acf tender dossier borehole

8/12/2019 ACF Tender Dossier Borehole

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ACF Call for Tender for Drilling BOREHOLEinTAMNINEand in SAREEN, Bekaa Area 1 / 302014

ACFMission Lebanon

Coordination Office;Saadnayel Office- Bekaa;5/08/2014

Our reference: LB-CO-00030

SUBJECT: INVITATION TO TENDER FOR ESTABLISHING TWO SERVICECONTRACTS FOR DRILLING A BOREHOLE inTAMNINEand in SAREENin Bekaa

Area.For Action Contra La Faim (ACF)as Humanitarian Assistance to the PopulationsAffected by Syrian Conflict in Syria and the Neighboring Countries.

Dear Mr. /Ms.

Following your enquiry regarding the publication of the above-mentioned invitation to tender,please find enclosed the following documents, which constitute the tender dossier.

Any request for clarification must be received by ACF in writing at least 11 days before thedeadline for submission of tenders. ACF will reply to bidders' questions at least 7 days before thedeadline for submission of tenders.

Costs incurred by the bidder in preparing and submitting the tender proposals will not bereimbursed.

We look forward to receiving your tender at the address specified in the Instructions to Biddersbefore 26/08/2014, as stated in the procurement notice.

If you decide not to submit a tender, we would be grateful if you could inform us in writing,stating the reasons for your decision.

Yours sincerely,

Sokaina Sadek


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ACF Call for tender for Drilling Borehole inTAMNINEand in SAREEN, Bekaa Area,

as Humanitarian Assistance to the Populations

Affected by Syrian Conflict in Syria and theNeighboring Countries.

Publication reference:

LB-CO-00030

5/08/2014


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TABLE OF CONTENTS

A - INSTRUCTIONS TO BIDDERS ....................................................................................................... 41. Preamble ........................................................................................................................................ 42. Purpose of the Call for Tenders ................................................................................................. 4

3.

Call for Tenders Schedule: .......................................................................................................... 5

4. Questions and Clarifications ....................................................................................................... 55. Clarification meeting / site visit ................................................................................................. 66. Eligibility ........................................................................................................................................ 67. Instructions to submit an Offer ................................................................................................. 68. Call for Tender Process ............................................................................................................... 89. Period of validity .......................................................................................................................... 810. Currency of tenders ................................................................................................................. 811. Language of offers and procedure ........................................................................................ 812. Alteration or withdrawal of tenders ...................................................................................... 813. Costs of preparing tenders ..................................................................................................... 9

14.

Opening, evaluation of tenders and selection criteria ........................................................ 9

15. Notification award and contract signature ........................................................................... 916. Ownership of tenders............................................................................................................ 1017. Contract ................................................................................................................................... 1018. Cancellation of the tender procedure ................................................................................. 1019. Ethics ....................................................................................................................................... 10

BTECHNICAL and COMMERCIAL SPECIFICATIONS ............................................................ 1220. Technical description of the Services ................................................................................. 1220.1 Detailed responsiblities ......................................................................................................... 1821. Delivery conditions ................................................................................................................ 1821.1 Disposal / Delivery date (or delivery plan) ........................................................................ 18

21.2

Documentation ...................................................................................................................... 19

22. Quality of the service ............................................................................................................ 1923. Non conformity of service ................................................................................................... 1924. Invoicing & Payment ............................................................................................................ 19

Appendix A: .................................................................................................................................................. 22TECHNICAL SPECIFICATIONS and TECHNICAL OFFER ........................................................ 22Appendix B: ................................................................................................................................................... 23Supplier Questionnaire ................................................................................................................................ 23

Appendix C: .................................................................................................................................................. 25DETAILED PRICING MATRIX ............................................................................................................ 25

Appendix D : BANK CERTIFICATE ..................................................................................................... 26

Appendix E: .................................................................................................................................................. 27

ACFs GOOD BUSINESS REGULATIONS ........................................................................................ 27


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A - INSTRUCTIONS TO BIDDERS

In submitting a tender, the bidder accepts in full and without restriction the special and general

conditions governing this tender as the sole basis of this tendering procedure.The bidder accepts ACF General Terms and Conditions of Purchase by default, or will include itsown Sales conditions in its offer.If the bidder wishes to point out restrictions to ACF Purchase Terms and Conditions, suchreservations should be clearly explained in a letter included in the offer.

Failure to submit a tender containing all the required information and documentation within thedeadline specified may lead to the rejection of the tender.

1. Preamble

ACF (ACF) is a non-governmental organization. Private, non-political, non-denominational andnon-profit-making, it was set up in France in 1979 to intervene in countries throughout the world.

ACFs vocation is to save lives by combating hunger, disease, and those crises threatening the livesof helpless men, women and children.

ACF intervenes in the following situations:

- In natural or man-made crises which threaten food security or result in famine,- In situations of social / economic breakdown, linked to internal or external

circumstances which place particular groups of people in an extremely vulnerableposition,- In situations where survival depends on humanitarian aid.

