accomplishment repot 2011

7/29/2019 Accomplishment Repot 2011

1/5

Archives and Museum Management Service

The Archives and Museum Management Bureau and Service, formerlythe Legislative Archives Service, is the official and sole repository of all

records (papers, audio and video files, and other artefacts) relating to thefinished and unfinished business of the House of Representatives. As such, ittakes custody of, organizes and preserves these records to maintain andprotect their historical values and serve them when needed by any person,group or institution.

For the year 2011, the highlights of accomplishments of the Archivesand Museum Bureau and Service are as follows:

- Repair/Repainting of Museum- Publication of Compendium of all laws and Executive Issuances from

1907-2010 related to Welfare and Protection of Children and DisasterResponse Management;

- Publication of Compendium of all laws and Executive Issuances relatedto Transportation (Land, Air, Water) from 1907-2010;

- Publication of Selected Speeches of the Members of the House ofRepresentatives of the15th Congress entitled In the Name of the People;

- Publication of postcards and note cards of the House ofRepresentatives;

- AIPA Caucus Report

The AMMS also continued the implementation of the followingprograms, which were

earlier implemented as part of the services strategic plan formulated twoyears ago:

- Comprehensive Archival Collection, Digitization Program- e-Archives Services Program- External Linkage Development Program- Infopack Enrichment Program- Green Public Service Program

The following are the specific details of the work outputs of the AMMSfor 2011:

Comprehensive Archival Collection of Digitization Program

Digital Sound Indexing and Recording Categories OutputConversion of audio file collection in cassette format to


2/5

compact disc formatIndexing of Compact Discs of Session Proceedings

Total Number of audio CDs indexedTotal Playing TimeTotal Access Time

Total Number of Access Entries

307316:39:376223:10:42

1,477Number of audio CDs(of session proceedings)migrated toMP3 format

406

Document Imaging/ScanningGraduating Members (13th, 14th and other CRPs) Number of

Scanned

Pages/FoldersBills and Resolutions 6,820Speeches, Remarks and Interpellations Delivered 2,710House Bills on 1st Reading 3,684House Billswith Committee Reports 973House Resolutions and Adopted Resolutions 1,056Transcripts of Committee Meetings (14th Congress) 1,337

Audio Extraction for Graduating MembersDocument Category Number of

AccessTotal Numbers of Speeches, Remarks andInterpellations Delivered

1,645

- Continuation of indexing and book markings of Archival Documents forthe 14th Congress (Transcripts of Session Proceedings);

- Implementation of the e-Archives Services Program, in which the AMMSe-mailed various documents (infopacks, House Bills, transcripts ofrecords) for the requests it received from January to December 2011.

In line with the performance of its regular archival activities, the AMMS

performed thefollowing:

Number of Inventoried Documents Per Record GroupRecord Group Number of

Documents8th CRP TCMs 6 folders9th CRP TCMs 8 folders


3/5

10th CRP TCMs 8 folders11th CRP TCMs 20 folders12th CRP TCMs 6 folders13th CRP TCMs 94 folders14th CRP TCMs 146 folders

15th CRPTSPsJOURNALS

76 folders96 folders

Government Reports (Annual Audit Reports/AnnualReports)

282 docs

Budget Briefing Materials CY 2008-2010 690 docsArchives Museum Holdings (Publications) 112 docs

Volume/Number of Received, Verified and AssessedDocuments/Materials

Per Document/Material Type Record Series (Subseries) Volume/Numbe

r ofDocuments

8th CRP TCMs 6 folders9th CRP TCMs 8 folders8th CRP TCMs

The summary of physical inventories is as follows:

Material foldered

Documents labelledDocuments paginated contained in ____foldersDocuments paginated in ____infopacksDocuments paginated contained in _____committee filesArchival boxes orgnaizedDocuments retrieved and re-filedCommunications sent to other officesDocuments stamped with certified true copy


4/5

Data Management Performance (New Acquisition System)12th Congress of the Philippines to the 15th Congress of thePhilippines

The succeeding tables show information on the clients served by theArchives and Museum Management Service and the kinds of servicesprovided:

Number of Researchers/Clients Served Per Client CategoryClientele Profile Number of

ReadersCongressional Staff 1,037Secretariat Employee 568Senate 27Other Government Agencies/Offices 215

Students 215Private Firms/Entities 286General Public 50Total 2,398

Number of Research Requests Served by Clientele ModePhone-in 219Walk-in 2,164By Mail 15

Total 2,398

Other accomplishments of the AMMS include the following:

- Assisted in the Asian Inter-parliamentary Association Caucus held at

the House of Representatives on June 1-3, 2011;- Maintained physical arrangement of documents in storage area;- Prepared/encoded Inventory Lists in preparation of Union Catalogue of

Archival Holdings;- Conducted Guided and Interactive Tours, thereby serving 5,048 visitors

in 2011. Most of the members of the tour groups were students fromvarious schools and universities, local government officials and


5/5

constituents of House Members, members of diplomatic corps andMembers of Parliament of other countries;

- Implemented the Interactive Tour, the highlight of which is giving awayof tokens/souvenirs, such as ballpen, fan, key chain, and other smallitems;

- Continuous implementation of Clients Assessment Program;- As part of the continuing education program for the Archives andMuseum staff, we visited the following museums:

Barasoain Church, Malolos City, BulacanBangkoSentralngPilipinas, Roxas Boulevard, ManilaAteneo de Manila University, Quezon CityQuezon Memorial Circle, Quezon City