access lesson 10 adding advanced features to reports

Download Access  Lesson  10 Adding Advanced Features to Reports

Post on 04-Feb-2016

28 views

Category:

Documents

0 download

Embed Size (px)

DESCRIPTION

Access Lesson 10 Adding Advanced Features to Reports. Microsoft Office 2010 Advanced. Cable / Morrison. Objectives. Create a report from a parameter query. Add formatting and a theme to a report. Change a control property. Add a calculated control to a report. 2. 2. - PowerPoint PPT Presentation

TRANSCRIPT

Access Lesson 10 Adding Advanced Features to Reports

Access Lesson 10Adding Advanced Features to ReportsMicrosoft Office 2010 AdvancedCable / Morrison1

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

1ObjectivesCreate a report from a parameter query.Add formatting and a theme to a report.Change a control property.Add a calculated control to a report.222

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

2Objectives (continued)Add conditional formatting to a control.Add a subreport to a report.Create a summary report.Add a chart to a report.

333

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

3Vocabularycalculated controlchartconditional formattingsubreport444

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

IntroductionIn this lesson, students will:Create a report based on a parameter queryAdd a theme to a reportChange the properties of a report controlAdd a calculated control to a reportAdd a subreport to an existing reportCreate a report with summary informationAdd a chart to the report5

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Creating a Report from a Parameter QueryA parameter query displays a message box for entering parameter data when it is run.When a report is based on a parameter query, each time you open the report, the message box appears.You need to enter data before the report will be displayed.You can add grouping options to the report.6

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Creating a Report from a Parameter Query (continued)Enter Parameter Value dialog box7

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding Formatting and a Theme to a ReportThemes let you add borders, background colors, shading, and graphic effects to an entire report at one time. If you change the theme, all the reports in the database with themes are changed. You can add some basic formatting before you add a theme to a report.You can apply formats to several controls at one time.8

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding Formatting and a Theme to a Report (continued)Report with Verve theme applied9

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Changing a Control PropertyThe properties of the controls added to a report can be changed.A control has two parts: label and text box The label describes what is in the field.The text box displays the actual data from the table. When you change control formats, you will typically be changing the text box when the data is displayed.10

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Changing a Control Property (continued)Property Sheet pane for Sales text box11

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding a Calculated Control to a ReportA calculated control lets you use functions to add a calculation to a report.The Expression Builder dialog box is used to create an expression.12

Completed Expression Builder dialog box

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding Conditional Formatting to a ControlConditional formatting allows you to add formatting features to the data based on criteria you specify.13

Completed conditional formatting rule

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding Conditional Formatting to a Control (continued)Report in Layout view14

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding a Subreport to a ReportSubreports are reports you create and then embed in another report. The easiest way to add a subreport to a report is with SubReport Wizard.You will be asked to define a link between the two reports. The link needs to be a common field between the two tables.15

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding a Subreport to a Report (continued)Subreport realigned16

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Creating a Summary ReportA summary report can help you see trends in the data.When you create a summary report, you select the summary options in the Summary Options dialog box. You are given the choices of Sum, Avg, Min, and Max.You can select one, several, or all of the functions.17

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Creating a Summary Report (continued)Final Sales Statistics report18

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding a Chart to a ReportA chart is a graphical display of data. Access offers formatting features that you can apply to a chart.19

Select chart type

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Adding a Chart to a Report (continued)Report with chart20

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

SummaryIn this lesson, you learned:When you create a report from a parameter query, you will be prompted for data each time you open the report.Adding a theme to a report adds text formats, borders, and shading to the report.21

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Summary (continued)Control properties can be easily changed so that data displayed in the control is properly formatted.If you want to total all the data in a report, you can add a calculated control to a report.Adding conditional formatting to a control displays the data in a different format if a certain condition is met.22

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Summary (continued)A report can be added to an existing report using the subreport feature.Creating a summary report lets you create reports that can find Sum, Avg, Min, and Max values for the data.Adding a chart to a report lets you display the data graphically.23

Access Lesson 10Cable / MorrisonMicrosoft Office 2010 Advanced

Recommended

View more >