access2010 book

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Database Workshop)

.


2/134

Database Workshop)

.

.. )

2555


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Microsoft Access 4122208

7 Microsoft Access

25 2555


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(1)

(3)

1 1

1- 4

(Normalization)

16

2 Microsoft Access 25

Microsoft Access 25 Microsoft Access 2010 26 Microsoft Access 2010 29 (Ribbon) 30

.mdb .accdb 32 33

3 (Table) 35

35 36 37

4 (Query) 55

55 56 57 57


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(4)

()

59 SQL 77

5 (Form) 79

79 80 (Form Wizard) 81 83 Design 84 86 92

94 95

6 (Report) 97

97

97

98

(Report Wizard) 100

102

103

105

export 110 112


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(5)

()

7 (Macro) 113

113 114 Action Catalog 115

Macro 117 121 124

127


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1

-

(The Database Life Cycle: DBLC)

6 1.1

1.1 (The Database Life Cycle: DBLC) (Rob and Coronel, 2002,p.326)

(database initial study)

(database design)

(implementation)

(testing and evaluation)

(operation)

(maintenance and evaluation)


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2

1.

1.1

1.2

1.3

-

-

-

2.

2.1

- (E-R Model) (entity) (attribute) - (normalization)


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3

2.2

2.2.1

2.2.2

2.2.3 platforms2.2.4

2.3 (

)

(internal model) (DBMS) MS-AccessOracle

2.4

(index) (clustering)

(hashing technique)

3.

4.


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4

5.

6.

-(E-R Model) (normalization)

- - (Entity-Relationship Model: E-R Model)

Semantic Model E-R Model PeterPin Shan Chen Massachusetts Institute of Technology .. 1976

1. --

- (E-R Diagram)

-


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5

2. --

2.1

(entity)

-

-

-

-

-

2.2

(attribute)

-

-


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6

-

-

-

(tuple)

Cardinality Degree 6.2 4 Cardinality 5

Degree

4800111 4800222 4800333 4800444

1.2

-

(attribute)

(tuple)


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7

2.3 (key)

2.3.1 (super key)

1.1 48001 312010047599148002 312010047599248003 3120100475993

1.1

- - , - , , -

2.3.2 (candidate key)

1.1

2.3.3 (primary key)

1.1


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8

1) 2)

1.1 2 1.2

1.2 1/55

5520249001 111 1/555520249001 222 1/555520249002 111 1/555520249003 333 1/555520249003 222 1/555520249003 444 1/55

1.2 5520249001 1 2 2 1.22

3) (null)

2.3.4 (foreign key)

- - -


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9

GPA4800555 2.504800999 3.75

4800555 40001 B4800555 40005 C4800999 40001 A

40001 240005 3

1.3

2.3.5 (secondary key) key 1.3

3.3

55111 0-1111-111155112 0-2222-222255113 0-5555-555555114 0-6666-666655115

0-9999

-9999


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10

2.4 (relationship)

-

1.4

3

2.4.1

(one to one relationship 1:1)

1.5

1.6

1 1


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11

1.6

2.4.2 (one to many relationship 1:M)

1.7

1.8

1.8

1 1

1 1

1 : 1

1 X 1 = 1 1 X 1 = 1

1 M

1 M

1 1

1 : M

1 X 1 = 1 M X 1 = M


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12

2.4.3 (many to many relationship M:M)

1.9

1.10

1.10

M M

1 M

M 1

M : M

1 X M = M M X 1 = M


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13

3. -

1.4 -

- (E-R Diagram)

1.11 -(E-R Diagram)

M M


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14

4. -

-

4.1- 1

- 1.11 2

55111 0-1111-111155112 0-2222-2222

40001 240005 3

1.12-

4.2 4.2.1 1 : M

1 M

4.2.2 M: M 1 2 M: M


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15

- 1.11 1 () ()

48111 4000148111 40005

48112 40001

1.13 M:M

- 3

48111 0-1111-111148112 0-2222-2222

40001 2

40005

3

48111 4000148111 4000548112 40001

1.14


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16

- 1NF - 1

(Normalization)

1.

