acctg. for disb. (government accounting)

7/23/2019 Acctg. for Disb. (Government Accounting)

1/17

Accounting forDisbursements and

RelatedTransactions


2/17

General Requirements for All

Types of Disbursements:

1. Existence of a lawful and sallotment certified as aailable

"udget #fficer.

$. Existence of a alid obligation certt!e %!ief Accountant.

&. 'egality of transactions and conform

laws( rules and regulations.


3/17

General Requirements for All

Types of Disbursements:

). Approal of t!e expense by t!e *#ffice or by its duly au

representatie.

,. -ufficient and releant documeestablis! alidity of claims.


4/17

Disbursement rocess /lowRequesting 0nit

preparesDisbursementouc!er 2#bligation -lip. Allsupportingdocuments s!ould

be attac!ed.

"udget #ffice

obligates t!etransaction and"udget #fficercertifies existenceof a lawful 2sufficientallotment.

Accounting #ffprocesses t!e prepares t!e 3Accountant ce415 aailability4$5 alidity of o4&5 completenesupporting doc

*ead of #ffice or!is duly aut!ori+edrepresentatieapproes t!eexpense.

%as! #fficeprepares t!e c!ec7and releases t!ec!ec7 to t!e payee.


5/17

Disbursements:

1."y %as!

$."y %!ec7


6/17

Disbursements:

1."y %as!

a. Adances for ay

b. etty %as!


7/17

Disbursements:

$. "y %!ec7

a. 8odified Disburse-ystem 48D-5 %!ec7s

b. %ommercial %!ec


8/17

%ommon Disbursement Transactions

in t!e Goernment:

ayment of:

Goods 4#ffice -upplies( #ffice Equip

8aterials for Repairs of E( etc.5

-erices 4-ecurity -erices( Telep!o

9ater( Electricity Expenses( etc.5


9/17

ayment of Goods:

urc!ase of #ffice -upplies 4for stoc7

Tacloban aperworld( a ATregistered

amounting to &;(;;;.;;. Assume t!a

Accounts ayable was setup.


10/17

ayment of Goods: #n -ep. nentory 1 ;) ;) ;1 ; ;; &;(;;

Due to ">R $ ;$ ;1 ;1 ; ;;

%as! in "an7'%(%A'" 1 ;1 ;$ ;$ ; $)

&;(;;

To payment of #ffice -upplies for stoc7.


11/17

ayment of Goods: #n -ep.


12/17

ayment of -erices :

#n -ep. &( $;1,( Agency = paid itsC -e

-erices 4for t!e mont! of August $;1,

A28 -ecurity Agency( a ATregistered

amounting to 1$;(;;;.;;. Assume t!

Accounts ayable was setup.


13/17

ayment of -erices : #n -ep. &( $;1,( Agency = paid itsC -ecurity -erices 4for t!e m

$;1,5 to A28 -ecurity Agency( a ATregistered entity( amounti1$;(;;;.;;. Assume t!at no Accounts ayable was setup.

Accounting 3ournal Entry:

-ep.&( $;1, -ecurity -erices , ;$ 1$ ;& ; ;; 1$;(;;;

Due to ">R $ ;$ ;1 ;1 ; ;; @(

%>"'%(%A'" 1 ;1 ;$ ;$ ; $) 11$

1$;(;;; 1$

To payment of -ecurity -erices for t!e mont! of August $;1,.


14/17

ayment of -erices : #n -ep. )( $;1,( Agency = paid itsC Electricity Expenses 4for t!

August $;1,5 to E Electric %ooperatie amounting to 1(?;?.;t!at no Accounts ayable was setup.


-ep.)( $;1, Electricity Expenses , ;$ ;) ;$ ; ;; 1(?;?.;1

Due to ">R $ ;$ ;1 ;1 ; ;;

%>"'%(%A'" 1 ;1 ;$ ;$ ; $) 1(,

1(?;?.;1 1(

To payment of Electricity Expenses for t!e mont! of August $;1,


15/17

/or Electric %ooperaties:

%omposition of Tax "ase:

0nder Distribution %!arges:

All >tems except Reinestment /und for

-ustainable %AE

0nder #t!er %!arges:All >tems

Total of t!e aboe items 4Distribution and #

%!arges5 x ,


16/17

ayment of -erices : #n -ep. )( $;1,( Agency = paid itsC Electricity Expenses 4for t!

August $;1,5 to E Electric %ooperatie amounting to 1(?;?.;t!at no Accounts ayable was setup.


-ep.)( $;1, Electricity Expenses , ;$ ;) ;$ ; ;; 1(?;?.;1

Due to ">R $ ;$ ;1 ;1 ; ;;

%>"'%(%A'" 1 ;1 ;$ ;$ ; $) 1(,

1(?;?.;1 1(


4Distribution and #t!er %!arges 1


17/17

ayment of -erices : #n -ep. )( $;1,( Agency = paid itsC 9ater Expenses 4for t!e m

$;1,5 to E9D amounting to ;;.;;. Assume t!at no Accountsetup.


-ep.)( $;1, 9ater Expenses , ;$ ;) ;1 ; ;; ;;.;;

Due to ">R $ ;$ ;1 ;1 ; ;;

%>"'%(%A'" 1 ;1 ;$ ;$ ; $)

;;.;;


49it!!olding Tax: ;;.;; x $ F 1?.;;5

acctg. for disb. (government accounting)

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