academic policies and procedures a policy overview · point average in academic work presented to...

Saint Louis University Academic Catalog 2017-2018

ACADEMIC POLICIES AND PROCEDURES http ://www.s l u .edu/ser v i ces/reg i st rar/cata l og /20172018.html

POLICY OVERVIEW Students must become fami l ia r wi th the regu lat ions o f the co l lege , school , center, department , and program in which they are enro l led . S tudents must accept respons ib i l i ty for compl iance wi th these regu lat ions and for the consequences assoc iated wi th noncompl iance .

The Univers i ty reser ves the r ight to modi f y po l i c ies at any t i me to conform to changes i n profess i ona l pract i ce .

ACADEMIC AMNESTY Academi c amnesty permi ts former Sa i nt Lou i s Un ivers i ty undergraduate students an opportun i ty to reenro l l w i thout the burden of past academic d i f f i cu l t ies by removing pr ior grades , f rom up to two semesters , f rom the i r g rade po int average (GPA) .

To request academic amnesty students must submit a completed Pet i t ion for Academic Amnesty to the i r academic dean’s o f f i ce .

To be e l i g ib le for academic amnesty students :

+ may not have attended Sa int Lou i s Un ivers i ty for a per iod of the l ast three years ,

+ must be readmitted to degree-seek i ng program at Sa i nt Lou i s Un i vers i ty,

+ must not have rece ived a bache lor degree f rom Sa int Lou i s Un i vers i ty,

+ must meet cata log requ i rements for the term they are readmitted , and

+ may not have prev ious ly been granted academic amnesty.

I f s tudents are granted academi c amnesty :

+ i t i s i r revocab le , + i t app l ies to a l l courses and cred i t s taken

dur ing the chosen one or two semester ( s ) , + i t does not erase courses or c red i t s f rom

students ’ records , and + i t removes grades f rom the grade po int average

(GPA) wi th t ranscr ipt notat ion . Add i t iona l l y, the courses and cred i t s may not be app l ied toward graduat ion .

Note : S tudents rece iv ing f inanc ia l a id need to ver i f y wi th the Off i ce o f S tudent F inanc ia l Ser v i ces

whether academi c amnesty wi l l a f fect the i r e l i g ib i l i ty status .

ACADEMIC APPEALS As a genera l po l i cy, appea l s to academi c dec i s i ons shou l d f i rst be made to the facu l ty member or facu l ty committee invo lved and, i f necessar y thereaf ter, to the department or program cha i rperson, the Assoc iate Dean or Center D i rector o f the par t i cu l ar co l l ege , school , or center, and the Dean, in that order. Shou ld students wish to pursue an add i t iona l leve l o f appea l , the case i s taken to the Assoc iate Provost for Academic Affa i rs who rev iews the f i l e to determine i f the process was fo l lowed. The Assoc iate Provost does not overturn a dec i s ion , but may send the case back to the co l lege , school , or center i f process was not fo l lowed.

ACADEMIC INTEGRITY/ETHICAL BEHAVIOR Sa int Lou i s Un ivers i ty i s a communi ty o f learn ing in whi ch i ntegr i ty and mutua l t rust are v i ta l . S i nce the miss ion of the Univers i ty i s " the pursu i t o f t ruth for the greater g lor y o f God and for the ser v i ce of humani ty, " acts o f fa l sehood v i o l ate i t s ver y reason for ex i stence . They a l so demean and compromise the act iv i t ies o f teach ing , research , hea l th care and communi ty ser v i ce that are i t s pr imar y miss ion . S i nce the Uni vers i ty seeks to prepare students and facu l ty for l i ves o f i ntegr i ty and occupat ions o f t rust , i t regards a l l ac ts o f academic d i shonesty as matters o f ser i ous concern . Such d i shonesty a l so undermines the academic assessment process , which in turn impa i rs the ab i l i ty o f the Univers i ty to cer t i f y to the outs i de wor ld the sk i l l s and atta inments o f i t s g raduates . Such d i shonesty a l lows those who engage in i t to take unfa i r advantage of the i r peers and undermines mora l character and se l f- respect . The Academi c Integr i ty Po l i cy deta i l ed be l ow sets out pr inc ip les that are impl i c i t in the ethos o f the Univers i ty but that ca l l for exp l i c i t formulat ion to gu ide the pract i ce o f the ent i re inst i tut ion . In estab l i sh ing necessar y def in i t ions and min imal procedures to be fo l lowed in ad jud i cat ing v i o l at i ons , i t a l so a l l ows academi c un i t s to set for th the deta i l s o f the i r own honesty po l i c ies i n ways appropr i ate to the i r d i sc i p l i nes . Academi c integr i ty i s honest , t ruthfu l and respons ib le conduct in a l l academic endeavors .

P lease c l i ck here for a fu l l exp lanat ion of the po l i cy, respons ib i l i t ies o f members o f the communi ty, report ing and ad jud icat i ng v i o l at i ons


of academi c i ntegr i ty, v i o l at i ons o f academi c integr i ty, and submitt ing and conduct ing an appea l . C l i ck here for the l atest Codes of S tudent Conduct .

Suspens ion/Dismissa l Students who are judged gu i l ty o f an act o f ser ious academic d i shonesty may be suspended for a spec i f i ed t i me per i od or d i smi ssed a l together. Suspens ion or d i smissa l may a l so be warranted for other reasons not l i s ted above, e . g . , unauthor i zed so l i c i tat i on or d i st r i but i on of contro l l ed substances , endanger i ng one’s se l f or another person, or abus ing a l cohol or i l l i c i t drugs . Reports o f such act i ons may come f rom nonacademi c staf f, facu l ty, admin i st rators , or other students . Such reports are to be d i rected to the Dean, Assoc iate Deans or Center D i rector o f the par t i cu lar co l lege , school , or center. Each co l l ege , school , and center i s respons ib le for estab l i sh ing spec i f i c po l i c ies and procedures regard ing the p lacement and moni tor ing o f suspens ions/d i smissa l s at the program and un ivers i ty leve l s .

ACADEMIC STANDING (UNDERGRADUATE) Good Standing Students are cons idered to be in good academic stand ing i f they are not on probat ion (e i ther un ivers i ty probat ion or program probat ion) and have not been d i smissed or susp ended f rom Sa int Lou i s Un i vers i ty.

Univers i ty Probat ion Students wi l l be automat ica l l y p laced on un ivers i ty probat ion i f any of the fo l lowing occurs :

+ S tudents ’ Sa int Lou i s Un ivers i ty cumulat ive grade po int average fa l l s be low 2 .00 ,

+ S tudents ’ Sa int Lou i s Un ivers i ty semester grade po int average i s be low a 1 .00 .

S tudents on un ivers i ty probat ion may not reg i ster for more than 15 semester c red i t s .

S tudents may remain on Univers i ty probat ion for no more than three consecut ive semesters ( inc lud ing Summer) .

Program Probat ion Al though the Uni vers i ty ’s mi n i mum grade po i nt average i s 2 .00 , some ind iv idua l major, programs, school s , or co l l eges may requ i re h i gher mi n i mum grade or add i t iona l academic , c l in i ca l or profess iona l c r i ter ia . These programs have spec i f i c po l i cy statements regard ing e l i g ib i l i ty for

cont inuat ion , progress ion , probat i on , and d i smissa l f rom the ind iv idua l programs. S tudents have the ob l igat ion to fami l ia r i ze themsel ves wi th these po l i c ies which can be found in the Academic Cata log or Program Handbooks .

Academic Suspens ion Students may be suspended f rom a course , f rom a school or co l l ege , or f rom the Uni vers i ty for academic or d i sc ip l inar y misconduct . P l ease see the Student Handbook for add i t iona l deta i l s .

Academic D ismissa l

S tudent may be d i smissed f rom the Univers i ty under the fo l lowing condi t ions : + Inab i l i ty to e l iminate probat ionar y status

wi th i n the two semesters subsequent to the ass ignment o f probat ion , or

+ A grade po i nt average def i c i t po i nts* of l ess than -15 po ints .

*Grade Po i nt Average Def i c i t Po ints are def i ned as students ’ Tota l GPA Po ints - (2 .00 * GPA Cred i t s ) . Def i c i t po ints are a numer ica l representat ion of the sever i ty o f be ing be low a 2 .00 . S tudents on academic probat ion wi l l have def i c i t po ints s ince the i r GPA i s be low 2 .00 . Smal l def i c i t po ints mean that students are ver y c l ose to a 2 .00 , whi le la rger number mean that students are fur ther f rom 2 .00 .

Changing Majors Students in Good Stand ing , on Univers i ty Probat ion , or on Program Probat ion are e l i g ib le to request a Change of Major.

S tudents on Univers i ty Probat ion chang ing majors wi th i n the i r home co l l ege/school or to a d i f ferent co l lege/school wi l l remain on Univers i ty probat i on under the condi t ions out l ined in the or i g i na l probat ion not i f i cat ion .

S tudents on Program Probat ion chang ing majors wi th i n the i r home co l l ege/school or to a d i f ferent co l lege/school wi l l return to Good Stand i ng un l ess cond i t ions are out l ined in the i r Change of Major approva l .

ACADEMIC STANDING (GRADUATE) Class i f ied students are in good academic stand i ng when they are mak i ng progress toward a degree wi th i n the t i me per i od estab l i shed for that degree by the Univers i ty. S tudents wi l l not be advanced to cand idacy or be e l i g ib le to graduate or cont i nue an ass i stantsh ip whi le not in good academi c stand i ng . Candidacy i s ach ieved af ter pass ing the ora l exam, regard less o f whether the prospectus i s par t o f the


exam.

S tudents are not in good stand ing i f any of the fo l lowing condi t ions are t rue:

+ They are on academic probat ion + The i r t ranscr ipts ref lect more than 2

incomplete grades + The i r t ime to degree has exp i red + They have been p laced under temporar y

suspens i on for academi c def i c i enc i es or misconduct

+ They have been formal ly d i smissed f rom the Univers i ty

I f the cumulat ive grade po i nt average of C l ass i f ied students fa l l s be low 3 .00 (on the four-po int sca le , “B” = 3 .00) , s tudents are automat i ca l l y p l aced on academic probat ion (not to be confused wi th Probat ionar y admiss ion) . To cont inue degree pursu i t , s tudents must progress toward a 3 .00 cumulat ive average and are expected to emerge f rom academic probat ion wi th in n ine c red i t s or two success i ve academi c terms dur i ng whi ch coursework reg i st rat ions are recorded. S tudents may not be advanced to cand idacy status whi l e on academic probat ion .

Graduate students are expected to complete academic work at the “B+” leve l . A l imi ted number of c red i t s i n whi ch the grade of “C ” or "D" i s earned may or may not be accepted toward a degree at the d i scret ion of the ind iv idua l department or program. The C lass i f ied student ’s cumulat ive grade po int average in academic work presented to fu l f i l l degree requ i rements must be at least 3 .00 .