(relation)

relational model

1. First Normal Form (1NF) 2. Second NormalForm (2NF)3. Third Normal Form (3NF)4. Boyce-Codd Normal Form (BCNF)5. Fourth

Normal Form (4NF) 6. Fifth Normal Form (5NF) 3 NF 3 NF BCNF 5NF

0.01 % 1NF 2NF 3NF


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17

2. (Normal Form : NF)2.1First Normal Form (1NF)

1 First Normal Form

(single

valued) 1.5 1 1.5

55001

55002

55003

1.5

1 atomic repeating group 1.5 1NF 1NF Unnormalized Form (UNF) 1NF

1) 1 2) 1.5 1NF 1NF

1.6

1 atomicrepeating group


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18

1.6 1

55001 55001 55001 55002 55002 55003

1 3 Atomic

1.7 1NFISBN 1 2 3

9749151001 9749151002 9749151003

1.6 1NF 55001 1, 2 3 55001 2


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19

1) 1NF2) nonprime attribute prime (primary key)

2.2Second Normal Form (2NF)

2 SecondNormal Form

1

functional dependency

X Y Y X

Y X X Y 1 X 1.8 55111

1.8

()

55111 0-1111-111155112 0-2222-222255113 0-2222-222255114 0-6666-666655115 0-9999-9999

XY


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20

1.9 2NF

1.9

001 A P111 10001 A P222 12001 A P333 10

002 B P222 15003 C P333 16

1.9 1NF 1 1NF prime nonprime 1.9 prime

nonprime 2NF nonprime prime

2NF nonprime

, , ,

1.9 , 2NF 1.9 2NF

,


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21

1.9 2NF

, ,,

1.9 2NF

3

1.10

001 A 002 B 003 C

1.11 1.12

P111 001 P111 10P222 001 P222 12P333 001 P333 10

002 P222 15003 P333 16

1.10 1 A 2NF

3


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22

1) 2NF2) nonprime nonprime

2.3Third Normal Form (3NF)

3 Third Normal Form

1.13

1001 43 121 . .1002 55 222 . .1003 43 121 . .

1.13 prime nonprime 1.13

2NF 2NF repeating group nonprime prime prime

, ,

2NF nonprime nonprime

nonprime 3NF 1.13 nonprime 2NF

,


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23

1.13 2

1.14 1.13 1.15

43 121 . . 1001 4355 222 . . 1002 55

1003 43

1.10 2 3NF nonprime nonprime 2

1.10

001 A 002 B 003 C

1.16 1.10 1.17

001 A A 002 B B 003 C C


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24


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2 Microsoft Access

- Microsoft Access

Microsoft Office

Microsoft Access Microsoft Access

Microsoft Access1. (table)

(Field) (Record)2. (queries)

3. (form)

4. (report)

5. (macro)


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26

6. (module) VBA (Visual Basic forApplication)


Microsoft Access 2010 StartAll Programs Microsoft Access 2010 icon 2.1

2.1 Microsoft Access 2010


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2 1.

(Blank database)

Blank database Create 2.2 2.3

2.2 (blank database)

2.3 (blank database)


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2. (Sample templates) (Personal) (Education) (Finance) Sample templates 2.4 Office.com

2.4(Sample templates)


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29




Tab File Access 2010

Quick Access Toolbar (Title Bar) (Ribbon) Home, Create,

External Data, Database Tools, Fields, Tables

(Navigation Pane)

Table, Query, Form, Report

Document Window


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30

(Ribbon)

(Ribbon) pull down

1. Tab Home

2.6 Tab Home

Tab Home

- View:

- Clipboard: - Sort & Filter:

- Record: - Find: - Text Formatting:

2. Tab Create

2.7 Tab Create

Tab Create

- Tables: - Queries: -

Forms:


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- Reports: - Macro & Module: Macro Module

3. Tab External Data

2.8 Tab External Data

Tab External Data

- Import & Link: Microsoft Access Microsoft

Excel

- Export: Microsoft Access, Microsoft Excel, HTML

- Collect Data: E-mail Microsoft Outlook

4. Tab Database Tools

2.9 Tab Database Tools

Tab Database Tools -

Tools: - Macro: Macro Macro Visual

Basic

- Relationships: - Analyze:

- Move Data: Access SQL Server


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- Add-Ins: Access

.mdb .accdb Access 97, 2000, 2002-2003 ( .mdb)

Access 2010 Access 2010 .accdb (Access 2007)

1. Open File

2.

3. Save & Publish File4. Access Database5. Save As6.

Access OK7. Database Access

2007 .accdb

2.10


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2.11 .mdb .accdb

1. .accdb .mdb

Save Save Database As Save & Publish

- Access Database .accdb (Access2007)- Access 2002-2003 Database .mdb- Access 2000 Database .mdb2.

.accdt (template)

template .accdb Save & Publish Template .accdt


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2.12


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3 (Table)

(Table)

(View) Table 4

1. Design

(field)

(Properties)2. Datasheet

3. PivotTable

4. PivotChart

Chart


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36

1.

(Item)

2. field(Field) ()3. (Record) 4. (Table)

Database

3.1


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1.

