academic promotions to levels c, d & e information session

Curtin University is a trademark of Curtin University of TechnologyCRICOS Provider Code 00301J

Pip Rundle

ACADEMIC PROMOTIONS to levels C, D & EInformation Session

29.07.2014


What we will cover today…

1. Changes to academic promotions for 2014

2. Qualification requirements

3. Your role and selecting weightings

4. Making a case for promotion

5. How is your application scored?

6. Assessors – who are they? what are they for?

7. Supporting documentation

8. Some important dates

9. Preparing your application

10. Who can help?

11. Questions


Changes to academic promotions for 2014

Academic Promotions Procedures Approved on 2 June 2014, after University-wide consultation PVCs replace pool of Faculty-nominated Professors Academic Board-nominated Professors remain

Academic promotions process New online portal Available on Academic Promotions website Currently in testing phase

29.07.2014Academic Promotions Information Session


Academic Promotions




Qualification requirements

Other than in exceptional circumstances, promotion requires a doctoral degree

An exceptional circumstance is when a doctoral degree is not the discipline norm and will require evidence of significant expertise, standing and research or scholarship within the discipline

Conferral of a doctoral degree must be prior to the closing date of applications

If you do not hold a doctoral degree, you must make a case for equivalence and the HOS and PVC must support your case

Exception: Staff appointed to a Teaching Focussed Clinical/Professional role


Your role… You must demonstrate evidence of overall high performance at

current level in the following promotion criteria:


including Teaching Focussed Clinical/Professional

including Research Academic and Curtin Research Contract



…selecting weightings

Weight your contributions based on your contributions to the criteria and the extent to which these align with the University’s strategic plan

Refer to your line manager for your agreed workload allocation Non-standard weightings, in exceptional circumstances, a staff member

with agreed non-standard duties may select a weighting outside the above ranges



Making a case for promotion

Addressing the criteria Evidence of a sustained record of overall high performance at the current

level as outlined in CEAP Highlight evidence since your appointment or promotion to your current

level – focus on achievements, contributions and impact If you were previously unsuccessful for promotion, you must highlight

your achievements since your last application If you are applying for level E, you must address ‘how you envisage

yourself contributing to the University as a Professor’ You may use different aspects of an activity in different criteria, but

cannot use the same activity as evidence in more than one criterion Be clear, concise and coherent – use headings and order your evidence

logically




Achievement relative to opportunity Acknowledging relevant personal circumstances, part-time employment and

extended leave in your application will enable the UAPC to assess your achievement relative to opportunity

Example – extended leave + part-time employment:

This staff member has worked the equivalent of just over a year full-time in the past 3 years

Period (past 3 years) Fractional appointments and extended leave

Months worked

25 Aug 2011 – 31 Aug 2012 Parental leave 0 x 12 = 0

1 Sep 2012 – 28 Feb 2013 0.2 fractional appointment 0.2 x 6 = 1.2

1 Mar 2013 – 1 Mar 2014 0.5 fractional appointment 0.5 x 12 = 6

2 Mar 2014 – 1 Sep 2014 Full-time appointment 1.0 x 6 = 6

Total: 13.2 mths worked / 36 mths



Equal Employment Opportunity Considerations EEO considerations are circumstances which:

Relate to grounds covered under Equal Opportunity legislation

May have an adverse impact on any aspect of your performance

You believe should be taken into account when your application is considered

Strongly recommend you contact Amanda Willis, Director Equity, Ethics and Social Justice




How is your application scored?

The UAPC scores all applicants against the same five point scale:

What are some of the things the UAPC is looking for? Evidence of sustained overall high performance at the current level Capacity to perform satisfactorily at the level applied for Achievements since appointment, promotion or last promotion application Level of impact and quality of activities and achievements

Performance ScoreOutstanding 4Excellent 3Good 2Satisfactory 1Unsatisfactory 0



How is your application scored? UAPC example of scoring for a Teaching & Research applicant:

Teaching & Learning Research/Creative Works Service and Leadership

Committee Member Weighting Score

Weighted Score Weighting Score

Weighted Score Weighting Score

Weighted Score

Final Weighted

Score1 3 3 9 4 3 12 3 3 9 302 3 3 9 4 3 12 3 3 9 303 3 4 12 4 2 8 3 4 12 324 3 4 12 4 3 12 3 3 9 335 3 3 9 4 2 8 3 3 9 266 3 3 9 4 3 12 3 4 12 337 3 3 9 4 3 12 3 3 9 308 3 3 9 4 3 12 3 4 12 339 3 4 12 4 2 8 3 4 12 32

Total 279 divided by 9

FINAL TOTAL 31.0

A score of 30 or above is

required to be successful for

promotion


Assessors – who are they? what do they do?

