achieving business value maximo panel session 5- maximo panel.pdf · 2015. 7. 6. · soard vision...
TRANSCRIPT
© 2014 IBM Corporation
Achieving Business Value Maximo Panel
Tom Mahon, Panel ModeratorKenneth L. Korba, Director, Special Projects TeamTim Harvey, Chief, National Park ServiceAndrew Gregory, Unit Chief, FBI
Kenneth L. KorbaDirector, VHA Special Projects Team
DC MUG
May 21, 2014
Department of Veterans Affairs
• 350,000 Employees• 25,000,000 Veterans Served• Over $8 billion annually in purchases for supplies,
inventory, and equipment within VHA alone
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Second Largest Federal Agency
Veterans Health Administration
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• 153 Medical Centers• 956 Outpatient Clinics• 232 Vet Centers• 134 Community Living
Centers• 90 Domiciliary Rehab
Centers• 8M unique patient visits per
year• Over 10,000 Real Property
Assets valued at over 200 Billion Dollars
• Over 12 Million Equipment Assets Valued at over 25 Billion Dollars
Current Asset Management Environment
• Over 130 unique instances of each VistA application
• Operated primarily at VA Medical Centers
• Potential for customization at each site
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Vertical Enterprise
Enterprise Level
Administration Level
Regional Level
Site Level • Non-standard instances of asset management applications occurring throughout the enterprise
• Business processes differ from one site to the next
• No centralized source for enterprise asset visibility
C u rre n t L o g i s t i c s M a n a g e m e n t I T E n vi ro n m e n t
Non-standard
data
Current Asset Management IT
Environment
SOARD Vision and Scope
The SOARD project will implement Maximo 7.5 as an enterprise asset management solution for billions of dollars’ worth of VHA assets, ranging from the physical structure of a medical center to an infusion pump or case cart.
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PIP
AEMS MERS
GIP
Equipment/Turn-in Request
Prosthetics
Sterile Processing
Environmental Management
Facilities Management Healthcare Supply
Emergency Management
Healthcare Technology
Occupational Safety & Health
• Asset Management• Work Management• Inventory Management• Purchasing Management• Workforce Management• Location/Space Mgmt• Reporting
Surgery
Handheld Software
Financial
Administration Level
Regional Level
Site Level
CBOC
CBOC
CBOC
CBOC
Procurem ent
Prosthetics
POU Devices
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Other
Other
• Provides asset management support across multiple organizations within VHA
• Provides capabilities and benefits at the site, regional, and administration levels
• Estimate 50K total users when fully deployed
• Estimate 7,500 concurrent users
Why do it?
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• All site level benefits• Asset condition monitoring and
targeted maintenance• Regional level visibility, accountability,
data management• Consolidated operations and strategic
sourcing• Environment of care improvements• Enhanced patient safety
• All site and VISN level benefits• Enterprise portfolio budgeting and
justification to oversight• Enterprise level visibility, accountability,
data management• Extend asset lifetime and reduced total
ownership cost• Provide metrics to support management
of programs to enhance Joint Commission on Accreditation of Healthcare Organizations (JCAHO)
• Facilitate emergency response• Reduce asset and inventory spend
VISNVISNLevel BenefitsLevel Benefits
Enterprise Enterprise Level BenefitsLevel Benefits
SiteSiteLevel BenefitsLevel Benefits
SOARD Deployments to VHA
Benefits quickly accrue over time bringing needed operational efficiencies to site, regional, and
enterprise levels
Ben
efits
VHA Benefits of SOARD
Sites Deployed Enterprise DeployedVISNs Deployed
• Operational and programmatic efficiencies & productivity gains
• Automated processes and mobile technology
• Site level visibility, accountability, and data management
• Reduced operational expenses• Increased access to metrics which
aids in compliance
Nationa l Pa rk S ervic e - PF MD
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Nationa l Park S ervic ePark Fac ility Mana gement Divis ion
NPS ’s Us e of Maximo in Mana ging it’s As s et Portfolio
May 21, 2014
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The National Park Service Organic Act 16 U.S.C.1
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"...to promote and regulate the use of the...national parks...which purpose is to conserve the scenery and the natural and historic objects and the wild life therein and to provide for the enjoyment of the same in such manner and by such means as will leave them unimpaired for the enjoyment of future generations."
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• 401 National Parks cover more than 84 million acres, including historic sites, battlefields, recreation areas, monuments, seashores, trails, and highways.
To fulfill this mission, NPS established an extensive system of parks across the nation and territories.
Including the supporting asset infrastructure necessary to operate them
Pacific West
Intermountain
Midwest Northeast
Southeast
National Capital
Alaska
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Constructed assets are inextricably linked to protecting natural and cultural resources and providing visitor services• Assets either are the park mission or they enable the park mission. • Improving the physical condition is a priority because assets in acceptable
condition help advance the “big picture” goals of each park.