- Action Contre la Faim Liban is an International NGO registered in Lebanon since2009 in virtue of the Decree of the council of Ministers on 13/05/2009.

- The purpose of the organization is to alleviate the suffering of the most vulnerable byproviding assistance in areas such as Water and Sanitation, Nutrition, Health andLivelihood. Our activities cover all vulnerable people no matter their origin includingSyrian refugees as well as Lebanese population.

2. Purpose of the Call for Tenders

The purpose of this Call for Tenders is to solicit competitive offers for the following:1- Drilling and execution of the boreholes In TAMNINE2- Drilling and execution of the boreholes In SAREEN

The Purpose of this Call for Tender is to sign two service contracts for drilling and execution two

boreholes one in TAMNINE Area, and another One in SAREEN Area.The Call for tenders aims at selecting reliable suppliers.


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Total requirements mentioned in this Call for Tenders are estimates of ACFs immediate needsand may vary by more or less ten percent (10%): this estimation can in no case be considered as afirm order from ACF

The service is divided in two lots. A detailed description of the services required by ACFInternational is contained in the technical specifications (see APPENDIX A Technical

specifications).

Lot#

Lot NameUnit of

MeasureRequired

Quantities

1Drilling and execution of the boreholes INTAMNINE LUMPSUM 1

2Drilling and execution of the boreholes IN SAREEN LUMPSUM 1

3. Call for Tenders Schedule:

DATE TIME*

Deadline for request for any clarificationsfrom ACF

15/08/2014 17:00

Last date on which clarifications areissued by ACF

19/08/2014 17:00

Deadline for submission of tenders(receiving date, not sending date)

26/08/2014 17:00

Tender opening session by ACF 26/08/2014 12:00Notification of award to the successfultenderer

28/08/2014 17:00

Signature of the contract 29/08/2014 11:00

* All times are in the local time of LEBANONPlease note all dates are provisional dates and ACF reserves the right to modify this schedule.

Please note ACF reserves the right to pre-select some of the received offers, based upon thecriteria listed in article 14 of the present document, to enter into a competitive dialogue with theshortlisted companies.

4. Questions and Clarifications

If ACF, either on its own initiative or in response to a request from a prospective bidder, providesadditional information on the tender dossier, such information will be communicatedsimultaneously in writing to all the bidders.Bidders may submit questions in writing to the following address, ideally by email, or by post mail,up to seven (7) calendar days before the deadline for submission of tenders, specifying thepublication reference and the Tender title:

Contact name

AddressE-mail


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Any prospective tenderer seeking to arrange individual meetings with ACF during the tenderperiod may be excluded from the tender procedure.

5. Clarification meeting / site visit

Site visit will be held on 8THAugust at 10:00 am in TAMNINE, and 12:00 am in SAREEN Bekaa,to answer any questions on the tender dossier which have been forwarded in writing or raisedduring the field visit. Minutes will be taken during the field visit and these will be communicated -together with any clarifications in response to written requests which are not addressed during thefield visit - in writing to all the bidders at the latest 7 calendar days before the deadline forsubmission of tenders. No further clarification will be provided after this date. All the costs ofattending this meeting will be borne by the bidders.

Visits by individual prospective bidders, other than this field visit, cannot be permitted during thetender period.

6. Eligibility

Participation in tendering is open on equal terms to any natural and legal persons or companyHowever, to comply with some of ACFs donors rules, participants must clearly indicate theircompanys nationality.

7. Instructions to submit an Offer

7.1Response Format

The tender shall consist of one original paper copy placed in a sealed non-identifiable envelope,with the words not to be opened before the tender opening session written in English.

This sealed non-identifiable envelope shall be titled:Tender Title:Call for tender for Drilling BOREHOLE in TAMNINE and in SAREEN -Bekaa Area, asHumanitarian Assistance to the Populations Affected by Syrian Conflict in Syria and theNeighboring Countries.

Tender Reference: LB-CO-00030.

The tenders shall be sent by registered mail, by private courier service or personal delivery againstreceipt to the following address:Sokaina SadekLogistic Manager - ACF LebanonChoubassi Build- Near Hamada Shop -Saadnayel main Road Orca-Zahle-Bekaa - LebanonE-mail :[email protected]: (+961) 70208917

So that it is received no later than 26/08/2014
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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An electronic version of the offer (either on a CD / DVD or on a USB key) will be muchappreciated.

Offers should be sent [email protected] the same deadline as offers submitted in hard (paper) copies.

Whichever format is chosen, offers must be received by ACF no later than the 26/08/2014.NB: Late proposals will not be accepted, and will be returned to the Proponent ordiscarded. Also, all proposals will be irrevocable after the Call for Tenders closing date

7.2Content of Tenders

The Tenderer must provide sufficient information in the proposal to demonstrate compliance withthe requirements set out in each section of this request for proposal. The proposal shall include, asa minimum.