Assessors independently assess the quality of your work

Applicant-nominated assessors May be internal or external – ensure their standing, knowledge and experience is

appropriate to make an assessment on your requested criteria Ensure the app-nom knows sufficient of your work to make informed assessment Ensure they are available to meet the deadline

Faculty-nominated assessors for level E applicants only Faculty office nominates 2 x Fac-noms external to University Selected for their standing, knowledge and expertise in your discipline Fac-noms will comment on all criteria and your suitability to be promoted to Professor Names and reports of Fac-noms remain confidential



Assessors – who are they? what do they do?

Faculty assessors (HOS or equivalent and PVCs) HOS comment on your duties, workload allocation and the evidence presented in

your application. They will also rate the level of their support for your promotion HOS report should provide evidence to support their rating of your application PVCs, as of this year, will attend the UAPC meetings and comment on your

application and your suitability for promotion within the Faculty HOS and PVCs are advised to meet to discuss all applications for promotion PVCs will provide feedback to all non-successful applicants to assist you to prepare

a stronger case for a future application



Supporting documentation

Curriculum Vitae and list of publications and grants CV = maximum of 6 pages plus list of publications and grants Academic Promotions website has suggested list of headings Include the progress of your activities (eg. submitted, accepted for pub., published)

MyResearch Activity Report Your responsibility to ensure SCRIPT is up to date and correct MyResearch Activity Report will contain verified data for 2013. Data for 2014 will

not be verified The Report start year is at your discretion – at least three years is suggested,

depending on when you commenced work at Curtin



eVALUates You are expected to include eVALUates (USRs and TERs) if you are addressing the

Teaching & Learning criteria and have teaching or coordination duties Collate a set of eVALUates that demonstrate the quality and impact of your teaching USRs should include your response to feedback and have been published FURs may not be submitted to the UAPC To submit multiple eVALUates create a pdf document or collate into a zip file

Supporting documentation


Please remove the cover sheets before submitting your

eVALUates


Some important dates

05.08.2014

Applications closing date 5pm, Friday 19 September

Applicant-nominated assessor reports request email to be sent by 19 September

Applicant-nominated assessor reports closing date 5pm, Monday 6 October

Faculty-nominated assessor reports closing date (level E only) Friday 17 October

UAPC meetings End of November

Effective date of promotion 1 December 2014 (backdated)

Academic Promotions Information Session


Preparing for your application

Checklist:

Read the information on the Academic Promotions webpages

Meet with your Head of School or equivalent to discuss your intent to apply

Contact your intended applicant-nominated assessors

Collate evidence to demonstrate excellence at your current level relative to opportunity

Update your CV and list of publications and grants

Update SCRIPT and ensure you can provide a current MyResearch Activity Report

If addressing the Teaching & Learning criteria, collate a set of USR and TER eVALUates to demonstrate the quality and impact of your teaching



Who can help?

Academic PromotionsWebsite: http://hr.curtin.edu.au/academic_promotion.cfm

Contact: Pip Rundle ext 4318

Email: [email protected]

SCRIPT Website: http://research.curtin.edu.au/guides/script.cfm

eVALUatesWebsite: http://evaluate.curtin.edu.au/

Equal Employment OpportunityWebsite: http://eesj.curtin.edu.au/staff_equity/index.cfm


http://hr.curtin.edu.au/academic_promotion.cfm

http://hr.curtin.edu.au/academic_promotion.cfm

mailto:[email protected]

http://research.curtin.edu.au/guides/script.cfm

http://research.curtin.edu.au/guides/script.cfm

http://evaluate.curtin.edu.au/

http://evaluate.curtin.edu.au/

http://eesj.curtin.edu.au/staff_equity/index.cfm

http://eesj.curtin.edu.au/staff_equity/index.cfm


Questions?

academic promotions to levels c, d & e information session

Documents