access project file final

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Ideal Institute of Management AndTechnology

DBMS LAB FILE

ON

Submitted To: Mr. Anil Sharma(Asst. Professor)

Submitted By: Karan Malhotra02621001709

BBA-Gen (Eve)


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An undertaking such as this is never the work of a single person and this study is no

exception. I, at the very outset, thank and express my gratitude to all those who directly or

indirectly helped me a lot in completion of the present practical work and encouraged,

inspired and enthusiasts me in the moments of despair and made it possible for this report to

be in your hand today.

First of all, I wish to express my profound feeling of gratitude and indebtedness to my

Project Guide Mr. Anil Sharma, Asst. Professor, IIMT (Delhi) for his advice and guidance

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during various stages of this practical. In spite of his pre-occupations and job responsibilities

he has spared his time during the completion of this work. I thank him wholeheartedly.

I wish to record my sincere gratitude to Dr. Sunil Kr. Niranjan, HOD (BBA), who

provides constant support to me during my work.

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This is to certify that Mr. Karan Malhotra pursuing BBA GEN from IDEAL

INSTITUTE OF MANAGEMENT AND TECHNOLOGY has completed his

DBMS Practical file under my supervision and guidance. He has taken care of all

necessary aspects and shown interest and sincerity during the completion of

computer fundamental file to my full satisfaction.

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I certify that the file is up to my expectations as per the guidelines laid

by the Guru Gobind Singh Indraprastha University.

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ANIL SHARMA

(

Asst. Professor, IIMT)

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.

1. introduction5

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2 Database creation73. Table creation

9

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4. Table preview155. Entering records into table

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6. Queries18

6.1 selection

18

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6.2 addition of coloumn22

6.3 inserting values in coloumn

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6.4 greater then condition24

6.5 delete

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6.6insert28

6.7orderby

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6.8 update347. Formes

38

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8. Reports42

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Microsoft Access is a computer application used to create and managecomputer-based databases on desktop computers and/or on connectedcomputers (a network). Microsoft Access can be used for personalinformation management (PIM), in a small business to organize andmanage data, or in an enterprise to communicate with servers.

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Like any other computer application, in order to use Microsoft Access, youmust first install it. After installing Microsoft Access, then you can open it.There are various ways you can open Microsoft Access. It gets launchedlike the usual products you have probably been using. As such, to startthis program, you could click Start -> (All) Programs -> Microsoft Office-> Microsoft Office Access 2007. You can also launch it from WindowsExplorer or My Computer. To do this, locate its shortcut in Windows

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Explorer or My Computer. By default, Microsoft Access 2007 is located inC:\Program Files\Microsoft Office\Office12 and its shortcut is calledMSACCESS.EXE. Once you have located it, you can then double-click it.

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1.Features Of Ms-Access

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Users can create tables, queries, forms and reports, and connect them together

with macros. Advanced users can use VBA to write rich solutions with

advanced data manipulation and user control.

The original concept of Access was for end users to be able to access data from

any source. Other uses include: the import and export of data to many formats

including Excel, Outlook, ASCII, dBase,Paradox, FoxPro, SQL

Server, Oracle, ODBC, etc. It also has the ability to link to data in its existing location

and use it for viewing, querying, editing, and reporting. This allows the existing data

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http://en.wikipedia.org/wiki/Macro_(computer_science)http://en.wikipedia.org/wiki/Visual_Basic_for_Applicationshttp://en.wikipedia.org/wiki/Data_manipulationhttp://en.wikipedia.org/wiki/Microsoft_Excelhttp://en.wikipedia.org/wiki/Microsoft_Outlookhttp://en.wikipedia.org/wiki/ASCIIhttp://en.wikipedia.org/wiki/DBasehttp://en.wikipedia.org/wiki/Paradox_(database)http://en.wikipedia.org/wiki/FoxProhttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Oracle_Databasehttp://en.wikipedia.org/wiki/Open_Database_Connectivityhttp://en.wikipedia.org/wiki/Macro_(computer_science)http://en.wikipedia.org/wiki/Visual_Basic_for_Applicationshttp://en.wikipedia.org/wiki/Data_manipulationhttp://en.wikipedia.org/wiki/Microsoft_Excelhttp://en.wikipedia.org/wiki/Microsoft_Outlookhttp://en.wikipedia.org/wiki/ASCIIhttp://en.wikipedia.org/wiki/DBasehttp://en.wikipedia.org/wiki/Paradox_(database)http://en.wikipedia.org/wiki/FoxProhttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Microsoft_SQL_Serverhttp://en.wikipedia.org/wiki/Oracle_Databasehttp://en.wikipedia.org/wiki/Open_Database_Connectivity