Each co l lege , school , and center i s respons ib le for estab l i sh ing spec i f i c po l i c ies and procedures regard ing the p lacement of, moni tor ing of and subsequent d i smi ssa l s assoc i ated wi th academi c probat ion at the program and un ivers i ty leve l s .

ANNUAL REVIEWS (GRADAUTE STUDENT) Al l Master ’s and Doctora l students (exc l ud i ng l aw and medic ine) must undergo an annua l rev iew of the i r progress , a l though a department or program may requ i re rev iews on a more f requent bas i s . The manner in which the rev iew i s conducted i s determined by a students ’ department or program. Departments and programs are requ i red to f i l e a copy of the i r rev iew process wi th the i r appropr iate Graduate Dean or D i rector. Cop ies o f ind iv idua l student rev iews wi l l be kept in the department or program off i ce . A summar y report o f the resu l t s o f

annua l rev iews of a l l s tudents in each department and program must be submitted to the appropr i ate dean or d i rector o f the co l lege , school , or center.

AUDIT (GRADUATE) Classified students must be approved to audit a course by the academic unit offering the course and the student’s home department A petition for course audit (Registrar’s Form #3), available from the Office of the University Registrar, must be completed for each such enrollment. The tuition charge for auditing a course in the School of Law is the standard tuition rate while the tuition rate for all other colleges/schools/centers is $50 per credit. Students will not receive academic credit for a course taken on an audit basis and therefore the course will not count toward attempted credits, earned credits or graduation requirements. Enrollment in audit courses will be indicated on academic transcripts as a grade of ‘AU’.

If the conditions authorized in the Petition for Course Audit are not met, the instructor may request an authorized withdrawal. A course registered for credit may be changed to audit only through the second week of class. A course registered for audit may be changed to credit only through the second week of class.

AUDIT (UNDERGRADUATE) To enro l l in a course on audi t bas i s students must : + Submit completed Pet i t ion for Course Audi t and + Rece ive approva l by the i r co l lege or school .

S tudents wi l l be charged at the standard per-cred i t rate for courses taken on an aud i t bas i s .

S tudents wi l l not rece ive academic c red i t for a course taken on an aud i t bas i s and therefore the course wi l l not count toward attempted cred i t s , earned cred i t s or graduat ion requ i rements .

Enro l lment in aud i t courses wi l l be ind icated on academic t ranscr ipts as an ‘AU’.

I f the condi t ions author i zed in the Pet i t ion for Course Audi t a re not met , the inst ructor may request an author i zed wi thdrawal o f the student .

A course reg i stered for c red i t may be changed to aud i t on ly through the last day of the add/drop per iod .

A course reg i stered for aud i t may be changed to c red i t on ly through the last day o f the add/drop per iod .

BEREAVEMENT Upon request to and approva l by the Dean of S tudents Off i ce , students sha l l be g iven up to f i ve


(5 ) consecut ive days (not inc lud ing weekends or ho l idays ) o f excused absence for bereavement .

Each facu l ty member wi l l excuse students f rom c lass and prov ide an opportun i ty to complete missed exams, qu i zzes , and other requ i red work . U l t imate ly, students are respons ib le for a l l mater ia l covered in c lass and must work wi th each ind iv idua l inst ructor as soon as they return to complete any requ i red work .

Note : S tudents shou ld a l so contact the i r Adv i sor and/or Academic Department/Program.

CHANGING MAJOR/PROGRAM Undergraduate Students Undergraduate students request a change of major by us ing the Major App l i cat ion Form .

Graduate Students Cl ass i f ied students may pet i t ion to change the degree sought or concentrat ion . The Pet i t ion to Amend the Graduate Program i s the proper document for such a request .

Note : a new c lass i f ied app l i cat ion i s genera l l y requ i red to change pr imar y f ie lds . S tudents may a l so pet i t ion to cont inue Doctora l study immediate ly upon complet ion of a Master ’s degree in the same major f ie ld . The Pet i t ion for Admiss ion into a Doctora l Degree Program i s requ i red in th i s instance . Pet i t ions are made to the co l lege , school , or center.

CLASSIFICATION (UNDERGRADUATE) Students ’ c lass i f i cat ion i s ca l cu lated on the bas i s o f compl eted cred i t s . C l ass i f i cat i on rank i ngs are def ined as the fo l lowing :

Freshman Less than 30 c red i t s ,

Sophomore 30 or more c red i t s , but less than 60 c red i t s ,

Junior 60 or more c red i t s , but less than 90 c red i t s ,

Senior 90 or more c red i t s .

Sa int Lou i s Un ivers i ty courses must be graded to be cons idered completed c red i t s .

Transfer c red i t s are i nc l uded in the def i n i t ion of completed cred i t s .

CONTINUOUS ENROLLMENT (GRADUATE) Matr icu lated students must mainta i n cont i nuous enro l lment dur ing each Fa l l and Spr ing semester unt i l g raduat ion .

S tudents who are not reg i stered by the c lose of the reg i st rat ion per iod of the Fa l l and Spr ing semesters and have not submitted the Pet i t ion for Compl ete Drop/Withdrawal for a g iven semester wi l l have the i r record c losed and wi l l be requ i red to complete the Pet i t ion for Act ivat ion of Non-Reg i stered S tudent Record .

Except ions are :

+ S tudents on approved Leave of Absence ( see leave of absence po l i cy ) ,

+ S tudents par t i c ipat ing in approved Study Abroad or Exchange Programs, or

+ S tudents on approved Consort ium Agreements wi th U.S . or non-U.S . i nst i tut i ons (e . g . non-Approved Study Abroad)

S tudents v io lat ing the mandator y cont inuous enro l lment po l i cy must pay a $100 fee per semester not enro l l ed .

S tudents whose enro l lment i s inter rupted for three (count ing Summer) or more consecu t ive semesters must submit an app l i cat ion for readmiss ion .

COURSE WITHDRAWALS The dead l ine to drop a course wi thout a “ W ” appear ing on the t ranscr ipt i s 12 :00 midn ight Sunday of the second week for fu l l semester courses .

• Dur ing the f i rst week of the semester students are ab le to drop ind iv idua l courses through Banner Se l f-Ser v i ce .

• Dur ing the second week of the semester students must rece ive permiss ion f rom the inst ructor o f the course through Banner Se l f-Ser v i ce .

The per iod to wi thdraw f rom a course i s through 12:00 midn ight Sunday of the tenth week for fu l l semester courses . Dur ing th i s per iod courses wi l l be marked wi th a “ W ” on the t ranscr i pt .

• Dur ing the per iod to wi thdraw f rom a course , students must complete the Pet i t ion to Withdraw f rom Course(s ) a f ter the Late Reg i st rat ion Per iod and rece ive the appropr iate permiss ion .

For students intend ing to drop/wi thdraw a l l courses see the po l i cy for Wi thdrawing f rom the


Univers i ty for add i t iona l in format ion .

CREDIT BY ASSESSMENT THROUGH AMERICAN COUNCIL ON EDUCATION (ACE) Undergraduate students may rece ive c red i t for courses eva luated and approved for co l lege c red i t by the Amer ican Counc i l on Educat ion (ACE) . L i st i ngs o f ACE approved courses and cred i t recommendat ions are conta ined in two pub l i cat ions : A Gu ide to the Eva luat ion of Educat iona l Exper iences in the Armed Forces and The Nat iona l Gu ide to Educat iona l Cred i t for Tra in ing Programs. Cred i t s rece i ved are sub ject to the same po l i c ies as those of any other t ransfer c red i t .

Undergraduate students who are act ive mi l i tar y or reser v i st s and part i c ipated in the of f-duty, vo luntar y educat ion programs of the Department o f Defense , may rece i ve c red i t for coursework taken whi le act ive mi l i tar y or in reser ves .

CREDIT BY EXAM Undergraduate students may earn Cred i t By Exam on l y through qua l i f y ing scores on the fo l lowing examinat ions :

+ Cambr idge Internat iona l A Leve l , + Co l l ege-Leve l Exami nat i on Program (CLEP) , + Co l l ege Board Advanced P lacement (AP) , + Hea l th Educat i on Systems, Inc . (HES I ) and + Internat iona l Bacca l aureate ( IB ) .

An exami nat i on for c red i t cannot be taken whi l e enro l led in , a f ter enro l lment or af ter wi thdrawing f rom the course in which the examinat ion for c red i t i s requested .

For the most up- to-date l i s t ing o f academic department approved qua l i f y ing scores v i s i t www.s lu .edu/ser v i ces/reg i st rar/ap_c lep .php

The Off i ce o f Un ivers i ty Reg i st rar may award cred i t on l y upon rece i pt o f o f f i c i a l resu l t s d i rect l y f rom the test ing ser v i ce .

DEAN’S LIST To qua l i f y for the Dean’s L i st undergraduate students must :

+ Have a mi n i mum semester grade po i nt average of 3 .70 and

+ Compl ete at least twelve c red i t s o f g raded course work dur ing the semester for which the honor i s des ignated.

Note : The Dean’s L i st may be pub l i shed due to Sa int Lou i s Un i vers i ty def i n i ng i t as d i rector y informat i on under the Fami l y Educat i ona l R i ghts and Pr ivacy Act (FERPA) . For more informat i on see ferpa .s l u .edu.

DEGREE CONFERRAL Sa int Lou i s Un ivers i ty wi l l award a degree i f a l l requ i rements are met pr ior to the pub l i shed semester/ term conferra l dates .

The award ing of a degree wi l l be deferred to the nex t pub l i shed conferra l date i f any requ i rements are fu l f i l l ed by a course that e i ther beg i ns or ends af ter pub l i shed conferra l date .

The one except ion i s , per the Incomplete Course po l i cy, courses wi th approved ex tens ions for a graduat ing student must be completed and graded wi th i n 30 ca l endar days o f the pub l i shed conferra l date .

* S tudents must rece i ve approva l by the i r co l l ege or school . P l ease see the Off Campus Enro l l ment po l i cy for add i t iona l informat ion .

The of f i c i a l conferra l dates for 2017-18 are the fo l lowing :

Fa l l 2017 Fa l l Degree Conferra l #1 – F r iday, October 27 ,

2017 Fa l l Degree Conferra l #2 – Saturday, December 23 ,

2017

Spr ing 2018 Spr ing Degree Conferra l #1 – F r iday, March 16 ,

2018 Spr ing Degree Conferra l #2 – Saturday, May 19 ,

2018

Summer 2018 Summer Degree Conferra l #1 – Wednesday, June

20 , 2018 Summer Degree Conferra l #2 - Wednesday, Ju l y 5 ,

2018 Summer Degree Conferra l #3 - Wednesday, Ju l y

18 , 2018 Summer Degree Conferra l #4 - Wednesday, August

15 , 2018

Note : Per the Graduat ion Requi rements po l i cy, students must f i l e an app l i cat ion to graduate before the end of the add/drop per i od of the semester i n whi ch graduat i on i s i ntended.