Supplier Questionnaire duly completed. This questionnaire should be completed with allrequired information such as:

1. Technical Offer completed in details with services that the participant offers to answerto ACF needs. Maps, Bill of Quantities, and full detail of the methodology and supportdocuments required to undertake this service. CHECK APPENDIX A.

2. Supplier Questionnaire filled and signed by duly authorized person. CHECK APPENDIX B.

3. Pricing Matrix or detailed Price offer with explanatory notes if necessary,. Note that onlybudgets in US Dollar will be accepted. CHECK APPENDIX C.

4. Bank letter Guarantee the Solvency of the supplier. CHECK APPENDIX D

5. The Declaration of compliance and commitment to respect ACF Good BusinessRegulations filled and signed by the duly authorized person. CHECK APPENDIX E

6. A detailed activity schedule (timeline) for the proposed works.

7. Two copies: Arabic copy and English copy for Technical Documents.

8. Proof of Company Registration in Lebanon.

9. Provide The VAT number in ministry of finance.

10.An organizational (human resources) chart and CVs of key personnel to be involved inimplementation of the Contract.

11.A brief description of previous same activities conduct by the applicant.

12.A copy of financial statements for last two years (balance sheet and income statement).
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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13.The details of the names, address and contact telephone of three (3) clients for whom thesame type of services were provided in various and disperse geographic locations. ACFreserves the right to contact these references, without notifying the Tenderer.

Failure to provide all of the above and in the formats stipulated may result indisqualification of the Tenderers proposal.

8. Call for Tender Process

ACF reserves the right to negotiate, accept or reject any or all proposals and quotations at its solediscretion and to pursue or act further on any responses it considers advantageous. ACF does notbind itself to accept the lowest prices or any proposal. All proposals will be irrevocable after the

Call for Tenders closing date.ACF reserves the right to select a shortlist of pre-selected suppliers, based on the criteriaannounced in paragraph 14 of the present document. Further discussions and competitivedialogue may then be conducted with the pre-selected suppliers.

9. Period of validity

Suppliers shall be bound by their tenders for a period of thirty (30) days minimum from thedeadline for submission of tenders.However, the Prices and conditions defined in the contract signed with the selected supplier willbe valid for six (6) months after contract signature.

10. Currency of tenders

Tenders must be presented in USD, VAT included.

11. Language of offers and procedure

The offers, all correspondence and documents related to the tender exchanged by the bidder andACF must be written in two copy English/ Arabic.

Supporting documents and printed literature that the bidder provides may be in another language,provided they are accompanied by an accurate translation into English

For the purposes of interpretation of the tender, the version English will prevail.

12. Alteration or withdrawal of tenders

Bidders may alter or withdraw their tenders by written notification prior to the deadline forsubmission of tenders referred to in Article 3. No tender may be altered after this deadline.

Withdrawals must be unconditional and will end all participation in the tender procedure.


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13. Costs of preparing tenders

All costs incurred by the bidder in preparing and submitting the tender are not reimbursable. Allsuch costs will be borne by the bidder.

14. Opening, evaluation of tenders and selection criteria

The opening and examination of tenders is for the purpose of checking whether the tenders arecomplete and whether the tenders are generally in order.

The subsequent evaluation of the tenders shall be carried out in Saadnayel ACF Office by anEvaluation Committee made up of representatives of ACF.

The contract will be awarded to the technically and administratively compliant tender that is themost economically advantageous, taking into account the quality of the services offered and the

price of the tender.

Tenders will be evaluated on the criteria listed below:

Ability to meet the requirements of the Call for tenders

Compliance with ACF terms and conditions

Total price/cost submission

Demonstrable ability to perform all functions related to the scope within the timespecified

Bidders references

Bidders service offering

Bidders ability to provide pro-active logistics solutionsValue added servicesetc]

In the interests of transparency and equal treatment and without being able to modify theirtenders, bidders may be required, at the sole written request of the evaluation committee, toprovide clarifications within 48 hours. Any such request for clarification must not seek thecorrection of formal errors or of major restrictions affecting performance of the contract ordistorting competition.

Any attempt by a bidder to influence the evaluation committee in the process of examination,clarification, evaluation and comparison of tenders, to obtain information on how the procedure is

progressing or to influence ACF in its decision concerning the award of the contract will result inthe immediate rejection of his tender. No liability can be accepted for late delivery of tenders. Latetenders will be rejected and will not be evaluated.

15. Notification award and contract signature

The successful bidder will be informed in writing that its tender has been accepted (notification ofaward). ACF will send the signed purchase documents in two original copies to the successfulbidder.

Within one week following the reception, the successful tenderer will sign, date and send back thecontract. The successful tenderer will have to communicate the number and exact references ofthe bank account where the payments will be executed.


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If the successful tenderer fails to sign and send back the contract within one week, ACF canconsider after notification the award as null and void.

