account module

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Account Module

Account Module is used to records the details of day by day financial transactions of the organizationwhich are coming under Account Department. Following are the Transaction Forms in AccountModule.

1. Bank - Used to create & record details of Bank A/c. Receipts & Payments

2. Cash - Used to create & records details of Cash Receipts & Payments

3. Journal Voucher - Used to create & record details of Journal Vouchers.

4. Cr / Dr Note - Used to create & record the Credit / Debit Notes

5. Contra - Used to create & record contra entries.

6. Main Report - Used to generate Reports of all forms.

7. Reconciliation - Used to examine item by item of two related sets of figures obtained

from different sources.

8. MIS Reports - MIS Reports & Other Reports.

Bank / CashAll Receipts | All Payments

Journal Voucher Day Book Entry (Credit & Debit)

Cr / Dr NoteCredit / Debit Note Raising

Contra EntryCash To Bank / Bank to Bank / Cash to Cash / Bank to Cash

Main Reports

Reconciliation==========================================

There some common sub forms in each transaction forms called as “Common Functions”.


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Bank:

The Bank Transaction Form is used to create & record details of the Receipts & Payments which done through aBank on daily basis.

Bank

PaymentReceipt

Receipt (Option):

The receipt option is used to create and record the details of the payment receipts which received fromcustomers or any other source.

Payment (Option):

The payment option is used to create and record the details of the payments made to the suppliers or any others.

Opening Bank Form:

To open the Bank Transaction Form, click on Account Module and then click on Bank. On clicking the BankTransaction Form will be opened.

Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture


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First of all you have to fill up following fields which are mandatory.

Field Name Description / FunctionField Type /Job Owner

Option Select Option as Receipt if the same is “Receipt” and if it isfor Payment, then select option “Payment”. The default selectwill be Receipt.

MandatoryBy User

Sr. No. Sr. No. Auto filled by System. MandatoryBy System

Day Book Select & define day book for the transaction.

Value comes from “Master>Categories> Account > Bank >”

MandatoryBy System

By User

Account Name Select & define Account Name for the day book, if thecompany has multiple accounts in the same day book. If thedefault Account Name is OK then do not change it but if youwant select another one then delete the default value andpress “Enter Key” and click on the right one from thedisplayed list of Account Names.

Value comes from “Master>Categories> Account > Bank >Account Ledger”

MandatoryBy System

By User

Voucher Dt. Date of Receipt / Payment Voucher. Auto filled by System. Mandatory

By SystemVoucher No. Sr. No. of Receipt / Payment Voucher. Auto filled by system. MandatoryBy System

Currency Select the currency of transaction. MandatoryBy User

Exch. Rate Put the exchange rate of selected currency in this field. MandatoryBy User

Cr. Balance System displays the Credit Balance of the selected Day Book& Account Name

MandatoryBy System

Dr. Balance System displays the Debit Balance of the selected Day Book & Account Name

MandatoryBy System

Description Write down the narration / description of the Receipt / PaymentVoucher

MandatoryBy User

Bank Receipt / Payment Details Grid Fields:

After filling the above fields, now you have to fill the following field in the Grid Table.


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Following are the grid fields.


Account Name Select & Define the Customer Name, Supplier Name etc. fromor to the payment receipted or paid.

MandatoryBy User

A/c. Short Name Value auto picked by system from Account Ledger.

Value comes from “Master > Account Ledger >”

MandatoryBy System

Dr. / Cr. Balance Showing the Account Balance of the selected Account Name. MandatoryBy System

Advance Check ID. Check if the Receipt of Payment is an advance. Optional(If applicable)

By User

Amount Put the figure of amount Receipted or Paid. MandatoryBy User

Deduction If there is any deduction like TDS or other, please press F3and on pressing F3 a separate form will be opened in and inthe form you have to enter the details.

Optional(if applicable)

By User

Acc_Code : Value Autopicked by System

Ac_Name : Select the Account Name in this field.

Description: Write down the details of deduction.

Add_Amt. : Put the figure of deduction amount.

TDS : Check_ID. Click on the Check_ID if the same is TDS. This Check_ID will function, ifyou have applied the TDS option in the “Master > Account Ledger > Options” forthe selected Account Name.

