access lab 2zbzhdhdhdf

8/13/2019 Access Lab 2zbzhdhdhdf

1/12

IS 4420 - Access Lab 2

Objectives:

A. Create data entry forms including forms on single table and main/sub forms

B. Generate reports

C. Use form to create user interface.D. Design more advanced forms

E. In class exercise

A. Create Data Entry Forms

1. Create a orm or !e"artment tab#e.

Clic on Formsbutton in t!e database "indo"# and t!en clic on $e%toolbar button. In t!e drop$

do"n box labeled %C!oose t!e table or &uery "!ere t!e ob'ect(s data comes from)# select

!e"artmenttable from t!e list. *o as ACCE++ !elp us build a form using !e"artmenttable#

please select Form &i'ar! in t!e list and t!en clic onO(.

+pecify t!e particular fields you "ant to include in t!e form. Assuming you "ant allt!e fields from!e"artmenttable# clic on t!e button "it! t%o ri)*t-"ointin) arro%s. *!en# please clic on $e+tbutton to continue.

,


2/12

C!oose a specific type of form layout for Co#,mnar and t!en clic on $e+tbutton to continue.

C!oose a particular style for t!e form and t!en clic on $e+tbutton.

-ame t!e form e.g.# De"artment and clic on Finis*button. At t!is point# a form e.g.# named

!e"artment !as been created.

2. Create a orm main an! s,b-orm to !is"#ay an! s,""ort ,"!atin) inormation abo,t

em"#oyee an! t*eir !e"en!ents.

*o create em"#oyee main orm# please repeat t!e steps in ,. Clic on Formsbutton in t!e database"indo" and t!en clic on $e%button on t!e toolbar. In t!e drop$do"n box labeled %C!oose t!e

table or &uery "!ere t!e ob'ect(s data comes from)# select em"#oyeetable from t!e list. *o asACCE++ !elp us building a form using em"#oyeetable# please select Form &i'ar! in t!e list and

t!en clic on O(.

Clic on t!e button "it! t%o ri)*t-"ointin) arro%*ea!s to select allt!e columns in t!e em"#oyee

table into t!e form. *!en# clic on $e+tbutton to continue.

C!oose a particular layout type for Co#,mnarand t!en clic on $e+tbutton to select form style.

-ame t!e form e.g.# Em"#oyee and t!en clic on Finis*button. At t!is point# a ne" form e.g.#

Em"#oyee !as been created.

After creatingEm"#oyee

form# clic onDesi)n

button in t!e database toolbar and select t!eform

designmode.

0


3/12

/a+imi'e t!e form design "indo" and move t!e cursor to ,""erborder of t!eorm ooter and

!ra) it !o%n. By doing so# you can !ave more display space to include a dependent subform in t!eform e.g.# Em"#oyee.

Clic on s,bormbuttonin t!e floating toolbox panel and your cursor "ill loo lie . If you

cannot see t!e toolbox# go to ie% menu and select oo#bo+ button and t!en oo#bo+ panel

s!ould s!o" up. -ext# go to t!e gray area and drag a rectan),#ar to create a subform in

Em"#oyee main form. A s,borm %i'ar!"ill t!en pop up automatically.

1


4/12

In s,borm %i'ar! !ia#o) bo+# select 3se e+istin) tab#es an! ,eries5and clic on $e+t

button.

Assuming "e "ant to include all t!e columns in !e"en!ent table in em"#oyee main form# "e

c!oose !e"en!enttable from t!e drop$do"n menu and clic on t!e button "it! t%o ri)*t-

"ointin) arro%*ea!sto includeallcolumns. *!en# clic on $e+tbutton to continue.

-ext# select Deine my o%n5 to define t!e specific fields in t!e main form to b lined to t!esubform. 2e "ill t!en use SS$in em"#oyee main form to lin "it! ESS$in !e"en!entsubform.

Clic on $e+tbutton and t!en name t!e subform e.g.# De"en!entS,borm. Upon clic on

Finis*button# you !ave created a form t!at displays t!e data of eac! employee# toget!er "it! !is

or !er dependents.

6. Create a orm t*at can !is"#ay inormation o a !e"artment an! its #ocations.

Clic on Formsbutton in t!e database "indo" and t!en clic on $e%button in t!e toolbar. In t!e

drop$do"n box labeled %C!oose t!e table or &uery "!ere t!e ob'ect(s data comes from)# select

!e"artmenttable from t!e list. *o as ACCE++ !elp us building a form using !e"artmenttable#select Form &i'ar! in t!e list and t!en clic on O(.