The unsuccessful tenderer will be informed by Phone call shortly after the award.

16. Ownership of tenders

ACF retains ownership of all tenders received under this tender procedure. Consequently, biddershave no right to have their tenders returned to them.

17. Contract

The contract that will be concluded between the successful tenderer and ACF is done according toACF standard service contract

The contract will be based by order of preference on the following elements:

- Terms and requirements as defined in the present Tender dossier- ACF Terms and Conditions attached in Appendix E for additional elements not

covered in the Tender Dossier- The selected suppliers offer- Specific conditions that differ from the above, offered by the supplier and explicitly

accepted by ACF

18. Cancellation of the tender procedure

In the event of a tender procedure's cancellation, bidders will be notified by ACF.If the tender procedure is cancelled before the outer envelope of any tender has been opened, thesealed envelopes will be returned, unopened, to the tenderers.

Cancellation may occur where:

1. The tender procedure has been unsuccessful, namely where no qualitatively or financiallyworthwhile tender has been received or there has been no response at all;

2. The economic or technical parameters of the project have been fundamentally altered;3. Exceptional circumstances or force majeure render normal performance of the project

impossible;

4. All technically compliant tenders exceed the financial resources available;5. There have been irregularities in the procedure, in particular where these have preventedfair competition.

Under no circumstances will ACF be liable for damages, whatever their nature (inparticular damages for loss of profits) or relation with the cancellation of a tender, even ifACF has been warned of the possibility of damages.

The publication of a procurement notice does not commit ACF to implement theannounced programme or project.

19. Ethics


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ACF pays very careful attention to working with companies that commit to respect basic EthicsRules.

The tenderers have to read and understand the Good Business Regulations as defined by ACF andintroduced in the Appendix E of this tender dossier. The tenderers will have to fill and sign the

Appendix E Declaration of compliance & commitment to respect ACF Good Business Regulations.


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B TECHNICAL and COMMERCIAL

SPECIFICATIONS

20. Technical description of the Services

The subject of the call for tender is for drilling and execution of the boreholes IN Tamnin AlTahta, and drilling and execution of the boreholes in SAREEN through the provision of materials andassociated construction works.

The works are specified in the required documents of the present tender dossier. (APPENDIXA,B,C,D,E).

The estimated description of the work in details as following:

ACF Estimation Bill of Quantities TAMNINE (Phase 1)

Code Specifications UnitQuantit

y

UnitPrice(US$)

TotalPrice(US $)

1

General overview of the Well: A proposal of drillinga new Well for the Bekaa town of Temnine in Plot No.

__________ with a depth of 350 meters, in twophases, the first with the depth of 250 meters and thesecond with the remaining depth. It is expected toobtain a quantity of water amounting to around 70cubic meters per hour and the Supervisor must,during the work process, be informed of all phases,particularly, the process of excavation.

1.1Study of the Well site - the submittal of the study withthe submittal of a final report

Set 1

1.2Preparation and readiness of the Site for theinstallation of the equipment necessary for work

Set 1

1.3The supply of the necessary water for excavation andits requirements.

Set 1

1.4 The transportation of the required tools andequipment necessary for the excavation

Set 1

1.5Drilling a rotary head, with a diameter of 17.5 inchesfrom the Well surface up the depth of 250 meters

Meter 250

1.6Drilling with a rotary head, with a diameter of 14.75inches from 250 meter depth to 350 meter depth

Meter 100

1.7

Supply and coverage of the Well with liners, with adiameter of 15 inches of black iron, with a thicknessof 5 mm to be well welded with each other, with allaccessories and their requirements for the

completion of the work

Meter 250


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1.8

The equipment and coverage of the Well with linerswith a diameter of 12.5 inches of metal iron, with athickness of 5 mm, to be well welded with each other,with a narrow opening, at a percentage of 4% to thelast 50 meters, with all accessories and their needsfor the completion of the work

Meter 350

1.9

The operation of the Well for a period of 72 hoursand the pumping of water in the tank with the controlof water and verification of its quantity, with thepreparation and submittal of a written report wherebythe quantity of water is clearly determined, beingdistributed to the counters with taking themeasurement of the high and low levels of waterinside the Well during the test, with the supply of allwhat is necessary from electricity, sensors, etc. toturn on the pump and protect it during the period ofoperation

Set 1

1.10

Maintenance and Warranty of Works:

The Well should be maintained and warranted for aperiod of two years, free of charge, as from the dateof takeover of the Well, including:

a) Warranty and maintenance of the liners fromwearing out or damage, with their change

b) Warranty of the Well against the falling down of itswalls, with its drilling again

1.11The carrying out of bacterial, chemical and physicaltests

Set 1

Total works of the first phase


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ACF Bill of Quantities ESTIMATION TEMNINE (Phase 2)

Code Specifications Unit QuantityUnitPrice(US$)

TotalPrice(US $)

2.1Supply and installation of pipes: The supply andinstallation of rotary pipes of black iron with a diameterof 4 inches with all accessories and their needs for thecompletion of work

Meter 340

2.2

Supply and installation of the pump: The supply andinstallation of a submerged pump with all its equipmentand supplies for pumping water from the Well to themain tank on the average of 70 cubic meters per hour,with vertical water pressure of 384 meters and cast ironpump impellers of jet type, with 125 horse power.

