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Accounts Department Welcomes Sri Rajiv Agrawal, IRSEE Divisional Railway Manager Chakradharpur

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Accounts Department

Welcomes

Sri Rajiv Agrawal, IRSEEDivisional Railway Manager

Chakradharpur

Organization

Assets

Achievements

System Improvement

Targets

Scheme of Presentation

Sr DFM

DFM DFM (C)

ADFM -I ADFM-II ADFM-III

Organization Chart

Works Distribution TableOFFICERS WORK DISTRIBUTION

TENDER CASES (Deppt-Wise) Limits

Sr. DFM Supervision of Admin and Finance Works, TIAs &

ISAs, System Improvement, HQ Issues, RTI,

Grievance Redressal, MCDO/PCDO, NS, Variations

ALL

DEPARTMENTS

02 CRORES

To 05 CRORE

DFM Finance Work ( Vetting of Agreement, NS Requisition,

CS , PO & Completion Reports, Estimates, Fin

Proposals etc. ) Bills Recoverable, Post Audit , Books

.

ALL

DEPARTMENTS

excluding

COMML,TRS,TRD

50 LAKH To

02 CRORES

DFM -C COMPUTERISATION, AUDIT CASES, FINANCE

WORK,(Half yearly loss & theft statement)INSPECTION SECTION, EFFICIENCY, COURT

CASES, TAXES & RELATED ISSUES, PENSION

SECTION WORK,

DEN-Bridge,

COMML,TRS,TRD

(Or as advised by

Sr.DFM)

50 LAKH To

02 CRORES

ADFM -I ADMINISTRATION SECTION, PF(G) SECTION, PF

SETTLEMENT SECTION, CASH & PAY OFFICE,

Elect -G, OP,

Sr DEN-E & S,

COMML,XEN-B

UP TO 50

LAKH

ADFM -II PASSING OF ESTABLISHMENT BILLS (ENG-I & ENG-

II) , ENG-III Section-All establishment bills other than

salary bills (Supplementary bills), ESTT.GAZETTED

SUSPENSE SECTION,

Sr.DEN-W, DEN-HQ,

AEN-Sett.,

TRD,TRS-BNDM

UP TO 50

LAKH

ADFM-III BUDGET SECTION, PASSING BILLS OF

EXPENDITURE SECTION, New Pension System/NPS,

Sr.DEN-C, MECH,

S&T

UP TO 50

LAKH

JSG

BRMP

ROU

NXN

CKP

TATAADTP

GUMI

BMPR

BUF

BNDM

BSPX

DPS

TO KGP

TO BSP

TO MURITO ADRATO RNC

Double Line

Single Line

GP

RKSN

MOU

CBSA

SNY

KND

System Map of Cash & Pay Office of Accounts Department

SR.DFM

OFFICE

CASH & PAY

OFFICE

SUB - PAY

OFFICE

CKP CKP TATA

DPS

BNDM

ROU

JSG

TOTAL 1 Nos. 1 Nos. 5 Nos.

