from the host school principal at sectional, regional or semi-state sites, or from Jason Wille at the offices of the IHSAA (317-846-6601) for state championship events.

3. Still photographs, films, videos or audio tapes may not be used to review decisions of game officials.

4. Under no circumstance may still photographs, films, videos or audio tapes, in full or in part, be used for any commercial purpose, unless authorized by, and a rights fee has been paid to, the IHSAA.

5. Any videotaping, filming, and taking still photography is not an authorized tournament expenditure and, if done, is the sole expense of the participating school.

B. Media

1. Members of the media are authorized, without paying a fee, to take still photographs and take short film, video and audio clips of IHSAA tournament events for print and electronic news coverage.

2. Members of the media must obtain advanced permission from the host school principal to take still photographs and to film, video tape or audio tape at sectional, regional or semi-state sites, or from Jason Wille at the offices of the IHSAA (317-846-6601) for state championship events.

3. Under no circumstance may still photographs, films, videos or audio tapes, in full or in part, be used for any commercial purpose, unless authorized by, and a rights fee has been paid to, the IHSAA.

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4. The filming or taping of the majority of a tournament game or meet is prohibited, unless prior approval is secured from Associated Sports Productions, Inc., 36 S. Pennsylvania Street, Suite 190, Indianapolis, IN 46204 (Phone: 317-633-1462; Fax: 317-633-1461).

C. Spectators

1. Individual spectators are authorized to personally take still photographs at tournament events, for strictly personal use.

2. Individual spectators are authorized to personally film, video tape and audio tape portions of IHSAA tournament events, for strictly personal use, only if advanced permission is obtained from the host school principal at sectional, regional or semi-state sites, or from Jason Wille at the offices of the IHSAA (317-846-6601) for state championship events.

3. Under no circumstance may still photographs, films, videos or audio tapes, in full or in part, be used for any commercial purpose, unless authorized by, and a rights fee has been paid to, the IHSAA.

4. Any still photography, filming, video taping and audio taping shall be conducted from the seating area, or, if space is available, from a designated area.

The IHSAA has an exclusive licensing arrangement for the marketing of still photography, films and videotapes, for certain tournament events. Please refer questions about or requests regarding the purchase of these items to Mike Wilson at the offices of the IHSAA (317-846-6601).

XVI. CHECKLIST FOR TOURNAMENT DIRECTOR The following items may assist you in administering the tournament. The list is not all inclusive and many of the responsibilities may be delegated to responsible individuals.

PRE-TOURNAMENT: 1. Secure facilities. Request to use local courts should be submitted to the appropriate officials well in advance of the tournament. 2. Study tournament instructions carefully. 3. Arrange for securing the following personnel: USTA umpire or impartial individual to act as an umpire 4. Prepare letter of instructions for participating schools and mail at least 1 week prior to the tournament. Include such items as: a. welcome message b. location/s, date/s, time/s c. check-in procedure d. availability of food and/or refreshments e. directions to the courts f. USTA, IHSAA and local rules g. seeding meeting and procedures h. rules governing spectators and coaches i. dressing facilities j. warm-up procedure k. sportsmanship l. supervision responsibilities of participating schools m. emergency telephone number/s

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5. Prepare letter of information for news media representatives and include the following: a. location/s, date/s, time/s b. participating schools c. information regarding outstanding contestants and/or teams entered d. photographer limitations 6. Obtain auxiliary items and materials needed. a. awards b. balls c. bulletin board or area to post draw and results d. clip board e. current rule book/IHSAA Tennis Coaches Guidebook f. entry lists g. first aid and medical supplies h. hammer i. P.A. system or blow horn j. pencils, magic markers k. score table and chairs l. score board m. scotch tape or masking tape n. scratch paper o. thumb tacks p. umpire stands, chairs for linespersons 7. Check condition of facilities a. nets in good condition, correct height b. courts clean, dry and numbered c. colored backdrops, if possible d. bleachers, if possible e. dressing facilities showers operating clean locks available for valuables towels available extra rest room supplies 8. Inspect awards upon arrival. 9. Prepare payroll for assigned help to be paid. 10. Determine area and procedure for presentation of awards. 11. Conduct seeding meeting and draw the tournament. 12. Plan a brief meeting with all tournament personnel prior to playing the first match of the tournament.