Set 1

2.3

Set of valves: The supply and installation of a set ofvalves and accessories at the Well outlet composed ofa valve, counter, drain valve, filling valve, buffering,pressure meters and the like for the best completion ofwork.

Set 1

2.4Supply and installation of electrical cables with thecontrol:

2.4.1

The installation of a three wire electrical cable(PVC/XLPESINGLE), single core and unarmored,fastened with synthetic ties to every pipe when broughtdown the Well, with all accessories and what isnecessary for the completion of work. (Their supply

depends on the specifications of the pump)

Meter 365

2.4.2Supply and installation of an electrode cable with foursensors with all their needs

Set 1

2.5

Supply & installation of operational board and thecontrol cables of the pump: The supply andinstallation of an automatic electrical board to controlthe operation of the pump inside the Well automatically,with the installation of protectors in case the Well runsdry or the tank was full. The installation includes themounting of the main board in addition to the complete

control cables for the floats to make sure there is waterin the Well and that the tank is filled up with water, inaddition to all accessories and necessary equipmentand what is necessary for the good completion of thework.

Set 1

2.6

The Maintenance and Warranty of Works:

The works should be maintained and warranted for aperiod of two years, free of charge, as from the date oftakeover of the Well including what follows:

a) Verification and warranty of the first phase with what

it includes as items


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b) Warranty and maintenance of the pipes from wearingout or damage, with their change

Total of Phase 2

Total Phase 1 & 2


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ACF Bill of Quantities ESTIMATION SAREEN (Phase 1)

Code Specifications Unit QuantityUnitPrice(US $)

TotalPrice(US$)

1

General overview of the well: A proposal of drilling a

new Well for the Bekaa town of Sareen in Plot No.___1882_______ with a depth of 350 meters, in twophases, the first with the depth of 250 meters and thesecond with the remaining depth. It is expected to obtaina quantity of water amounting to around 25 cubic metersper hour and the Supervisor must, during the workprocess, be informed of all phases, particularly, theprocess of excavation.

1.1Study of the Well site - the submittal of the study withthe submittal of a final report

Set 1

1.2Preparation and readiness of the Site for the installationof the equipment necessary for work

Set 1

1.3The supply of the necessary water for excavation and itsrequirements.

Set 1

1.4The transportation of the required tools and equipmentnecessary for the excavation

Set 1

1.5Drilling a rotary head, with a diameter of 17.5 inchesfrom the Well surface up the depth of 25meters

Meter 25

1.6Drilling with a rotary head, with a diameter of 12.5inches from25meter depth to350meter depth

Meter 325

1.7

Supply and coverage of the Well with liners, with adiameter of 15 inches of black iron, with a thickness of 5mm to be well welded with each other, with allaccessories and their requirements for the completion ofthe work

Meter 25

1.8

The equipment and coverage of the Well with liners witha diameter of 10 inches of metal iron, with a thickness of5 mm, to be well welded with each other, with a narrowopening, at a percentage of 4% to the last 50 meters,with all accessories and their needs for the completionof the work

Meter 350

1.9

The operation of the Well for a period of 72 hours and

the pumping of water in the tank with the control of waterand verification of its quantity, with the preparation andsubmittal of a written report whereby the quantity ofwater is clearly determined, being distributed to thecounters with taking the measurement of the high andlow levels of water inside the Well during the test, withthe supply of all what is necessary from electricity,sensors, etc. to turn on the pump and protect it duringthe period of operation

Set 1

1.10

Maintenance and Warranty of Works:

The Well should be maintained and warranted for aperiod of two years, free of charge, as from the date oftakeover of the Well, including what follows:

a) Warranty and maintenance of the liners from wearingout or damage, with their change


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b) Warranty of the Well against the falling down of itswalls, with its drilling again

1.11The carrying out of bacterial, chemical and physicaltests

Set 1

Total works of the first phase

ACF Bill of Quantities ESTIMATION SAREEN (Phase 2)

Code Specifications Unit QuantityUnitPrice(US$)

TotalPrice(US $)

2.1

Supply and installation of the pipes: Thesupply and installation of rotary pipes of blackiron with a diameter of 3 inches with allaccessories and their needs for the completionof work

Meter 340

2.2

Supply and installation of the pump: The

supply and installation of a submerged pumpwith all its equipment and supplies for pumpingwater from the Well to the main tank on theaverage of 25 cubic meters per hour, withvertical water pressure of 384 meters and castiron pump impellers of jet type, with 100 horsepower.