Create

2. Table Design3. Field Field Name4. Data Type5. field Description ()6. field Field Size

3.2

Field

Properties


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field- field 64 -

field - field - (.) (!) ([ ]) field- field

(data type) field

field 11 1) Text

255

2) Memo 255

65,535

3) Number

4) Date/Time 5) Currency

6)

Auto Number

7) Yes/No True/False, Yes/No, On/Off

8) OLE Object OLE Object Linking and Embedding PhotoShop Microsoft Word


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9) Hyperlink URL (Uniform Resource Locator)

10)Attachment Word, Excel11)Calculated fieldLookup Wizard Data Type

Table

field field(Field Properties) field

field field

- Field Size field 5 default Field Size 255

- Format

3.1

@ 1

Access @@-@@@ 43-001

< bangkok> BANGKOK

- Decimal Place Number Currency

- Input Mask


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- Caption Datasheet View Form Report

- Default Value field Default Value

- Validation Rule field 2

3.2 or Between #01/01/2007# and

#31/12/2007#

1 .. 2007 31 .. 2007

>0 >= Date()

- Required Yes field - Allow Zero Length field Text Memo

(Null) () Yes

- Indexed field No (), Yes (DuplicatesOK) ( ), Yes (No Duplicates) ( )

-

Unicode Compression Text, Memo, Hyperlink Unicode (Unicode 2 1 ) Yes 0 , , Memo 4,096

- IME Mode

IME Sentence Mode

Text, Memo, Date/Time

Hyperlink Control Text Box, Combo Box List Box


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Design Form Input Mode Editors (IME) layout

- Smart Tags Access - field Smart Tags field

- Text Format Memo Plain Text

Rich Text

- Text Align Attachment

- Show Date Picker Date/Time 2 ForDates // Never //

(Primary Key)- Primary Key field record

record - field Primary Key

- Primary Key field


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3.3 (Primary Key)

()

3.4


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1. record 2.

3.5

Record Navigator

3.6 Record Navigator


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3.7

(Sort)

3.8 ( 1)


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3.9 ( 2)


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field

OK

3.10 field


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1.

2. Text Filters

3.11


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1. Does Not Begin With2. OK

3.12


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3.13

record Title Toggle Filter

3.14


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- Find What - Look In (Current Document, Current Field)- Match o Any Part of Field fieldo Whole Field fieldo Start Field field

- Search (All, Up, Down)

-

Match Case MISS record Miss

3.15


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3.16

(Relationship) 1

1

- : , , , , - : , , , - : , , , , , - : , , ,


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3.17


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1. Database Tools Relationships

3.18

2. Mouse CustomerID Customer

CustomerOrder


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3. Access 4. Enforce Referential Integrity, Cascade Update Related Fields,

Cascade Delete Related Fields record update

3.19 Edit Relationships


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4 (Query)

(query)

5 1. (design)

2.

(datasheet) datasheet table3. SQL

(Structured Query Language : SQL)4. pivot table

5. pivot chart

chart


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Access

5

1. Select Query 1 2. Crosstab Query 2

3. Action Query

- Make-Table Query field Table

Query - Update Query - Append Query record record record

- Delete Query record record

4. Parameter Query Query

5. SQL Query SQL

- Union Query field 1field 1

- Pass-Though Query ODBC Database Server SQL Server

- Data Definition Query

( SQL Data Definition Language (DDL))


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3

1. (Query Wizard)

2. (Design View)

3. SQL SQL

Wizard Design Union Query Pass-Through Query

Query 4 1.1

Simple Query Wizard Select Query

1.2Crosstab Query Wizard Crosstab Query

1.3Find Duplicate Query Wizard Select Query record field

1.4Find Unduplicated Query Wizard Select Query record record


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4.1 Query


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1.

4.2

1.1Field List Pane Table / Query Query field

1.2Query Design Grid - Field: Field

-

Table: Table / Query - Total: ( Totals

Design)- Sort: Ascending

Descending not Sorted - Show: field

-

Criteria:

Field

List

Pane

Query

Design

Grid


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2. Query Design

4.3 Query Design


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( tblCustomers) (CustomerID), (FirstName), (LastName)

4.4 Query Design


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- Datasheet

Save - Access myQuery1- Save

4.5


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1

4.6 1


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- ()

myQuery2 MS Access- MS Access VDO - myQuery2

- Design View

4.7

:

* Save


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- criteria

Design View - operator

1) ( )2) (

)3) ( )

4)

(Operator)

Operator + 1 + 1 = 2 21 = 1

* 3 + 2 = 5/ 5/2 = 2.5\ 5\2 = 2

Mod 5 Mod 2 = 1^ 2^3 = 6

(Operator)