DURING THE TOURNAMENT: 1. Check players onto assigned courts. 2. Keep brackets playing evenly. 3. Record results. 4. Make sure all personnel function properly. 5. Render decisions as necessary.

POST-TOURNAMENT:

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1. Conduct presentation of awards ceremony. 2. Distribute checks to tournament personnel. 3. Complete result forms and email immediately at the close of the tournament. 4. Distribute results to media. 5. Prepare financial report and submit to Association Office 6 days after completion of tournament. 6. Send results and a summary of the financial report to participating schools. 7. File a copy of materials, reports and suggestions for future tournament improvements.

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2012-13 GIRLS TENNIS

SINGLES and DOUBLES TOURNAMENT

DATES AND SITES:

I. Sectionals A. Round 1 - Tuesday, May 21; Wednesday, May 22 - to be played concurrently at

team tennis regional sites. B. Round 2 and/or 3 - Saturday, May 25, to be played at team tennis regional sites.

II. Regionals Saturday, June 1, A. Singles:

10:00 a.m. session and 2:00 p.m. session at designated host site. B. Doubles:

10:00 a.m. session and 2:00 p.m. session at designated host site.

II. State A. Round 1 – Quarterfinals Friday, June 7 at Park Tudor High School, Indianapolis B. Round 2 – Semifinals and Championship - Saturday, June 8 at Park Tudor High

School, Indianapolis

TIMES - Prevailing Time of Center School

I. Sectionals A. Round 1 - Tuesday, May 21, first session determined by center school; B. Round 2 – Wednesday, May 22, first session determined by center school C. Round 3 and/or 4 – Saturday, May 25, morning session: 10:00 p.m.; afternoon

session: 2:00 p.m.

II. Regionals Saturday, June 1 - morning session 10:00 a.m.; afternoon session 2:00 p.m.

II. State A. Quarterfinals - Friday, June 7 - first session: 2:00 p.m. B. Semifinals - Saturday, June 8 - second session: 10:00 a.m.;

Championship: 2:00 p.m.

ENTRANTS - SINGLES 1. Single entrant from a non-team tennis school. 2. Any undefeated #1 singles player in the sectional team tennis tournament, whose team

was eliminated, may enter the singles tournament on Tuesday, May 21 (Round 1). 3. Any undefeated #1 singles player in the regional team tennis tournament, whose team

was eliminated, may enter the singles tournament on Saturday, May 25. 4. Any undefeated #1 singles player in the semi-state team tennis tournament, whose

team was eliminated, may enter the singles tournament on Friday, June 7 and Saturday, June 8.

5. The #1 singles player of the state championship team, provided she is undefeated, and any undefeated #1 singles player from state team tournament, whose team was defeated, may enter the singles tournament, Friday, June 7 and Saturday, June 8.

6. No substitutions allowed in singles competition.

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PAIRINGS - SINGLES

Sectionals: 1. Players from schools not entering teams will be drawn on the first line(s) which is not a

bye and will be drawn into brackets first. 2. Players having played the most matches in team competition during the tournament will

receive preference for byes when possible and will be drawn next. 3. Players winning the most matches in team competition during the tournament should be

kept in opposite brackets when possible. 4. If any player from the team competition has played an equal number of matches, use a

random draw. 5. If there is one undefeated #1 singles player only from two team sectionals which are

fused into a singles sectional, then that player will play automatically in the singles regionals Saturday, June 2 at designated host site.

6. If there are two undefeated #1 singles players only (two from the same team sectional or one each from two team sectionals), they will play on Tuesday, May 21, concurrently with the team regional. If one undefeated #1 singles player only results from the fusion of two team sectionals and another undefeated #1 singles player results from a defeated team regional team, they will play on Saturday, May 25, at the team regional site at 10:00 a.m.

ENTRANTS - DOUBLES 1. To qualify for the doubles tournament series, both participants must have played in the

#1 doubles position or the #2 doubles position for a minimum of 50% of their team's total playing opportunities (dual matches and season tournament matches).