Set 1

2.3

Set of Valves: The supply and installation of aset of valves and accessories at the Well outletcomposed of a valve, counter, drain valve, fillingvalve, buffering, pressure meters and the like forthe best completion of work.

Set 1

2.4 Supply and installation of electrical cableswith the control:

2.4.1

The installation of a three wire electrical cable(PVC/XLPESINGLE), single core andunarmored, fastened with synthetic ties to everypipe when brought down the Well, with allaccessories and what is necessary for thecompletion of work. (Their supply depends onthe specifications of the pump)

Meter 365

2.4.2Supply and installation of an electrode cablewith four sensors with all their needs

Set 1

2.5

Supply and installation of the operationalboard and control cables of the pump: Thesupply and installation of an automatic electricalboard to control the operation of the pump insidethe Well automatically, with the installation ofprotectors in case the Well runs dry or the tankwas full. The installation includes the mountingof the main board in addition to the completecontrol cables for the floats to make sure there iswater in the Well and that the tank is filled upwith water, in addition to all accessories andnecessary equipment and what is necessary for

the good completion of the work.

Set 1

2.6 The Maintenance and Warranty of Works:


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The works should be maintained and warrantedfor a period of two years, free of charge, as fromthe date of takeover of the Well including whatfollows:

Verification and warranty of the first phase withwhat it includes as items

Warranty and maintenance of the pipes fromwearing out or damage, with their change

Total of Phase 2

Total

20.1 Detailed responsibilities

- ACF has the right to have field visit to monitor the progress of the work.- ACF has the right to terminate the contract with supplier, in case the work of the supplierdoesn't respect any point of the Agreement.

21. Delivery conditions

21.1 Disposal / Delivery date (or delivery plan)

The Time for Completion of the Works shall be after Two MONTHS from 29/08/2014 until29/10/2014.

The construction work shall be implemented during ACF-L working hours meaning from8.30am to 5 pm, from Monday to Friday, unless other time-schedule is previously agreed byACF-L.

The Contractor shall complete the whole of the Works within the Time of Duration of theWorks including:

a) Achieving the passing of the tests on completion , andb) Completing all work which is stated in the contract as being required for the Works.

If the Contractor fails to comply with the Time for Completion of the Works, the Contractorshall be subject to pay delay damages to ACF-L for this default. These delay damages shallbe the sum 0.2% of the total amount of the contract, which shall be paid every day which shallelapse between the relevant Time of Completion and the date stated in the Taking-OverCertificate.

The Contractor shall be entitled to an Extension of the Time of Completion if the work needsto be delayed by any of the following causes:

a) A variation or any substantial change in the quantity of an item of Work included in thecontract.

b) Exceptionally adverse climatic conditions


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c) Unforeseeable shortage in the availability of personnel or goods caused by epidemic orgovernment actions

d) Any delay, impediment or prevention attributable to ACF-L.

If the Contractor considers himself to be entitled to an extension of the time of Completion,the Contractor shall give notice to ACF-L Head of Project who, after careful revision, may ormay not provide the requested extension of time.

21.2 Documentation

Upon completion of the works, the Contractor has to handover the following documents toAction Contre la Faim:

- 3 original invoicesupon submission of the completion certificate- Completion certificate signed by the client (Action Contre la Faim) and the contractor

and the community/Water Point Committee upon completion of the drilling works- Geophysical reportsUpon completion of the surveys of each district

- Logging Sheets, Capacity Testing & Drilling Reportsupon completion of each site

- Regular Report each two weeks.- Final Drilling Report for each district Upon completion of all the drilling works in

each district

22. Quality of the service

22.1 Work Guarantee

Retention money: ACF-L will deduct a 10% of each payment certificate as a guarantee ofgood execution of the Works until the Performance Certificate has been issued.

23. Non conformity of service

In case of deficiency of Contractor to abide with the specifications and measurementsmentioned in the Bill of Quantities, the Works Supervisor assigned by ACF-L will submit areport indicating the dissimilarities in specification and work will be stopped by ACF-L toenforce the Contractor to revise his work.

24. Invoicing & Payment

24.1 Invoicing


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Payments will occur after acceptance of the service by ACF representative and upon the receivingof two original invoices issued by the supplier.

Invoices will be issued by the selected supplier upon advance agreement:

1. 30% of the total order amount invoiced at order for down payment.

2. 30% of the total order amount invoiced when,ACF receive & accept the first & second regular reports.

3. 40% of the total order amount invoiced when,ACF receive and accept the final report.

24.2 Payment

All payments will be exclusively made by bank wire transfer on behalf of the supplier, on his/herbank account No:

Bank (name, address, and country):

And IBAN reference.

The currency of payment is USD.