Voucher Amount Net Voucher amount after the deduction. Equation field. Valuedisplayed by the System.

MandatoryBy System

Cheque No. Put the Cheque No. in this field. MandatoryBy User

Cheque Dt. Date field. Select & define the Date of Cheque. MandatoryBy User

Invoice No. Put the Invoice No. in this field. (if applicable) Optional(If applicable)

By User

TDS Value Amount of TDS displayed by the system. Equation field. MandatoryBy System

Order No. Put the Order No. in this f ield. (if applicable) MandatoryBy User

Order Dt. Date field. Select & define the Date of Order. OptionalIf applicable

By User

F.Y. Financial Year of transaction of Purchase or Sales or otherdisplayed by the system.

MandatoryBy System


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Other Details:

1) Attachment : Please refer Common Features > Attachment2) My Reminders : Please refer Common Features > My Reminders

Save: After completion of above, press button shown on top of the form or press “F5” Key to save therecord.

New: After saving ff you want to define another code click on button shown on top of the form or press“F2” Key button and then make the necessary data entry.

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off

mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on button shown on top of the form or press “F6”Key.


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Cash:

The Cash Transaction Form is used to create & record details of the day by day cash Receipts & Paymentstransactions.

Cash

PaymentReceipt

Receipt (Option):

The receipt option is used to create and record the details of the payment receipts which received fromcustomers or any other source.

Payment (Option):

The payment option is used to create and record the details of the payments made to the suppliers or any others.

Opening Cash Form:

To open the Cash Transaction Form, click on Account Module and then click on Cash. On clicking the CashTransaction Form will be opened.


See Picture


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Option Select Option as Receipt if the same is “Receipt” and if it isfor Payment, then select option “Payment”. The default selectwill be Receipt.

MandatoryBy User



Value comes from “Master>Categories> Account > Cash >”

MandatoryBy System

By User

Account Name Select & define Account Name for the day book, if thecompany has multiple accounts in the same day book. If thedefault Account Name is OK then do not change it but if youwant select another one then delete the default value andpress “Enter Key” and click on the right one from thedisplayed list of Account Names.

Value comes from “Master>Categories> Account > Cash >Account Ledger”

MandatoryBy System

By User

Voucher Dt. Date of Receipt / Payment Voucher. Auto filled by System. Mandatory

By SystemVoucher No. Sr. No. of Receipt / Payment Voucher. Auto filled by system. MandatoryBy System

Cr. Balance System displays the Credit Balance of the selected Day Book& Account Name

MandatoryBy System

Dr. Balance System displays the Debit Balance of the selected Day Book & Account Name

MandatoryBy System

Description Write down the narration / description of the Receipt / PaymentVoucher

MandatoryBy User

Cash Receipt / Payment Details Grid Fields:



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Account Name Select & Define the Customer Name, Supplier Name etc. fromor to the payment receipted or paid.

MandatoryBy User



MandatoryBy System

Dr. / Cr. Balance Showing the Account Balance of the selected Account Name. MandatoryBy System

Advance Check ID. Check if the Receipt of Payment is an advance. Optional(If applicable)

By User

Amount Put the figure of amount Receipted or Paid. MandatoryBy User

Deduction If there is any deduction like TDS or other, please press F3and on pressing F3 a separate form will be opened in and inthe form you have to enter the details.

Optional(if applicable)

By User

Acc_Code : Value Autopicked by System

Ac_Name : Select the Account Name in this field.

Description: Write down the details of deduction.

Add_Amt. : Put the figure of deduction amount.

TDS : Check_ID. Click on the Check_ID if the same is TDS. This Check_ID will function, ifyou have applied the TDS option in the “Master > Account Ledger > Options” forthe selected Account Name.

Voucher Amount Net Voucher amount after the deduction. Equation field. Valuedisplayed by the System.