2. Doubles entrant from a non-team tennis school. 3. Any undefeated #1 doubles team in the sectional team tennis tournament, whose team

was eliminated, may enter the doubles tournament on Tuesday, May 21 (Round 1). 4. Any undefeated #1 doubles team in the regional team tennis tournament, whose team

was eliminated, may enter the doubles tournament on Saturday, May 25. 5. Any undefeated #1 doubles team in the semi-state team tennis tournament, whose team

was eliminated, may enter the doubles tournament on Friday, June 7 and Saturday, June 8.

6. The #1 doubles team of the state championship team, provided they are undefeated, and any undefeated #1 doubles team from the state team tournament, whose team was defeated, may enter the doubles tournament, Friday, June 7 and Saturday, June 8.

7. No substitutions allowed in doubles competition.

PAIRINGS - DOUBLES

Sectionals: 1. Players from schools not entering teams will be drawn on the first line(s) which is not a

bye and will be drawn into brackets first. 2. Players having played the most matches in team competition during the tournament will

receive preference for byes when possible and will be drawn next. 3. Players winning the most matches in team competition during the tournament should be

kept in opposite brackets when possible. 4. If any player from the team competition has played an equal number of matches, use a

random draw. 5. If there is one undefeated #1 doubles team only from two team sectionals which are

fused into a doubles sectional, then those players will play automatically in the doubles regionals Saturday, June 1 at designated host site.

6. If there are two undefeated #1 doubles teams only (two from the same team sectional or one each from two team sectionals), they will play on Tuesday, May 21. If one

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undefeated #1 doubles team only results from the fusion of two team sectionals and another undefeated #1 doubles team results from a defeated team regional team, they will play on Saturday, May 25, at the team regional site at 10:00 a.m.

SECTIONAL SITES (Same as Team Tennis Regional Sites) Singles and Doubles 1. Plainfield 9. Kokomo 2. Center Grove 10. LaPorte 3. Evansville Bosse 11. Marion 4. Silver Creek 12. North Central (Indianapolis) 5. Greencastle 13. Northridge 6. Highland 14. Richmond 7. Homestead 15. Seymour 8. Jasper 16. Culver Academies REGIONAL PAIRINGS Singles and Doubles 1. Bedford North Lawrence: Winners at Silver Creek vs Seymour; Jasper vs Evansville

Bosse. 2. Carmel: Winners at Center Grove vs Richmond; Plainfield vs. North Central

(Indianapolis) 3. Kokomo: Winners at Greencastle vs Marion; Kokomo vs Homestead. 4. LaPorte: Winners at Northridge vs Highland; LaPorte vs Culver Academies. STATE PAIRINGS A. State Finals - Singles The four (4) regional champions will advance to the state singles finals on Friday, June 7, and Saturday, June 8, along with the #1 undefeated singles players whose teams were eliminated during the semi-state tournament or the state finals. Participants will be placed on the bracket by following a prescribed process. B. State Finals - Doubles The four (4) regional champions will advance to the state doubles finals on Friday, June

7, and Saturday, June 8, along with the #1 undefeated doubles players whose teams were eliminated during the semi-state team tournament or the state finals. Participants will be placed on the bracket by following a prescribed process.

TOURNAMENT RESULT FORM - Singles/Doubles A. Sectionals: 1. Complete the tournament results form listing full names of all qualifiers.

2. Immediately at the close of the tournament, forward a copy of the results of the

sectional on appropriate form, by email, to the host principal at the regional site. Include the entry lists of schools qualifying an individual to the regional.

3. Email a copy of the results to IHSAA, immediately to ckaufman@ihsaa.org. 4. Retain a copy for your files.

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B. Regionals: 1. Complete the tournament results form listing full names of all qualifiers.

2. Email a copy to IHSAA., immediately to ckaufman@ihsaa.org. 3. Retain a copy for your files. C. State: 1. To be completed by IHSAA.