FINAL EXAMINATIONS + The last examinat ion in a course must be g i ven


dur ing f ina l exam week; the Dean must approve except ions . Facu l ty wi l l admin i ster f ina l examinat ions accord ing to the schedule for f ina l examinat ions found at http : // reg i st rar. s l u .edu.

+ I f a student has three f ina l examinat i ons schedul ed for the same day, a request to postpone the examinat ion scheduled in the midd le may be made. Facu l ty wi l l g i ve ever y cons iderat ion to the student ’s request .

+ An advance author i zat i on for deferr i ng the tak ing of a f ina l examinat ion may be g iven , but on l y rare l y and for ser ious reasons (e . g . , medica l or re l i g ious ) . The student must request the deferra l in wr i t ing in advance of the f ina l and rece ive permiss ion f rom the Inst ructor. The Dean’s Off i ce must a l so be not i f ied .

+ The last examinat ion in a course must be g iven dur ing f ina l exam week; the Dean must approve except ions . Facu l ty wi l l admin i ster f ina l examinat ions accord ing to the schedule for f ina l examinat ions as pr inted in the Schedule of C lasses pub l i cat ion . The f ina l examinat ion of the course i s not to be g iven dur ing the last week of the academic semester or on study day.

GRADE APPEAL Students must in i t iate a grade appea l wi th in 90 days o f date that the course grade was posted .

F ina l g rade appea l s fo l low the procedures o f the co l lege/school o f the course .

The grade appea l process must be reso lved wi th in one ca l endar year o f the i n i t i at i on of the appea l .

S tudents may appea l a grade on ly for one or more of the fo l l owi ng reasons :

+ Misca lcu lat ion of g rade. + The ass ignment o f a grade to a par t i cu lar

student on some bas i s other than per formance in the course .

+ The ass ignment o f a grade to a par t i cu lar student by more exact ing or demanding standards than were app l ied to other students in that sect ion .

+ The grade ass igned resu l t s f rom d i f ferent standards than the c r i ter ia for per formance and eva luat ion out l ined in the course sy l labus .

GRADE POINT AVERAGE (GPA) The School o f Law students ’ cumulat ive grade po int average (GPA) i s determined by d iv id ing the tota l qua l i ty po ints earned by the tota l g rade po int average c red i t s attempted, and t runcat ing at three d ig i t s to the r ight o f the dec imal po int .

A l l o ther students ’ cumul at i ve grade po i nt average (GPA) i s determined by d iv id ing the tota l qua l i ty po ints earned by the tota l GPA cred i t s attempted, and rounding at two d ig i t s to the r ight o f the dec imal po int .

A l l g rades for whi ch qua l i ty po i nts are i nd i cated i n the “Grad ing Sca le” are inc luded in the cumulat ive GPA , except :

+ Grades for undergraduate courses be low the 1000- leve l .

+ Grades for exc luded repeat courses , see the Repeat ing Course Po l i cy for add i t iona l in format ion .

Note : Courses t ransferred f rom other co l leges/un ivers i t ies do not have qua l i ty po i nts ass igned; therefore do not app l y toward a student ’s GPA .

GRADE REPORTS Students may access the i r midterm (undergraduate students ) and f ina l g rades v ia MySLU.s lu .edu,Too ls tab , and then Banner Se l f-Ser v i ce .

Midterm grades are v iewable in Reg i st rat i on H i stor y.

F ina l g rades are v iewable in e i ther Reg i st rat ion H i stor y or Academi c Transcr i pt .

Except ion: E ight week or shorter courses do not i s sue midterm grades .

GRADING SYSTEM The grad ing system at Sa int Lou i s Un ivers i ty fo l lows a 0 - 4 .00 po int sca le . Qua l i ty Po ints for grades are ass igned as fo l lows:

A 4 .00 A- 3 .70 B+ 3 .30 B 3 .00 B - 2 .70 C+ 2 .30 C 2 .00 C - 1 .70 D 1 .00 F 0 .00

The fo l lowing grades are not awarded qua l i ty po ints and therefore are not ca l cu l ated i n students ’ cumulat ive grade po int average .

P Pass NP No Pass S Sat i s factor y TR Transferred Cred i t


U Unsat i s factor y

The fo l lowing course statuses are recorded on the academic t ranscr ipt , but are not grades . There are no qua l i ty po ints assoc iated and therefore have no impact on students ’ cumulat ive grade po int average .

AU Audi t . See Course Audi t po l i cy for add i t iona l informat i on .

I Course work incomplete . See Incomplete Course po l i cy for add i t i ona l in format ion .

IP In Progress . See be l ow add i t i ona l in format ion

W Withdrawal . P lease see Withdrawal po l i cy for add i t iona l informat ion .

For Thes i s Research , D i sser tat ion Research , or Pro ject Gu idance course , the grades o f “S” or “U” are ass igned on ly in the f ina l academic semester. For the grade of “S” students must have completed both the c red i t requ i rement and the thes i s/d i sser tat ion/pro ject i t se l f. A l l pr ior reg i st rat ion wi l l be marked wi th a status o f “ IP ”.

The In Progress “ IP ” status i s va l id on ly for f ie ld -based courses and ind iv idua l i zed study courses as def ined be low:

+ C lerksh ip + C l i n i ca l + Internsh ip + Ex ternsh ip + Pract i cum + Preceptorsh ip

GRADUATE ASSISTANTSHIPS AND FELLOWSHIPS Sa int Lou i s Un ivers i ty ’s g raduate fe l lowsh ip , ass i stantsh ip , and scho larsh ip programs are made poss ib le through Univers i ty resources , g rants , ind iv idua l donors , corporat ions , foundat ions , and a lumni .

A l l g raduate students ho ld ing appointments as Fe l lows , Tra inees or Graduate Ass i stants are cons idered fu l l - t ime regard less o f the number of c red i t s enro l led ( i .e . , a student can have fewer than 6 c red i t s whi le be ing fu l l y funded) . Th i s means that a student does not have to use the fu l l 18 or 21 c red i t s a l located on an ass i stantsh ip i f the student does not need a l l o f those c red i t s . D i sser tat ion , thes i s , and pro ject gu idance cred i t s can be d iv ided into mul t ip le semesters to reach the requ i red c red i t s . Internat iona l students on ass i stantsh ips , fe l lowsh ips or t ra ineesh ips do not have to be enro l led 6 c red i t s to meet v i sa

requ i rements .

Graduate Ass i stantsh ips Sa int Lou i s Un ivers i ty in S t . Lou i s o f fers three categor ies o f post-bacca laureate ass i stantsh i ps . The ass i stantsh ips o f fered inc lude a range of st ipends , tu i t ion scho larsh ips , and hea l th insurance coverage depending upon the degree leve l , the f ie ld o f study, and the length of the appointment . Ass i stants spend at least 15 but no more than 20 hours per week per forming ass igned dut ies . A l l Ass i stants must be C l ass i f i ed post-bacca laureate students and remai n i n good stand ing . Ass i stants are expected to mainta in a cumulat ive grade-po int average of 3 .00 dur i ng the academic year o f appointment . I f s tudents ’ g rade po int average fa l l s be low a 3 .00 dur ing any port i on of the academi c year students can be termi nated f rom the ass i stantsh ip by the department . S tudents may a l so be removed f rom an ass i stantsh ip for fa i lure to meet expectat i ons or v i o l at i ng po l i c i es (un i vers i ty, federa l , etc ) pr i or to the end of a contract term. Ass i stants are to be eva luated annua l l y before renewal o f the ass i stantsh ip . The eva luat ions are conducted based on school /co l l ege/center c r i ter i a .

Normal ly, the max imum number o f years that students may ho ld an ass i stantsh i p i s two years whi l e pursu i ng a Master ’s degree and f i ve years i n a Doctora l program, inc lud ing summers . In the case of students pursu ing the Master ’s and Doctora l degree in the same major f ie ld , e l i g ib i l i ty for fund ing i s a l so l imi ted to f i ve years . A th i rd year o f fund i ng for the Master ’s ( thes i s opt i on on l y ) or a s i x th year for the Doctora l degree i s poss i b l e prov ided fund ing , through the department i n quest ion , i s ava i lab le and the c r i ter i a estab l i shed by the respect ive co l lege , school , or center are met . Appea ls for ex t raord inar y fund ing must be submi tted by the student ’s department dur i ng the spr i ng semester o f the second year o f fund i ng for the Master ’s or o f the f i f th year for the Doctorate to the Assoc iate Dean for Graduate Educat ion or the equ iva l ent admin i st rator o f the par t i cu lar co l lege , school , or center. Except ions to the po l i cy may be granted by the Dean of the Co l lege , School or Center. Refer to the Graduate Ass i stant Handbook for complete informat ion on a l l ass i stantsh ip and fe l lowsh ip po l i c ies .

A Graduate Teach ing Ass i stant may work wi th students in smal l g roups , lead c lass d i scuss ions , moni tor examinat ions and grade papers , he lp prepare lectures , conduct laborator y sess i ons , or even be respons ib le for a course as the pr imar y inst ructor. Under the c lose super v i s i on of the


facu l ty, teach ing ass i stants concurrent ly deve lop teach ing sk i l l s and a deeper understand ing of the d i sc ip l ine .

A Graduate Research Ass i stant may be funded by the Univers i ty or by an ex terna l l y funded research pro ject . In e i ther case , students are ass igned a range of dut ies such as l ib rar y searches , f ie ld work , l aborator y exper iments , and preparat ion of grant app l i cat ions and proposa l s so as to ga in profess iona l sk i l l s in research which complement post-bacca laureate educat ion .

A Graduate Ass i stant per forms other dut ies that are not pr imar i l y teach ing or research . These dut ies may inc lude c l in i ca l , adv i s ing , or admin i st rat ive respons ib i l i t ies that are inherent ly re lated to students ’ educat iona l and career ob ject i ves .

Al l f i rst- t ime Graduate Ass i stants , Graduate Teach ing Ass i stants , and Graduate Research Ass i stants must attend the Graduate Ass i stantsh i p Or ientat ion , which i s o f fered before the beg inn ing of the fa l l and spr i ng semesters .

Madr id Campus Ass i stantsh ips Madr id Campus graduate ass i stantsh ips take the form of tu i t i on d i scounts on ly. These ass i stantsh ips enab le students to ga in exper ience in areas o f profess iona l respons ib i l i ty re lated to the i r f ie ld o f study.

In a l l cases , students on an ass i stantsh ip are requ i red to per form some form of dut ies for the department in which they are ass igned. An ass i stantsh ip i s not an open scho larsh ip .

