Academic Services

Develop a college mission statement, upkeep of the statement for currency, & keep the current statement as approved by the Board in all relevant planning documents

Develop & oversee articulation agreements with other colleges & universities, primarily the CSU & the UC but including other providers of higher education both public & private. Monitoring courses numbering protocols to ensure consistency within the District & with articulation agreements to the extent possible

Evaluate faculty, academic staff & administration

Evaluation of college executives how?

Establish a program review process that complies with all legal, ed. code (51022) & accreditation provisions, summary reports from which are provided to the Board at least one time annually

Oversee & manage all categorically funded programs, including mandated planning & reporting for these programs (I.e. Partnership for Excellence). Each categorical program should be clearly delineated with a clearly understood planning & reporting process. Summary reports on the operation of all categorical programs should be provided to the Board at least annually. Develop & utilize curriculum advisory groups composed of faculty & external experts for technical or vocational programs

Coordination for selected District-wide grants or categorical programs

Provide research support services

Oversee programs when disputes arise between colleges

District

Approve courses, programs, & degrees.

Establish a communications process on campus that keeps those with a need to know informed about budget & planning processes, & operating matters pertaining to academic programs throughout the year

Counseling Services (academic & personal), Financial Aid Counseling & needs assessment/ packaging/ monitoring

Plan & budget for adequate support for academic programs & for the professional needs of the faculty including library support

Coordination of financial aid rules & policies. Financial aid accounting & disbursement

Representation for the District to external parties for academic policy matters

CollegeD.A.S.

Board

Reviews curriculum through the District Curriculum Committee & forwards to the Chancellor for recommendation to the Board

Approve new programs (BR 6101)

Recognize colleges’ mission statement by adopting them.

Develop & publish academic program plans. Define & set standards for courses, programs, & degrees.

= input or influence

Determining the number and nature of faculty positions at the college

Advising the college President & other college officials about the proper interpretation & application of relevant laws, Title 5 regulations, Board rules & regulations, collective bargaining agreements, or similar provisions that govern or otherwise affect personnel administration or related human resource issues

Specific qualifications each faculty member should possess beyond the minimum qualifications required by the State

Faculty Hiring

College District

Board rules

Assisting the Board in defining the broad context within which the colleges must operate

Board

Assisting the colleges with recruitment activities, and providing college search committees & other college officials with useful resources to help identify well-qualified candidates for faculty and academic administrative positions.

Providing the colleges with basic administrative services, as well as authoritative advice and effective technical assistance in connection with personnel matters.

Developing & implementing procedures governing the search & selection process for faculty & administrators at the college.The procedures must comply with the minimum requirements set forth in Board rules and relevant Personnel Guides adopted by the Chancellor

Review qualifications for affirmative action considerations

Establishing fundamental standards of performance the colleges must meet & Assessing college adherence to them

= input or influence

•Identify Position & submit request to Aca. Senate to prioritize positions.•Endorsement by academic senate, VP of Aca. Aff. and forward Intent to Fill to District

•Accept or reject & notify college

•Create committee to search and interview•Prepare and publish job description(job des. reviewed by campus Compliance Officer)

Faculty Hiring Flowchart

•Reviews job des.•Provide applicant Pool

•review credentials•interview at least 3 candidates•committee selects and recommends•Applicant is interviewed by president•submit finalist name to district

•HR and Aff. Act. review qualifications and AA considerations•notifies college

•After district approval the college will offer position to candidateCollege

District

= input or influence

The college President, in consultation with other groups, is responsible for the number and nature of administrative & classified positions at the college

College

Assessing college adherence to good practice & fundamental standards

District

Advising the college President & other college officials about the proper interpretation & application of relevant Personnel Commission rules

Personnel Com.

Board Rules

Board

Providing the colleges with basic administrative services, as well as authoritative advice & effective technical assistance in connection with personnel matters

Classified Hiring

Establishing & maintaining a comprehensive classification system that allocates positions to appropriate classes, arranges classes into occupational hierarchies, and specifies reasonable salary relationships within occupational hierarchies

Defining minimum qualifications for classified positions, & preparing written class specifications

Recruiting qualified candidates for classified positions, & placing them on employment eligibility lists in the order of their relative fitness and merit as determined by competitive examination

Advising the college President & other college officials about the proper interpretation & application of relevant laws, Title 5 regulations, Board rules and regulations, collective bargaining agreements, or similar provisions that govern or otherwise affect personnel administration or related human resource issues

Setup interviews if candidate list is sufficient

= input or influence

Ensuring that all employees are regularly evaluated in accordance with applicable provisions of the various collective bargaining agreements and Board policies

College

Assessing college adherence to good practice and fundamental standards

District

Recommending whether probationary faculty members should be reemployed or not, or granted tenure

Board Rules

Board

Providing the colleges with basic administrative services, as well as authoritative advice and effective technical assistance in connection with personnel matters

Faculty Evaluations

District Office staff assume primary responsibility for preparing formal disciplinary actions & managing it through completion, consulting with the President when necessary, particularly with regard to the proposed sanction & any potential settlement. When an employee files a grievance in connection with an evaluation, District staff assume primary responsibility for responding to the grievance and, in consultation with the President, managing it through arbitration or settlement

AFT Agreement, Art. 19

Unions

= input or influence

Ensuring that all employees are regularly evaluated in accordance with applicable provisions of the various collective bargaining agreements and Board policies

College

Assessing college adherence to good practice and fundamental standards

District

Advising the college President and other college officials about the proper interpretation and application of relevant Personnel Commission rules. (702)

Personnel Com.

