activate document splitting(165) configuracion

EHP4 for SAP ERP 6.0

June 2010

English

Activate Document Splitting(165)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Online Split (165): Configuration Guide

Copyright

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Type Style Description

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Cross-references to other documentation.

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<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

Online Split..................................................................................................................................... 5

1 Purpose................................................................................................................................... 5

2 Preparation.............................................................................................................................. 5

2.1 Prerequisites..................................................................................................................5

3 Configuration........................................................................................................................... 5

3.1 Enterprise Structures.....................................................................................................5

3.1.1 Define Segment.........................................................................................................5

3.2 Ledgers......................................................................................................................... 6

3.2.1 Assign scenarios and customer fields to ledgers.......................................................6

3.3 General Ledger Accounting (New)................................................................................7

3.3.1 Document Splitting....................................................................................................7

3.3.2 Define Field Status Variants (part 'Field Status Groups').........................................11

3.4 Master Data................................................................................................................. 12

3.4.1 Create Profit Center Group......................................................................................12

3.4.2 Change Profit Center Group...................................................................................13

3.4.3 Assign Standard Hierarchy to Controlling Area.......................................................14

3.4.4 Create and Activate Profit Centers..........................................................................15

3.4.5 Create Dummy Profit Centers.................................................................................15

3.4.6 Assign Profit Centers to Cost Centers.....................................................................16

3.4.7 Assign Segments to Profit Centers..........................................................................17

3.4.8 Assign Profit Center to Material (Manufacturing/Trading)........................................18

3.4.9 Assign Profit Center to Project Template (Service).................................................22

3.4.10 Assign Profit Center to Material (Service)................................................................22

3.5 Edit Constants for Nonassigned Processes.................................................................24

3.6 Activate Document Splitting.........................................................................................25

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Online Split

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this scenario, you must install prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix for SAP Best Practices Baseline Package .

3 Configuration

3.1 Enterprise Structures

3.1.1 Define Segment

UseIn this IMG activity, you define your segments.

Procedure 1. Access the activity using the following navigation options:

Transaction Code SPRO

IMG Menu Enterprise Structure Definition Financial Accounting Define Segment

2. On the Change View “Segments for Segment Reporting” : Overview”, choose New Entries.

3. On the Change View “Segments for Segment Reporting” : Overview”, make the following entries:

Segment Text

1000_A Segment A

1000_B Segment B

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1000_C Segment C

4. Choose Save.

5. Choose Back to return to the IMG.

Result You have now created the segments.

3.2 Ledgers

3.2.1 Assign scenarios and customer fields to ledgers

Use In this activity, you assign the following to your ledgers:

Scenarios: this determines what fields in a ledger are updated when it receives posting from other application components.

Custom Fields: you can add custom fields (that you have already defined) to the ledger.

Versions: this enables you to make general version settings for the ledger that depend on the fiscal year. In the versions, you specify whether actual data is recorded, whether manual planning is allowed, and whether planning integration with Controlling is activated.

Procedure

1. Access the activity as follows:

IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Ledger Assign scenarios and customer fields to ledgers

2. On the display View “Ledgers”: Overview view, select the line with the ledger 0L. In the left hand frame double-click on Scenarios.

3. On the Change View “Scenarios”: Overview, choose New Entries.

4. On the New Entries: Overview of Added Entries view, enter the following scenario:

Scenario for General Ledger Accounting

Long Text

FIN_PCA Profit Center Update

FIN_SEGM Segmentation

5. Choose Save.

6. Choose Back to return to the IMG.

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3.3 General Ledger Accounting (New)

3.3.1 Document Splitting

3.3.1.1 Classify G/L Accounts for Document Splitting

UseIn this step, you specify for each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains unchanged or an item that should be split.

Procedure


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Document Splitting Classify G/L Accounts for Document Splitting

2. Make the following entries: Enter PUCC the chart of account for SAP Best Practices Baseline. Choose Continue.

3. On the following screen table make the following entries:

Account from Account to Category Description

1100000000 1199999999 01000 Balance Sheet Account


1305000000 1310999999 03000 Vendor

1315000000 1329999999 02000 Customer

1330000000 1330999999 03100 Vendor: Special G/L Transaction


1355150000 1355999999 05200 Withholding Tax

1360000000 1385999999 02000 Customer


1400000000 1499999999 06000 Material

1500000000 1899999999 07000 Fixed Assets


2100000000 2360999999 03000 Vendor

2365000000 2368999999 05200 Withholding Tax


2370000000 2380999999 03000 Vendor


2408000000 2408999999 05100 Taxes on Sales/Purchases


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2500000000 2599999999 03000 Vendor


2800000000 2805999999 02100 Customer: Special G/L Transaction




4210400000 4210409999 40100 Cash Discount (Expense/Revenue/Loss)

4210450000 4299999999 30000 Revenue

5100000000 7999999999 20000 Expense

8100000000 8999999999 80000 Customer-Specific Item Category


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3.3.1.2 Define Zero-Balance Clearing Account

Use For account assignment objects for which you want to have a zero balance setting, the system checks whether the balance of account assignment object is zero after document splitting.