Clic on t!e button "it! t%o ri)*t-"ointin) arro%*ea!s to include in t!e form allt!e columns in!e"artmenttable and t!en clic on $e+tbutton to continue.

+elect a particular layout type for Co#,mnarand t!e clic on $e+tbutton to define form style.

-ame t!e form e.g.# De"artmentLocation/ainForm and t!en clic on Finis*button to create a

main form.

After creating De"artmentLocation/ainForm# clic on Desi)nbutton in t!e database toolbar to

activate t!e form design mode.

3


5/12

/a+imi'e t!e form design "indo" and move your cursor tot!e,""erborder of t!eorm ooter

and!ra) it !o%n. By doing so# you can !ave more display space to include a department location

subform in t!e form e.g.# De"artmentLocationS,bForm.

Clic on s,bormbuttonin t!e floating toolbox panel and your cursor "ill loo lie . If you

cannot see t!e toolbox# go to ie% menu and select oo#bo+ button and t!en oo#bo+ panel

s!ould s!o" up. -ext# go to t!e gray area and drag a rectan),#ar to create a subform inDe"artmentLocation/ainForm. A s,borm %i'ar!"ill t!en pop up automatically.

Assuming t!at "e "ant to include all t!e columns in De"t7Locationstable in t!is subform# select

!e"t7#ocationstable from t!e drop$do"n menu and clic on t!e button "it! t%o ri)*t-"ointin)

arro%*ea!sto include all t!e columns in dept4locations table. *!en# clic on $e+tbutton to

continue.

-ext# select Deine my o%n5 option to define t!e particular fields of t!e subform to be lined to

t!e main form. 5lease use De"$o in De"artmentLocation/ainForm to lin to De"$o in

De"t7#ocationsS,borm.

Clic on $e+tbutton and t!en name t!e subform e.g.# De"tLocationsS,borm. Upon clicing

on Finis*button# you !ave created a form t!at displays data on departments and t!eir locations.

8. 9enerate a e"ort

,. Design a report t!at lists all employee information# grouped by department number.

Clic on t!e %e"ort) ob'ect button in t!e database "indo"# and t!en clic on t!e %$e%) button

on t!e toolbar. In t!e drop$do"n box labeled %C!oose t!e table or &uery "!ere t!e ob'ect(s data

comes from)# select em"#oyeetable from t!e list. *o as Access !elp us building a form using t!e

%department) table# please select t!e %e"ort &i'ar!) on t!e list and t!en clicon%O().

Assuming t!at "e "ant to include in t!e report all t!e columns except addressin t!e %employee)table# please clic on t!e b,tton %it* t%o ri)*t-"ointin) arro%sto select all t!e columns and

t!en use t!e b,tton %it* one #et-"ointin) arro% to ,nse#ect t*e a!!ress co#,mn . *!en# clic on

t!e %$e+t)button to continue.

+elect t!e %De"$o) on t!e left$!and side menu and t!en clic t!e rig!t$arro" to include it in t!e

group$level of t!e report. By doing so# you can generate a report t!at groups all employee

information using department number. *!en# clic on %$e+t) button to continue.

6


6/12

In t!e next dialog box# clic on t!e%S,mmary O"tion) button# c!ec on t!e %av)) option and

clic on %O().

+elect %A#i)n #et 1) be t!e report layout and %Lan!sca"e) be t!e orientation. *!en# clic t!e

%$e+t)button to continue.

After selecting a particular style you lie for t!e report and naming t!e report e.g.# EmployeeInfo#

clic on t!e %Finis*) button and Access "ill t!en automatically generate a report t!at groups all

employee information by %Dep-o) and s!o"s eac! department(s average salary.

7ou can al"ays clic on t!e %Desi)n) button on t!e database toolbar to reformat a report. Afteryou complete redesigning t!e report# you can go to t!e %ie%) menu and c!oose %#ayo,t "revie%)

to see t!e outcomes. .

0. Design a report t!at lists all department information.

Clic on t!e %e"ort)ob'ect button in t!e database "indo"# and t!en clic on t!e %$e%) button

on t!e toolbar. In t!e drop$do"n box labeled %C*oose t*e tab#e or ,ery %*ere t*e object;s !ata

comes rom)# select %!e"artment) table from t!e list. *o as Access to !elp us building a form

using t!e department table# please select t!e %e"ort &i'ar!)in t!e list and t!en clic on %O().

