MEETING MINUTES

HEAD START POLICY COUNCIL MEETING MINUTES

JANUARY 24, 2017, 6:15 P.M. – 8:15 P.M.

HEAD START OFFICE, 1227 BRADY BLVD., SAN ANTONIO, TX 78207

Primary Council

Members Present: Edgewood Independent School District- Ms. Dora Maldonado, Ms. Cindy Bernabe

San Antonio Independent School District- Mr. Albert Martinez, Ms. Shantel

Readdy, Ms. Valerie Gonzalez

Early Head Start-Child Care Partnership East- Ms. Rosalinda Hernandez

Community Representative-Ms. Rebecca Flores, Ms. Dina Serrano

Primary Council

Members Absent: Early Head Start-Child Care Partnership West- Ms. Jennifer Gonzales

Alternate

Members Present:

Edgewood Independent School District- Ms. Priscilla Arce, Ms. Michelle Paredes

San Antonio Independent School District- Ms. Marisha Griffin, Ms. Roslyn

Sherman, Ms. Electra Brown

Early Head Start-Child Care Partnership East- Ms. Lauren Murff

Early Head Start-Child Care Partnership West- Ms. Athena Alderete

Alternate

Members Absent: San Antonio Independent School District- Mr. Abel Garcia

I. CALL TO ORDER

Chair, Ms. Dora Maldonado, called the meeting to order at 6:15pm.

II. MEETING MINUTES

Motion: Mr. Albert Martinez moved to approve the December 13, 2016 meeting minutes.

Seconded (2nd

): Ms. Rebecca Flores

Vote: All in favor (unanimous) – The motion carried.

III. COMMUNITY COMMENTS

None to Report

IV. CORRESPONDENCE

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman, Head Start Administrator, to present

Correspondence items. Ms. Brightman welcomed members and then reviewed the Head Start Program’s

mission and vision statements. Ms. Brightman then notified members of the Early Head Start- Child

Care Partnership (EHS-CCP) monitoring review scheduled for January 24-25. She then presented the

newly released Program Instruction (PI) that notifies programs they have until September 30, 2017 to

comply with all background checks requirements within the Head Start Program Performance Standards

final rule. Finally, Ms. Brightman presented the Information Memorandum (IM) about Supporting

Parents in Job Training and Education Programs with Child Care Assistance.

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V. INFORMATION AND POSSIBLE ACTION ITEMS (a-e)

a.) Personnel for Approval

Chair, Ms. Dora Maldonado, provided information on the Personnel Committee meeting on January

18, 2017, with Ms. Dina Serrano, Ms. Michelle Paredes, and Mr. Albert Martinez in attendance. Mr.

Albert Martinez presented Personnel for Approval, which included background and qualification

information for four newly selected staff members. Ms. Maldonado requested Policy Council

Approval for each candidate.

Motion: Ms. Shantel Readdy moved to approve Ms. Nastasja Sachs for the Head Start Family

Support Worker position within the Department of Human Services.

Seconded (2nd

): Ms. Dina Serrano

Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Valerie Gonzalez moved to approve Ms. Rebecca Barba for the Head Start Family

Support Worker position within the Department of Human Services.

Seconded (2nd

): Ms. Cindy Bernabe

Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Rosalinda Hernandez moved to approve Ms. Elaine Carrillo for the Head Start Family

Support Worker position within the Department of Human Services.

Seconded (2nd

): Ms. Valerie Gonzalez

Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Dina Serrano moved to approve Ms. Shaina Tanks for the Head Start Family Support

Worker position within the Department of Human Services.

Seconded (2nd

): Ms. Shantel Readdy

Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Rosalinda Hernandez moved to approve Ms. Keri Ovalle for the Head Start Family

Support Worker position within the Department of Human Services.

Seconded (2nd

): Ms. Valerie Gonzalez

Vote: All in favor (unanimous) – The motion carried.

b.) ERSEA Policy Updates for Approval

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman to present ERSEA Policy Updates for

Approval. Ms. Brightman presented the updates made to the Program’s ERSEA Policies, which were

revised to reflect the new Head Start Program Performance Standards. She described revisions to ten

(10) policies and one (1) newly created policy. Ms. Rebecca Flores noted some minor edits to be

provided to staff before submission to the Governing Body. Ms. Brightman then requested Policy

Council approval of the ERSEA Policy Updates to include minor edits from the Policy Council.