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GIRLS TENNIS

MODIFICATIONS/ADOPTIONS

USTA RULES CHANGES 1. Clarifies who may call a let – Only an official or player may call a let. A player may call a

let only on the player’s court. (Comment 223.4, page 17) 2. Expands the definition of electronic devices that a player can not bring to the court – A

player may bring to the Court written notes that were prepared before the start of the match and may read these notes during the match. A player may not use electronic devices such as cell phones, digital messaging systems, radios, mp3 players, CD and DVD players, cassette players and any device capable of receiving messages are permitted. Hearing aids and watches not capable of receiving messages are permitted. A player desiring to use any other electronic device should first ask the Referee whether the device may be used. (Comment 30.1, page 26)

3. Lets called when balls roll on the Court – clarifies which players may call a let when a ball rolls into the court. When a ball from an adjacent Court enters the Playing Area, any player on the Court affected may call a let as soon as the player becomes aware of the ball. The player loses the right to call a let if the player unreasonably delays in making the call. (Code 19)

4. Touches, hitting ball before it crosses net, invasion of opponent’s Court, double hits, and double bounces – clarifies who makes the call. A player shall promptly acknowledge when:

a. a ball in play touches the player; b. the player touches the net or opponent’s Court while the ball is in play; c. the player hits a ball before it crosses the net; d. the player deliberately carries or double hits the ball; or e. the ball bounces more than once in the player’s Court.

The opponent is not entitled to make these calls. (Code 20) 5. Inclusion of Emergency Care Guidelines

IHSAA POINT OF EMPHASIS

Participation: In order for a student to qualify for participation in the IHSAA tournament

series in an individual sport (cross country, golf, tennis, swimming & diving, track & field

and wrestling) the student must have participated, during the regular season in a

minimum of 25% of the authorized season contests in that sport. This requirement can

be waived provided the student can demonstrate that she did not participate in the

minimum number of season contests because of illness, injury, ineligibility or because

of circumstances beyond the control of the student, such as the cancellation of a

contest(s) or the failure to qualify for a spot on the roster.

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Tennis Honor Code of Ethics

Excerpts from the USTA Yearbook CONDUCT OF PLAY: 1. Players must know and adhere to the official rules of the USTA. 2. Players may not accept coaching during the progress of the match except during the

normal 90-second period after every odd game. At no time may they consult with parents, friends or spectators.

3. It is considered unsportsmanlike conduct if you engage in (a) abusive display of temper, (b) loud or abusive language, (c) swearing, (d) obscene language or gestures, (e) racket throwing, (f) hitting the ball in anger, (g) “gamesmanship” or stalling, (h) cheating.

4. If you do not have an umpire, then you must call all balls as if you were a linesperson...except that any doubt must be resolved in favor of your opponent.

5. When you are your own linesperson, your obligation is to call all balls fairly and honestly on your side of the net, also to help your opponent when requested.

6. In the absence of an umpire, it is the responsibility of the server to call out the score. 7. Do not question your opponent’s call. Ask your opponent’s opinion when he is in a

better position to see the ball than you. Do not enlist the aid of a spectator. 8. Calls of “out” and “let” should be made instantly. A delay or doubtful call implies that it

was not seen clearly, and a ball you can not call out is presumed good. 9. In doubles, the receiver’s partner may call the service line. If one partner calls the ball

good and the other calls it out, the point goes to the opponents, as doubt has been raised.

10. When the first serve is obviously out, it is discourteous to return it across the net. 11. The foot fault is a violation. The person that foot faults unknowingly is taking advantage

of his opponent. The person that foot faults knowingly is cheating. 12. Exclamations in the course of play can be used against you, as the opponent is entitled

to demand a replay. However, he must do so immediately and not go ahead with the point and claim a replay later, after the point has been lost.

13. In doubles, in the course of play, there should be no conversation between partners, except brief and simple instructions, such as “mine”, “out”, “run”, etc.

14. The intentional waving of a racket or an arm, or the making of noise to distract your opponent is not permissible.

15. You must volunteer honestly against yourself such violations as double-hit, reaching over the net, etc.

16. Never try to take advantage of an opponent by serving before she is ready. Your opponent may ask for a “let” if you “quick-serve”; however, if she either hits the ball or tries to hit the ball, there can be no claim of not being ready. a. Warm-up time shall not be in excess of ten minutes. b. Play will be continuous. c. Time between games is limited to one minute. d. Rest period between second and third sets should not exceed ten minutes.