Pres ident ia l Fe l lowsh ips Pres ident ia l fe l lowsh ip cand idates are nominated by the i r programs and are awarded to newly accepted Master ’s or Doctora l leve l students who demonstrate outstand ing scho last i c ach ievement and potent ia l for success in post-bacca laureate stud ies or to students in the i r f i rst year o f g raduate stud ies . These fe l lowsh ips inc lude a st ipend for an e leven-month appointment as wel l as st ipends for 21 c red i t s o f tu i t ion scho larsh ip and hea l th insurance . These are open to both domest i c and internat iona l students .

D ivers i ty Fe l lowsh ips D ivers i ty Fe l lowsh ips are des igned to ass i st in ach iev ing a more d iverse populat ion of students . Th i s in i t iat i ve i s cons i stent wi th SLU’s Miss ion S tatement and wi th i t s commitment to mak ing post-bacca laureate educat ion more access ib le to an inc lus ive var iety o f app l i cants . The D ivers i ty

Fe l lowsh ip i s awarded to a newly accepted Master ’s or Doctora l student who has demonstrated outstand ing scho last i c ach i evement and potent ia l for success in a program or to students in the i r f i rst year o f g raduate study. These fe l l owsh i ps i nc l ude a st i pend for an e l even-month appointment as wel l as 21 c red i t s o f tu i t i on scho l arsh i p and hea l th i nsurance . On l y domest i c students or students wi th permanent res idency status are e l i g ib le .

D i sser tat ion Fe l lowsh ips D i sser tat ion Fe l lowsh ips are awarded v ia annua l compet i t ions to se lected Doctora l cand i dates . These fe l l owsh i ps i nc l ude a st i pend for an e l even-month appointment as wel l as 12 c red i t s o f tu i t ion scho l arsh i p and hea l th i nsurance .

Ex terna l Fe l lowsh ips Ind iv idua l departments or programs may rece ive fund ing f rom sources ex terna l to the Univers i ty that inc ludes support for students . F rom such grants , students may be appointed to fe l l owsh ips or t ra i neesh i ps cons i st i ng of st i pends and fu l l tu i t ion scho larsh ips wi th the academic approva l o f the Dean or D i rector o f the part i cu lar co l lege , school , or center. Tra i nees wi l l be requ i red to par t i c ipate in t ra in ing exper iences as demanded by the grantor.

Hea l th Sc i ences Graduate Fe l l owsh i ps Awards made i n the medi ca l sc i ences i nc l ude st ipends and tu i t ion scho larsh ips . These appointments are usua l l y made for one year, but sat i s factor y progress toward the degree may l ead to reappointment .

Pr i vate Source Fe l lowsh ips Other fe l lowsh ips are ava i lab le f rom var ious agenc ies , profess iona l organ izat ions , foundat i ons and corporat ions . Most o f these awards may be taken by students to the inst i tut ion where admiss ion i s g ranted. L i st ings o f such awards may be found in a var iety o f reference mater i a l s pub l i shed by, for example , the Super i ntendent o f Documents , the Nat iona l Sc ience Foundat ion , the Department o f Educat ion , the Counc i l o f Graduate Schools in Wash ington, DC, the Nat iona l Inst i tutes o f Hea l th i n Bethesda , MD, and Peterson’s Gu i des in Pr inceton, NJ and on the Graduate Educat ion webs i te .

GRADUATION (LATIN) HONORS Graduat ion honors wi l l be awarded accord ing to an undergraduate student ’s cumulat ive Grade Po int


Average as fo l lows:

Summa cum laude: 3 .90 and greater Magna cum laude: 3 .70 and greater, but less than

3 .90 Cum laude: 3 .50 and greater, but less than 3 .70

S tudents must complete 60 earned cred i t s through Sa int Lou i s Un ivers i ty in order to be e l i g ib le to graduate wi th honors .

F ina l determinat ion of honors and cumulat ive grade po int averages wi l l be made at the t ime of degree conferra l .

Note : For the purpose of comply ing wi th t imel ines for commencement and re l ated pub l i cat ions , tentat ive honors may be ca lcu lated based on the cumulat ive grade po int average at the end of the prev ious completed term.

GRADUATION REQUIREMENTS (UNDERGRADUATE) The genera l requ i rements for earn ing a bacca laureate degree are as fo l lows:

+ Sat i s factor y fu l f i l l ment o f the l ower and upper d iv i s ion course requ i rements wi th in each co l lege or school ,

+ Compl et i on of no fewer than 120 semester c red i t s ,

+ Overa l l g rade po int average of 2 .00 ( see GPA def in i t ion for more informat ion) ,

+ Courses be low the 1000- leve l do not count toward graduat ion ,

+ 30 of the f ina l 36 c red i t s must be completed through Sa int Lou i s Un ivers i ty or an approved Study Abroad program*

+ The fo l lowing percentages o f c red i t s must be completed through Sa int Lou i s Un ivers i ty wi th i n a f ie ld o f study:

+ At l east 50% of a major must be compl eted through Sa int Lou i s Un ivers i ty or an approved Study Abroad program

+ At l east 75% of a mi nor must be compl eted through Sa int Lou i s Un ivers i ty or an approved Study Abroad program

+ At l east 75% of a concentrat ion must be completed through Sa int Lou i s Un ivers i ty or an approved Study Abroad program

+ At l east 75% of a cer t i f i cate must be completed through Sa int Lou i s Un ivers i ty or an approved Study Abroad program

+ S tudents must f i l e an app l i cat ion to graduate before the end of the add/drop per iod of the semester i n whi ch graduat i on i s i ntended.

Sa int Lou i s Un ivers i ty wi l l award a degree i f a l l

requ i rements are met pr ior to the pub l i shed semester/ term conferra l dates .

The award ing of a degree wi l l be deferred to the nex t pub l i shed conferra l date i f any requ i rements are fu l f i l l ed by a course that e i ther beg i ns or ends af ter pub l i shed conferra l date .

The one except ion i s , per the Incomplete Course po l i cy, courses wi th approved ex tens i ons for a graduat ing student must be completed and graded wi th i n 30 ca l endar days o f the pub l i shed conferra l date .

* S tudents must rece i ve approva l by the i r co l l ege or school . P l ease see the Off Campus Enro l l ment po l i cy for add i t iona l informat ion .

GRADUATION REQUIREMENTS (MASTER'S DEGREE) The mere l i tera l fu l f i l lment o f coursework requ i rements does not automat ica l l y guarantee advancement to cand idate status in a par t i cu l ar program.

Master ’s Degree The genera l and min imum requ i rements for Master ’s degree study are exp la ined be low. For some Master ’s degree programs the requ i rements are more ex tens ive and are exp la i ned i n the Curr i cu la and Courses sect ion of th i s cata log and in the i r program handbook.

Courses A mi n i mum of 30 c red i t s o f academi c work i s requ i red . For students pursu ing the research opt i on , 6 o f the tota l c red i t s to the degree must be in Thes i s Research . The program of stud ies must form a un i ted and coord inated whole , embrac i ng a major f ie ld sub ject .

In research-degree programs, no less than ha l f o f the tota l c red i t s requ i red (exc lus ive o f Thes i s Research) must be in the major f ie l d . A l l o f the work must be of d i st inct ly advanced character. The Univers i ty wi l l permi t some 4000- leve l undergraduate courses to be inc luded i n the degree program. However, the max imum a l l owabl e tota l c red i t s o f such coursework are ten . A l so, at least ha l f o f the work in the major f ie ld (aga in , exc lus ive o f Thes i s Research) must be st r i c t l y post-bacca laureate (5000-9000) leve l .

Non-research degree programs may be p lanned wi th somewhat greater f l ex i b i l i ty. A mi n i mum of 30% of the c red i t s must be in the major f ie ld and ha l f o f the tota l program must be d i rect l y re l ated


to the major f ie ld . Aga in , no more than ten c red i t s in tota l may be taken at the 4000- leve l .

No Master ’s degree program may inc lude more than s i x c red i t s in Research Top ics (5970) or Graduate Read ing (5980) , or a combinat ion thereof. Master ’s degree students may not enro l l in unst ructured undergraduate coursework .

Research-Tools Requi rement Ind i v i dua l Master ’s degree programs may have a requ i rement of t rans lat ion prof i c iency in a fore ign language, stat i st i cs , computer l i teracy, or the l i ke . S tudents seek ing t rans lat ion sk i l l s a re encouraged to enro l l in courses in the Department o f Languages , L i teratures , and Cu l tures des i gned spec i f i ca l l y for them. Research- too l prof i c iency may be demonstrated through examinat ion i f permi tted by the major f ie ld . Ar rangements for admin i st rat ion of such an exam are the respons ib i l i ty o f the major f ie ld .

Graduat ion Requi rements Master ’s degree students ant i c ipat ing the f ina l academic term must f i l e an app l i cat ion for degree . The app l i cat ion must be completed , by a set date in that f ina l term. Subsequent ly, students rece ive a degree aud i t that inc ludes informat ion to be rev iewed and checked by students and the i r adv i sor. I f a research degree i s sought , the thes i s proposa l must be prepared, rece ive major- f ie ld approva l , and be f i led wi th the Master ’s Cand idacy Spec ia l i st as par t o f th i s process .

Thes is Graduate Educat ion requ i res the formal appointments o f three Graduate Facu l ty readers o f the thes i s , one of whom i s the students ’ mentor. A l l three readers must approve the acceptab l e thes i s . The wr i tten work must fo l low a compos i t ion format wi th i n gu i de l i nes estab l i shed by the major f ie ld and the Formatt ing Guide . The Master ’s Candi dacy Spec ia l i st completes a format eva luat ion of the thes i s and abst ract by appointment . S tudents wi l l then submit the abst ract and thes i s to ProQuest/UMI .

Comprehens ive Degree Examinat ion Because there i s var iat ion among Master ’s programs and po l i c ies regard ing comprehens ive exams and capstone requ i rements , students shou ld refer to ind iv idua l program requi rements and handbooks . Ind iv idua l programs based on d i sc ip l inar y pract i ces determi ne f i na l degree requ i rements .

Time to Degree The ent i re Master ’s degree program, exc lus ive o f prerequ is i tes , i s expected to be compl eted wi th i n a f i ve-year t ime per iod , beg inn ing wi th the academic term of the f i rst course app l i cab l e to the degree . S tudents pursu ing degrees by attendance on l y dur i ng the Summer Sess i ons are expected to complete a l l requ i rements for the i r non-research degrees wi th in a per iod of s i x consecut i ve summers . S tudents who pet i t i on i nto the Doctora l program af ter complet ing a Master ’s degree wi l l have a tota l o f e ight years to compl ete both degrees .