Motion: Ms. Shantel Readdy moved to approve the ERSEA Policy Updates with minor edits.

Seconded (2nd

): Ms. Rebecca Flores

Vote: All in favor (unanimous)

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c.) Shared Governance Training

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman to present the Shared Governance Training.

Ms. Brightman described the shared governance between the Governing Body, Head Start Policy

Council, and key program staff. She also described the responsibilities for each, to include the

responsibilities of the Policy Council for the direction of the program.

d.) Monthly Program Report

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman to present the Monthly Program Report for

the month of December 2016. Ms. Brightman presented training and monitoring reports, education,

health, and Family and Community Services information for both Head Start and Early Head Start-

Child Care Partnership programs.

e.) Fiscal Report

Chair, Ms. Dora Maldonado, asked Ms. Monica Yanez to present the Fiscal Report. Ms. Yanez

presented the Head Start and EHS-CCP fiscal reports for the month of December, 2016.

VI. GOVERNING BODY

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman to present items for the Governing Body. Ms.

Brightman stated the Neighborhoods and Livability Committee (NLC) met earlier in the day, on

January 24, 2017. She stated the Annual Report and the 2016-2017 5-Year Strategic Plans were

approved during the meeting. Finally, Ms. Brightman invited Policy Council members to attend

governing body meetings and to coordinate with Policy Council liaison for facilitation.

VII. ANNOUNCEMENTS AND ITEMS FOR CONSIDERATION

Chair, Ms. Dora Maldonado, asked Ms. Mikel Brightman to present the Announcements and Items for

Consideration. Ms. Brightman recognized Policy Council members, Ms. Dina Serrano and Ms. Michelle

Paredes, for volunteering at the San Antonio Food Bank during the month of January, 2017. Ms. Dora

Maldonado then presented a Ready Rosie Video in both English and Spanish to continue to promote

educational activities between children and their families.

VIII. ADJOURNMENT

Motion: Mr. Albert Martinez moved to adjourn the meeting.

Seconded (2nd

): Ms. Rosalinda Hernandez

Vote: All in favor (unanimous) – The motion carried.

Chair, Ms. Dora Maldonado, adjourned the meeting at 7:18 pm.

________________________________ _________________

Chair Date

CORRESPONDENCE

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ACF Administration for Children

and Families

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES

1. Log No. ACF-PI-HS-17-01 2. Issuance Date: 1/6/2017

3. Originating Office: Office of Head Start

4. Key Word: Administrative Requirements; Cost Principles; Audit Requirements

PROGRAM INSTRUCTION

TO: All Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Application of the Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for HHS Awards to For-Profit Head Start Grantees

INFORMATION: This Program Instruction notifies for-profit Head Start grantees of their obligation to comply with subparts A-E of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards, commencing with fiscal years that begin on or after Jan. 1, 2017. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards at

45 CFR 75, commonly referred to as the Uniform Guidance, streamline grant management requirements. Pursuant to 45 CFR §75.101(c) in the Uniform Guidance, Department of Health and Human Services’ (HHS) awarding agencies may apply subparts A through E to federal agencies, for-profit entities, foreign public entities, or foreign organizations, except where the HHS awarding agency determines that to apply these subparts would be inconsistent with the international obligations of the United States or the statutes or regulations of a foreign government.

To maximize uniformity, the Office of Head Start will apply subparts A through E of the Uniform Guidance to for-profit grantees. Subparts A through E are:

The following portions of the

part:

Are applicable to the following types of Federal awards and fixed-price

contracts and subcontracts (except as noted in paragraphs (d) and (e)

below):

Are NOT applicable to the following types of Federal awards

and fixed-price contracts and subcontracts:

This table must be read along with the other provisions in this section

Subpart A—Acronyms and Definitions

—All

Subpart B—General Provisions, except for

§75.111, 75.112, and 75.113

—All

Sections §75.111,

75.112, and 75.113

—Grant agreements and cooperative

agreements

—Agreements for loans, loan

guarantees, interest subsidies and insurance. —Procurement contracts awarded by Federal Agencies under the Federal Acquisition Regulations and

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subcontracts under these contracts.

