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Recommended Printers
DS027 - Recommended Printers - v1.2 - Master.docx Page 1 of 15
Academic Services
Information & Computing Services Division
Desktop Support
Recommended Printers
Document reference: DS027
Document type: Desktop Support Policy
Document status: Live
Review period: Six months
Next review date: 10 June 2011
Recommended Printers
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1 TABLE OF CONTENTS
1 Table of Contents ......................................................................................................... 2
2 Document History ........................................................................................................ 3
2.1 Document location .................................................................................................. 3
2.2 Revision history....................................................................................................... 3
2.3 Approvals ................................................................................................................ 3
3 Overview of printing solutions .................................................................................... 3
4 Supported Device Policy ............................................................................................. 4
4.1 Recommended devices........................................................................................... 4
4.2 Support ................................................................................................................... 4
4.3 Procurement ........................................................................................................... 4
4.4 Supported Discountinued Printers ........................................................................... 4
5 Quick summary of the recommended printers .......................................................... 5
6 Overview of features .................................................................................................... 6
7 Recommended black and white printers .................................................................... 7
8 Recommended colour printers ................................................................................. 11
Recommended Printers
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2 DOCUMENT HISTORY
2.1 DOCUMENT LOCATION
This document can be accessed from the following location:
2.2
2.3 REVISION HISTORY
The latest revision can be found at the top of the list:
Revision Date Author Version Summary of Changes
December 2010 D Russell 1.2 New recommended printers introduced.
June 2010 R Hatswell 1.1
Amended cost prices for printers. Amended Sections 6, 7 and 8 to remove
discontinued printers. Minor amendments to text. Updated links.
May 2009 R Gerzsany - D Russell / A Khan
1.0 First live version.
2.4 APPROVALS
This document requires the following approvals:
Name Title Version Date of approval
P Grogan Incident Response Team Leader 1.2 17 Dec 2010
P Grogan Incident Response Team Leader 1.1 18 Jun 2010
P Grogan Desktop Support Team Leader 1.0 23 Jul 2009
3 OVERVIEW OF PRINTING SOLUTIONS
The purpose of this document is to give guidance on recommended printing solutions and
create a list of recommended single-purpose printers.
The University’s preferred printer vendor is Hewlett Packard. LaserJet type printers are
recommended over inkjet printers due to the reduced overhead support costs.
All hardware included in this document is supported by the University’s ICSD support teams.
Recommended Printers
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4 SUPPORTED DEVICE POLICY
4.1 RECOMMENDED DEVICES
Several buildings are equipped with Ricoh Afico and Xerox WorkCentre multifunctional
devices capable of printing, copying, scanning and faxing (on some models). The University
highly recommends the use of MFDs due to high reliability, easy management and low
printing cost against the one-off higher purchasing cost. All departments looking at the
purchase of an individual printer should check the possibility of using MFDs first.
For envelope, label, special paper or card printing and further information regarding MFDs
contact the IT Help Desk.
4.2 SUPPORT
All printers purchased before May 2009 and the discontinued printers previously
recommended will continue to be supported to the end of their lifecycle. New printer
purchases should be selected from the list of recommended models. Users with special
printer requirements should discuss support requirements with the relevant IT liaison person
prior to purchase.
4.3 PROCUREMENT
All printers are to be purchased from a Hewlett Packard reseller through the University’s
central contract. The type of device will determine the cost of printing, as may be seen from
the cost per page figures included in section 6 and current prices on the HP website. All
prices quoted are correct at the time of publication and exclude VAT.
The most important features of the recommended printers are listed in this document. For further information and unlisted models see www.hp.co.uk.
Customers that need assistance in choosing a printer should log a support request with the IT Help Desk at [email protected] (x3934) and advice will then be provided by the relevant IT Liaison person.
4.4 SUPPORTED LEGACY PRINTERS
From the previous version of this document several of the printers are no longer available from our recommended supplier. ICSD will continue to support these printers until the end of their lifecycle.