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Over time, these assets have fallen into disrepair• As the backlog has accumulated,
the costs to maintain National Park Service assets have been deferred over time.
– Higher visitation rates, aging facilities, new parks, and increased operational requirements have affected the ability of national parks to maintain their physical infrastructure.
– Overall, resources have not been sufficient to meet needs, and assets have not been maintained well. As a result, the NPS today faces a significant backlog of maintenance needs.
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NPS takes a holistic view of asset needs• A proactive, life-cycle approach• Life cycle requirements include the costs associated with operations,
maintenance, code compliance, breakdown repairs, system replacement, and disposition
• With this approach, parks are better positioned to improve daily performance and ensure the ongoing health and longevity of mission-critical assets and equipment
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The NPS Asset Management Program is structured around industry best practices
• What assets does the park own?
• What is the current replacement value of each asset?
• What is the condition of each asset?
• What is required to properly sustain the assets over time?
• What assets are the highest priorities relative to the park mission, and where should a park focus resources?
Identifyinventory
C a lc ulateVa lue
As s es sC ondition
Determinerequirements
Target high- priority as s ets
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Industry standard indicators help managers further prioritize maintenance resources
• Tools such as the FCI and API help managers both– Target investments, and – Evaluate the impact of decisions on the overall portfolio.
Candidate for demolition or disposal
Repair or rehabilitate significant historical
resources
Transfer or designate for beneficial use
by other parties
Better Worse
High
Low
Regular, recurring maintenance
Preventive maintenance
Component renewal
Facility Condition Index
Ass
et P
riorit
y In
dex
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National Park Service asset management preserves the parks for future generations
• By effectively managing assets, NPS will maintain its infrastructure over time.
– Maintenance and repair of park facilities can be funded to ensure resource protection and visitor enjoyment for years to come.
– The significant public investment in park infrastructure will be aligned with our mission and responsive to future needs.
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Nationa l Park S ervic ePark Fac ility Mana gement Divis ion
The National Park S ervic e c ares for s pec ia l plac es s aved by the Americ an people s o that a ll may experienc e our heritage.
Finance Division
DC MAXIMO AND TRIRIGA USER GROUP FBI’s Maximo Implementation21 May 2014
UNCLASSIFIED
UNCLASSIFIED
Organization
May 21, 2014
Our People & L eaders hipOn October 31, 2013, we had a total of 35,344 employees. That included 13,598 special agents and 21,746 support professionals, such as intelligence analysts, language specialists, scientists, information technology specialists, and other professionals.
Our L oc ationsWe work literally around the globe. Along with our Headquarters in Washington, D.C., we have 56 field offices located in major cities throughout the U.S., approximately 380 smaller offices called resident agencies in cities and towns across the nation, and more than 70 international offices called “legal attaches” in U.S. embassies worldwide.
Our B udgetIn fiscal year 2014, our total direct-funded budget is approximately $8.3 billion, including increases to enhance our cyber, counter-IED (improvised explosive device), firearms background check, and other programs.
Andrew S. Gregory UNCLASSIFIED
CLASSIFICATIONUNCLASSIFIED
Business Needs
May 21, 2014
Property Mana gement Applic ation (PMA) Accountable property (property valued at $2,500 or greater) Sensitive items (e.g., laptops, desktops, firearms)
Vehic le Mana gement Applic ation (VMA) FBI fleet (includes costs, mileage readings, maintenance costs
and schedules, and accident information) Is s ued Pers ona l Property (IPP)
Property distributed to FBI employees (e.g., debit cards, travel cards, badges)
F ixed As s et Module (FA) Capital property (property with cost equal to or greater than
$25,000) that has been added, modified, removed by quarter Calculate quarterly depreciation
Andrew S. Gregory UNCLASSIFIED
CLASSIFICATIONUNCLASSIFIED
Solution Employed
May 21, 2014
Maximo As s et Mana gement for zE nterpris e Users are authenticated with internal FBI Active Directory Financial and reference data is shared with our new Momentum
System All assets have standardized processes for “check in” and “check out” Emails are sent for assets remaining in “NOT READY” status
Maximo for Trans portation for zE nterpris e Work orders on cars are tracked in a single database Mileage is now reliable and used to schedule maintenance
Maximo Mobile As s et Mana ger for zE nterpris e Old Husky scanners were replaced with Motorola and Panasonic
modern scanners
Andrew S. Gregory UNCLASSIFIED
CLASSIFICATIONUNCLASSIFIED
Value Derived
May 21, 2014Andrew S. Gregory UNCLASSIFIED
CLASSIFICATIONUNCLASSIFIED