Subparts C-D, except for §75.202, 75.303, 75.351-.353

—Grant agreements and cooperative agreements

—Agreements for loans, loan guarantees, interest subsidies and insurance. —Procurement contracts awarded under the Federal Acquisition

Regulations and cost-reimbursement and subcontracts under these contracts.

§75.202 —Grant Agreements and cooperative agreements —Agreements for loans, loan guarantees, interest subsidies and insurance

—Procurement contracts awarded under the Federal Acquisition Regulations and cost-reimbursement and subcontracts under these contracts.

§75.303, 75.351-.353

—All

Subpart E—Cost Principles

—Grant agreements and cooperative agreements, except those providing food commodities —All procurement contracts under the Federal Acquisition Regulations except those that are not negotiated

—Grant agreements and cooperative agreements providing food commodities. —Fixed amount awards. —Agreements for loans, loan guarantees, interest subsidies and

insurance. —Federal awards to hospitals (See Appendix IX).

If you have questions about how these subparts apply to your program, please contact your Regional Office program specialist for assistance. / Ann Linehan /

Ann Linehan

Acting Director Office of Head Start

INFORMATION AND

POSSIBLE ACTION ITEMS

2017-2018 Selection Point Matrix System

ERSEA 6 Revised February 2017

Child Name________________________________________________ Child Plus ID ___________________________________

Description Support Document(s) Points Total

Parent Status

Working Parent: two parents Application 25

Working Parent: one parent Application 15

Grandparent Application 25

In School / Training : two parents Application 25

In School / Training : one parent Application 20

Teen Parent (<19 at time of application) Application 20

Single parent Application 20

Child Status

Returning child for 3rd program year ChildPlus 75

Limited English Proficiency (LEP) Home Language Survey 35

Transition from Early Head Start Application & 3 year old 40

Sibling Currently Enrolled in Head Start Application & Birth Certificate 20

3 year old (On Sept 1) Application & Birth Certificate 10

Family Status

Child Protective Services (CPS) Safety plan CPS Safety Plan Documentation 55

Eligibility Status

McKinney Vento Verified SRQ 300

Foster Child/Kinship Foster / Kinship Placement letter 300

Temporary Assistance for Needy Families (TANF) TANF Documentation (Current) 200

Supplemental Security Income (SSI) SSI Documentation (Current) 200

Income: See Chart below (points range from -12 to 35) Interview Worksheet for Family Size

& Child Plus or IVT for Family Income varies

Child Disability

Individual Education Program (IEP) from ISD Current IEP Verified by Disability Coord. 250

Individualized Family Service Plan/Early Childhood Intervention IFSP/ECI Referral Verified by Disability Coord.

100

Suspected disability documentation from License Professional Dr. Letter Verified Disability Coord. 45

TOTAL POINTS AWARDED

Family Income

Family Size

2 3 4 5 6 7 8 9 10+

000-2,500 15 17 20 22 25 27 30 32 35

2,501-5,000 12 15 17 20 22 25 27 30 32

5,001-7,500 10 12 15 17 20 22 25 27 30

7,501-10,000 7 10 12 15 17 20 22 25 27

10,001- 16,240 5 7 10 12 15 17 20 22 25

16,241 20,420 2 5 7 10 12 15 17 20 22

20,421 24,600 1 2 5 7 10 12 15 17 20

24,601 28,780 0 1 2 5 7 10 12 15 17

28,781 32,960 -1 0 1 2 5 7 10 12 15

32,961 37,140 -2 -1 0 1 2 5 7 10 12

37,141 41,320 -5 -2 -1 0 1 2 5 7 10

41,321 45,500 -7 -5 -2 -1 0 1 2 5 7

45,501 49,680 -10 -7 -5 -2 -1 0 1 2 5

49,681 + -12 -10 -7 -5 -2 -1 0 1 2

100% of Poverty 16,240 20,420 24,600 28,780 32,960 37,140 41,320 45,500 49,680

Highlighted to indicate 100% of Poverty Guideline for Family size adjusted annually per Federal Register.