Hewitt Packard - Laser Jet P3005 Black and White All varieties
Hewitt Packard – Laser Jet CP1510 Colour All varieties
Hewitt Packard – Laser Jet CP4700 Colour All Varieties
Recommended Printers
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5 QUICK SUMMARY OF THE RECOMMENDED PRINTERS
This matrix should be used to identify the model of printer required.
Note: Information correct at time of writing
Type Usage Paper
size
Network Auto
duplex
Recommended
model
Varities
B&W Light A4 Yes Yes P2055dn dn,n,x
B&W Moderate A4 Yes Yes P3015dn d,dn,x
B&W Heavy A4 Yes Yes P4015dn/x dn,n,tn,x
B&W Heavy A4 Yes Yes P4515x n,tn,x,xm
Colour Light A4 No No CP1515n n
Colour Light A4 Yes No CP2025n n,dn,x,0
Colour Moderate A4 Yes Yes CP3525dn n,dn,x
Colour Heavy A4 Yes Yes CP4525dn n,dn,xh
Colour Heavy A4 / A3 Yes Yes 5550dn n,dn,dtn,hdn
All models are Hewlett-Packard LaserJet printers.
When buying a printer in a business environment, consider factors such as output volume, speed, paper-handling capabilities such as number of trays and auto-duplex, reliability, network capabilities and price. The 600x600 or 1200x1200 dots per inch print quality provided by all models should be suitable for most purposes in a University environment.
It is usually the case that the higher the initial cost the lower the running and maintenance costs will be.
Purchase a monochrome printer if the majority of output is black and white only and there is a colour alternative nearby. The purchase of colour printers is only advised when essential. Although the purchase cost of some monochrome printers may be comparable to that of a colour printer, the cost of consumables and maintenance of colour printers is considerably greater.
Only purchase HP consumables as purchasing non HP could void the warranty on the device.
Further information can be found on http://www.hp.co.uk.
Recommended Printers
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6 OVERVIEW OF FEATURES
Model HP price
ex VAT*
Pages per
minute (max)
MDC /
RMPV
**
Page size /
Mem / Tray*
Type /
quality
Cost per
page
P2055dn £219 33ppm B/W 50000 /
3000
A4 / 128MB /
2
Mono,
high B&W 1.5p
P3015dn £349 40ppm B/W 100000
/ 5000 A4 / 64MB / 2
Mono,
high B&W 1.1p
P4015dn /
P4015x
£915 /
£1060 50ppm B/W
225000
/ 15000
A4 / 128MB / 2
or 3(4015x)
Mono
high B&W 0.8p
P4515x £1401 60ppm B/W 275000
/ 20000 A4 /128MB / 2
Mono
high B&W 0.8p
CP1515n £145 12ppm B/W
8ppm C
30000 /
1000
A4 / 96MB / 2
(manual d)
Colour,
medium
Col 9.6p
B&W 2.2p
CP2025n £225 20ppm B/W &
C
40000 /
2000
A4 / 128MB / 2
(manual d)
Colour,
medium
Col 8.0p
B&W 2.3p
CP3525dn £360 30ppm B/W &
C
75000 /
5000 A4 / 256MB / 2
Colour,
med-high
Col 6.8p
B&W 1.1p
CP4525dn £979 40ppm B/W &
C
120000
/ 10000 A4 / 512MB / 2
Colour,
medium
Col 4.9p
B&W 1.2p
5550dn £2600
28ppm B/W &
C A3:14ppm
both
120000
/ 10000
A4-A3 /
160MB / 2
Colour,
medium
Col 5.4p
B&W 1.2p
* Price refers to the recommended model, for current actions see http://www.hp.co.uk. Optional parts are not included. Correct as of 03-12-2010. The price includes one year warranty.
** MDC / RMPV: The Monthly Duty Cycle is for comparison only. MDC is intended to show how many pages a given unit can produce over a one-month period without errors or jams. However, planning should be made in accordance to Recommended Monthly Print Volume.