Should the f i ve years (or s i x summers ) pass wi thout complet ing a l l degree requ i rements , students cease to be in good academic stand ing un less they pet i t ion for an ex tens ion to be approved by the Assoc i ate Dean or Center D i rector o f the par t i cu l ar co l lege , school , or center and the Assoc i ate Provost for Academic Affa i rs . Ex tens ions are granted for no longer than one ca lendar year at a t ime. For students pursu ing a research degree , each ex tens ion car r ies wi th i t the requ i rement o f reg i st rat ion for one add i t iona l c red i t (beyond the requ i red s i x c red i t s ) o f Thes i s Research . S tudents complet ing a non-research Master ’s degree and exceed ing the t ime-to-degree l imi t must a l so pet i t ion for an ex tens ion and are requ i red to take an add i t iona l c red i t per year unt i l compl et i on .

Addi t iona l Departmenta l Requi rements In add i t ion to these genera l requ i rements , each department or major f ie ld may set add i t i ona l requ i rements that are pert inent to the par t i cu lar area of study. These spec i f i c requ i rements are found in the Courses and Curr i cu lum sect i on of th i s cata log .

GRADUATION REQUIREMENTS (DOCTOR OF PHILOSOPHY DEGREE) The mere l i tera l fu l f i l lment o f coursework requ i rements does not automat ica l l y guarantee advancement to cand idate status in a par t i cu l ar program.

App l i cants hav i ng super i or prev i ous academi c records and showing st rong potent ia l for cont inued academic study and research may be admi tted to pursue the Ph .D. degree . In some major f i e l ds , app l i cants possess ing the Bache lor ’s degree may be admitted for d i rect study toward the doctorate . In others , requ i rements for the appropr i ate Master ’s degree must have been compl eted.


Coursework Students ho ld ing a Master ’s degree f rom another inst i tut ion may pet i t ion for “advanced stand ing ” toward the Doctora l degree for academic work completed dur ing the Masters . Add i t iona l g raduate- leve l academic work , not par t o f any earned advanced degree , may be formal ly t ransferred into the Doctora l program, but may not exceed 20% of the st ructured coursework requ i red for the Doctorate .

I f s tudents pursue a cer t i f i cate , i t ord inar i l y requ i res complet ion of min imal ly 15 c red i t s , and a port ion of those c red i t s may a l so part ia l l y sat i s f y requ i rements for the degree sought .

No more than 20% of the coursework in any Doctora l program may cons i st o f preparat ion for pre l iminar y degree exams: research top ics (6970) or graduate read i ng (6980) , or a combinat ion thereof. Doctora l students may not enro l l in unst ructured undergraduate coursework .

Research-Tools Requi rements Such requ i rements are not imposed as a whole because of var iab le needs across major f ie lds . Most Doctora l programs prescr ibe leve l s o f competence to be atta ined in fore ign language t rans lat ion , stat i st i cs , computer l i teracy, or other too l s o f research . S tudents seek ing t rans lat ion sk i l l s a re encouraged to enro l l i n courses i n the Department o f Languages , L i teratures , and Cu l tures des igned spec i f i ca l l y for them. A l l research- too l competenc ies are genera l l y to be deve loped in add i t ion to the ord inar y academic work requ i red for the degree and may be demonstrated through examinat ion i f permi tted by the major f ie ld .

Pre l iminar y Degree Exami nat ions Each Doctora l program wi l l admin i ster a wr i tten degree examinat ion cons i stent wi th the expectat ions o f the academic d i sc ip l ine . In some programs, a qua l i f y ing examinat ion wi l l be admin i stered re lat ive ly ear ly in the Doctora l stud ies . In other programs, the wr i tten examinat ion i s st ructured to assess comprehens ive knowl edge of the d i sc i p l i ne af ter a l l or near l y a l l o f the academi c work has been compl eted. I f s tudents ’ per formance i s sat i s factor y, the student may proceed to the ora l exam.

Committees for Ora l Examinat ion/Proposa l Defense and Dissertat ion Defense The cha i r o f a Doctora l Committee must be f rom the student ’s program and a member of the current Sa int Lou i s Un ivers i ty facu l ty. A l l committee

members must ho ld Graduate Facu l ty status . An emer i tus professor, a non -Sa int Lou i s Un ivers i ty facu l ty member or someone outs ide of the major f ie ld may ser ve as a co-cha i r o f students ’ Doctora l Committee . In order for a non-Sa int Lou i s Un ivers i ty facu l ty member to ser ve on a Doctora l committee , the person must have a termi na l degree in the f ie ld and/or have s i gn i f i cant expert i se or exper ience of par t i cu lar re levance to students ’ d i sser tat ion . Such committee members must be appointed on an ad hoc bas i s to the Graduate Facu l ty. The assoc iate dean or d i recto r o f the co l lege , school , or center upon wr i tten request by the committee cha i r may make ad hoc appointments . The proposed member ’s CV must accompany the request . The committee for the ora l examinat ion/proposa l defense cons i st s o f a min imum of f i ve facu l ty members ; some programs have rece ived approva l f rom the Off i ce o f Graduate Educat ion for fewer committee members . The committee for the d i sser tat ion defense may have fewer members than the commi ttee for the ora l examinat ion/proposa l defense; that dec i s ion l ies wi th the program. Members o f the ora l examinat ion/proposa l defense committee and the d i sser tat ion defense committee need not be the same.

Oral Examinat ion/Proposa l Defense An ora l exami nat i on/proposa l defense i s schedul ed in advance of the formal i zed research phase of a program and af ter the Assoc iate Dean for Graduate Educat ion or Center D i rector approves the examinat ion committee . Th i s examinat ion may eva luate broad knowledge of the f ie ld or i t may be la rge ly focused on the d i sser tat ion proposa l i f the program wr i tten pre l iminar y degree exam was comprehens ive . To schedule the exam/proposa l defense , students must complete the “Doctora l Ora l Examinat ion Form”; the form must be rece ived by the Doctora l Cand idacy Spec ia l i st at least two weeks pr ior to the date of the exam. Upon rece i pt o f the form, the Doctora l Cand i dacy Spec i a l i s t wi l l send a dec i s i on resu l t form to the commi ttee cha i rperson pr ior to the exam or proposa l defense . No examinat ion or proposa l defense i s to occur wi thout the resu l t form i n hand. Each program wi l l determine the manner in which a vote for the exam or proposa l defense i s taken. The on l y i nformat i on t ransmitted to the Off i ce o f Graduate Educat ion i s the f ina l dec i s ion , inc lud ing any notat ion of pass ing wi th d i st inct ion . I f s tudents fa i l the exam/proposa l defense , the ora l exam may be repeated once upon author i zat ion by the Assoc iate Dean. An outs ide committee member (a Sa int Lou i s Un ivers i ty facu l ty member f rom another program)


wi l l be present at the second exam/proposa l defense . The second attempt may not be scheduled wi th i n the same academi c term as the f i rst . Shou l d the outcome of the second examinat ion be unsat i s factor y, a th i rd exam i s rare ly approved.

Advancement to Candidacy: Research Phase Doctora l Cand idate status wi l l be g iven to students af ter successfu l complet ion of the comprehens ive ora l exam. Graduate Educat i on po l i cy requ i res that students be enro l led in at least one c red i t o f d i sser tat ion c red i t upon ach iev ing cand idacy unt i l complet ion of requ i red cred i t s .

Dissertat ion The Candidate for a Ph .D. must wr i te a d i sser tat ion and present and defend th i s or ig ina l and independent research . The wr i tten work must fo l low a compos i t ion format wi th in gu ide l ines estab l i shed by the major f ie ld and the Formatt ing Guide . Two spec ia l d i sser tat ion opt ions are a l lowed as a l ternat ives to the t rad i t iona l d i sser tat ion in some degree programs: the three -ar t i c le d i sser tat ion format and the non - t rad i t iona l d i sser tat ion format . S tudents must be sure to check wi th the i r departments before pursu ing e i ther o f the spec ia l d i sser tat ion opt ions . Fur ther deta i l s about these spec ia l d i sser tat ion opt ions can be found in Sect ion 3 o f the Formatt ing Gu ide .

The three-ar t i c le d i sser tat ion format permi ts the doctora l cand idate the opt ion of compi l ing three (or more) re lated ar t i c les that have been publ i shed or approved for pub l i cat i on i n one or more peer-rev iew scho lar ly journa l s . The ar t i c les are re lated to a centra l theme. Each ar t i c le becomes a chapter wi th i n the d i sser tat i on .

The non- t rad i t iona l d i sser tat ion format i s somewhat d i f ferent . The body of the nontrad i t iona l format cons i st s o f at least three themat ica l l y re lated or ig ina l a r t i c le - length manuscr ipts , w i th the d i sser tat ion normal ly cons i st ing o f at least f i ve chapters , inc lud ing int roductor y and summar y chapters . The student must be the f i rst (or so le ) author on at least two of these manuscr i pts , but may be the second author on one manuscr ipt . Two of the manuscr ipts must have been fu l l y accepted for pub l i cat ion in a h igh- impact journa l , and the th i rd must be under rev iew before the d i sser tat ion defense can be schedul ed . That i s , the journa l s must have Inst i tute for Sc i ent i f i c Informat ion ( IS I ) impact factors o f 0 .75 or greater.

Once the d i sser tat ion has been successfu l l y defended and a l l requ i red rev i s ions are complete ,

The Doctora l Cand idacy Spec ia l i st wi l l conduct a format eva luat ion of the d i sser tat ion and abst ract by appointment . S tudents wi l l then submit the abst ract and d i sser tat ion to ProQuest/UMI .

Publ i c Presentat ion and Defense of the Dissertat ion Across a l l major f i e l ds , Graduate Educat i on requ i res a pub l i c ora l presentat ion and defense of the d i sser tat ion . The presentat ion shou ld be schedul ed af ter a l l Graduate Facu l ty readers have approved the genera l content o f the d i sser tat i on . A Not i f i cat i on of Read i ness form must be rece i ved by the Doctora l Cand idacy Spec ia l i st a min imum of two weeks pr ior to the defense date . Cand idates ant i c ipat ing May graduat ion must submi t the Not i f i cat ion of Read iness no later than the date set in the Graduate Educat ion Ca lendar o f Dead l ines supp l ement to the Uni vers i ty Ca l endar. Upon rece ipt o f the form, the Doctora l Candidacy Spec ia l i st wi l l send dec i s ion resu l t forms to the committee cha i rperson pr ior to the defense . No defense i s to occur wi thout the resu l t forms i n hand. Fo l lowing the pub l i c presentat i on , the Doctora l cand idate shou ld expect quest ions f rom the readers and the assembled aud ience . The d i sser tat ion committee cha i rperson ser ves as the moderator for the defense .