MandatoryBy System


Cheque Dt. Date field. Select & define the Date of Cheque. MandatoryBy User

Invoice No. Put the Invoice No. in this field. (if applicable) Optional(If applicable)

By User

TDS Value Amount of TDS displayed by the system. Equation field. MandatoryBy System

Order No. Put the Order No. in this f ield. (if applicable) MandatoryBy User

Order Dt. Date field. Select & define the Date of Order. OptionalIf applicable

By User

F.Y. Financial Year of transaction of Purchase or Sales or otherdisplayed by the system.

MandatoryBy System


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Other Details:








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Journal Voucher:

The Journal Voucher is a written authorization prepared for every financial transaction, or for every transactionthat meets defined requirements. This Transaction Form is used to create & record day by day Journal Voucherentries related to company accounts.

A journal voucher is an integral part of the audit trail, and carries (1) a serial number, (2) transaction date, (3)

transaction amount, (4) ledger account(s) affected, (5) reference(s) to documentary evidence (such as invoices orreceipts) supporting the entry, (6) brief description of the transaction, and the (7) signature(s) or initials of one ormore authorized signatories. A journal is, in effect, a collection of financial data culled from journal vouchers.

Opening Journal Voucher Form:

To open the Journal Voucher Transaction Form, click on Account Module and then click on JournalVoucher . On clicking the Journal Voucher Form will be opened.


See Picture


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Value comes from “Master>Categories> Account > Journal

Voucher”

MandatoryBy User


Voucher No. Sr. No. of Journal Voucher. Auto filled by system. MandatoryBy System

Voucher Dt. Date of Journal Voucher. Auto filled by System. Can bechanged if required.

MandatoryBy System

By User

Reference Put the Reference No. if any MandatoryBy User

Currency Select the currency of transaction. MandatoryBy User

Exch. Rate Put the exchange rate of selected currency in this field. MandatoryBy User

Due Date Set the Due Date for Receipt / Payment of Journal Voucher in

this field.

Mandatory

By User Reminder If required you can set reminder for this due date by selecting

this option Check Box.Mandatory

By User

Journal Voucher Grid Fields:



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Dr. / Cr. Balance Put the type of Account i.e. Debit or Credit in this field MandatoryBy User


Account Name Select & Define the Customer Name, Supplier Name etc. ofJournal Voucher in this field.

MandatoryBy User



MandatoryBy System

Amount Put the figure of Journal Voucher Amount in this f ield. MandatoryBy User

Bill Adjustment(Check Box)

Select this option only if the Journal Voucher for Bill Adjustment of Purchase or Sales or any other.

MandatoryBy User

Adjustment(Button)

On Selection of option Bill Adjustment now you have to enterthe details of Adjustment in this field. To enter the details justclick on the Adjustment Button to open the Grid Table. Afteropening the Grid Table enter the details by adding row.

MandatoryBy User

Ref. No. Put the Reference if any in this field. OptionalBy User

Current Balance Auto displayed by the system. Equation field. MandatoryBy User

Remarks Write down the remarks if any in this field. OptionalBy User

Other Details:


Save: After completion of above, press button shown on top of the form or press “F5” Key to save the

record.






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Credit / Debit Note:

Credit Note: A form or letter sent by a seller to a buyer, stating that a certain amount has been credited to thebuyer's account.

Debit Note: A form or letter issued by a seller to advise the amount owed by the buyer. An invoice is a type ofdebit note. Also called debit memo.

This Transaction Form is used to create record & issue the Credit or Debit Notes related to company accountstransactions.

Opening Credit / Debit Note:

To open the Cr / Dr Note Transaction Form, click on Account Module and then click on Cr / Dr Note. Onclicking the Credit or Debit Note Form will be opened.

There are two option buttons i.e. Credit & Debit. For Credit Note, please select the Credit and for Debit Note,please select Debit.


See Picture



Day Book Select day book for the transaction.

Value comes from “Master>Categories> Account > Cr / DrNote”

MandatoryBy User


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Voucher No. Sr. No. of Credit Note or Debit Note Voucher. Auto filled bysystem.

MandatoryBy System

oucher Dt. Date of Credit or Debit Note. Auto filled by System. Can bechanged if required.

MandatoryBy System

By User

Party Name Select party name in this field on which the Credit Note or

Debit Note is raised.