As on

31-08-2012

JSG

BRMP

ROU

NXN

CKPTATA

GUMI

BMPR

BXF

BSPX

DPS

TO KGP

TO BSP

TO MURITO ADRATO RNC

Double Line

Single Line RKSN

MOU

CBSA

SNY

KND

System Map of Traffic Cash Movement CKP As on

01-08-2012

GX

BBN

BNDM

Traffic Cash Movement Train No From To JURISDICTION

58151 BXF ROU KRBU-BNDM

58111 ROU JSG ROU-JSG

58113 JSG TATA To destination at Tata

58113 BNDM TATA BNDM-ADTP

58104 BBN TATA BBN- BYX

58110 GUA TATA GUA-PRSL

58102 BMPR TATA BMPR-BDO

Cadre Position Accounts Department/01-08-2012

Category Group C

Sanctioned Strength Men on RollLess/

ExcessREMA

RKSScale of Pay &

Grade PayPerm Ty WC Total Perm Ty WC Total

Sr SO PB-2 Rs. 4800 36 36 20 20 16

ACC. ASST PB-2 Rs. 4200 85 85 77 77 8

JAA PB-1 Rs. 2800 13 13 1 1 12

A/C CLERK PB-1 Rs. 1900 1 1 2 2 1

SR STENO PB-2 Rs. 4200 1 1 0 0 1

JR. STENO PB-1 Rs. 2400 1 1 1 1

Ch TYPIST PB-2 Rs. 4200 1 1 0 0 1

M/Dr-I PB-1 Rs. 2800 1 1 1 1

CA FPE PB-2 Rs. 4600 1 1 1 1

TOTAL 140 0 0 140 103 0 0 103 37

Category Group D

RS Cr I/II PB-1 Rs. 1800 3 3 2 2 1

DAFTARY PB-1 Rs. 1800 1 1 1 1

PB-1 Rs. 1800 6 6 2 2 2

PEON PB-1 Rs. 1800 3 3 9 9

KHY PB-1 Rs. 1800 2 2 0 0

KHY PB-1 Rs. 1800 0 0 2 2

/PEON PB-1 Rs. 1800 1 1 1 1

SWEEPER PB-1 Rs. 1800 1 1 1 1

TOTAL 17 0 0 17 18 0 0 18 1

GRAND TOTAL 157 157 121 121 36

Category Group CScale of Pay & Grade

Pay

Sanctioned StrengthLess/ Excess

Sanctioned Actual

DC PB-2 Rs. 4600 2 2 1

IOC PB-2 Rs. 4200 2 3 3

Sr. Cashier PB-2 Rs. 4200 14 10 6

Cashier PB-1 Rs. 2400 6 0 1

Hd. Shriff-B PB-1 Rs. 2400 1 0 1

Shroff PB-1 Rs.1900 1 0 1

OS PB-2 Rs. 4200 3 2 1

Sr. Clerk PB-1 Rs. 2800 2 1

Jr. Clerk PB-1 Rs. 1900 1 1

M.V. Driver (Gr. I) PB-1 Rs. 2800 1 1 7

Cash Porter PB-1 Rs. 1800 21 14

J/Peon PB-1 Rs. 1800 1 1

TOTAL 55 35 20

Cadre Position of Cash & Pay Office

Cadre of Stock Verifiers as on 01-08-2012

Category

Group C

Scale of Pay

& Grade Pay

Sanctioned Strength Men on RollLess/

ExcessPerm Ty WC Total Perm Ty WC Total

Sr ISA PB-2 Rs. 4800 3 3 2 2 1

Sr. SV PB-2 Rs. 4200 1 1 1 1

SV PB-1 Rs. 2800 7 7 5 52

TOTAL 11 0 0 11 8 0 0 8 3

Category Group CScale of Pay & Grade

Pay

Sanctioned StrengthLess/ Excess

Sanctioned Actual

SE (IT) PB-2 Rs. 4800 7 2 5

JE (IT) PB-2 Rs. 4200 11 7 4

STENO PB-1 Rs. 2800 1 0 1

ATTENDANT PB-2 Rs. 4200 2 1 1

TOTAL 21 10 11

Cadre Position I T Centre as on 01-08-2012

I T Centre / EDP Centre

PRIMARY SERVER : Linux (OS), ORACLE System

Software AFRES DATA BASE

SECONDARY SERVER SERVER : Linux (OS), ORACLE

System Software - PRIME DATA BASE

APPLICATION SERVER : Windows 2003 Server Version

ORACLE 8i Supported, D2k (Developer 2000)

TERMINAL SERVER : Windows 2003 D2k Terminal PCs

Provided in Accounts & Prime Cell of Personnel

Department for accessing PRIME & AFRES which

are connected through LAN

LINE PRINTERS 1) Lipi 6312 2) Lipi 6050

MODULES :- PRIME & AFRES

FIGURES IN GREEN INDICATE % IMPROVEMENT OVER PREVIOUS YEAR.

FIGURES IN RED INDICATE % DETERIORATION OVER PREVIOUS YEAR.

Performance Chart of Accounts Department 2011-12 (End of March)

-9.57%

-10.20%

-3.62%

-40.45%

-34.25%

-100.00%

-19.41%

-1.78%

-100.00%

-50.00%

0.00%

50.00%

100.00%

GROSS EARNING( AMT. IN THOUS. OF RS.)

