Arlene Vélez-Díaz1127 Colonial Heights Drive Richmond, TX 77406Phone: 832-800-2140 E-Mail: arlenevelezdiaz@gmail.com AVDObjective

To obtain a challenging position with an institution that will allow education, interpersonal skills, and work experience to be maximized.

Experience

Administrative Assistant I January 2013 – presentDulles Middle School

Provide clerical support and serve as secretary to two (2) assigned administrators. Relieve supervisor/s of routine administrative tasks. Process and maintain discipline referrals and records in files and computer system. Maintain detention logs and notify parents as prescribed by policy. Prepare ISS assignments; supervise office workers; may serve as substitute for ISS monitor. Assist principals with textbooks, routine correspondence, newsletters, CPL Reports, and Career Day. Compile data, organize and maintain filing system. Perform other duties as assigned.

Attendance Clerk August 2011 – December 2012Dulles Middle School

Maintain accurate attendance records of students using Skyward software. Phone parents and check student absences. Make a daily list of absent students and distribute to teachers. Supervise and keep track of office workers every period all day, assign them filing and/or running messages. Issue students office passes to leave school for doctor, orthodontic, personal appointments. Handle daily calls from parents on questions about student attendance, absences, truancies, etc. File sign-in sheets, ISS, withdrawals, suspensions, disciplines, absence list, etc. every six weeks and prepare teacher rosters for the incoming six week session. Prepare all documentation for yearly Audit Box for the Texas Education Agency.

Executive Assistant to the VP of Exploration & New Ventures August 2010 – March 2011Petrolifera Petroleum (US) Limited

Answering busy phones, expense reports, heavy calendar management, as well as various other administrative duties. Compose, edit, route and answer routine correspondence to ensure timely and accurate response. Expedite workflow by reviewing correspondence, screening incoming calls, and determining importance. Coordinate point-to-point travel needs (car, flight, hotel, etc.). Serve as a vital communication link among team members. Maintain highest levels of internal and external confidentiality.

Administrative Assistant May 1994 – June 2010Industrial Publishers, Inc.

Administrative assistant and customer service specialist. In charge of all customers’ inquiries about their subscription. Receive and enter payment information for daily deposit. Manage calendar and travel arrangements. Provide administrative support to the company by telephone coverage, copier works, mail handling, supplies control, processing of letters/correspondence, meeting planning, and database management using FileMaker Pro. Types memos, purchase requisitions, payment requests and other department forms and documents.

Education

Universidad del Turabo, Gurabo, PR 1988-1991Associate degree in Secretarial Sciences

Notre Dame High School, Caguas PR 1983-1987General Course with accounting and Advance Spanish classesGPA 3.60

Skills

20+ years of administrative experience. Completely bilingual (English/Spanish). Child and Adult CPR/First Aid/AED certified. Extensive knowledge on Skyward software. Volunteer work and Cupey María Montessori School, San Juan, Puerto Rico. Language Proficient Assessment Committee (LPAC) parent representative for Lamar Consolidated School District. Critical thinking skills as well as excellent organization and time management skills. Ability to work under high-pressure situations or under time constraints while multi-tasking. Excellent attention to detail with limited supervision. Excellent verbal and written communication skills with the ability to communicate effectively. Proactive, resourceful and take initiative. Work in office team environment as well as independently. Experience in Microsoft Office applications.

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