Value comes from “Master > Account Ledger ”

Mandatory

By User

Amount Put the Amount of Credit or Debit Note in this field. MandatoryBy User

Cr or Dr Bal On selection of Credit or Debit option, the system shows theCredit Balance or Debit Balance of the selected Party in thisfield.

MandatoryBy System

New Reference If new reference is applicable, please click on the Check Box &define the New Reference in this field.

MandatoryBy User

Against Reference If against reference is applicable, please click on the CheckBox & define the Against Reference in this field.

MandatoryBy User

Narration Write down the Narration of the Credit or Debit Note in thisfield.

MandatoryBy User

Remarks Write down the remarks if any in this field. MandatoryBy User

Grid Table Fields:

Sr. Auto filled by the system. MandatoryBy System

A/C. Name Select the Account Name in this field. If Credit or Debit Note isfor multiple items then you can select multiple rows.

MandatoryBy User

Amount Put the amount of Credit or Debit Note in this field. MandatoryBy User

Cr_Dr Select the Type of Amount i.e. Credit or Debit MandatoryBy User

Remarks

Other Details:








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Contra Entry:

The Contra Transaction Form is used to make a booking entry that is entered on the opposite side of an earlierentry to cancel its effect on the account balance.

Opening Contra Entry:

To open the Contra Transaction Form, click on Account Module and then click on Contra. On clicking theContra Transaction Form will be opened.

After opening the Contra Transaction Form select the type of Contra Transaction from option displayed in theForm. Following are the Contract Transaction Type;

1. Cash To Cash2. Cash To Bank3. Bank To Cash4. Bank To Bank


See Picture


Cash To Cash Contra Entry:



Value comes from “Master>Categories> Account > Contra”

MandatoryBy User


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Voucher No. Sr. No. of Contra Entry Voucher. Auto filled by system. MandatoryBy System

oucher Dt. Date of Contra Entry Voucher. Auto filled by System. Can bechanged if required.

MandatoryBy System

By User

Bank A/c. / Cash

A/c.

Select the Cash Account Name in this field.


Mandatory

By User

Narration Write down the Narration of the Cash to Cash Contra Entry inthis field.

MandatoryBy User

Grid Table Fields:

A/C. Name Select the Account Name in this field. If it is for multiple itemsthen you can select multiple rows.

MandatoryBy User

Amount Put the amount in this field. MandatoryBy User


Cash To Bank Contra Entry:

Field Name Description / Function Field Type /Job Owner



MandatoryBy User



Voucher Dt. Date of Contra Entry Voucher. Auto filled by System. Can bechanged if required.

MandatoryBy System

By User

Bank A/c. / CashA/c.

Select the Cash Account Name in this field.


MandatoryBy User

Narration Write down the Narration of the Cash to Bank Contra Entry inthis field.

MandatoryBy User

Grid Table Fields:


MandatoryBy User




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Bank To Bank Contra Entry:




MandatoryBy User




MandatoryBy System

By User


Select the Bank Account Name in this field.


MandatoryBy User

Narration Write down the Narration of the Bank to Bank Contra Entry inthis field.

MandatoryBy User

Grid Table Fields:

A/C. Name Select the Account Name in this field. If it is for multiple items

then you can select multiple rows.

Mandatory

By User Cheque No. Put the Cheque No. in this field Mandatory

By User

Cheque Dt. Select & Define the Date of cheque in this field. MandatoryBy User



Bank To Cash Contra Entry:




Mandatory

By User


oucher No. Sr. No. of Contra Entry Voucher. Auto filled by system. MandatoryBy System


MandatoryBy System

By User


Select the Bank Account Name in this field.


MandatoryBy User

Narration Write down the Narration of the Bank to Cash Contra Entry inthis field.

MandatoryBy User

Grid Table Fields:


MandatoryBy User

Cheque No. Put the Cheque No. in this field MandatoryBy User

Cheque Dt. Select & Define the Date of cheque in this field. MandatoryBy User




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Other Details:








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Main Reports:

The Main Reports Form contains all the required reports of the Accounts Module of the organization which arerequired by transaction wise and also yearly.

Opening Main Reports:

To open the Main Reports Form, click on Account Module and then click on Main Reports. On clicking theMain Reports Form will be opened. Following are Main Report of the Account Module.