REVENUE EXPENDITURE(AMT IN THOUS. OF RS )

PERFORMANCE EFFICIENCYINDEX

WORKS EXPENDITURE(D.16) (AMT IN THOUSAND OF RS.)

BILLS REALISATION (AMT. IN THOUS. OF RS.)

SUSPENSE BALANCE( AMT. IN THOUS. OF RS.)

Misc.Adv.

SUSPENSE BALANCE( AMT. IN THOUS. OF RS.)

Misc.Deposit

NO. OF STAFF TAKING BANK PAYMENT

2010-11 2011-12

1 GROSS EARNING( AMT. IN THOUS. OF RS.) 67772752 61286754 -9.57%

2 REVENUE EXPENDITURE(AMT IN THOUS. OF RS ) 11191927 12333984 -10.20%

3 PERFORMANCE EFFICIENCY INDEX (%) 16.51 20.13 -3.62%

4 WORKS EXPENDITURE (D.16) (AMT. IN THOUS. OF RS.) 1814896 2549024 -40.45%

5 BILLS REALISATION (AMT. IN THOUS. OF RS.) 600898 395076 -34.25%

6 SUSPENSE BALANCE ( AMT. IN THOUS. OF RS.) Misc.Adv. 8625 17805 -106.43%

7 SUSPENSE BALANCE ( AMT. IN THOUS. OF RS.)Misc.Deposit349122 416893 -19.41%

8 NO. OF STAFF TAKING BANK PAYMENT 21540 21156 -1.78%

Sl

No.IMPROVEMENTITEM 2010-11 2011-12

Performance Table of Accounts Department 2011-12 (End of March)

-9.30%

-13.82%

-18.24%

-2.92%

-14.30%

-11.54%

17.70%

-100.00%

6.85%

13.23%

-100.00%

-50.00%

0.00%

50.00%

100.00%

3A GEN SUPT SERVICES

4B R& M OF P.WAY

5C R& M OF POWER

6D R& M OF C& W

7E R & M OF PLANT & EQUIPMENT

8F OPTG EXP ROLLING STOCK

9G OPTG EXP TRAFFIC

10H OPTG EXP FUEL & TRACTION

11J STAFF WELFARE

12K MISC. WORKING EXP.

PBG 2012-13 AE 2012-13 (upto June)

FIGURES IN GREEN INDICATE % IMPROVEMENT OVER PREVIOUS YEAR.

FIGURES IN RED INDICATE % DETERIORATION OVER PREVIOUS YEAR.

1 3A GEN SUPDT SERVICES 75288 82287 -9.30%

2 4B R & M OF P.WAY 294261 334938 -13.82%

3 5C R & M OF POWER 232648 275083 -18.24%

4 6D R & M OF C & W 148129 152453 -2.92%

5 7E R & M OF PLANT & EQUIPMENT. 143554 164089 -14.30%

6 8F OPTG EXP ROLLING STOCK 415623 463592 -11.54%

7 9G OPTG EXP TRAFFIC. 305803 251669 17.70%

8 10H OPTG EXP FUEL & TRACTION. 665919 1712169 -157.11%

9 11J STAFF WELFARE 142040 132306 6.85%

10 12K MISC WORKING EXP. 110155 95579 13.23%

Sl.

No.

IMPROVEMENT

W.R.T.P.B.GITEM

PBG

2012-13

A.E.

2012-13

(Upto June)

DO Lt.PU wise

-23.75%

-14.62%

-29.30%

-15.23%

-19.53%

-17.53%

17.88%

-100.00%

-4.81%

1.65%

-100.00%

-50.00%

0.00%

50.00%

100.00%

3A GEN SUPT SERVICES

4B R& M OF P.WAY

5C R& M OF POWER

6D R& M OF C& W

7E R & M OF PLANT & EQUIPMENT

8F OPTG EXP ROLLING STOCK

9G OPTG EXP TRAFFIC

10H OPTG EXP FUEL & TRACTION

11J STAFF WELFARE

12K MISC. WORKING EXP.

AE 2011-12(upto June)

AE 2012-13 (upto June)FIGURES IN GREEN INDICATE % IMPROVEMENT OVER PREVIOUS YEAR.

FIGURES IN RED INDICATE % DETERIORATION OVER PREVIOUS YEAR.