125% of Poverty 20,300 25,525 30,750 35,975 41,200 46,425 51,650 56,875 62,100

SRQ - Student Residency Questionnaire IEP - Individualized Education Plan SSI - Social Security Income IFSP - Individualized Family Services Plan IVT - Income Verification Tool

February 9, 2017

City of San Antonio Head Start & Early Head Start-Child Care Partnership

2017-2018 Recruitment Events

Program Point of Contact Recruitment Events

Edgewood Independent

School District

Jeanette Rodriguez 210-444-7734 jeanette.rodriguez@eisd.net Michelle Carranza 210-444-7900 ext. 2506 mcarranza@eisd.net District Website: www.eisd.net

Events begin February 2014

Eligible siblings will be identified and offered application opportunities at EISD sites.

Commitment letters identify families that intend to return Application Events:

April 4-6, 2017 from 9:00 a.m. to 5:00 p.m. at Edgewood Gym May 2017 from 9:00 a.m. to 5:00 p.m. at Burleson ECE,

Cardenas ECE, Stafford ECE

Continuous recruitment efforts are ongoing at all three EISD Head Start Program sites and by appointment.

San Antonio

Independent School District

Christina Quinones cquinones1@saisd.net 210-554-2410 Xochitl Rodriguez Xrodriguez1@saisd.net 210-554-2410 District Website: www.saisd.net/dept/headstart/

Events begin February 2014

Eligible siblings will be identified and offered application opportunities at SAISD sites.

Commitment letters identify families that intend to return

Application Events: March 7, 2017 from 9:00 a.m. to 6:00 p.m. at Carroll ECE for

Carroll ECE and Tynan ECE March 8, 2017 from 9:00 a.m. to 6:00 p.m. at Knox ECE March 9, 2017 from 9:00 a.m. to 6:00 p.m. at Carvajal ECE July 11, 2017 from 9:00 a.m. to 4:00 p.m. at Carroll ECE July 12, 2017 from 9:00 a.m. to 4:00 p.m. at Carvajal ECE

July 13, 2017 from 9:00 a.m. to 4:00 p.m. at Knox ECE July 14, 2017 from 9:00 a.m. to 4:00 p.m. at Tynan ECE

Continuous recruitment efforts will be ongoing at all 23 SAISD Head Start Program sites and by appointment.

Early Head

Start-Child Care Partnership

Rachel Pearce Rachel.Pearce@sanantonio.gov 210-206-1042 Cassandra Farias Cassandra.Farias@sanantonio.gov 210-206-5509

Program Website: www.saheadstart.org

March 7, 2017 from 9:00 a.m. to 6:00 p.m. at Carroll ECE March 8, 2017 from 9:00 a.m. to 6:00 p.m. at Knox ECE March 9, 2017 from 9:00 a.m. to 6:00 p.m. at Carvajal ECE April 4-6, 2017 from 9:00 a.m. to 5:00 p.m. at Edgewood Gym May 9, 2017 from 8:00 a.m. to 4:30 p.m. at Healy Murphy May 17, 2017 from 8:00 a.m. to 4:30 p.m. at YWCA May 2017 from 9:00 a.m. to 5:00 p.m. at Burleson ECE,

Cardenas ECE, at Stafford ECE July 11, 2017 from 9:00 a.m. to 4:00 p.m. at Carroll ECE July 12, 2017 from 9:00 a.m. to 4:00 p.m. at Carvajal ECE July 13, 2017 from 9:00 a.m. to 4:00 p.m. at Knox ECE July 14, 2017 from 9:00 a.m. to 4:00 p.m. at Tynan ECE

Continuous recruitment efforts will be ongoing at all 23 SAISD Head Start Program sites and by appointment.