Partial payments will occur after the agreed partial deliveries, according to the delivery plan Articlesee 24.1

In order to claim payments, the supplier must provide ACF with the following documents foreach payment

- Receive 3 original invoicesupon submission of the completion certificate- Completion certificate signed by the client (Action Contre la Faim) and the contractor

and the community/Water Point Committee upon completion of the drilling works- Geophysical reportsUpon completion of the surveys of each district- Logging Sheets, Capacity Testing & Drilling Reportsupon completion of each site

- Regular Report each two weeks.- Final Drilling Report for each district Upon completion of all the drilling works in

each district


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Appendixes

Appendix A: Technical Specifications

Appendix B: Supplier Questionnaire

Appendix C: Detailed Pricing Matrix

Appendix D: Bank Certificate

Appendix E: ACFs Good Business Regulations


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Appendix A:

TECHNICAL SPECIFICATIONS and

TECHNICAL OFFER

Drilling and execution of the boreholes in Tamnine Al Tahta(Including the following items):

FIND IN ATTACHED Geological and Geo-Hydrological studies of the boreholeas well as the specifications needed.+Gantt Chart Tamnine

Drilling and execution of the boreholes in SAREEN(Including the following items):

FIND IN ATTACHED Geological and Geo-Hydrological studies of the boreholeas well as the specifications needed in SAREEN.+Gantt Chart SAREEN.


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Appendix B:

Supplier QuestionnaireCompany Name:Publication reference: LB-CO-0030

Company Name:Company Address:Contact Name:Contact Position / title:Contact Details (Phone / Email):

Company Information:

1Is your company registered in LEBANON ?Please provide a copy of Registration.

2 When was it registered ?

3 Is your company part of an international company?

4 Do you have other offices / plants in the country ? Where ?

5 How many employees work for your company in-country ?

Financial Information:6 What is your yearly income in Pushover the last 3 years:

Last Year (2013):Previous Year (2012):Previous Year (2011):

7 Can you provide audited Financial accounts upon request ?

8Please provide a certificate of solvency issued by your Bank onthe bank Letterhead (see template in Appendix)

Customer References:

9Have you worked in the past with ACF (detail year and activity)

?

10Please provide names and contacts of 3 customers(Humanitarian NGOs) to whom you have recently providedthe same kind of products / services

11Please provide names and contacts of 3 customers (public orprivate companies) to whom you have recently provided thesame kind of products / services

Technical Capacity:

12 What is your core activity ?

13 What other products / services do you offer ?

14 How many machines / equipment do you own ?15 Briefly present a similar service that you have recently provided


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to another customer16 How many specialist ENGINEES do you have in your team?17 How long does it take in average to perform BOREHOLE?

18Can you commit on a deadline for delivery (with penalties incase of delay) ?

Warranty & Maintenance:

19 What warranty can you offer on your services?

Documentation:

27 Can you provide a detailed Bill of delivery for each delivery?

28 Can you provide a certificate of origin for each delivery?

29 Can you provide a certificate of conformity / of Quality?

Financial Conditions:

30 What is the validity of your offer? (minimum 60 days):

31 If you get awarded the Contract, will you offer fixed pricesfor 6 months?

32If not, what is the maximum price variation you can commiton (no more than 5% price increase, for instance) ?

33 In which currency do you invoice your customers?

34 When do you issue the invoice?

35 When do you expect payment?


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Appendix C:

DETAILED PRICING MATRIX

Example:

Lot # 1 TAMNINE:

Description ofarticle

Quantity Unit of Measure Currency Unit Price Total Price

Total price for Lot # 1:

Validity of this offer (minimum 60 days):

Commitment to offer fixed prices for 6 months ifcontract is awarded to your company?

Payment Conditions:

Is VAT Included?

Lot # 2 SAREEN:

Description ofarticle

Quantity Unit of Measure Currency Unit Price Total Price

Total price for Lot # 2:

Validity of this offer (minimum 60 days):

Commitment to offer fixed prices for 6 months ifcontract is awarded to your company ?

Payment Conditions:

Is VAT Included?


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Appendix D : BANK CERTIFICATE

Document to be copied by the BANK on its own Letterhead paper.

SOLVENCY CERTIFICATE

I undersigned (name).

Acting in my quality of (position in bank)..

On behalf of Bank (bank Name)..

Having its registered address (bank address)

And fully authorized to represent it,

Hereby certify that (Company name)

Having its registered office in (Company address)

And legally represented by (Company rep).

Owns a company bank account in our bank agency.

I also certify that this company is solvent, that the company has not filed forbankruptcy and is not in a process of receivership or liquidation.


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Appendix E:

ACF s GOOD BUSINESS REGULATIONS

These Good Business Regulations are the ground for a professional working relationship

between ACF and the suppliers.

They are general regulations valid unless others particular conditions are mentioned inthe contract. In case of conflicting terms within documents, the conditions of thecontract or tender dossier will prevail on these Good Business Regulations.