If this is not the case, the system generates additional clearing items. In this activity, you have to create a clearing account for these additional clearing items.

Procedure


IMG Menu Financial Accounting (NEW) General ledger accounting (NEW) Business transactions Document splitting Define Zero-Balance Clearing Account

2. Select the entry with account key 000. Double-click on Accounts on the left hand side.

3. Enter the chart of account PUCC. Choose Continue.

4. Make the following entry:

GL Account Remarks

1380950100 Example

5. Save your entry.

6. Choose Back to leave the IMG activity.

3.3.1.3 Classify Document Types for Document Splitting

Use Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you have to assign a business transaction variant to each document type.

To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain requirements. These requirements relate in particular to certain item categories that either must or must not be available. This information is specified for each business transaction variant and is checked against the current document during posting. If the document does not meet these requirements, the system rejects the posting.

Procedure

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IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Document Splitting Classify Document Types for Document Splitting

2. Make the following entries:

Document Type Transaction Type Variant

DV 0200 0001

KZ 0000 0001

ExampleThe accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In this accounting transaction, the following item categories are allowed: customer, value added tax, withholding tax, expense, revenue, exchange rate differences, and company code clearing.

3.3.1.4 Define Document Splitting Characteristics for General Ledgers

Use In this step, you specify an input tax indicator per company code. Then the system uses this indicator when you post acquisitions that are not subject to tax.

Procedure 1. Access the activity as follows:

IMG Menu Financial Accounting (NEW) General ledger accounting (NEW) Business transactions Document splitting Define Document Splitting Characteristics for General Ledger Accounting

2. On the screen make the following entries:

Field Zero Balance

Partner Field Mandatory

SEGMENT Segment

√ PSEGMENT Partner Segment

√

3.3.1.5 Define Document Splitting Characteristics for Controlling

Use In this IMG activity, you specify which additional characteristics you intend to apply for document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead,

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they are relevant for other application components (such as subcomponents in Controlling) that use documents transferred from General Ledger Accounting.


IMG Menu Financial Accounting (NEW) General ledger accounting (NEW) Business transactions Document splitting Define Document Splitting Characteristics for Controlling

2. On the screen make the following entries:

Field

AUFNR Order

KOSTL Cost Center

3.3.2 Define Field Status Variants (part 'Field Status Groups')

UseYou can combine several field status groups in a field status variant. The field status group specifies which fields are active when you enter documents, which are mandatory, and which are suppressed (field status). For segment reporting the fields for segments and profit centers are to be enabled for input entries.

You can assign the field status variant to a company code. This enables you to work with the same field status groups in as many company codes as you require.

SAP Best Practices uses field status variant 0010 (copy from standard field status variant 0001).

If you perform this step because of a failed installation, the field status variant has to be deleted before you execute this configuration step manually. Otherwise you will have to create all of the field status groups manually instead of using the copy function.

PrerequisiteThe field status variant 0010 already exists (see building block 102 External Financial Accounting).


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledger Fields Define Field Status Variants

2. On the Change View “Field status variants”: Overview screen in the left hand frame make a double click on Field status variants.

3. In the right hand frame select the line with the field status variant 0010 and choose enter.

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FStV Field status name

0010 Field Status BP

If you install Best Practices with the Installation Assistant and personalized values, use the personalized value for the field status variant instead of the values stated above

4. In the left hand frame, double-click on Field status groups.

Maintaining Field Status Groups:

In all field status groups, the field status for the fields Profit Center, Segment has to be set to Opt. Entry. To do so proceed as follows for each field status group:

5. In the right hand frame, double-click on the field status group you want to maintain.

6. On the Maintain Field Status Group: Overview screen, double-click on the entry Additional account assignments.

7. Set the field status for the fields Profit Center, Segment to Opt. Entry.Scroll down in order to find field segment.

8. Choose Save.

9. Choose Back twice to return to the Change View “Field status variants”: Overview screen.

Repeat steps 10 to 14 for each field status group!

10.Choose Save and leave the transaction.