1. JV Details (Journal Voucher Details)

2. Reconciliation Details

3. Account Ledger Utility.

4. Opening Balance

5. Trial Balance Sheet

6. Ledger Details

7. Profit & Loss Account

8. Day Book Details

9. Bank Book Details10. Cash Book Details

11. Balance Sheet

12. Bank / Cash Statement

See Picture

JV DETAILS:


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Journal Voucher Details Report button is used to generate the detailed report of Journal Vouchersday wise / week wise / month wise/ yearly with transaction details. To generate it, after opening theMain Report, click on JV Details button. On clicking the following JV Details Form will be opened.

See Picture

In the Form you have to select the period at following fields;

From Date : Select the date from which you want to start the JV Monthly Summary period.To Date : Select the date of ending period.

After select the periods, click on button to view the JV Monthly Summary details.

See Picture

If you want to remove the JN Summary for particular period or month, click on the Check Box

mentioned in line of that particular period or month to select it. Then click on button toremove it.


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If you want generate report for printing or making PDF file or exporting to any other application, click

on button. On clicking the report format with data will be displayed.

Now to view the details of JV Monthly Summary for a particular month, please make double click onmonth name and making double click another Form will be opened named as JV Details and the JVDetails of the particular month will be displayed in that Form. If you want remove an entry, please

select it and click on button to remove it.

See Picture

RECONCILIATION DETAILS:

Reconciliation Details button is used to view and generate the reports of Reconciliation of various DayBooks for various periods as per your requirement. To view & generate it, after opening the MainReport, click on Reconciliation Details button. On clicking the following Reconciliation DetailsForm will be opened.

See Picture

In the this Form you have to select & fill following fields;

Book Name : Select the Day Book in this fieldFrom : Select the starting date of Reconciliation Details period.To : Select the ending date of Reconciliation Details period.


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See Picture

After selecting & fil ling the fields, click on button to view the Account Ledger Detailsof selected Voucher Name.

See Picture


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BANK BOOK DETAILS:

Bank Book Details button is used to generate the detailed report of Bank Book Entries day wise /week wise / month wise/ yearly with transaction details. To generate it, after opening the MainReport, click on Bank Book Details button. On clicking the following Bank Book Details will beopened.

See Picture

In the Form you have to select & fill the following fields;

Bank Book Name : Select the Bank Book Name in this field.From : Select the starting date from which you want the Bank Monthly Summary

period.To : Select the ending date of period.

After select the periods, click on button to view the Bank Book Monthly Summary details.

See Picture


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If you want to remove the Bank Monthly Summary for particular period or month, click on the Check

Box mentioned in line of that particular period or month to select it. Then click onbutton to remove it.



Now to view the details of Bank Monthly Summary for a particular month, please make double clickon month name and making double click another Form will be opened named as Bank Details andthe Bank Details of the particular month will be displayed in that Form. If you want remove an entry,

please select it and click on button to remove it.

See Picture


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LEDGER DETAILS:

Ledger Details button is used to generate the detailed Account Statement of particular Party monthwise / yearly with transaction details. To generate it, after opening the Main Report, click on LedgerDetails button. On clicking the following Ledger Details will be opened.

See Picture


Ledger Name : Select the Account Ledger Name in this field.From : Select the starting date from which you want the Ledger Monthly Summary.To : Select the ending date of period.

After select the periods, click on button to view the Ledger Monthly Summary detai ls.

See Picture


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If you want to remove the Ledger Monthly Summary for particular period or month, click on the Check




Now to view the details of Ledger Monthly Summary Details for a particular month, please makedouble click on month name and making double click another Form will be opened named as LedgerVouchers and the Ledger Vouchers of the particular month will be displayed in that Form. If you want

remove an entry, please select it and click on button to remove it.

See Picture


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CASH BOOK DETAILS:

Cash Book Details button is used to generate the detailed report of Cash Book Entries day wise /week wise / month wise/ yearly with transaction details. To generate it, after opening the MainReport, click on Cash Book Details button. On clicking the following Cash Book Details will beopened.