Ensuring that timely and

good judgment is

exercised about whether

probationary classified

employees working at the

College should be

retained

Board Rules (11203)

Board

Providing the colleges with basic administrative services, as well as authoritative advice and effective technical assistance in connection with personnel matters

Classified Evaluations

District Office staff assume primary responsibility for preparing formal disciplinary actions & managing it through completion, consulting with the President when necessary, particularly with regard to the proposed sanction & any potential settlement. When an employee files a grievance in connection with an evaluation, District Office staff assume primary responsibility for responding to the grievance and, in consultation with the President, managing it through arbitration or settlement

Evaluation process in bargaining agreement

Unions

= input or influence

Advise faculty, staff, students, applicants, & the public of their rights & procedures for filing complaints, grievance, & appeal

Develop, implement, and update a District Faculty and Staff Diversity Plan, (Title 5, Section 53003)

District’s Affirmative Action Program Director

College’s Compliance Officer

Receive, coordinate, review complaint filed district-wide. Acting as a liaison and responding to complaints filed with County, state and federal agencies, (Title 5, Section 50020, 50024, 50026, 53000, 59300)

Oversee and coordinate ADA accommodations district-wide, (Title 5, Section 53025)

Monitor selection process and implement plans to remedy any underrepresentation identified in the diversity plan, (Title 5, Section 53023-24, and 53006)

Provide staff development and training, (Title 5, Section 53005, Government Code, Section 12900-12996)

Oversee the district-wide Staff Diversity Funds and report to the state on the use of the Fund, (Education Code, Section 87107 , Title 5, Section 53034)

Investigate complaints of alleged violations of discrimination, civil rights, & employment policies

Prepare reports detailing findings, conclusions, & recommendations based on investigations of complaints

Assist in identifying target populations & in recruiting faculty , staff, & students to meet diversity goals & objectives

Act a liaison with administrators & supervisors at the college to ensure diversity , civil rights, & fair & equal employment practices

Develop and implement training & development activities for faculty, staff, & students to increase awareness & sensitivity to diversity policy & related matters

Advise administration on matters related to diversity, civil rights enforcement & grievance processing & resolution

Affirmative Action

= input or influence

Promote all on-campus events & community presentations through public relations & advertising campaigns

Produce & distribute a district-wide quarterly newsletter

DistrictCollege

Set up presentations to community & business groups

Coordinate & establish collateral for meetings with key legislators

Create & maintain a dynamic District web site with appropriate links

Create a dynamic presentation video to show future supporters

Secure media opportunities-radio, television, cable, newspapers

Produce timely information pieces to the community-including class schedules, partnerships

Create & maintain a dynamic web-site

Create college-specific collateral for presentations

Maintain regular communications with the District Public Relations Office & the Board of Trustees

Maintain regular communications with college staff, faculty & students

Support District-wide marketing programs

Marketing, Public Relations, Community Relations

Arrange for & establish collateral for meetings with editorial boards

Develop & implement a facilities marketing program to the entertainment & commercial industries

Support colleges' marketing & public relations campaigns

Distribute timely e-mail messages and/or flyers, as appropriate, to all District employees

Maintain close contact with college Presidents & college marketing staff & the Board to circulate information about upcoming events/ projects/ new educational initiatives & general news

A coordinated marketing campaign between the district & the colleges that highlights the colleges’ individuality

Communications

Marketing

Public RelationsFuture

= input or influence

Create an ongoing campus technology planning process that obtains input from all campus constituencies

Procuring/supporting district-wide systems such as:•Stud. & Curric. Info. Sys.•Financial Info. Sys. •Personnel-Payroll Sys. •Automated Library Sys.

OngoingOngoing

Operate the District Computer Center & the District's wide area data communications network

Maintain the necessary liaison with the District

Information Technology

Implement, operate, & support campus networks, computers, & servers, following standards & procedures agreed upon by the College LAN administrators & the District

Ensure that students, faculty, & staff have access to e-mail, office automation, & Internet services, as well as the necessary training & support

Support all phases of academic computing

Initiate/coordinate district-wide “core technology” projects. (I.e. the administrative sys. modernization project & the replacement of WAN firewalls & routers)

In conjunction with the College LAN administrators, develop standards & procedures to select software, hardware, & LAN administration, in order to ensure systems integrity & compatibility

Sponsor/provide training classes & learning events for technical & non-technical personnel

Invest in periodic upgrades of hardware & software & associated training for both the College community as a whole & for the technical staff who support College systems

Expand & strengthen the campus computing infrastructure as processing is shifted to the College & away from the District. Colleges will deal with systems integrity issues, such as backup & security, that until now have been the concern of the District

The District will be less involved in the development & maintenance of systems & more involved in helping people to use new powerful & flexible software packaged systems

Nimble flexible personnel classification mechanism to cope with the increase in demand of “knowledge workers” as systems become more powerful and provide access to more information

Determine which “core technologies” are responsibility of the District & which are responsibility of the Colleges

Provide specialized technology expertise that is not cost effective to maintain at each individual college

Establish a responsive staffing configuration

Colleges will cooperatively support each other in coping with technology issues & the resulting personnel support issues

FutureFuture

College District

= input or influence