Recommended Printers
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7 RECOMMENDED BLACK AND WHITE PRINTERS
HP LJ BW 2055dn
Price: £219 ex VAT
A4 black & white printer with built-in
duplex and network capability.
Ideal as personal printer for a person
or a group for low volume printing.
Lower procurement cost versus
higher cost per page needs to be
considered.
Specifications
Dimensions: 350 x 362 x 256 mm
Weight: 11 kg
A4 speed: 26 page per minute B/W (up to)
Monthly Duty Cycle: 15000 pages / month
Recommended Monthly Print Volume (max): 3000 pages / month
Extra Media Tray Available: £88.99 ex VAT
Duplex: automatic
Print quality: 1200x1200 dpi (high)
Cost per page (pence): B&W 1.5p
Pros
Network-ready printer for a small group
Automatic duplex to save paper
Cons
Not capable of heavy duty
Relative cost of printing is higher than with other B&W printers
Recommended Printers
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HP LJ BW 3015dn
Price: £340 ex VAT
A4 black & white printer with
built-in duplex and network
capability.
Recommended as personal
printer or for group use for low
volume printing.
Specifications
Dimensions: 448 x 412 x 316 mm
Weight: 16 kg
A4 speed: 40 page per minute B/W (up to)
Monthly Duty Cycle: 100000 pages / month
Recommended Monthly Print Volume (max): 5000 pages / month
Extra media tray available: £109 ex VAT
Duplex: automatic
Print quality: 1200x1200 dpi (high)
Cost per page (pence): B&W 1.1p
Pros
Network-ready printer for a small group
Automatic duplex to save paper
Cons
Not capable of heavy duty
Recommended Printers
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HP LJ BW 4015dn
Price: £915 ex VAT
HP LJ BW 4015x
Price: £1060 ex VAT
A4 B&W printer with built-in
automatic duplex printing and
network capability.
4015x is shipped with 3 trays.
Recommended for group use for
high volume printing.
Relatively new HP LJ BW model.
Specifications
Dimensions: 419 x 538 x 394 mm
Weight: 29 kg
A4 speed: 50 page per minute B/W (up to)
Monthly Duty Cycle: 225000 pages / month
Recommended Monthly Print Volume (max): 15000 pages / month
Extra media tray available: £224.99 ex VAT
Duplex: automatic
Print quality: 1200x1200 dpi (high)
Cost per page (pence): B&W 0.8p
Pros
Network-ready printer for a small group
Automatic duplex saves paper
Low-cost printing
Capable of heavy duty
Saves electricity by returning to PowerSave mode after print job
Cons
n/a
Recommended Printers
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HP LJ BW 4515x
Price: £1401 ex VAT
High-end A4 black & white
printer with built-in duplex
and network capability.
Designed for heavy duty
and fast printing
Specifications
Dimensions: 419 x 508 x 546 mm
Weight: 26 kg
A4 speed: 60 page per minute B/W (up to)
Monthly Duty Cycle: 275000 pages / month
Recommended Monthly Print Volume (max): 20000 pages / month
Trays: 3
Duplex: automatic
Print quality: 1200x1200 dpi (high)
Cost per page (pence): B&W 0.8p
Pros
Network-ready printer for a small group
Automatic duplex saves paper
Fast A4 printing with 60 pages per minute
Low-cost printing
Specially designed for heavy duty
Saves electricity by returning to PowerSave mode after print job
Cons
Relatively high price
Recommended Printers
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8 RECOMMENDED COLOUR PRINTERS
HP LJ CP 1515n
Price: £145 ex VAT
Compact colour A4 printer for low volume printing.
Low one-off cost but very high running cost per page compared to other printers.
