ad id renaming
TRANSCRIPT
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Classified: FOR INTERNAL USE ONLY
Standardizing Active Directory(AD) ID naming
convention for all users in in.holcim.net domain
Mumbai, 21st Nov [email protected]
Holcim Services (South Asia) Ltd.
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Agenda
Background
Objective
Scope of Services
Risk and Business Impact
Execution Plan
Roles and responsibilities
Deliverables
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Background
3561 active AD IDs as on 31st Oct 2011 are not as per Holcimnaming convention (Majority of them are from ACL)
Holcim naming convention was implemented during AD domainmigration for ACC in 2009 (from acccement.com toin.holcim.net). Same naming convention is followed for new ADID creation from thereon.
New AD IDs created for ACL, ACCCL and HSSA after June 2010are as per Holcim naming convention
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Active AD User Ids as on 31st Oct 2011
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Objective
Standardizing the AD IDs in in.holcim.net domain as
per Naming convention used Globally for HolcimGroup Companies
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Scope of Services & Exclusions
Scope of Service
Rename active AD IDs which are not in line with Holcimnaming convention Update new AD ID in the following applications after renaming
CA Tool
GRC
Travel Portal (applicable for ACC and HSSA only)
Leave Portal (applicable for ACC only)
Websales
RMIS
Qlikview
Cmd QC (applicable for ACCCL only)
VPN Internet (Websense)
Shared drive
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Risk and Business Impact
Risk
End Users may not be able to access their computer wheremodified AD ID details are not reached on time
Business Impact
User may face problem in accessing GRC, Travel portal etc.
Mitigation
Communicate appropriately to the effected users where AD IDchanges
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Execution Plan
Step 5:- Extended Support in resolving any issues after renaming AD IDs.
Target Completion Date: 30th Dec 2011
Step 4:- Change the AD logon name as per schedule. Update the status sheet. After change supportby Application Teams and Local IT Engineers .
Target Completion Date: 25th Nov 27h Dec 2011
Step 3:- Communicate to end user in advance informing about the new logon name and scheduleddate and time.
Target Completion Date: 24-26th Nov 2011
Step 2:- Prepare User wise schedule and share the list of users with old logon name along withproposed new logon names to Location IT Support Teams.
Target Completion Date: 16-24th Nov 2011
Step 1:- Test - AD ID Rename for few users and monitor application accessibility, then finalize theprocess for AD ID rename.
Target Completion Date: 10th Nov 2011
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Execution Plan Application wise
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
After AD ID rename
User has to login to his computer with his new AD Logon ID No change in password No changes in user profile in local computer No issue in accessing shared / mapped network drives
Title
AD ID Rename Profile Test Result
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Roles and responsibilities
HSSA Team
Provide Holcim ID details Monitor AD ID rename activities by AD Team and Location IT
Teams
AD Team
Update/Correct user details in Active Directory
User wise schedule plan for AD ID rename Communication to Location IT Support teams / End Users Rename AD IDs Coordinate with Location IT Support teams
Location IT Support Team
Support in identifying missing user details (like Emp ID, Emailaddress, Location name etc..) Communication to End Users Provide support in resolving any issues for End User, after AD
ID rename
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Roles and responsibilities CA Tool Admin
CA Tool Admin
Modify System Logon ID to proposed new logon ID for
effected users in CA Tool
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Roles and responsibilities Travel PortalTeam
Travel Portal Team
Check for any open transaction with old user ID If no open transactions, then Modify Emp. ID and E-Mail
Address for old user account in Travel portal to invalidate the
same Inform user to login with new user ID and update the personal
details in travel portal
Note:- Transaction done with old user ID will not be visible afterlogin with new user ID, as new ID is treated as new account.Thus user has to update his personal information in Travelportal
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Roles and responsibilities Websales /RMIS / QlickView Teams
Websales Team
Websales Administrator has to update users Logon id
information in Websales database with new AD Logon ID ofrespective user
User has to login with new AD ID User can see old requests which were raised using his old AD
ID
RMIS Team RMIS Administrator has to update user logon ID information in
RMIS database with new AD Logon ID User has to login with new AD Logon ID
Qlikview Team
Qlikview Administrator has to update user logon ID informationin Qlikview database with new AD Logon ID
User has to login with new AD Logon ID
R l d ibili i GRC /
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Roles and responsibilities GRC /CmdQCTeams
GRC Team
If user is in GRC approvers list, GRC Administrator has toupdate GRC Approvers list with new AD ID of the user, andforward any pending requests for approval to users new AD
ID User has to login with new AD ID
CmdQC Team
CmdQC Administrator has to add new AD ID of the respectiveuser to required role groups in CmdQC application database
User has to login with new AD Logon ID
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Deliverables
All Active AD IDs will be as per new namingconvention standards
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Q&A
Question Please
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Decision / Approval
Decision / ApprovalYes /
Approved
No / Not
approved
Approved ? Yes / No
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Holcim Services (South Asia)Classified: FOR INTERNAL USE ONLY
Template Ver-1.0 06.06.2012/XXNot to be quoted or reproduced without written permission
Title
Our Values
Strength.Performance.Passion.