See Picture


Bank Book Name : Select the Cash Book Name in this field.From : Select the starting date from which you want the Cash Monthly Summary.To : Select the ending date of period.

After select the periods, click on button to view the Cash Book Monthly Summary details.

See Picture


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If you want to remove the Cash Monthly Summary for particular period or month, click on the Check




Now to view the details of Cash Monthly Summary for a particular month, please make double clickon month name and making double click another Form will be opened named as Cash Book Detailsand the Bank Details of the particular month will be displayed in that Form. If you want remove an

entry, please select it and click on button to remove it.

See Picture


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DAY BOOK DETAILS:

Day Book Details Report button is used to generate the detailed report of day by day transaction ofDay Book on day wise / week wise / month wise/ yearly with transaction details. To generate it, afteropening the Main Report, click on Day Book Details button. On clicking the following Day BookDetails Form will be opened.

See Picture

In the Form you have to select the period at following fields;

From Date : Select the date from which you want to start the Day Book Details.To Date : Select the date of ending period.

The period should within the financial year.

After select the periods, click on button to view the Day Book Details.

See Picture

If you want to remove the Day Book Details for particular period or month, click on the Check Box

mentioned in line of that particular period or month to select it. Then click on button toremove it.


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Now to view the details of Day Book Details Summary for a particular month, please make doubleclick on month name and making double click another Form will be opened named as Voucher andthe Voucher details of the particular month will be displayed in that Form. If you want remove an

entry, please select it and click on button to remove it.

See Picture


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BANK / CASH STATEMENT:

Bank / Cash State button is used to generate the detailed report of Bank / Cash transactionstatements on day wise / week wise / month wise/ yearly with transaction details. To generate it, afteropening the Main Report, click on Bank / Cash Statement button. On clicking the following Bank /Cash Statement Form will be opened.

See Picture

First of all you have to select Statement option i.e. Bank Statement or Cash Statement by clickingon the Check Box. Whenever you select the option as Bank only the Bank Day Books list will bedisplayed in Day Book Name field when you select it and for option Cash only the Cash Book nameswill be displayed in Day Book Name field.

After selecting ht e option now select & fill-up the following fields;

Day Book Name : Select the Day Book Name i.e. Bank or Cash in this field.From : Select the starting date of Bank / Cash Statement in this field.To : Select the ending date of Bank / Cash Statement in this field.

The period should within the financial year.

After select the periods, click on button to view the Day Book Details.

See Picture




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TRIAL BALANCE SHEET:

Accounting: The aggregate of all debit and credit balances at the end of an accounting period that (1)shows if the general ledger is in balance (total debits equal total credits) before making closingentries, (2) serves as a worksheet for making closing entries, and (3) provides the basis for makingdraft financial statements.

Trial Balance Sheet button is used to generate the detailed report aggregate of all debit and creditbalances at the end of an account period (1) shows if the general ledger is in balance (total debitsequal total credits) before making closing entries, (2) serves as a worksheet for making closingentries, and (3) provides the basis for making draft financial statements. To generate it, after openingthe Main Report, click on Trial Balance Sheet button. On clicking system will ask following

See Picture

First put select from & to date in the related fields and after that if you want the Trial Balance Sheetonly for opening balance then, please select the option “Only Opening Balance” by clicking on

Check Box or if not then leave the option as unselected. Now press

See Picture




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PROFIT & LOSS:

Profit & Loss Account is a measure of financial performance that indicates earnings after expensesand other deductions are made. There are several levels of profit including gross profit, net profit, andnet operating profit after taxes.

Profit & Loss button is used to generate the detailed reports of the Profit & Loss Account of theorganization. To generate it, after opening the Main Report, click on Profit & Loss button. Onclicking system will ask following

See Picture

First put select from & to date in the related fields and after that if you want the Profit & Loss Account

Report only for opening then, please select the option “Yes” by clicking on Check Box or if not then

select the option “No”. Now press

See Picture




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BALANCE SHEET:

Balance Sheet is condensed statement that shows the financial position of an entity on a specifieddate (usually the last day of an accounting period).