3.4 Master Data

3.4.1 Create Profit Center Group

Use

Procedure1. Access the activity using one of the following navigation options:

Transaction Code KCH1

SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Group Create

2. On the Create Profit Center Group: Initial Screen, in field Profit Center Group enter the key and choose Enter.

3. On the Create Profit Center Group: Structure screen, enter the description and choose Save.

4. Choose Back.

5. Create the following profit center groups:

Key Description

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YBPH Best Practices

YBH119 Shared Services, Default

YBH111 Product

YBH19 Dummy

YBH18 Allocation

YBH17 Service

YBH16 Value Added

ResultYou have created the profit center groups.

3.4.2 Change Profit Center Group

UseThe purpose of this activity is to assign the profit center groups one to another to build up a hierarchy.

Procedure1. Access the activity using on of the following navigation options:


SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Group Change

2. In the Change Profit Center Group: Initial Screen, in field Profit Center Group enter the key for the father and choose Hierarchy.

3. On the Change Profit Center Group: Structure screen, choose Lower Level.

4. Enter the key of son profit center and choose Save.

Maintain the hierarchy as follows:

Key Father Key Son

YBPH YBH19

YBPH YBH18

YBPH YBH17

YBPH YBH16

YBH16 YBH119

YBH16 YBH111

ResultYou have created the profit center hierarchy YBPH.

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3.4.3 Assign Standard Hierarchy to Controlling Area

UseThe profit center hierarchy is to be assigned to the controlling area. So the profit center hierarchy is defined as standard hierarch and can be assignd to cost centers.

Profit Center Accounting is not activated in controlling area. This activity is required for maintenance of cost centers and can be executed without activating profit center accounting in controlling.

PrerequisiteThe controlling area 1000 is set.



SAP Menu Controlling Profit Center Accounting Controlling Area Settings Maintain Controlling Area Settings

2. In the Change View “EC-PCA: Controlling Area Settings”: Overview screen make the following entries:

Field name User action and values

Standard Hierarchy YBPH

Elim. Of Int. Business Vol.

Set

PCtr local currency type

30

Store transaction currency

Not selected

Valuation View 0 legal valuation

ALE distribution method

No distribution to other systems

Control indicators: fro year e.g. 2006

Active indicator is not set

3. Save your entries.

ResultThe standard hierarchy YBPH is assigned to controlling area.

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3.4.4 Create and Activate Profit Centers

UseProfit centers are maintained for application FI only. Profit center accounting is not activated in controlling area. Profit centers are needed for derivation of segments.

PrerequisitesProfit center standard hierarchy has to be created and maintained in the controlling area settings.

Procedure

1. Access the activity using on of the following navigation options:

Transaction Code KE51

SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Individual Processing Create

2. In the Set Controlling Area dialog box enter controlling area 1000 and choose Continue.

3. On the Create Profit Center screen, enter the Profit Center and choose Master Data.

4. On the following screen, on the Basic data tab enter the necessary data (see table below) and choose Save.

5. Choose Activate.

Data Records:

Profit Center

Analysis Period from

Analysis Period to

Name Long Tex Person Respons.Profit Ctr Group

YB11001.01.2000

31.12.9999

Product A Product A

Best PracticesYBH111

YB12001.01.2000

31.12.9999

Product B Product B


YB90001.01.2000

31.12.9999 Default Default Best Practices YBH119

YB70001.01.2000

31.12.9999 Service Service Best Practices YBH17

YB80001.01.2000

31.12.9999 Allocation Allocation Best Practices YBH18

YB60001.01.2000

31.12.9999

Shared Services

Shared Services


ResultYou have now created the profit centers.

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3.4.5 Create Dummy Profit Centers

UseThe dummy profit center receives postings concerning objects for which no profit center assignment exists. This ensures that your data will be complete in Profit Center Accounting.

To create the master record for the dummy profit center use this special transaction. To change or display it, use the normal profit center maintenance functions.

The name of the dummy profit center is displayed in the controlling area settings for Profit Center Accounting.

Choose the function Extras Set controlling area first to make sure that the correct controlling area is set.

Prerequisites

The standard hierarchy must exist for the current controlling area.

If required set controlling are to 1000.



IMG Menu Financial Accounting (NEW) General Ledger Accounting (NEW) Master Data Profit Center Create Dummy Profit Center

2. On the Choose Activity screen, select EC-PCA: Create Dummy Profit Center.

3. On the Create Dummy Profit Center: Initial Screen, in field Profit Center enter YB999 and chooseMaster Data.

4. On the next screen, on the Basic data tab enter the data from the table below and choose Save.

Data Records:

Name Long Tex Person Respons. Profit Ctr Group

Dummy Dummy Profit Center Best Practices

Best Practices YBH19

ResultYou have created the dummy profit center YB999.