Complete an on-line application at www.saheadstart.org

Indicators EISD SAISD Program Total

Funded Enrollment 777 2243 3020

YTD Enrollment 872 2644 3516

Total Monthly Enrollment 765 2210 2975

Adds 7 58 65

Drops 18 65 83

Waiting List 35 27 62

Extended Care Served 0 0 0

Average Daily Attendance 90% 94% 92%

Over Income # (over 101%) 226 385 611

Percent (#) of enrolled children with a disability 13.13% 12.42% 12.60%

Meals Served 26,955 76,835 103,790

Snacks Served 11,748 38,410 50,158

Special Diets 48 93 141

1st Home Visit 98% 97% 97%

2nd Home Visit 0% 0% 0%

1st Parent Conference 97% 95% 95%

2nd Parent Conference 0% 0% 0%

Family Assessments BOY 100% 99% 99%

Family Assessments EOY 0% 0% 0%

Family Partnership Agreements 100.0% 99.7% 99.7%

Students Received Mental Health Services 4 11 15

ASQ - 3 Developmental 99% 97% 97%

ASQ - SE Behavioral 99% 97% 97%

Health History 1% 0% 0%

Nutrition Assessment 1% 0% 0%

TB Questionnaire 1% 0% 0%

Hearing Screening 0% 0% 0%

Vision Screening 0% 0% 0%

Blood Pressure 0% 0% 0%

Growth Assessment 0% 0% 0%

Lead Test 18% 7% 10%

Physical Exams 0% 3% 2%

Dental Exams 1% 2% 2%

Mental Health Services - Complete

Education Screenings - Complete

Health Screenings - Missing

Head Start Monthly Report to Policy Council - January 2017

Enrollment

Disability Enrollment

Food Reports

Education Services - Complete

Family Engagement Services - Complete

Indicators BSA

Ella

Austin

Healy

Murphy Inman

Seton

Home YWCA TOTAL

Funded Enrollment 28 64 56 28 20 20 216

YTD Enrollment 33 82 86 33 35 25 294

Total Monthly Enrollment 28 63 56 27 20 20 214

Adds 1 0 0 1 5 0 7

Drops 0 1 0 2 5 0 8

Waiting List 32 54 49 22 2 67 226

Over Income # (over 101%) 6 10 4 1 0 5 26

Average Daily Attendance 96% 86% 85% 88% 100% 89% 91%

Percent (#) of enrolled children with a disability 14% 6% 5% 11% 0% 15% 8%

Meals Served 1,049 1,916 1,700 921 504 680 6,770

Snacks Served 518 937 850 453 269 331 3,358

Special Diets 7 11 9 7 8 3 45

1st Home Visit 100% 86% 100% 96% 80% 100% 93%

2nd Home Visit 0% 0% 0% 0% 0% 0% 0%

1st Parent Conference 96% 19% 98% 96% 70% 95% 71%

2nd Parent Conference 0% 0% 0% 0% 0% 0% 0%

Family Assessments BOY 100% 100% 100% 100% 82% 100% 98%

Family Assessments EOY 0% 0% 0% 0% 0% 0% 0%

Family Partnership Agreements 86% 92% 84% 93% 70% 90% 86.9%

Students Received Mental Health Services 1 1 2 0 0 0 4

ASQ - 3 Developmental 100% 100% 100% 100% 90% 100% 99%

ASQ - SE2 Behavioral 100% 100% 100% 100% 80% 100% 98%

Health History 0% 0% 0% 0% 0% 0% 0%

Nutrition Assessment 0% 0% 0% 0% 0% 0% 0%

TB Questionnaire 0% 0% 0% 0% 0% 0% 0%

Hearing Screening 0% 0% 0% 0% 0% 0% 0%

Vision Screening 0% 0% 0% 0% 0% 0% 0%

Hemoglobin Test 14% 10% 4% 15% 20% 15% 11%

Lead Test 18% 17% 20% 33% 20% 30% 21%

Well-Child Exams 21% 38% 34% 33% 15% 35% 32%

Dental Exams 4% 0% 0% 4% 100% 0% 10%

Mental Health Services- Complete

Education Screenings- Complete

Health Screenings- Missing

EHS-CCP Monthly Report to Policy Council

January 2017

Enrollment

Disability Enrollement

Food Reports

Education Services- Complete

Family Engagement Services- Complete

Provider Monitoring Project Submission Date Status

EISD 90-Day Health #1 1/20/2017 Corrections Due 2/10/2017

EISD Wellness Support #1 1/27/2017 Corrections Due 2/10/2017

EISD Family & Community #1 1/10/2017 Corrections Due 1/24/2017

EISD 45-Day Screenings #1 1/10/2017 Corrections Due 1/24/2017

EISD Safe Environments (Round 1) 12/21/2016 Corrections Due 1/13/2017

SAISD Wellness Support #1 1/27/2017 Corrections Due 2/10/2017

SAISD Family & Community #1 1/10/2017 Corrections Due 1/24/2017

SAISD 45-Day Screenings #1 1/10/2017 Corrections Due 1/24/2017

SAISD 90-Day Health #1 1/20/2017 Corrections Due 2/3/2017

