accounting in po

8/8/2019 Accounting in PO

1/6

Direct Purchase, Match Invoice to PO or Receipt:

Action Actual Entry Encumbrance

Entry

Source Mode of Transfer

Enter a Purchase Request

- Approve

N/A Dr. Expense PR Purchasing Program - Create Journals

Enter a Purchase Order -Approve

N/A Dr. Expense PO

Cr. Expense PR

Purchasing Program - Create Journals

Receipt of Material N/A N/A N/A N/A

Period End Dr. Expense

Cr. Invoice APAccrual

Cr. Expense PO Purchasing Receipt Accruals Period

End

Next Period Dr. Invoice AP

Accrual

Cr. Expense

Dr. Expense PO Manual GL Manual Entry - reversal in

GL

Enter Invoice and match

to PO/Receipt

Dr. Expense

Cr. Payables

Payables Payables Transfer to GL

Cr. Expense - PO Purchasing Program - Create Journals

Dr. Expense Invoice

Payables Program - Create Journals

Cr. Expense Invoice

Payables Payables Transfer to GL

Pay the Invoice Dr. Payables

Cr. Bank

N/A Payables Payables Transfer to GL

Purchase of Inventory Item, Match Invoice to PO or Receipt:

Action Actual Entry Encumbrance Entry Source Mode of Transfer


Enter a PurchaseRequest -

Approve

N/A Dr. Material PR Purchasing Program - CreateJournals

Enter a Purchase

Order - Approve

N/A Dr. Material PO

Cr. Material PR

Purchasing Program - Create

Journals

Receipt ofMaterial

Dr. Inventory Receipt

Cr. Inventory APaccrual

N/A Purchasing Upon Saving Rec


2/6


Inspection N/A N/A N/A N/A

Deliver to Store Dr. Material

Cr. Inventory Receipt

Cr. Material PO Inventory Inventory Transfer toGL

Enter Invoice andmatch toPO/receipt

Dr. Inventory APaccrual

Cr. Payables

N/A Payables Payables TransfeGL

Pay the Invoice Dr. Payables

Cr. Bank

N/A Payables Payables Transfe

GL

[Go to the List Of Encumbrance Transactions]

Issue of Inventory item:



Enter InternalRequest

N/A Dr. Expense PR Purchasing Program - CreateJournals

Internal Order

Issue

Dr. Expense

Cr. Material

Cr. Expense - PR Inventory Inventory Transfer to

GL

Internal Requisition between Orgs from P01 to P02 Ownership upon receipt:



Enter InternalRequest

N/A Dr. Material PR (P02) Purchasing Program - CreateJournals

Shipping P01 Dr. Intransit Inventory

Cr. Material (P01)

N/A Inventory Inventory TransferGL

Receipt P02 Dr. Material (P02)

Cr. Intransit Inventory

Dr. Intercompany Receivables

(P01)

Cr. Intercompany Payables (P02)

Cr. Material - PR (P02)


3/6


4/6

Action Actual

Entry

Encumbrance Entry Source Mode of Transfer



amount 1500

N/A Dr. Expense PR 1500 Purchasing Program - Create

Journals

Enter a Purchase OrderAmount 1000 Reserve andApprove

N/A Dr. Expense PO 1000

Cr. Expense PR 1000

Purchasing Program - CreateJournals


Cancellation of a Purchase Requisition:

Tools > Control Actions

Action Actual

Entry




Amount 150 AED


Journals

Cancel Purchase Request

Amount 150 AED

N/A Dr. Expense PR -150 Purchasing Program - Create

Journals


Final Closing of a Purchase Requisition:

Tools > Control Actions

Action ActualEntry




Amount 150 AED


Journals

Final Close PurchaseRequest Amount 150 AED

N/A Cr. Expense PR 150 Purchasing Program - CreateJournals



5/6

Returning a Purchase Requisition to the Preparer:

Action Actual

Entry



Enter a Purchase Request Amount 150 AED

N/A Dr. Expense PR 150 Purchasing Program - CreateJournals

Return Purchase Request to

preparer Amount 150AED

N/A Cr. Expense PR 150 Purchasing Program - Create

Journals


Cancellation of a Purchase Order:

Action Actual

Entry




Amount 150 AED


Journals

Enter a Purchase Order N/A Dr. Expense PO

Cr. Expense PR

Purchasing Program - CreateJournals

Cancel Purchase Order

Amount 150 AED

N/A Dr. Expense PO -150

Cr. Expense PR -150


Journals


Cancellation of a Blanket Agreement Release:

Action Actual

Entry



Enter and approve blanket

purchase agreement

N/A N/A

Create and reserve and

approve release Amount 250

Dr. Expense PO 250 Program - Create

Journals

Cancel release Dr. Expense PO -250 Program - CreateJournals


6/6

Closing of a Purchase Order:

Action Actual

Entry




Amount 150 AED


Journals


Cr. Expense PR


Journals

Close Purchase Order Amount 150 AED

N/A N/A

Final Closing of a Purchase Order:

Action Actual

Entry




Amount 150 AED


Journals


Cr. Expense PR


Journals

Final Close Purchase Order Amount 150 AED

N/A Cr. Expense PO 150 Purchasing Program - CreateJournals

accounting in po

Documents