3.4.6 Assign Profit Centers to Cost Centers

Use

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Profit Centers are to be assigned to all cost centers which exist in the client. Because of different scope selections it is possible that some of the below listed cost centers do not exist or alternatively that cost centers exist which are not maintained in the list.

Listed cost center does not exist: no further actions necessary

Cost centers exist in the client, but are not listed below: add profit center depending from scope

Procedure1. Access the activity using the following navigation options:

Transaction Code KS02

SAP System Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Single Processing Change

2. On the Cost Center Change: Entry View screen, provide the necessary data and choose Master Data..

3. On the Change Cost Center: Basic screen screen, provide the necessary data and save.

Key Profit Center

1101 YB600

1201 YB110

1202 YB120

1301 YB110

1302 YB120

1321 YB120

1401 YB600

1501 YB600

1601 YB600

1602 YB600

1701 YB700

1750 YB700

1801 YB900

1901 YB600

ResultProfit centers are assigned to all cost centers.

3.4.7 Assign Segments to Profit Centers

Use

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Segments are derived form the profit centers. This is required for online split based on segment splitting.

PrerequisitesThe segments are maintained.

Procedure1. Access the activity using the following navigation options:


SAP Menu Accounting Controlling Profit Center Accounting Master Data Profit Center Individual Processing Change

2. In the Set Controlling Area dialog box enter controlling area 1000 and choose Continue.

3. On the Create Profit Center screen, enter the Profit Center and choose Master Data.

4. On the following screen, on the Basic data tab enter the necessary data (see table below) and choose Save.

Data Records:

Profit Center

Segment

YB110 1000_A

YB120 1000_B

YB900 1000_C

YB700 1000_C

YB800 1000_C

YB600 1000_C

3.4.8 Assign Profit Center to Material (Manufacturing/Trading)

UseIt is required to assign profit centers to all materials. Only then the online split works properly.

Because of different scope selections it is possible that some of the below listed materials do not exist or alternatively that materials exist which are not maintained in the list.

Listed materials do not exist: no further actions necessary

Materials exist in the client, but are not listed below: add profit center depending from scope

PrerequisiteThis step is for manufacturing materials only.

Procedure

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1. Access the activity using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

IMG Menu Logistics Material Management Material Master Material Change Immediately

Transaction Code MM02

2. On the initial screen, make the following entries, and choose Enter:

Field name Description User action and values Comment

Material required

Change Number

3. Select the Views dialog box.

4. For Manufacturing materials select General Plant Data / Storage 2, then choose Enter.

5. On the screen Organization Levels, make your entries and choose Enter.

6. On the Change Material Dialog , in Profit Center, enter the profit center.

7. Choose Save.

Data Records Manufacturing/Trading Scope (View General Plant Data / Storage 2):