Balance Sheet button is used to generate the Balance Sheet Statement of the organization for

particular period or financial year. To generate it, after opening the Main Report, click on BalanceSheet button. On clicking system will ask following

See Picture

First put select from & to date in the related fields and after that if you want the Balance Sheet Reportonly for opening then, please select the option “Yes” by clicking on Check Box or if not then selectthe option “No”. Now press

See Picture




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OPENING BALANCE:

Opening Balance button is used to enter or import the Opening Balance figure of Stock, Account,Sales Tax Forms, Excise & Reconciliation. For all these opening entries there are separate form andto open it, click on the Opening Balance.

Item Opening Stock

Item Opening Stock form is used to enter new stock or import the last financial year closing stocks. Ifyou use the software first time, then you have to enter the opening item stock manually or import withhelp. If you are already installed and already entered the item stock details then import the itemopening stock by click on Fetch Opening for New Year button.

See Picture

Entering Item Stock Manually

Before entering the Item Stock Manually you have select & define the Item Group & Sub Groups(Wherever it applicable). You can find out the items by Item Name or Alt. Name (Item Code) forwhich you are making the opening stock.

You can find the item through entering its group & sub group names.You can find the item by entering item name.You can find the item by entering Alt. Name item name.


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Following are Form Fields in this form;


Item Group To select the Item Group an opening stock item MandatoryBy User

Sub Group To select sub group of an opening stock item (if applicable) Mandatory

By User Sub Group1 To select sub group1 of an opening stock item (if applicable) Mandatory

By User

Sub Group2 To select sub group2 of an opening stock item (if applicable) MandatoryBy User

Find Item To find an item by its name. Type the starting of item name inthis field then system displays items starting with typed word.

MandatoryBy User

Find Alt. Item To find an item by its Alt. Name or Item Code. Type the Alt.Name or Item code in this field then system displays the itemsof typed item code.

MandatoryBy User

Date Date of Item opening stock. MandatoryBy System

In this form there are to Grid Forms. One is for entering the items and another one is for entering theitems on which the excise is applicable.

General Grid Table:

To enter all the items which are covered under Item Opening Stock.

Grid Table Fields:

Following are the Grid Table fields;

Field Name Description / FunctionField TypeJob Owner

IT_CODE Auto filled by System. Not Editable MandatoryBy System

Item Name Stock Item Name. Auto filled by System. Not Editable MandatoryBy System

Alt. Name Stock Item Alt. Name or Item Code. Auto filled by System. NotEditable

MandatoryBy System

Drg. No. Displays Drawing No. of Selected Stock Item (if applicable).Not Editable

MandatoryBy System


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Alt. Qty.(Button)

To enter the Item Alt Qty. Click on the Alt. Qty. button. Onclicking one window will be opened showing the Location andother details. Fill-up the fields which are editable.

See Picture

MandatoryBy User

Qty. Put the stock quantity of the selected item in this field. MandatoryBy User

Rate Put the rate of item in this field. MandatoryBy User

QC Ref. No. Enter the QC Reference (if any) of the selected item in thisfield.

MandatoryBy User

Item Stock Details Grid Table:

To record the details of Excisable Items with name of manufacturer which are related to RG reports. Ifthe selected items is coming under excise riles then fill-up the excise details along with name ofmanufacturer in this form.

After all these click on button and after that click on button to save the record.

Importing Item Stock (Fetch Opening for New Year)

This option is used to import Item Stock from previous year closing balance. Click on the buttonnamed as “Fetch Opening for New Year”. On clicking the system will as as shown below;

To import the Item Sock, click on button. After sometime the item list of opening stock willbe displayed in the General Grid Table.


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Account Opening Balance

Account Opening Balance form is used to enter Opening Balance of organizations various accountsor import the last financial year closing Account balances. If you use the software first time, then youhave to enter the Account opening balance manually. If you are already installed and already doingthe account transactions then import the item opening stock by click on Fetch Opening for New Year

button.

See Picture

Entering Account Opening Balance Manually

Before entering the Account Opening Balance Manually you have select Main Group Name of Account in “Select Main Group Name” field. On selection of Main Group all accounts created underthe selected group will be displayed in the general Grid Table.

If you want to import all accounts of all groups in single click, then click on button. Onclicking the all accounts will be displayed in general Grid Table.