I. Principles of the procurement procedures

ACF has transparent procedures to award markets. Essential principles areTransparency in the procurement process

Proportionality between the procedures followed for awarding contracts and the value of the

marketsEqual treatment of potential suppliers

Usual criteria to select a supplier are:- Authorization to perform the market- Financial and economic capacities- Technical expertise- Professional capacities

Usual criteria to award markets are:

- Automatic award (the cheapest offer complying with all requirements)- Best value for money (price/quality ratio)

II. Misbehavior, ineligibility and exclusion

ACF considers the following misbehavior as a valid ground for a systematic exclusion ofan awarding market procedure and for the termination of all working relationship andcontracts:

- Fraud defined as any intentional act or omission relating to:

The use or presentation of false, incorrect or incomplete statements or documents,which has as its effect the misappropriation or wrongful retention of ACF orinstitutional donors funds

Non-disclosure of information, with the same effect

The misapplication of such funds for purposes other than those for which they wereoriginally granted

- Active corruption: to deliberately promise or give an advantage to an official for him/her toact or refrain from acting in accordance with his duty in a way which damages or is likely todamage ACF or institutional donors financial interests

- Collusion: the co-ordination of firmscompetitive behavior, with the likely result that pricesrise, output is restricted and the profits of the colluding companies are higher than they

would otherwise be. Collusive behavior does not always rely on the existence of explicitagreements between firms, but can also be tacit.


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- Coercive practice:harming or threatening to harm, directly or indirectly, persons, or theirproperty to influence their participation in a procurement process, or affect the execution ofa contract.

- Bribery: to offer ACF employees monetary or in kind gifts in order to gain additionalmarkets or to continue a contract

- Involvement in a criminal organization or any other illegal activity established by a

judgment, by the US Government, the European Union, the United Nations or any otherdonor funding ACF.

- Immoral Human Resources practices:exploitation of child labor and the non-respect ofbasic social rights and working conditions of employees or subcontractors

ACF will exclude from a procurement procedure any candidate or tenderer falling intoone of the following cases:

- To be bankruptor to be wound up, to have affairs administered by the courts, to have enterinto an arrangement with creditors, to have suspended business activities, to be the subject ofproceedings concerning those matters, or are in any analogous situation arising from a similar

procedure provided for in national legislation or regulations- To have been convicted of an offenceconcerning professional conduct by a judgment that

has the force of res judicata- To have been guilty of grave professional misconductproven by any means that ACF can

justify- To have not fulfilled obligations relating to the payment of social security contributionsor

thepayment of taxesin accordance with the legal provisions of the country in which theyare established or with those of the country where ACF mission is operating or those of thecountry where the contract is to be performed

- They have been the subject of a judgment that has the force of res judicata for fraud,corruption, involvement in a criminal organization or any other illegal activity detrimental tothe Communities' financial interests

- To have been declared to be in serious breach of contractfor failure to comply with theircontractual obligations in another previous procurement procedure

ACF will not award contracts to candidates or tenderers who, during the procurementprocedure:

- Are subject to a conflict of interest- Are guilty of misrepresentation in supplying the information required ACF as a

condition of participation in the contract procedure or fail to supply this information

III. Administrative and financial sanctions

In the event a supplier, candidate or tenderer is engaged in corrupt, fraudulent, collusive orcoercive practices ACF will impose:

- Administrative sanctions:Administrative sanctions are the official notification of the misconduct to the relevant civil orcommercial authorities and the immediate termination of all existing working relationships.

- Financial sanctions:ACF will request the reimbursement of the cost linked directly and directly to the conduct of a

new tendering process or market award. If any, the tender or performance guarantee will be keptby ACF.


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IV. Information of and access for the Donors

ACF will inform immediately the Institutional Donors and will provide all the relevantinformation in the event a supplier, candidate or tenderer is engaged in corrupt, fraudulent,collusive or coercive practices.Furthermore, the contractors agree to guarantee a right of access to their financial and accounting

documents to the representatives of ACFs institutional donors for the purposes of checks andaudits.

V. Documents to be a supplier

Hereafter is the minimal documentation a contractor working with ACF will have to provide:- Personnel national ID document of the supplier/company representative- Status and registration of the company- Mission order or power of attorney authorizing the representative to contact

Important note:Additional documentation may be required for a particular market.

In addition the contractor must have the capacity to issue invoices, receipts and waybills (ordelivery notes), to provide a tax clearance certificate and certify documents with an official stamp.

VI. Anti-Corruption Policy

If you believe that the action of anyone (or a group of people) working or volunteering for ACFprograms is responsible for violating the above rules, you should file a report through the

Whistle-blower Email Hotline.In order to enable the treatment, reports should give as precise information as possible; yourname and contact are optional but encouraged.All reports are treated confidentially to the extentpermissible by law. ACF will use all reasonable efforts to preserve the confidentiality of the

whistle-blower and to protect whistle-blowers against any possible retaliation.Reports are to be sent as follows: [email protected]

TO BE FILLED OUT BY THE BIDDER:

I, undersigned representative name. representative of company namecertified that I have read and understood these re ulations.


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