Material Plant Storage Location Profit Center

F1000 1000 YB110

F1000 1100 YB110

F1000-G1 1000 YB110

F1000-G1 1100 YB110

F1000-G2 1000 YB110

F1000-G2 1100 YB110

F1000-M1 1000 YB110

F1000-M1 1100 YB110

F1000-P1 1000 YB110

F1000-P1 1100 YB110

F126 1000 YB110

F126 1100 YB110

F226 1000 YB110

F226 1100 YB110

F29 1000 YB110

F29 1100 YB110

H10 1000 YB110

H10 1100 YB110

H11 1000 YB110

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H11 1100 YB110

H12 1000 YB110

H12 1100 YB110

H13 1000 YB110

H13 1100 YB110

H14 1000 YB110

H14 1100 YB110

H20 1000 YB110

H20 1100 YB110

H21 1000 YB110

H21 1100 YB110

H22 1000 YB110

H22 1100 YB110

L001 1000 YB120

R09 1000 YB120

R12 1000 YB120

R120 1000 YB120

R122 1000 YB120

R124 1000 YB120

R128 1000 YB120

R13 1000 YB120

R1301 1000 YB120

R1302 1000 YB120

R1303 1000 YB120

R14 1000 YB120

R1401 1000 YB120

R1402 1000 YB120

R1403 1000 YB120

R15 1000 YB120

R16 1000 YB120

R1601 1000 YB120

R1602 1000 YB120

R1603 1000 YB120

R17 1000 YB120

R1701 1000 YB120

R1702 1000 YB120

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R1703 1000 YB120

R18 1000 YB120

R1801 1000 YB120

R1802 1000 YB120

R1803 1000 YB120

R19 1000 YB120

R20 1000 YB120

R27 1000 YB120

R28 1000 YB120

R30 1000 YB120

S124 1000 YB120

S21 1000 YB120

S22 1000 YB120

S2201 1000 YB120

S2202 1000 YB120

S2203 1000 YB120

S224 1000 YB120

S23 1000 YB120

S23 1100 YB120

S2301 1000 YB120

S2302 1000 YB120

S2303 1000 YB120

S24 1000 YB120

S25 1000 YB120

S25 1100 YB120

S325A 1000 YB120

S325A 1100 YB120

S325B 1000 YB120

S325B 1100 YB120

D100 1000 YB120

D101 1000 YB120

D102 1000 YB120

D200 1000 YB120

D201 1000 YB120

D300 1000 YB120

D301 1000 YB120

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D302 1000 YB120

D303 1000 YB120

Result You have now assigned profit centers to material master data.

3.4.9 Assign Profit Center to Project Template (Service)

UseIt is required to assign profit centers to all project templates provided with SAP Best Practices. You do not need to execute this step if not project templates exist.

PrerequisiteProject templates are maintained (Service scope).

Procedure1. Access the activity using the following navigation option:

IMG Menu Accounting Project System Basic Data Templates Standard WBS Change

Transaction Code CJ92

2. On the Change Std. WBS: Initial Screen screen enter “Project definition for standard project” as listed below and choose enter.

3. On the Change Std.WBS: WBS Elements – Descriptions screen select tab Over.

4. Provide the profit center for all WBS elements and save your entries.

Project definition for standard project Profit Center

S-EXT YB120

S-INT YB120

3.4.10 Assign Profit Center to Material (Service)

UseIt is required to assign profit centers to all materials. Only then the online split works properly.

Because of different scope selections it is possible that some of the below listed materials do not exist or alternatively that materials exist which are not maintained in the list.

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Listed materials do not exist: no further actions necessary

Materials exist in the client, but are not listed below: add profit center depending from scope

PrerequisiteThis step is for service materials only.

Procedure5. Access the activity using the following navigation option:

IMG Menu Logistics Material Management Material Master Material Change Immediately

Transaction Code MM02

6. On the initial screen, make the following entries, and choose Enter:

Field name Description User action and values Comment

Material required

Change Number

7. Select the Views dialog box.

8. For Service materials select Sales: General/Plant Data, then choose Enter.

9. On the screen Organization Levels, make your entries and choose Enter.

10. On the Change Material Dialog , in Profit Center, enter the profit center.

11. Choose Save.

Data Records Service Scope (select view: Sales: General/Plant Data):

Material Plant Sales Org. Distr.Chanel Profit Center

D100 1000 YB120

D101 1000 YB120

D102 1000 YB120

D103 1000 YB120

D200 1000 YB120

D201 1000 YB120

D300 1000 YB120

D301 1000 YB120

D302 1000 YB120

D303 1000 YB120

H100 1000 YB120

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H200 1000 YB120

S300 1000 YB120

Result You have now assigned profit centers to material master data

3.5 Edit Constants for Nonassigned Processes

UseA default segment is to be assigned in processes for which it is not possible to derive the correct account assignments at the time when the document is posted. This is the case if the required information for segment derivation is not yet available when the posting occurs.

Procedure1. Access the activity as follows:

IMG Menu Financial Accounting (NEW) General ledger accounting (NEW) Business transactions Document splitting Edit Constants for Nonassigned Processes

2. Choose New entries.


Constant Name

Z1000 Constant segment for nonassigned process

4. Select the new entry.

5. In the left hand frame double-click on Assignment of Values.


Field Value

Segment 1000_C

7. In the left hand frame double-click on Assignment of Profit Centers.


CO Area Default PrCtr

1000 YB999


10. Choose Back twice to leave the IMG activity.

.

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3.6 Activate Document Splitting

UseIn this IMG activity, you have to activate document splitting. The splitting method used is the SAP standard one, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting. You can do this choosing Extended Document Splitting Assign Splitting Method.

The activation then applies for the entire client. You can explicitly exclude individual company codes from document splitting. This means, however, that you are then no longer able to create any cross-company-code transactions containing company codes that have divergent settings for document splitting.


IMG Menu Financial Accounting (NEW General ledger accounting (NEW Business transactions Document splitting Activate Document Splitting


Constant Name Remarks

Z1000 Default for BP no assigned processes

Field name User action and values

Document Splitting √

Inheritance √

Standard A/CAssgnmnt

√

Constant Z1000

3. Choose Enter.


Field Method is filled automatically with the value 12.

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activate document splitting(165) configuracion

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