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to change and the Access platform to always use the latest data. It can

perform heterogeneousjoins between data sets stored across different platforms.

Access is often used by people downloading data from enterprise level

databases for manipulation, analysis, and reporting locally.

There is also the Jet Database format (MDB or ACCDB in Access 2007) which can

contain the application and data in one file. This makes it very convenient to

distribute the entire application to another user, who can run it in disconnected

environments.

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http://en.wikipedia.org/wiki/Heterogeneityhttp://en.wikipedia.org/wiki/Join_(SQL)http://en.wikipedia.org/wiki/Enterprise_softwarehttp://en.wikipedia.org/wiki/Enterprise_softwarehttp://en.wikipedia.org/wiki/Microsoft_Jet_Database_Enginehttp://en.wikipedia.org/wiki/Heterogeneityhttp://en.wikipedia.org/wiki/Join_(SQL)http://en.wikipedia.org/wiki/Enterprise_softwarehttp://en.wikipedia.org/wiki/Enterprise_softwarehttp://en.wikipedia.org/wiki/Microsoft_Jet_Database_Engine


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One of the benefits of Access from a programmer's perspective is its relative

compatibility with SQL (structured query language) queries can be

viewed graphically or edited as SQL statements, and SQL statements can be used

directly in Macros and VBA Modules to manipulate Access tables. Users can mix

and use both VBA and "Macros" for programming forms and logic and offers object-

oriented possibilities. VBA can also be included in queries.

Microsoft Access offers parameterized queries. These queries and Access tables

can be referenced from other programs like VB6 and .NET through DAO orADO.

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http://en.wikipedia.org/wiki/SQLhttp://en.wikipedia.org/wiki/Query_languagehttp://en.wikipedia.org/wiki/Graphical_user_interfacehttp://en.wikipedia.org/wiki/Modular_programminghttp://en.wikipedia.org/wiki/Object-oriented_programminghttp://en.wikipedia.org/wiki/Object-oriented_programminghttp://en.wikipedia.org/wiki/Parameter_(computer_science)http://en.wikipedia.org/wiki/Visual_Basichttp://en.wikipedia.org/wiki/.NET_Frameworkhttp://en.wikipedia.org/wiki/Data_Access_Objectshttp://en.wikipedia.org/wiki/ActiveX_Data_Objectshttp://en.wikipedia.org/wiki/SQLhttp://en.wikipedia.org/wiki/Query_languagehttp://en.wikipedia.org/wiki/Graphical_user_interfacehttp://en.wikipedia.org/wiki/Modular_programminghttp://en.wikipedia.org/wiki/Object-oriented_programminghttp://en.wikipedia.org/wiki/Object-oriented_programminghttp://en.wikipedia.org/wiki/Parameter_(computer_science)http://en.wikipedia.org/wiki/Visual_Basichttp://en.wikipedia.org/wiki/.NET_Frameworkhttp://en.wikipedia.org/wiki/Data_Access_Objectshttp://en.wikipedia.org/wiki/ActiveX_Data_Objects


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From Microsoft Access, VBA can reference parameterized stored procedures via

ADO.