1 3A GEN SUPDT SERVICES 66492 82287 -23.75%

2 4B R & M OF P.WAY 292222 334938 -14.62%

3 5C R & M OF POWER 212752 275083 -29.30%

4 6D R & M OF C & W 132306 152453 -15.23%

5 7E R & M OF PLANT & EQUIPMENT. 137274 164089 -19.53%

6 8F OPTG EXP ROLLING STOCK 394429 463592 -17.53%

7 9G OPTG EXP TRAFFIC. 306481 251669 17.88%

8 10H OPTG EXP FUEL & TRACTION. 599055 1712169 -185.81%

9 11J STAFF WELFARE 126239 132306 -4.81%

10 12K MISC WORKING EXP. 97183 95579 1.65%

Sl

No.

IMPROVEMENTITEM

AE

2011-12

(up to June)

A.E.

2012-13

(up to June)

FIGURES IN GREEN INDICATE % IMPROVEMENT OVER PREVIOUS YEAR.

FIGURES IN RED INDICATE % DETERIORATION OVER PREVIOUS YEAR.

29.75%

23.70%

100.00%

100.00%

30.09%

-50.66%

23.88%

0.00%

66.48%

100.00%

0.00%

-1

-0.5

0

0.5

1

DAMAGE ANDDEFICIENCY

LOCO HIRECHARGES

RERAILMENTCHARGES

ELECT. CURRENTCHARGES

COST OF STAFF

HOUSE RENT CHARGESMAINT. CHARGESOF PVT. SDGS.

INSPECTION CHARGES

LAND RENT

INT. & MAINT. CH.OFASST. SIDINGS

MAINTENANCE CHARGES (OHE)

2011-12 (upto June) 2012-13 (upto June)

Sl

No. ITEM2011-12

(Upto June) (AMT IN

THOU. OF RS)

2012-13

(Upto June) (AMT

IN THOU. OF RS)

IMPROVEMENT

1 DAMAGE AND DEFICIENCY 2030 2634 29.75%

2 LOCO HIRE CHARGES 11162 13807 23.70%

3 RERAILMENT CHARGES 4748 13981 194.46%

4 ELECT. CURRENT CHARGES 1431 3442 140.53%

5 COST OF STAFF 4407 5733 30.09%

6 HOUSE RENT CHARGES 152 75 -50.66%

7 MAINT. CHARGES OF PVT. SDGS. 2873 3559 23.88%

8 INSPECTION CHARGES 0 0 0.00%

9 LAND RENT 91179 151797 66.48%

10 INT. & MAINT. CH.OF ASST. SIDINGS 0 713 713.00%

11 MAINTENANCE CHARGES (OHE) 0 0 0.00%

Table for Bills Recoverable to end of JUNE ‘12

Sl

NoKind of Firm & Name of the Party

Elect.

Charges

Staff

cost

House

Rent

Land

Rent

Maint.

Charges

Maint.

Asst.

Siding

Insp.

Charges

Loco

HireD&D

Rerailment

Charges

OHE Maint.

Charges

S&T

Asst.

Maint.