SAISD Safe Environments (Round 1) 12/21/2016 Corrections Due 1/27/2017

Head Start

Monitoring Report

January 2017

Provider Monitoring Project Submission Date Status

Inman Christian Child

Care CenterSafe Environment Monitoring 1/3/2017 Complete

Seton Home Child Care

Center Safe Environment Monitoring 1/3/2017 Complete

Ella Austin Child Care

Center Safe Environment Monitoring 1/4/2017 Complete

Healy Murphy Child

Development Center Safe Environment Monitoring 1/5/2017 Complete

Blessed Sacrament

Academy Safe Environment Monitoring 1/10/2017 Complete

YWCA Olga Madrid

Child Care Center Safe Environment Monitoring 1/10/2017 Complete

Early Head Start-Child Care Partnership

Monitoring Report

January 2017

Training/Event Provider/Sponsor Topic Attendees

CLASS Taining COSACLASS Reliability Training for

Certification

EISD, SAISD Administrative/Support Staff &

City of San Antonio Staff

Conference COSA/PreK4SA2017 Early Learning Summit: Powerful

Interactions (2 Days)

EISD, SAISD Teaching & Administrative Staff & City of San

Antonio Staff

Family & Community Support

Services TrainingCOSA

Family Service Credential Class: Module

1 (Sessions 1-3)City of San Antonio Staff

Family & Community Support

Services TrainingCOSA Proceudres & Data Entry City of San Antonio Staff

Health/Safety Training COSANational Child Passenger Safety

Technician Certification CourseCity of San Antonio Staff

Health/Safety Training SAISD CPR & First Aid Lifesaver Course SAISD Teaching & Administrative Staff

In-Service COSA DHS DHS In-Service City of San Antonio Staff

Leadership TrainingEarly Head Start-CCP Region

20

Managing Change, Policies, Leadership

& GovernanceCity of San Antonio Staff

Leadership Training Office of Head Start New Head Start Program Standards City of San Antonio Staff

Leadership Training Office of Head Start Quality Rating & Improvement System City of San Antonio Staff

Mental Health Training Head Start Region VISupporting Wellness for Staff, Children

& FamiliesCity of San Antonio Staff

New Staff Trainng COSA New Staff Orientation City of San Antonio Staff

Parent TrainingNutrition Therapy

Associates (NTA)Building Good Eating Habits Parents (Knox) & City of San Antonio Staff

Parent Training NTA Building Good Eating Habits Parents (Smith) & City of San Antonio Staff

Parent Training NTA Building Good Eating Habits Parents (Tynan) & City of San Antonio Staff

Professional Development

TrainingCOSA Women's Leadership Orientation City of San Antonio Staff

Teacher Training COSAUsing the LAP-3 Results in the

ClassroomTeaching Staff & City of San Antonio Staff

Teacher TrainingAudrey Rowland

(Greenspace)Improving the Dramatic Play Center EISD, SAISD Teaching Staff & City of San Antonio Staff

Training & Technical Assistance

January 2017

Teacher Training EISD iStation Training EISD Teaching Staff

Teacher Training EISDTeacher Planning Sessions: Differentiation,

Curriculum & ModificationEISD Teaching Staff

Teacher Training SAISDLetter Wall, Math Instruction & Oral

Language DevelopmentSAISD Teaching Staff (Tynan)

Teacher Training SAISD Balanced Literacy in Early Childhood SAISD Teaching Staff

Teacher Training SAISDEpic Saturday: Emotional Development

of PK StudentsSAISD Teaching Staff

Teacher Training SAISD Epic Saturday: Pre-K learning centers in

21st Century

SAISD Teaching Staff

Teacher Training SAISD Early Literacy Skills & Phonological

Awareness

SAISD Teaching Staff

WebinarCommunity Action

Partnership

Families of Color in the Quest to Build

WealthCity of San Antonio Staff

Webinar Early Childhood Webinars Yoga for the Youngest City of San Antonio Staff

GOVERNING BODY

City of San Antonio

Legislation Details (With Text)