Each program wi l l determine the manner in which a vote for any type of exam or defense i s taken. The on l y i nformat i on t ransmi tted to the Off i ce o f Graduate Educat ion i s the f ina l dec i s ion , inc lud ing any awards o f d i st inct ion . There wi l l be separate votes for the Doctora l Ora l Defense of the D i sser tat ion and the Wr i tten D i sser tat ion . A vote of pass i s requ i red f rom a major i ty o f the committee members for students to pass the Doctora l Ora l Defense of the D i sser tat ion and the Wr i tten D i sser tat ion . The wr i tten d i sser tat ion vote can wa i t unt i l each committee member fu l l y approves the wr i tten d i sser tat ion . A categor y o f pass ing wi th d i st inct ion wi l l be an opt i on for each program for the Doctora l defense and the d i sser tat ion .

Time Per iod to Degree and Extens ions of T ime I f the t ime in the degree program exceeds the seven or e i ght years and Doctora l requ i rements remain , students must successfu l l y pet i t ion for an ex tens ion of the ord inar y t ime per iod to remain in good stand ing . The pet i t ion must be submitted pr ior to the exp i rat ion of the t ime to degree and must be accompanied by a letter descr ib ing the just i f i cat ion for the ex tens ion and a deta i led p lan and dated schedule for complet ion of a l l remai n i ng


requ i rements . The research mentor, and major-f ie ld cha i rperson or program d i rector, Assoc iate Dean or Center D i rector, and the Assoc iate Provost for Academic Affa i rs must approve the pet i t ion . A max imum of two ex tens ions beyond the normal t ime to degree wi l l be permitted . Ex tens io ns are granted for one ca lendar year, but can be g iven for less i f the student i s on ly miss ing a defense or exam date . Approva l i s accompanied by the requ i rement of enro l lment in one add i t iona l D i sser tat ion Research c red i t per semester (beyond twelve , which shou ld have a l ready been taken) .

HOLDS ON REGISTRATION The Univers i ty may b lock the reg i st rat ion of matr i cu lated students by p lac ing an academic ho ld on the i r record for one of severa l reasons (e . g . non-payment o f tu i t ion , l ib rar y books not returned, v io l at i on of the mandator y cont i nuous-enro l lment requ i rement , exp i rat ion of t ime to degree , etc ) .

IMMUNIZATION POLICY Al l s tudents are requ i red to submi t proof o f requ i red immunizat ions and screen ings to the S tudent Hea l th Center by August 1 for the fa l l semester, Januar y 3 for the spr i ng semester, and May 1 for the summer semester. Updated informat ion may be requ i red f rom current students to keep the i r records up to date whi le they are on campus . For more informat ion regard ing requ i rements , p lease v i s i t https : //www.s l u .edu/ l i fe -at- s l u/student-hea l th/requ i red- records - forms. php

INCOMPLETE COURSE To rece ive add i t iona l t ime to complete courses students must :

+ Submit completed Pet i t ion for Course Compl et i on Ex tens ion and

+ Rece ive approva l by the inst ructor.

S tudents must complete the course work by the approved dead l ine , which can not be longer than one year af ter the course ’s f i na l g rades were due.

Two except ions are :

+ Incomplete courses in prerequis i te courses must be completed and graded pr ior to the f i rst meet ing for which the course i s a prerequ is i te .

+ Incomplete courses for a graduat i ng student must be completed and graded 30 ca lendar days af ter the conferra l date .

An Incompl ete Course wi l l be awarded a grade of

“F”, by the Off i ce o f the Uni vers i ty Reg i st rar, i f the course i s not completed by the approved dead l i ne .

INTER-UNIVERSITY PROGRAM REGISTRATION Sa int Lou i s Un ivers i ty students may c ross - reg i ster for undergraduate courses at other i nst i tut i ons inc luded in the Inter-Univers i ty agreements under the fo l lowing condi t ions :

+ The student i s fu l l - t ime and in good academic stand ing .

+ The course i s not ava i lab le at Sa int Lou i s Un ivers i ty.

+ The course i s requ i red or recommended for the student ’s major or minor ( inc lud ing prerequ is i tes ) .

+ The course i s approved by the Sa int Lou i s Un ivers i ty adv i sor, department cha i r and dean.

+ Tu i t ion for the course i s pa id to Sa i nt Lou i s Un ivers i ty at i t s rates .

+ Grades earned under these condi t ions wi l l be computed into the student ’s semester and cumulat ive GPAs .

S tudents wi l l be respons ib le for any add i t iona l course fees assessed by the “v i s i ted” i nst i tut i on .

S tudents f rom other inst i tut ions c ross - reg i ster ing for undergraduate courses at Sa int Lou i s Un ivers i ty must be fu l l - t ime and in good stand ing at the home inst i tut ion .

Both Sa int Lou i s Un ivers i ty students , and students f rom other inst i tut ions , must obta in permiss ion to par t i c ipate in th i s program by complet i ng an Inter-Univers i ty Program - Reg i st rat ion Form. Th i s form i s ava i lab le in the home Reg i st rar ’s Off i ce .

Th i s form requ i res the s ignatures o f the i r Dean at the student ’s home inst i tut ion , and the s ignature of the i nst ructor or department at the un i vers i ty where the course i s o f fered . When th i s form i s completed i t shou ld be returned to the Off i ce o f the Univers i ty Reg i st rar at your home inst i tut ion who wi l l compl ete the reg i st rat i on process for the student .

Note : Some co l leges/schools wi th in the par t i c ipat ing un ivers i t ies may not be ava i l ab l e i n th i s program. Check wi th the Reg i st rar ’s Off i ce at the inst i tut ion students wish to v i s i t .

Through spec ia l a r rangements wi th the Univers i ty, Aqu i nas Inst i tute ' s (A I ) g raduate courses are d i rect ly access ib le to students . Enro l l ments by students in A I coursework should be l imi ted , the t ransfer-of-c red i t gu ide l ines app ly, and such


reg i st rat ions are to be moni tored by the major f ie lds .

LEAVE OF ABSENCE (LOA) A l eave of absence of fers students the opportun i ty to leave Sa int Lou i s Un ivers i ty temporar i l y, no longer than one ca lendar year, and return wi thout reapp ly ing through admiss ion .

For students to be p laced on a leave of absence they must :

+ Submit completed Pet i t ion for Leave of Absence and

+ Rece ive approva l by the i r co l lege or school .

Dur ing the leave of absence , students :

+ Reta in the graduat ion requ i rements f rom the Undergraduate Cata log of the i r year o f admiss ion ,

+ Reta in the i r SLU.EDU emai l account , access to mySLU.s l u .edu and access to the l i brar i es ,

+ Do not have enro l lment status for purposes o f hea l th insurance or federa l loan d eferment ,

+ Are not e l i g i b l e to res i de on campus , attend c lasses or par t i c ipate in ex t racurr i cu lar campus act iv i t ies .

A l eave of absence may be requested on l y for future terms. I f a student i s wi thdrawing f rom the current term af ter the add/drop per iod p lease see the Withdrawal Po l i cy.

S tudents must complete a Scho larsh ip Deferment Form in order to reta in inst i tut iona l scho larsh ips .

Internat iona l students must consu l t wi th the Off i ce o f Internat i ona l Ser v i ces concern i ng condi t i ons o f the i r student v i sas .

Un less approved, students attend ing another inst i tut ion wi l l have the i r leave of absence revoked and therefore wi l l be requ i red to reapp ly to Sa int Lou i s Un i vers i ty i n order to return .

MIDTERM EXAMINATIONS Absence f rom mi d-semester or other i nter i m examinat i ons may, at the d i scret i on of the inst ructor, requ i re spec ia l examinat ions .

MULTIDISCIPLINARY MASTER’S OPTION After hav i ng been formal l y and uncondi t i ona l l y admitted into an ex i st ing Master ’s degree program and in i t iat ing Master ’s stud ies , the C lass i f ied students may dec ide to pet i t ion for t ransfer into the Mul t id i sc ip l inar y Master ’s opt ion . The ava i lab i l i ty o f academic resources to support a

mul t id i sc ip l inar y program must be c r i t i ca l l y invest igated and rev iewed, and the Assoc iate Dean or Center D i rector reser ves f ina l approva l o f th i s opt i on .

To beg in the t ransfer process , students prepare a draf t o f a proposa l that descr i bes the mul t id i sc ip l inar y program env i s ioned. The t i t le o f the mul t id i sc ip l inar y program must be d i st inct ly d i f ferent f rom the departments and major f ie lds o f Master ’s study at Sa int Lou i s Un i vers i ty. In par t i cu lar, the draf t must conta in the rat i ona l e for the t ransfer, the fu l l complement o f app l i cab le , post-bacca laureate academic work proposed, i .e . work a l ready completed as wel l as t he work yet to be taken, and the genera l a rea of capstone/thes i s research . Wi th the proposa l draf t in hand, students proceed to se lect a min imum f ive members o f the Graduate Facu l ty to ser ve as a committee that , in ef fect , becomes the department or major f ie ld . Ser v i ce on the committee i s an inv i ted facu l ty member ’s opt ion . A proposed cha i rperson of the committee i s des ignated. A l l members need to have graduate facu l ty status .

A formal pet i t i on to t ransfer i nto the opt i on , s i gned i nd i v i dua l l y by a l l o f the proposed committee members , must be submi tted to the Assoc i ate Dean(s ) and/or Center D i rector ( s ) and the Assoc iate Provost for Academic Affa i rs . The pet i t ion wi th appropr iate support i ng documentat ion f rom the student ’s academi c f i l e i s then t ransmitted to the proposed committee cha i rperson for eva luat ion of the student ’s preparedness for and potent ia l for academi c success i n the env i s i oned program. By th i s t i me the proposa l draf t shou ld have been cr i t i qued by the committee and subsequent ly rev i sed to ref l ect the i r eva luat ive comments .

I f the recommendat ion f rom the proposed committee cha i rperson for approva l o f the t ransfer i s pos i t i ve , the pet i t ion ( inc lud ing the proposa l ) i s rev iewed by the Graduate Academic Affa i r Committee (GAAC) . The Assoc iate Provost for Academi c Affa i rs i s the l i a i son to GAAC on beha l f o f students , who shoul d meet wi th the l i a i son at least once before GAAC cons iders the pet i t ion and proposa l . The ent i re course of study wi l l be rev iewed for approva l by the Assoc iate Provost for Academic Affa i rs . GAAC may annua l l y rev iew each mul t id i sc ip l inar y Master ’s program and the progress there in , and make recommendat i ons to the Assoc iate Provost for Academic Affa i rs . In add i t ion to coursework , the program must i nc l ude some type of capstone – pro ject , thes i s , or exam.


MULTIDISCIPLINARY DOCTORAL OPTION After hav i ng been formal l y and uncondi t i ona l l y admitted into an ex i st ing Ph .D. degree program and in i t iat ing Doctora l stud ies , the C lass i f ied students may dec ide to pet i t ion for t ransfer into the Mul t i d i sc ip l inar y Doctora l Opt ion . Because the ava i lab i l i ty o f academic resources to support a mul t id i sc ip l inar y program must be c r i t i ca l l y invest igated and rev iewed, and the Assoc iate Dean or Center D i rector reser ves f i na l approva l o f th i s opt i on .