Assuming "e "ant to include in t!e report all t!e columns in t!e %!e"artment) table# please clic

on t!e b,tton %it* t%o ri)*t-"ointin) arro%sto select all t!e columns. *!en# clic on t!e %$e+t)

button to continue.

Assuming you don(t "ant to include grouping in t!e report# please simply clic on t!e %$e+t)

button to continue.

In t!e next dialog box# please select t!e %De"$o) column from t!e drop$do"n menu and t!en clic

on t!e %Ascen!in)) button on t!e rig!t to sort %De"$o) by descending order. Clic %$e+t).

8


7/12

+elect %ab,#ar) be t!e report layout and %


8/12

3. +elect %e"ort O"erations) select %;orm . ;ollo" similar process to create t!ree more buttons called %Department =eport)# %Department

;orm)# and %Employee ;orm)# clic t!e %+ave) button and save t!e form as %?ain)# and you "ill seet!e "indo" as t!e follo"ing9

>


9/12

@. Go to t!e Form ie%# and you can clic t!e buttons to open t!e reports and forms you "ant.

D. Create more a!vance! orms

In t!is section "e are going to create a more advanced form t!at includes , more complex toolbar

ob'ects suc! as combo box# list box# etc. and 0 command button "it! BA code. *!is form is forentering ne" dependent information.

,. Clic on t!e %Form) ob'ect button in t!e database "indo"

0. Double clic %Create orm in Desi)n vie%)

1. +ave t!is form as orm$e%De"en!ent

3. *!ere are five fields in t!e Dependent table# t!erefore "e s!ould !ave five corresponding toolbar

ob'ects. But since "e no" t!e sex of t!e dependent given t!e relations!ip bet"een t!e employee andt!e dependent# "e only need four toolbar ob'ects instead

6. Create a combo box for E++-

a. clic Combo 8o+on t!e *oolbarb. clic $e+tc. select 3SE==7E/EE tab#e# and clic $e+t

@


10/12

d. add SS$? F$A/E? /I$I? an! L$A/Efrom t!e available fields to t!e selected fields# and

clic $e+t

e. Unc!ec @i!e ey co#,mn# and clic $e+tf. ?ae sure SS$is selected# and clic $e+tg. Enter Em"#oyee SS$under 2!at label "ould you lie for your combo box# and clic Finis*

!. Double clic t!e combo box# c!ange t!e -ame to cboESS$i. +"itc! from Design ie" to Form ie%# you "ill see !o" t!e combo box "ors

'. +"itc! bac to Desi)n ie%

8. Create a text box for Dependent4-ame

a. clic e+t 8o+on t!e *oolbar# and create a text box on t!e form

b. c!ange t!e Caption of t!e label to De"en!ent $ame

c. c!ange t!e -ame of t!e text box to t+tD$ame

:. Create a text box for +ex

a. clic e+t 8o+on t!e *oolbar# and create a text box on t!e form

b. c!ange t!e Caption of t!e label to De"en!ent 8irt* Datec. c!ange t!e -ame of t!e text box to t+t8Date

>. Create a list box for =elations!ip

a. clic List 8o+on t!e *oolbar# and create a list box on t!e form

b. select I %i## ty"e in t*e va#,es t*at I %ant# and clic $e+tc. under Col,# enter four ro"s of data9 @,sban!? &ie? Son? an! Da,)*ter# and clic $e+td. enter e#ations*i"under 2!at label "ould you lie for your list box

e. c!ange t!e -ame of t!e list box to #ste#ations*i"t!e first lettler is a lo"er case

@. Add a command button to save t!e entered data

a. clic Comman! 8,ttonon t!e *oolbar# create a command button# and clic Cance#

b. c!ange t!e Caption of t!e command button to Savec. c!ange t!e -ame of t!e command button to cm!Saved. in t!e property "indo" for cmd+ave as s!o"n belo"# select Event


11/12

e. type in t!e BA code belo" bet"een t!e t"o solid double lines.

5rivate +ub cmd+ave4Clic

Dim strE++- As +tring

Dim strD-ame As +tring

Dim str+ex As +tring Dim str=elations!ip As +tring

Dim strBDate As +tring

Dim str+ As +tring

strE++- cboEmployee.alue

strD-ame txtD-ame.alue

str=elations!ip lst=elations!ip.alue

strBDate txtBDate.alue

If str=elations!ip F2ifeF

Double &uote# single &uote# comma# single &uote# double &uote


12/12

,0. Clic >es

,1.

access lab 2zbzhdhdhdf

Documents