Specifications
Dimensions: 399 x 453 x 254 mm
Weight: 18 kg
Speed: 12 page per minute B/W max, 8 page per minute C max
Monthly Duty Cycle: 30000 pages / month
Recommended Monthly Print Volume (max): 1000 pages / month
Duplex: with manual feed only
Print quality: HP ImageREt 3600
Cost per page (pence): Colour 9.6p, B&W 2.2p
Pros
Fits into limited spaces due to compact design (small size and weight)
Ideal for occasional printing of confidential personal information.
Compared to a desk jet printer it is more cost effective
Cons
Expensive running costs (cartridges and maintenance)
Manual duplex feeding only
Only one media tray available
Not designed for heavy duty
Printing on a glossy paper might lead to bad quality prints
Recommended Printers
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HP LJ CP 2025n
Price: £225 ex VAT
Medium-range colour printer
designed for small office groups.
Cheap to buy but expensive to run
compared to other printers.
Specifications
Dimensions: 405 x 454 x 322 mm
Weight: 23 kg
Speed: 20 page per minute B/W and C (up to)
Monthly Duty Cycle: 40000 pages / month
Recommended Monthly Print Volume (max): 2000 pages / month
Extra Media Tray Available: £113.99 ex VAT
Duplex: with manual feed only
Print quality: HP ImageREt 3600
Cost per page (pence): Colour 8.0p, B&W 2.3p
Pros
Network-ready printer for printing needs of a smaller group
Cons
No automatic duplex: manual duplex feeding only
Not designed for heavy duty and fast printing
Recommended Printers
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HP LJ 3525dn
Price: £360 ex VAT
Medium-range colour printer
designed for larger offices.
Built-in automatic duplex
function for double-sided
printing.
Over 1000 A4 sheets input tray enables continuous printing.
Relative low cost.
Specifications
Dimensions: 514 x 491 x 358 mm
Weight: 33.4 kg
Speed: 30 page per minute B/W and C (up to)
Monthly Duty Cycle: 75000 pages / month
Recommended Monthly Print Volume (max): 5000 pages / month
Trays: 3 x A4
Duplex: automatic
Print quality: HP ImageREt 3600
Cost per page (pence): Colour 6.8p, B&W 1.1p
Pros
Network-ready printer for printing needs of a group
Automatic duplex printing saves paper
Fast network capability (1Gbps)
Cons
Maybe difficult sourcing extra media tray from our recommended suppliers.
Recommended Printers
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HP LJ CP 4525dn
Price: £979 ex VAT
Robust printer designed for
heavy duty with large
memory for complex jobs.
Built-in automatic duplex
function for double-sided
printing.
Specifications
Dimensions: 540 x 522 x 420 mm
Weight: 38.5 kg
Speed: 40 page per minute B/W and C (up to)
Monthly Duty Cycle: 120000 pages / month
Recommended Monthly Print Volume (max): 10000 pages / month
Extra Media Tray available: £259 ex VAT
Duplex: automatic
Print quality: HP ImageREt 3600
Cost per page (pence): Colour 4.9p, B&W 1.2p
Pros
Network-ready printer for a large office
Automatic duplex saves paper
Designed for heavy duty and complex printing
Cons
High price
Recommended Printers
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HP LJ CP 5550dn
Price: £2649 ex VAT
Designed for A4 and A3.
High-end robust architecture for
heavy duty output
Built-in automatic duplex function
for double-sided printing.
If users also need scanning /
copying then an MFD might suit
the requirements better.
Specifications
Dimensions: 577 x 704 x 640 mm
Weight: 60 kg
A4 speed: 28 page per minute B/W and C (up to)
A3 speed: 14 page per minute B/W and C (up to)
Monthly Duty Cycle: 120000 pages / month
Recommended Monthly Print Volume (max): 10000 pages / month
Extra Media Tray Available: £451.99 ex VAT
Duplex: automatic
Print quality: HP ImageREt 3600
Cost per page (pence): Colour 5.4p, B&W 1.2p
Pros
Network-ready printer for large group
Automatic duplex can save paper
Designed for heavy duty
A3 printing
Cons
High price