To beg in the t ransfer process , students prepare a draf t o f a proposa l that descr ibes the mul t id i sc ip l inar y program env i s ioned. The t i t le o f the mul t id i sc ip l inar y program must be d i st inct ly d i f ferent f rom the departments and major f ie lds o f Doctora l study at Sa int Lou i s Un ivers i ty. In par t i cu lar, the draf t must conta in the rat iona le for the t ransfer, the fu l l complement o f app l i cab le , post-bacca laureate academic work proposed, i .e . work a l ready completed as wel l as the work yet to be taken, and the genera l a rea of d i ss er tat ion research . Wi th the proposa l draf t in hand, students proceed to se lect a min imum f ive members o f the Graduate Facu l ty to ser ve as a committee that , in ef fect , becomes the department or major f i e ld . To ser ve on the commi ttee or not i s the i nv i ted facu l ty member ’s opt ion . A proposed cha i rperson of the committee i s des ignated. At least one, and preferab ly a min imum of two, members o f the committee must have author i zat ion to d i rect Doctora l d i sser tat ions ( i .e . Mentor S tatus ) .

A formal pet i t i on to t ransfer into the opt ion , s i gned i nd i v i dua l l y by a l l o f the proposed committee members , must be submitted to the Assoc i ate Dean(s ) and/or Center D i rector ( s ) and the Assoc iate Provost for Academic Affa i rs . The pet i t ion wi th appropr iate support ing documentat ion f rom the student ’s academi c f i l e i s then t ransmitted to the proposed committee cha i rperson for eva luat ion of the student ’s preparedness for and potent ia l for academic success i n the env i s i oned program. By th i s t i me the proposa l draf t shou ld have been cr i t iqu ed by the committee and subsequent ly rev i sed to ref lect the i r eva luat ive comments .

I f the recommendat i on f rom the proposed committee cha i rperson for approva l o f the t ransfer i s pos i t i ve , the pet i t ion ( inc lud ing the proposa l ) i s rev iewed by the Graduate Academic Affa i r Committee (GAAC) . The Assoc iate Provost for Academi c Affa i rs i s the l i a i son to GAAC on beha l f o f students , who shoul d meet wi th the l i a i son at least once before GAAC cons iders the pet i t ion and

proposa l . The ent i re course of study wi l l be rev iewed for approva l by the Assoc iate Provost for Academi c Affa i rs . GAAC may annua l l y rev i ew each mul t id i sc ip l inar y Doctora l program and the progress there in , and make recommendat i ons to the Assoc iate Provost for Academic Affa i rs .

In add i t ion to coursework , the program must inc lude wr i tten and ora l pre l iminar y degree examinat ions to be admin i stered by the committee in accordance wi th Graduate Educat ion po l i cy and regu lat ions . Research- too l requ i rements are to be set as appropr i ate . The ru l es and regu l at i ons for advancement to cand idacy a l so must be fo l l owed by students pursu ing th i s Doctora l opt ion .

OFF-CAMPUS ENROLLMENT Off-campus enro l lment i s def ined as courses enro l led at an inst i tut ion other than Sa int Lou i s Un ivers i ty. These courses are e i ther taken independent ly o f or concurrent ly wi th Sa i nt Lou i s Un ivers i ty courses .

To enro l l in course work of f- campus courses students must :

+ Submit completed Pet i t ion for Undergraduate Off-Campus Enro l lment and

+ Rece ive approva l by the i r co l lege or school .

Summer: No more than twelve semester c red i t s earned between the end of the Sa int Lou i s Un ivers i ty Spr ing semester and the star t o f the Sa int Lou i s Un ivers i ty Fa l l semester o f any one-year may be c red i ted toward a degree f rom Sa int Lou i s Un i vers i ty.

Upon compl et i on of o f f- campus courses students wi l l for ward , f rom the of f- campus inst i tut i on , no later than the f i rst week of the fo l lowing semester e i ther :

+ a sea led of f i c ia l t ranscr ipt , to the Off i ce o f the Univers i ty Reg i st rar, One Grand B lvd . S t . Lou i s , MO 63103 or

+ an of f i c ia l e lect ron ic t ranscr ipt to reg i st rar@slu .edu.

OVERLOAD OF CREDITS To enro l l in more than 18 c red i t s in Fa l l or Spr ing or more than 12 c red i t s i n the Summer students must :

+ Have a mi n i mum cumul at i ve grade po i nt average of 3 .00

+ Submit completed Pet i t ion for Over load and + Rece ive approva l by the i r co l lege or school .

Add i t i ona l tu i t i on wi l l be charged at the standard


per-cred i t rate for a l l add i t iona l c red i t s in Summer and for a l l c red i t s above 18 c red i t s in Fa l l or Spr ing .

PARENTAL LEAVE POLICY (GRADUATE) The Parenta l Leave Po l i cy prov ides re l ief o f a l l fu l l -t ime dut ies inc lud ing research , teach ing respons ib i l i t ies , and comprehens ive or cand idacy examinat ions for 6 weeks fo l lowing ch i ldb i r th or adopt ion . I t i s mandator y for students on an approved parenta l leave to mainta in cont inuous enro l lment dur ing the leave per iod . The nature o f the coursework i s to be determined in consu l tat ion wi th the adv i sor.

Should students requ i re add i t iona l re l ief o f dut ies beyond the approved parenta l leave per iod , students must pet i t ion for a leave of absence , as descr ibed in the Leave of Absence po l i cy. S tudents on an approved parenta l l eave wi l l cont i nue to have access to Un ivers i ty resources (e . g . , e -mai l , l ib rar y pr iv i leges ) .

To be e l i g ib le for th i s benef i t , s tudents must be enro l led as fu l l - t ime post-bacca laureate students in e i ther a Master ’s or Doctora l program; be in good stand ing wi th the i r academic department ; and be the pr imar y careg iver to a newborn or adopted ch i ld . I f both parents are e l i g ib le students , on ly one parent ( the pr imar y careg iver ) may app ly for the parenta l leave .

S tudents must submit a Pet i t ion for Graduate S tudent Parenta l Leave to the i r adv i sor at least 60 days pr ior to the expected star t o f the leave per iod; except ions to the ru le wi l l on ly be made in cases o f except iona l c i rcumstances . S tudents on an ass i stantsh ip or fe l lowsh ip must submit an add i t iona l document that deta i l s the impact o f and accommodat ions needed for the leave . S tudents are requ i red to be enro l led dur ing a leave per iod in order to rece ive benef i t s . Parenta l leaves must be approved by the student ’s mentor or adv i sor, the academic department cha i r, the appropr iate co l lege , school , or center admin i st rator (e . g . Assoc i ate Dean for Graduate Educat i on) , and the Assoc i ate Provost for Academi c Affa i rs .

Students Rece iv ing Univers i ty Funding Support Students rece iv ing Univers i ty support for hea l th insurance wi l l cont inue to rece ive fu l l insurance coverage pa id by the Univers i ty throughout the durat ion of the parenta l leave per iod .

Tu i t i on scho larsh ips for students on an approved parenta l leave wi l l be cont inued dur ing the leave per iod as necessar y.

S tudents rece iv ing an ass i stantsh ip st ipend wi l l be guaranteed the cont inuat ion of the i r st i pend for the f i rst 6 weeks of the leave per iod , prov ided those weeks fa l l w i th in the contracted per iod of the ass i stantsh ip . Thereaf ter, cont inued fund ing dur ing the leave per iod wi l l be at the d i scret i on of the department cha i r and dean, in consu l tat ion wi th students ’ adv i sor.

S tudents rece iv ing a Un ivers i ty fe l lowsh ip wi l l be guaranteed the cont inuat ion of the i r st i pend for the 6 weeks o f the leave per iod , prov ided those weeks fa l l w i th in the contracted per iod of the fe l l owsh i p . Thereaf ter, cont i nued fund i ng dur i ng the leave per iod wi l l be at the d i scret ion of the Assoc i ate Provost for Academi c Affa i rs , i n consu l tat ion wi th students ’ adv i sor.

PASS/NO PASS OPTION To enro l l in a course on a pass/no pass bas i s undergraduate students must :

+ Submit completed Pet i t ion for Pass/No Pass and + Rece ive approva l by the inst ructor.

The Pass/No Pass opt ion may on ly be pet i t ioned for e lect ive courses .

Therefore , a Pass grade wi l l count toward the 120-cred i t min imum graduat ion requ i rement .

A Pass grade may not be used to sat i s f y a course prerequ is i te .

A Pass grade cannot be app l i ed to any of the fo l lowing :

+ Requi red lower and upper d iv i s ion courses wi th in each co l lege or school ,

+ Requi red course for a major, + Requi red course for a minor, + Requi red course for a concentrat ion or + Requi red course for a cer t i f i cate

Both grades o f Pass/No Pass are not awarded qua l i ty po ints and therefore are not ca l cu l ated i n the cumulat ive grade po int average .

A course reg i stered wi th a standard grade may be changed to a Pass/No Pass grade on ly through the last day of the add/drop per iod .

A course reg i stered wi th a Pass/No Pass grade may be changed to a standard grade on ly through the last day of the add/drop per iod .

Note : See Reg i st rat ion Procedures for add i t iona l in format ion .

POST-BACCALAUREATE COURSE WORK


(UNDERGRADUATE) Undergraduate students may enro l l in courses numbered 5000 and above prov ided a l l o f the fo l lowing condi t ions are met :

+ S tudents must be c lass i f ied as sen iors . P lease see C l ass i f i cat i on po l i cy for add i t i ona l in format ion .

+ Prerequ is i tes for each course in quest ion must be fu l f i l l ed pr ior to the f i rst meet ing of the course .

+ S tudents must have at least a 3 .00 cumulat ive grade po int average .

+ S tudents may not enro l l in more than a tota l o f 6 c red i t s (or 2 post-bacca laureate courses , whi chever i s g reater ) i n courses numbered 500 and above.

+ S tudents tota l combined enro l lment (undergraduate and post-bacca laureate) for the semester may not exceed the fo l l owi ng course load:

+ Fa l l or Spr i ng - 15 c red i t s or 5 courses , whi chever i s g reater.

+ Summer - 6 c red i t s or 2 courses , whichever i s g reater.

+ S tudents must complete the Pet i t ion for Post-Bacca laureate Course Work .

+ S tudents must rece ive approva l by the i r co l lege or school .

A l l c red i t earned for courses numbered 5000 and above wi l l be app l ied toward the complet ion of student ’s undergraduate program and degree requ i rements , un less pet i t ioned and approved to app ly toward a post-bacca laureate degree through the i r co l lege/school .