COMMON COURTESY Courtesy should be extended to your opponent. If you do not know your opponent, introduce yourself. Offer to spin your racket to determine side and serve. At the conclusion of the match, shake hands, and if your opponent has won, offer your congratulations.

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THE POINT PENALTY SYSTEM (PPS)

Optional Use The PPS may be used at the option of the Referee to deal with tardiness, stalling, or unsportsmanlike conduct. “Friend At Court” and USTA Yearbook contain a complete description of the PPS. In all USTA sanctioned events at the District or Sectional Championship level or above, the use of the PPS is mandatory.

Selective Use The PPS may be used for any match or round of a tournament, and its use does not have to be announced before the start of the tournament.

Point Penalty Guidelines:

Tardiness: One game for each 5 minutes late or fraction thereof, plus loss of service/end option. After 15 minutes, default.

Misconduct: Ist offense – Point; 2nd

offense – Game; 3rd offense – Match

NOTE: Generally a warning should be given at the beginning of the event. The use of the Lord’s name in vain, in any variation even in a foreign language, shall be considered unsportsmanlike conduct and shall be penalized using the PPP, i.e., Jesus Christ, Christ, Jesus, God, etc. It is the responsibility of the coach to set sportsmanship expectations for the student-athletes and to enforce penalties when those expectations are not met.

Full Game Penalty: Refers to loss of the game in progress, regardless of the point score; there is no carry-over of lost points to the next game. In other words, a game penalty does not mean a loss of 4 points; whether a player is ahead 40/0 or behind 0/40, he simply loses that game. If a game penalty is assessed between games, the offending player loses the entire next game.

Service Rotation After Penalty Point or Game: All penalties are treated as though the point(s) or games(s) had been played and lost by the offending player. EXAMPLE: A player is assessed one full game due to misconduct upon losing the first set. Though he was due to start serving the second set, he is now down 1-0 with his opponent serving.

Player Benefiting Must Accept Penalty Points: If you do not, it puts pressure on other competitors to be equally “generous”, and soon the whole purpose of the PPS is sabotaged. Furthermore, if you do not, you are liable to being defaulted.

“Purchasing” Rest: You may “purchase” rest time when suffering an accidental injury or natural loss of physical condition by absorbing penalty points.

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COACHING

Code of Conduct A coach is a teacher first and must set the tone for sportsmanship and fair play for all participants and spectators. Coaches must not allow emotions on the part of themselves, their teams, parents, spectators, or others to influence the outcome of a match.

Head Coach A head coach is a person who is designated by the school officially to supervise and conduct practices and matches.

Assistant Coach An assistant coach is a person who is designated by the school officially to assist the head coach.

Ghost Coach A ghost coach is one who is appointed by the school but does not participate until tournament time and receives a token payment for his/her services. The ghost coach is not a bona fide member of the coaching staff and is thus restricted from actual coaching in tennis tournament competition.

Parents and spectators are forbidden from coaching or providing advice.

Supervision Contestants must be accompanied by a coach or a representative designated by the principal and such coach/representative must remain at the site until said school has completed competition.

Line-ups A coach shall provide and exchange a written line-up to the opposition coach including the full name and year of the participants involved with the match. A coach shall play his/her line-up according to the rank of the player, the highest rank being first followed by the second highest ranked player. The opposing coach shall have the option to challenge a line-up prior to the beginning of the match. If the situation cannot be worked out to the mutual satisfaction of both coaches, the challenger shall file, within forty-eight (48) hours, an unsportsmanlike conduct report with the IHSAA. This report shall give physical evidence that the coach played his/her line-up unfairly out of position.

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Communicable Disease Procedures

The Indiana High School Athletic Association continues to be concerned for the health

and well being of all participants associated with athletic contests and practices. The

procedures listed below are taken from the National Federation of State High School

Associations (NFHS) Sports Medicine Handbook (Vol. 2) and serve as a reminder to

member schools of the protocol that should be followed when such episodes occur.