Operator < >= =


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Operator Between 2

Between 10000 And 20000

Like -* -? 1 -# 1 -! -[ ] Like *

In In (,)

(Operator)

Operator And 2

Or Xor 1 Not

(Operator)

Operator & [FirstName]& &[LastName]


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1 tblCustomerID City MyTown

4.8 1


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2 tblCustomerID LastName Ba

4.9 2


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3 tblCustomerID LastName 4

4.10 3


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4 myQuery2 25 2550

4.11 4


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5 19902000 2002

4.12 5


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6 tblCustomers Lisa, Peggy, Mary

4.13 6


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:

[ 1]&[ 2]&

4.14


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(Sort)- Ascending-

Descending = ( )

4.15


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:

tblRental 25%

4.16


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IIF IIF(, , )

4.17 IIF


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SQL

Query

Wizard

Design

SQL Query Query SQL SQL Query Wizard Design Union Query, Pass-Though Query Data Definition Query

SQL Structured Query Language SQL 4

1.

SELECT SELECT

- DISTINCT record field - DISTINCTROW record field - JOIN Table 3

INNER JOIN, LEFT-OUTER JOIN RIGHT-OUTER JOIN- FROM Table / Query -

WHERE - GROUP BY field - ORDER BY field - AS field

2. UPDATE 3. INSERT record 4. DELETE record


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5 (Form)

(datasheet) (Form)

5 1. (form design) 2. (form view)

3.

(datasheet) 4. PivotTable

5. PivotChart

Chart


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1.

Table/Query

2. Create3. Form

5.1

5.2


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(Form Wizard)1.

Create

2. Form Wizard3. Table/Query 4. field >> field 5. Next6. 7. Next

8.

9. 10. Finish


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5.3 (Form Wizard)


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(Form Design)

Form Wizard

1. Create2. Form Design

5.4 (Form Design)


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5.5 (Form Design)

Design

5.6

Design


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5.1


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1. Form Design Area

2. Field List

Table/Query AddExisting Fields Design

5.7


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3. Property Sheet

Property Sheet

3.1 4

Format, Data, Event Other

5.8 (Property Sheet)


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5.2

Format Default View 6

1. Single Form 1 record 1 2. Continuous Forms record 1

3.

Datasheet Datasheet Table/Query4. PivotTable 5. PivotChart 6. Split Form 2

Datasheet FormBorder Style 4

1.

None

2.Thin None

3.Sizable

4.Dialog (

) Pop Up Yes Border Style

Record

Selectors

Yes record


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Navigation

Buttons

Yes record

Dividing Lines Yes record section Continuous Default View

Auto Resize Yes section

Auto Center Yes

Data Record Source Table/Query

SELECT SQLAllow Additions Yes record

record record Allow Deletions Yes record Allow Edits Yes record Data Entry Yes record record

record Event (Action) Macro Module On On Open, On Load,On CloseOn Click Before Insert, Before Update, AfterInsert After Update OtherModal Yes

Modal


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Pop-up Yes

3.2

/ Visible Format No

Design

Enabled -Yes

-

No Locked Yes Tab Order

( Tab Enter)

Text Box

Name Macro, Module

Control Source field Format Input Mask Enter Key

Behavior

Enter Text Box Default Text Box New Line in Field Text Box


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Option Group 2 Option Group OptionButton

-Option Group Properties

Name Option Group Macro,Module

Control Source field

Default Value -Option Button Properties

Name Option Group Macro,Module

Option Value Option 1 2

-Combo Box Properties

Row Source

Type

Access Table/Query

Row Source Table/Query SELECT SQL

Column Count 1 1 Column Heads field

No Column Widths Bound Column Table (

1, 2, 3,)Limit To List Yes Combo Box

No ( No )


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-Subform Properties

Name Subform Macro, Module

Source Object SubformLink Child Fields field field Link Master

Fields

field field

1.

5.9


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2. field field 1 query

5.9 field


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Themes

Table, Form

Report

1. Themes Design2.

5.10 Themes


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1. Save Quick Access2. Form Name3. OK

5.11


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Report 1. File Save Object as2. 3. Report Report As OK

5.12


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6 (Report)

(report) chart

3 1. (design)

design 2.

(print preview)

design

3. (layout previews) print preview

3 1. 1 Table / Query

Table / Query Report Create


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2. (Report Wizard) chart

3. (Design View)

1. Table / Query 2. Create3. Report4. Tabular5.

Save6. 7. OK


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6.1


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(Report Wizard)1.