Charges

Deposit

WorkTOTAL

A.PVT. SECTOR

1 Indian Cable Co.Ltd/Jamshedpur 0 965 0 68 0 0 37 0 0 0 0 1070

2 Tata Iron & Steel Co.Ltd/JSR 0 352 0 10095 0 0 0 0 0 8064 0 18511

3 Tata Iron & Steel Co.Ltd/Joda-west 0 68 0 960 0 0 0 0 0 946 0 1974

4 Rungta Mines, Deepak, Jai Balaji etc. 0 0 0 10079 0 0 0 0 0 0 0 10079

5 Tata Iron & Steel Co.Ltd/NOMD 0 831 0 20494 0 0 77 0 0 804 0 22206

6 Saraikela Glass Works/Kandra 0 0 0 1270 1075 0 0 0 0 0 0 2345

7 Indian Steel Wire Product/JSR 0 972 0 0 0 1508 43 0 0 0 0 2523

8 Tata Sponge Iron Ltd ./Joda 0 0 0 6510 0 0 0 0 0 0 0 6510

TOTAL 0 3188 0 49476 1075 1508 157 0 0 9814 0 65218

B. S A I L `

1 SAIL/KMPD/RANGRA 0 0 0 74050 0 0 0 0 0 0 0 74050

2 SAIL/ROXY 0 0 0 16067 0 0 0 0 0 45 0 16112

3 SAIL/BOLANI 0 73 0 11 0 0 0 0 0 2295 0 2379

4 SAIL/Rourkela 0 910 0 0 0 0 0 0 1978 1159 0 4047

5 SAIL/KRBU/MBR 0 1402 0 0 0 0 0 0 0 4616 0 6018

6 SAIL/BXF 0 -47 0 0 0 0 0 0 0 1701 0 1654

7 Bokaro Steel Ltd/NOMD 0 0 0 25949 0 0 0 0 0 0 3597 29546

TOTAL 0 2338 0 116077 0 0 0 0 1978 9816 3597 133806

C. PUBLIC SECTOR

1 Regional Manager (Telecom)/Kolkata 407 0 11202 0 0 0 0 0 0 0 0 11609

2 Indian Oil Corpn./Tata 0 0 0 5320 0 0 0 0 0 0 0 5320

3 Food Corpn. Of India/Ranchi/TATA 0 335 0 5269 0 0 0 0 0 0 0 5604

4 Divl.Engineer(Telegraph)/ROU 45 0 1584 0 0 0 0 0 0 0 0 1629

TOTAL 452 335 12786 10589 0 0 0 0 0 0 0 0 0 24162

D.CENTRAL MINISTRY

1 Supdt.Post Office/JSR 83 0 1140 0 0 0 0 0 0 0 0 1223

2 Sr.Supdt./RMS/RN Div./Ranchi -9 0 1075 0 0 0 0 0 0 0 0 1066

TOTAL 74 0 2215 0 0 0 0 0 0 0 0 0 0 2289

E-STATE GOVERNMENT

1 Supdt.of Rail Police/Tata 1257 0 13518 0 0 0 0 0 0 0 0 14775

2 Dy.Cmmissioner/Chaibasa 77 0 1668 0 0 0 0 0 0 0 0 1745

3 Supdt.of Police/Chaibasa 54 0 1571 0 0 0 0 0 0 0 0 1625

TOTAL 1388 0 16757 0 0 0 0 0 0 0 0 18145

GRAND TOTAL 1914 5861 31758 176142 1075 1508 157 0 1978 19630 3597 0 0 243620

Major Party-wise details having outstanding dues > 10 lakhs / 31.07.2012 (‘000)

16.77 16.82

19.42

16.51

20.13

22.12

2007-08 2008-09 2009-10 2010-11 2011-12 2012-12(upto

June)

0

2000000

4000000

6000000

8000000

10000000

12000000

14000000

16000000

18000000

20000000

2011-12(upto June)

2012-13(upto June)

18466275

16721719

23935233698925

12.96% 22.12%

1

Amount in Thousand of Rs.

ORIGINATING EARNINGS

GROSS WORKING EXPENSES

PERFORMANCE EFFICIENCY INDEX

TARGET <20%

Performance Efficiency Index- PEI (in %)

13.69

10.09

812.92

11.14

17.73

116.15

296.36

19.92

10.21

23.67

932.81

4.01

17.66

10.71

130.51

293.16

1

25

625

2010-11

2011-12

0

Various Savings to end of March 2012F

IGU

RE

S IN

LA

KH

S

Strong Areas

Single Batch Salary

100% Salary Through Bank

100% RTGS/NEFT Mode for Contractors’

Bills, Energy Bills & Telephone Bills etc.

100% PLB through Bank

Scanning and Digitization of Service Records

The Bilingual Official Website of CKP Division

Bills Recoverable /19.57 Cr Till July’12

5156 Pre-2006 Pension Cases

On-line Submission of Daily Cheque

Summary Statements to HQ/GRC

100% Updation and Validation of 20647

Pension Master Data

Compliance to all 65 Paras of RB’s Insp

Report submitted to FA&CAO

Strong Areas

Availability of Fund

Limited Exchequer

Implementation of Modules of AFRES and PRIME

Staff Crisis

Pension Master Data Creation

PF Stabilization

Agreements against Land Licensing

Realization of Outstanding Dues