You can find out the accounts by typing the account name in “Find By Account” field.

General Grid Table:


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Grid Table Fields:

Following are the Grid Table fields;


AC_NAME Auto filled by System. Not Editable MandatoryBy System

Short Name Account Code. Auto filled by System. Not Editable MandatoryBy System

Credit Amount Enter the Credit Amount in this field. MandatoryBy User

Debit Amount Enter the Debit Amount in this field. MandatoryBy User

City Auto filled by System. Not Editable (if applicable) MandatoryBy System

Category Auto filled by System. Not Editable (If applicable) MandatoryBy System

From_Ledger_Code Auto filled by System. Not Editable MandatoryBy System

From_Ledger_Name Auto filled by System. Not Editable MandatoryBy System

Importing Account Opening (Fetch Opening for New Year)

This option is used to import Account Opening Balances for all accounts from previous year closingbalance. Click on the button named as “Fetch Opening for New Year”. On clicking the system willas shown below;

To import the Account Opening balances, click on button. After sometime the item list of Accounts with opening balance will be displayed in the General Grid Table.

Account Outstanding Details:

The Account Outstanding Details tab form is used to enter the outstanding details of the company billwise of any particular accounts displayed in the General Grid Table. To enter the details first youhave to select the account name from General Grid Table and then click right button of mouse in the Account Outstanding Details tab form and select Add Rows.


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Advance Details:

The Advance Details tab form is used to enter the advance payment details of the company whichreceived or paid to any particular accounts displayed in the General Grid Table. To enter the detailsfirst you have to select the account name from General Grid Table and then click right button ofmouse in the Advance Details tab form and select Add Rows.

After all these click on button to save the record.


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“C” Form Opening

“C” Form Opening is used to enter the details of Pending “C” forms for the Sales done against “C”Form. In this form you have to enter details manually and there is no an importing option.

See Picture

First of all select the type of sales in “Sales Type” field and after that click right button of mouse inGrid Table and select Add Rows. Fill-up the following fields.


Financial Year Put the Financial Year of Sales Invoice in this field. MandatoryBy User

Party Name Select the Name of Party in this field. MandatoryBy User

Bill No. Put the Sales Invoice / Bill No. in this field. MandatoryBy User

Bill Date Put the Sales Invoice / Bill Date in this field. MandatoryBy User

Bill Amount Put the Sales Invoice / Bill Amount in this field. MandatoryBy System



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Excise Opening Entry

Excise Opening Entry form is used to enter the Excise opening balance details.

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First of all select the financial year in Account Year field after that enter opening balance details inthe necessary fields.



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Reconciliation Opening

Reconciliation Opening for is used to enter the opening of Reconciliation details of the Bank Account(s) of the organization.

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First of all select the day book of reconciliation in “Day Book” field and after that click right button ofmouse in Grid Table and select Add Rows. Fill-up the following fields.


Sr. No. Put the Serial Number in this field. MandatoryBy User

Voucher Dt. Select the Voucher Date in this field. MandatoryBy User

Account Name Select the Account Name in this field MandatoryBy User

Account Code Auto filled by system on selection of Account Name. MandatoryBy System

Type Select Type of Payment i.e. Receipt or Payment MandatoryBy User

Cheque Amt. Put the Cheque Amount in this field MandatoryBy User

Cheque Dt. Select the Date of Cheque in this field. MandatoryBy User




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Reconciliation:

The Reconciliation Transaction Form is used Item by item examination of two related sets of figures obtainedfrom different sources. Most commonly, this term is applied to bank reconciliation.

Opening Reconciliation Form:

To open the Reconciliation Form, click on Account Module and then click on Reconciliation. On clicking theReconciliation Transaction Form will be opened.

After opening the Reconciliation Transaction Form you have to select option “Bank” or “Cash” by clicking onthe button given in the form in Green Colour (Bank) & Red Colour (Cash).


See Picture


Field Name Description / Function Field Type /Job Owner


Value comes from “Master>Categories> Account >Reconciliation”

MandatoryBy User


Date Select & Define the Reconciliation Date in this field. Auto filledby the system.

MandatoryBy System


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