While risk of one athlete infecting another with HIV/AIDS during competition is close to

non-existent, there is a remote risk that other blood-borne infectious diseases can be

transmitted. For example, Hepatitis B can be present in blood, as well as in other body

fluids. Procedures for reducing the potential for transmission of these infectious agents

should include, but not limited to, the following:

1) The bleeding must be stopped, the open wound covered, and, if there is an

excessive amount of blood on the uniform, it must be changed before the

athlete may participate.

2) Caregivers should routinely use gloves or take other precautions to prevent skin

and mucous-membrane exposure when contact with blood or other body fluids

is anticipated.

3) Immediately wash hands and other skin surfaces if contaminated (in contact)

with blood or other body fluids. Wash hands immediately after removing gloves.

4) Clean all contaminated surfaces and equipment with an appropriate

disinfectant before competition resumes.

5) Practice proper disposal procedures to prevent injuries caused by needles,

scalpels, and other sharp instruments or devices.

6) Although saliva has not been implicated in HIV transmission, to minimize the

need for emergency mouth-to-mouth resuscitation, mouthpieces, resuscitation

bags or other ventilation devices should be available for use.

7) Athletic trainers/coaches with bleeding or oozing skin conditions should refrain

from all direct athletic care until the condition resolves.

8) Contaminated towels should be properly disposed of/disinfected.

9) Follow acceptable guidelines in the immediate control of bleeding and when

handling bloody dressings, mouthguards and other articles containing body

fluids.

It is important that each member school be equipped and ready to execute the

above procedures at each of the school’s home athletic contests. Please share this

information with your medical/athletic training staff, event supervisors and appropriate

administrators.

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4 Teams 5 Teams

1

1

2 2

3 3

4

4

5

6 Teams 7 Teams

1

1 2

2 3

4

3

4

5

5 6

6

7

3

Teams

1

2

3

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IHSAA PROTOCOL FOR IMPLEMENTATION OF NATIONAL FEDERATION OF STATE HIGH SCHOOL ASSOCIATIONS (NFHS) SPORTS PLAYING RULES FOR CONCUSSIONS

“Any athlete who exhibits signs, symptoms, or behaviors consistent with a concussion (such as loss of consciousness, headache, dizziness, confusion, or balance problems) shall be immediately removed from the contest and shall not return to play until cleared by an appropriate health care professional.” The language above, which will appear in all National Federation sports rule books for the 2010-11 school year, reflects a strengthening of rules regarding the safety of athletes suspected of having a concussion. During the 2009-10 school year, some rules codes required officials to remove from play any athlete who was “unconscious or apparently unconscious.” This new language reflects an increasing focus on safety, given that the vast majority of concussions do not involve a loss of consciousness. This protocol is intended to provide the technicalities to follow during the course of contests when an athlete sustains an apparent concussion. 1) The Official’s Role in Recognizing a Concussive Event: If an official observes a player that is exhibiting concussive signs, including appearing dazed, stunned, confused, disoriented, to have memory loss, or the athlete is either unconscious or apparently unconscious, he/she shall notify a coach that a player is apparently injured and advise that the player should be examined by a health care provider. 2) If it is confirmed during the contest by the school’s designated health care professional that the student did not sustain a concussion, the head coach may so advise the officials during an appropriate stoppage of play and the athlete may reenter competition pursuant to the contest rules. 3) In the event the contest continues and the designated health care professional does NOT clear the athlete for return during said contest the athlete is subject to the return to play protocol as listed below:

a) Only an MD or DO may clear the individual to return to competition. b) The clearance must be in writing. c) The clearance may not be on the same date on which the athlete was removed from play.

4) Regardless of whether the athlete returns to play or not, following the contest, an official’s report shall be filed with a removed player's school by the contest official that removed the athlete from play due to an apparent concussive event. This report shall be filed with the athletic director of the school and may be found on the IHSAA website at www.ihsaa.org. 5) In cases where an assigned IHSAA tournament physician (MD/DO) is present, his or her decision to forbid an athlete to return to competition may not be overruled. The IHSAA member school’s designated health care professional may be one of the following individuals:

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A medical doctor (MD) or doctor of osteopathic medicine (DO) that holds an unlimited license to practice medicine in the state of Indiana, or;

A certified athletic trainer (ATC/L) licensed in the state of Indiana.