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1. History of Ms-access

Date Version Version Supported OS Office suite version

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number

1992 Access 1.1 1 Windows 3.0

1993 Access 2.0 2.0 Windows 3.1x Office 4.3 Pro

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1995 Access for Windows 95 7.0 Windows 95 Office 95 Professional

1997 Access 97 8.0Windows 9x, NT

3.51/4.0Office 97 Professional and Developer

1999 Access 2000 9.0 Windows 9x, NT 4.0, Office 2000 Professional, Premium and

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2000 Developer

2001 Access 2002 10Windows 98, Me,

2000, XPOffice XP Professional and Developer

2003 Access 2003 11 Windows 2000, Office 2003 Professional and Professional

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XP,Vista Enterprise

2007Microsoft Office Access

200712

Windows XP SP2,

Vista

Office 2007 Professional, Professional Plus,

Ultimate and Enterprise

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24-Apr-

2009

Microsoft Office Access

2007 SP212

Windows XP SP2,

VistaOffice 2007 Service Pack 2

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1. Click File->new.

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2. Select blank database.

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3. Type the name of database & press create.

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4. Database is created.

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In Access tables can be created either by

1. DESIGN VIEW

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1. Click on the create table using Design View.

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2.Enter the required field name and there data types.

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3. Assign primary key to a field by right clicking on thefield and selecting primary key or selecting primary key from

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edit menu.

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5. Select file->save to save the design of table.

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6. Enter the mane for the table and press Ok.

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7. Table will be created.

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2. Creating table using SQL command.

1. Select Queries from objects.

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2. Select create query in design view.

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3. Close this window & select view->SQL view.

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4. Enter the create query.

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5. Press run button.

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!


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Table created using design view.

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Table created using SQL query.

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1. Select the table in which you want to enter the records.

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2. Enter the desired records.

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3. Save the table

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1. To show all records where city is Delhi.

a) using design view


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2. Select the tables, Click add & then close above window.

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3.Drag and drop the fields required in query.

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4. Press run button.!

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5. Save the query by file->save

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6. Press ok.

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b.(using SQL command)

1. Enter the SQL query & press run.

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Output

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2. Adding new coloumn

1. Select create query using design view-> SQL.

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2. Enter the Alter SQL query.

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3. Run !.

4. output

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3. Insert the values in table

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Click on the table in which you want to insert values and enterthe values.

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4. To show students above 75 marks.a. (using design view)

1. select create query in design view. Select the tablesneeded for the query

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2.drag and drop all the required fields and enter the

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3. Press the run button.!

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4. Save the query. File->save->enter name->ok.

b. (using SQL query)

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1. Select create query in design view->SQL

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5. To delete the record of the student

a. (using design view)

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2. Select the tables needed for the query

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3. Select query->Delete query.

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4. Drag and drop all the required fields and enter thecondition.

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5. specify the condition in criteria.

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6. Press the run button.! And press yes .

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b. (using SQL Query)

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1. Select create query in design view->SQL

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3. click yes.

6. Insertion of new recordUsing SQL query


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2. Click on close.

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3. Right click on screen and select SQL view.

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4. Enter the insert query.

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6. Click Yes.7. Save the query.

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7. Ordering the recordsa. using design view

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2. Select the required table and press add.

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3. Drag and drop the fields.

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4. Select ascending or descending in the sort row.

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5. Press run button!

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b. using sql query

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2. Click on close.

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4. Enter the order by query.

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8. Updating a record

a. Using Design view


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2. Select the required table and press add.

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3.Select query from menu bar->Update Query

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4.Drag and Drop required fields.

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5. Press run button !

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b. Using SQL View


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2. Click on close.

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4. Enter the update query.

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1. Select forms from object.

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2. Select Create forms by using wizard.

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3. Select table or query from drop down menu.

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4. select the fields to be included in the form.

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5. click next.

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6. Select the type of form and press next.

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7. Select the style of form.press next.

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8. Select the title. Press Finish.

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1. Select Reports from object menu.

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2. Select create report by using wizard.

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3. Select the table or query from drop down menu.

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4. Select the fields required for report.

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5. Press next.

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6. Select the group which is to be added. Click next.

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7. select wether sort the records.press next.

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8. Select the layout. press next.

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9. Select the layout style. Press next.

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10. Select the repot name and click on finish.

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access project file final

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