File #: 17-1703

Type: Staff Briefing - WithoutOrdinance

In control: Neighborhoods and Livability Committee

On agenda: 2/20/2017

Title: Briefing and possible action on Head Start Program Items. [María Villagómez, Assistant CityManager; Melody Woosley, Director, Department of Human Services]

Sponsors:

Indexes:

Code sections:

Attachments: 1. Attachment A: 2016 - 2017 DHS Head Start ERSEA Policy Updates, 2. Attachment B- MonthlyProgram and Fiscal Briefing- Dec 2016, 3. Presentation

Action ByDate Action ResultVer.

DEPARTMENT: Human Services

DEPARTMENT HEAD: Melody Woosley

COUNCIL DISTRICTS IMPACTED: Citywide

SUBJECT:Head Start Briefing and Approval Items

SUMMARY:This item presents the following Head Start grants items:

1. 2016-2017 Department of Human Services Head Start Eligibility, Recruitment, Selection, Enrollment,

and Attendance (ERSEA) Policy updates for approval

2. 2016-2017 Department of Human Services Head Start Shared Governance Training

3. Program and Fiscal Briefing for December 2016

The U.S. Department of Health and Human Services (HHS) requires that recipients of Head Start grantsprovide monthly briefings on program and fiscal activities and ongoing training throughout the program year totheir governing bodies. The Neighborhoods and Livability Committee and the Head Start Policy Councilprovide shared governance oversight of the Department of Human Services (DHS) Head Start and Early HeadStart grants.

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BACKGROUND INFORMATION:The Department of Human Services (DHS) Head Start and Early Head Start-Child Care Partnership grantprograms are federally funded programs administered by HHS. The programs provide early childhoodeducation, family support, and comprehensive support services to eligible children between the ages of sixweeks and five years, and their families.

The Head Start Program serves children at or below the federal poverty line and prioritizes the mostvulnerable children, including those with disabilities, experiencing homelessness, and children in the foster caresystem. The program serves a total of 3,020 children: 777 children in the Edgewood Independent SchoolDistrict (EISD) and 2,243 children in the San Antonio Independent School District (SAISD). As the programgrantee, DHS provides direct program management, oversight, training and technical assistance, governance,family support and mental wellness services and contracts with EISD and SAISD for the provision ofeducational and disability services, the Metropolitan Health District for dental services, and University HealthSystem for health services.

The Early Head Start - Child Care Partnership grant provides early childhood education and developmentfor low-income families with infants and toddlers (ages 6 weeks to 35 months). DHS partners with six non-profit child care centers to expand access to high-quality comprehensive services for 216 low-income infantsand toddlers and their families.

ISSUE:This item requests approval from the Neighborhoods and Livability Committee of the following items:

1. 2016-2017 DHS Head Start ERSEA Policy updates- Head Start Program Performance Standards

(HSPPS) require Governing Body approval of ERSEA Policy updates. Ten (10) ERSEA policies have

been reviewed and updated by staff and Head Start Policy Council members to directly reflect the new

HSPPS. One (1) new ERSEA Policy has been created in response to newly enacted requirements related

to expulsion and suspension. The 2016-2017 ERSEA Policy Updates were approved by the Head Start

Policy Council on January 24, 2017.

2. 2016-2017 DHS Head Start Shared Governance Training- This item also reviews shared governance

responsibilities. The governing body, partnering with Head Start Policy Council and key management

staff, develop, review, and approve Head Start Program policies and planning items as required by

Section 642(c)(1)(E) of the Head Start Act.

3. Program and Fiscal Briefing for December 2016 - Additionally, this item provides a monthly

program and fiscal briefing for the month of December 2016. The report includes a status of enrollment,

meals served, family and community support, health, education, and fiscal indicators.

ALTERNATIVES:Review and approval of 2016-2017 DHS Head Start ERSEA Policy updates is required for programcompliance with the HHS rules and regulations for Head Start and Early Head Start programs.

FISCAL IMPACT:There is no anticipated impact to the general fund as a result of these actions.

RECOMMENDATION:Staff recommends approval of the items included in this memorandum.

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