Create

2. Report Wizard3. Table / Query 4. field >> field

Next5. field 6. field Next

7.

field Next8. 9. Finish

6.2 (Report Wizard)


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6.2 (Report Wizard)


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(Design View)

1. Create2. Report Design3.

6.3 (Report Design)

6.4 (Report Design)


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1. Design

6.5 Design

Design Report /Report Design Layout Tab Order, Subreport in New Window, View Code ConvertReports Macros to Visual Basic

2. Arrange

6.6 Arrange

Arrange Layout Size/Space, Align, Bring to Front Send to Back

3.

Format

6.7 Format

Format

Layout


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4. Report Design Area

6.8

Report Design Area

Report Detail Page Header Page Footer Add a group Add a sort field


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6.9

6.10 Tabular


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6.11 Tabular


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6.12 Tabular


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6.13


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6.14


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export 1. export Excel

6.15 export Excel


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2. export PDF

6.16 export PDF


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MS Access

6.17


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7 (Macro)

(Macro) Access Ribbon

(Macro)

- Query

-

(validation rule) -

-


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1. Create2. Macro3. Design

7.1 (Macro)


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4.

Action Catalog

Design

5. Action Catalog

7.2 Action Catalog

Action Catalog

Action Catalog 2 1. Program Flow

- Comment

- Group- If - Submacro


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2. Action

-

Data Entry Operations DeleteRecord(), SaveRecord () EditlisItems (Lookup)

- Data Import/Export Access EmailDatabaseOpject (Access ), ccExportWithFormatting ( Access

), ImportExportSpreadsheet ( Access spread sheet)- Database Objects CopyObject

(), DeleteObject (), RenameObject (), PrintObject ()

- Filter/Query/Search ApplyFilter () , FindNextRecord () ,

OpenQuery ( Query)- Macro Commands CancelEvent

( ), RunMacro ( ), StopAllMacros ()

- System Commands CloseDatabase (), DisplayHourglassPointer ( ) , QuitAccess ( Access),Sendkeys ( Access ), SetWarnings (/ Access )

- User Interface Commands AddMenu (), MessageBox (/ ), ShowToolbars (/ )

- Window Management

Maximize (), Minimize (


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) , MoveAndSizeWindow ()

Macro Design Create Macro 1. Add New Action OpenForm2. () OpenForm

- Form Name

-

View - Filter Name ()- Where Condition ()- Data Mode (Add) (Edit)

(Read Only)- Window Mode (Normal) (Hidden)

(Icon) (Dialog)3.

Comment 4. Comment Save5. Macro Name: Macro16. OK7. Close


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7.3 Macro


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7.3 Macro

Macro1 1) 2) Property Sheet3) Event


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4) On Click Macro1

7.4 Macro1


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1.

Macro1 MessageBox OpenForm dialog box

1) Add New Action2) MessageBox3)

7.5


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7.5


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2.

MessageBox Add New Action MessageBox MessageBox MessageBox

1) 2) Move up

7.6


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1 Navigation Pane

1. Macro2. Run

7.7 Navigation Pane


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2 Run Macro

1. Database Tools2.

Run Macro

7.8 Run Macro


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3 Design

1. Design2.

Run Design

7.9 Design


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. . : , 2546.

. (2554). Access 2010 . : . . (2554). Design, Construction, and Management of Databases with

Microsoft Access 2010. : .

. SQL . :, 2546.

. - , 1-8. 241-276. :, 2546.

. . : (- ),2546.

. , 1-8. 279-341. :, 2546.

. . : ,2545.

. . :

, 2543. . . : , 2546.Connolly, Thomas M. and Begg, Carolyn E. Database systems : a practical approach to

design, implementation, and management. Essex : Addison-Wesley, 2002.

Kroenke, David M. Database processing : fundamentals, design and implementation.

N.J. : Prentice Hall, 2002.

Mannino, Michael V. Database application development and design. Boston : McGrae-

Hill/Irvin, 2001.


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Post, Gerald V. Database management systems : designing and building business

applications. Boston : McGraw-Hill/Irwin, 2002.

Pratt, Philip J. and Adamski, Joseph J. Concepts of database management. Australia :

Course Technology, 2000.

Ramakrishnan, Raghu. Database management systems. Boston : McGraw-Hill, 2003.

Rob, Peter and Coronel, Carlos.Database System: Design, Implementation, and

Management. Australia : Course Technolog/Thomson Learningy, 2002.Silberschatz, Abraham, Korth, Henry F. and Sudarshan, S. Database system concepts.

Boston : McGraw-Hill, 2002.

Stephens, Ryan K. and Plew, Ronald R. Database design.Indianapolis : Sams, 2001.

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