Therefore , the assoc iated grades for the courses numbered 5000 and above wi l l be ca lcu lated in the cumulat ive undergraduate grade po int average , un less pet i t ioned and approved to be recorded as post-bacca laureate c red i t ,

Th i s po l i cy does not app ly to acce lerated , integrated , or d i rect-admit post-bacca laureate degree programs.

Note : Successfu l complet ion of approved graduate course work does not guarantee the student admiss ion into the app l i cab le advanced degree program or, in any way, amend the ord inar y process o f mak i ng app l i cat i on for c l ass i f i ed or unc l ass i f i ed status in Graduate Educat ion .

PROOF OF PROFICIENCY BY EXAMINATION When ava i lab le , students may request a

Prof i c iency Examinat ion to prove prof i c iency in a course ’s content in order to sat i s f y the fo l l owi ng :

+ Course prerequis i tes , + Course requ i rements wi th in a co l lege or school , + Course requ i rements wi th in a major, minor,

concentrat ion and/or cer t i f i cate .

Requi rements wi l l be sat i s f ied when a Prof i c i ency Examinat ion i s successfu l l y completed wi th a pass ing score , as def ined by the academi c department .

Cred i t wi l l not be awarded for the successfu l complet ion of a prof i c iency exami nat i on and therefore wi l l not app ly toward the tota l c red i t requ i rements for graduat ion; inc lud ing but not l imi ted to ind iv idua l co l lege/school or departmenta l requ i rements .

A Prof i c i ency Examinat ion cannot be taken whi le enro l led in , a f ter enro l lment or af ter wi thdrawing f rom the course in which the Prof i c iency Examinat ion i s requested .

Note : Prof i c iency Examinat ions are not ava i lab le for a l l courses . P lease inqu i re wi th the academic department o f the course to determine the ava i lab i l i ty.

REGISTRATION PROCEDURES Reg ist rat ion per iods for courses and other academic work for the Summer Sess i ons and the Fa l l and Spr ing Semesters are schedul ed by the Off i ce o f the Univers i ty Reg i st rar. S tudents are expected to se l f- reg i ster for a l l courses dur ing the appropr iate reg i st rat ion per iod .

S tudents enro l l ing dur ing th i s per iod and thereaf ter are expected to complete the ent i re process , inc lud ing the mak ing of f i nanc i a l a r rangements wi th the Off i ce o f S tudent F inanc ia l Ser v i ces .

Late Reg ist rat ion Late reg i st rat i on beg i ns on the f i rst day of c l asses and ex tends through the end of the f i rst week of the semester (except for the School for Profess iona l S tud ies ) . S tudents reg i ster ing for the f i rst t ime dur ing or af ter the late reg i st rat i on per iod wi l l incur a late reg i st rat ion fee of $50 .

Course reg i st rat ion made dur ing the reg i st rat ion per iod wi l l be cance led i f there i s a ba l ance due and f inanc ia l a r rangements are not made.

Reg i st rat ion and changes o f reg i st rat ion in the second week of a fu l l semester course can take p lace on ly wi th the permiss ion of the student ’s


adv i sor, the new course/sect ion inst ructor, and student ’s dean.

Changes of Reg ist rat ion No fee i s assessed for a change in reg i st rat ion .

The dead l ine for dropping a c lass wi thout a “ W ” appear ing on the t ranscr ipt wi l l be Fr iday of the second week of the semester for a fu l l semester course .

When a student fa i l s to complete a Change of Reg i st rat ion form, and wi thdraws wi thout author i zat ion f rom a course or the Uni vers i ty the student wi l l be graded based on the grad ing procedures l i s ted in the course sy l lab i .

Regist rat ion Holds The Univers i ty may b lock the reg i st rat ion of a matr i cu lated student by p lac ing an academic ho ld on the student ' s record for one of severa l reasons (e . g . non-payment o f tu i t ion , l ib rar y books not returned, v io lat ion of the mandator y cont inuous-enro l lment requ i rement , exp i rat ion of t ime to degree) .

Regist rat ion Pol i c ies for Courses That Do Not Span the Fu l l Semester Some courses are o f fered in a shortened meet ing pattern , such as 4 and 8 week courses . For these courses the fo l lowing ca lcu lat ions are app l ied to determine the reg i st rat ion and wi thdraw dates , wi th the except i on of the School for Profess i ona l S tud ies :

+ Last day to add a course v ia Banner Se l f-Ser v i ce + 1/16 of the tota l c l ass days + Last day to add courses , requ i r i ng adv i sor,

inst ructor and dean’s s ignatures or drop a course wi thout a “ W ”

+ 1/8 of the tota l c l ass days + Last day to drop a course wi th a grade of “ W ” + 5/8 of the tota l c l ass days

REGISTRATION SEQUENCE The undergraduate reg i st rat ion sequence i s based on student c l ass i f i cat i on . See C l ass i f i cat i on po l i cy for add i t i ona l i n format ion .

The reg i st rat ion sequence beg ins wi th sen iors fo l lowed by jun i ors , sophomores and f reshmen.

The fo l lowing students are granted pr ior i ty reg i st rat ion: student ath letes , Un ivers i ty Honors Program students , SSS grant students , students on an approved non-Madr id study abroad program,

veterans and students wi th ear ly reg i st rat ion accommodat ions .

REPEATING COURSES Repeated courses , g rades and cred i t s wi l l be recorded on the academic t ranscr ipt wi th the most recent course inc luded in the grade po int average and noted as “ i nc l uded”, whi l e the prev i ous courses wi l l be noted as “exc luded”.

A l l courses des i gnated as exc l uded wi l l :

+ Not be inc luded in cumulat ive earned cred i t tota l s ,

+ Not be awarded qua l i ty po ints and therefore not ca lcu lated in a student ’s cumul at i ve grade po int average

+ Not app ly toward graduat ion requ i rements .

The fo l lowing courses , when repeated, wi l l not be noted as “exc luded” and therefore wi l l be i nc l uded in the grade po int average .

+ Courses that are l i s ted as equ iva lent in the Course Cata l og

+ Courses that may be repeated for c red i t , for example Spec ia l Top ics , Independent S tudy, Internsh ips and C l in i ca l Learn ing Exper i ences .

+ Courses that have no qua l i ty po ints assoc iated and therefore have no impact on students ’ cumulat ive grade po int average , for example aud i ted courses , and courses taken as pass/no pass .

Transfer courses taken whi le enro l led in or a f ter enro l lment in equ iva lent Sa int Lou i s courses are exc luded f rom th i s po l i cy.

Note : S tudents rece iv ing f inanc ia l a id need to ver i f y wi th the Off i ce o f S tudent F inanc i a l Ser v i ces whether repeat i ng a course wi l l a f fect the i r e l i g ib i l i ty status .

Federa l l aw l imi ts the number of t imes students may repeat a course and rece ive T i t le IV f inanc ia l a id for that course .

+ S tudents may rece ive T i t le IV a id when repeat ing a course that was prev ious ly fa i led ( rece ived a 0 .0 or No pass ) , regard less o f the number of t imes the course was attempted and fa i led .

+ S tudents may rece ive T i t le IV a id to repeat a prev ious ly passed course one add i t i ona l t i me.

+ Once students have completed any course twice wi th a pass i ng grade, they are no l onger e l i g ib le to rece ive T i t le IV a id for that course .

+ I f s tudents repeat a course that i s not T i t le IV a id e l i g ib le , a reca lcu lat ion of T i t le IV a i d i s


done to exc lude the c red i t s for the repeated course .

+ Th i s ru le app l ies whether or not students rece ived a id for ear l ier enro l lments in the course .

RESEARCH-PHASE REGISTRATIONS Toward complet ion of requ i rements for a research degree , Master ’s leve l students must enro l l in s i x c red i t s o f Thes i s Research . Accumulat ion of these c red i t s may beg in af ter students have completed the equ iva lent o f one fu l l - t ime semester. Ph .D. students must accumulate 12 c red i t s o f D i sser tat ion Research , Ed .D. students 3 c red i t s o f Pro ject Gu idance , and D.N.P. students 3 c red i t s o f C l in i ca l & Capstone pro ject . S tudents are encouraged to d i st r ibute research reg i st rat ions over severa l academic terms, tak ing numbers o f c red i t s per term commensurate wi th the ant i c ipated intens i ty o f research invo lvement .

The min imum research reg i st rat ion for an academic term i s 1 c red i t . Zero c red i t reg i st rat ions in Thes i s , D i sser tat ion Research , Pro ject Gu idance , or C l in i ca l & Capstone pro ject are a l lowed on ly af ter the requ i red cred i t s have been accumulated (wi th in the normal or ex tended t ime-to-degree per iod) .

I f a student ’s research-degree degree program becomes protracted such that an ex tens ion of the t ime-to-degree per i od i s necessar y, approva l o f the ex tens ion wi l l inc lude a requ i rement for enro l lment in add i t iona l research c red i t s (or add i t iona l Pro ject Gu idance cred i t s for students pursu ing Ed .D. degrees ) .

S tudents may not take add i t iona l research c red i t s un less they are requ i red .

STUDY ABROAD/EXCHANGE For students to study abroad they must :

+ Submit completed Study Abroad Appl i cat ion . + Rece ive approva l by the appropr iate

departments l i s ted in the S tudy Abroad Appl i cat i on .

Grades for a l l courses whi le on an approved exchange and study abroad programs wi l l appear on a student ’s t ranscr i pt and factor i nto a student ’s cumulat ive Sa int Lou i s Un ivers i ty grade po int average.

Sa int Lou i s Un ivers i ty students par t i c ipat ing in fa l l /spr ing study abroad programs must enro l l for the equ iva lent o f a fu l l - t ime course load whi le abroad (a min imum of 12 Sa int Lou i s Un ivers i ty

c red i t s per semester ) . For summer programs, there i s no min imum or max imum cred i t load requ i red , un less other wise spec i f ied by the host inst i tut ion or program.

Any changes made to a student ’s reg i st rat i on whi l e abroad must be approved by the student ’s academic adv i sor, mentor, department , and/or co l lege representat ive .

THESIS AND DISSERTATION Propr ietar y Research A goa l o f the program act i v i t i es for any department i s generat ion of new knowledge through research act iv i t ies , and pub l i c d i sseminat ion of that knowl edge by means of pub l i cat i ons and presentat ions . The posted gu ide l i nes ( see Guide l ines for Propr ietar y Research) are i ntended to address the use of rest r i c ted-access and conf ident ia l or propr ietar y informat i on as par t o f a student ’s thes i s and d i sser tat ion act i v i t i es . Spec i f i c conduct , however, may be d ic tated by the terms and cond i t ions o f app l i cab le conf ident ia l i ty agreement or non-d i sc losure agreements . To fur ther the Univers i ty ' s goa l s as a research inst i tut ion and to support research and scho lar ly act iv i t ies wi th in the Univers i ty communi ty, some component o f the defense of the thes i s or d i sser tat ion must be pub l i c .

ProQuest/UMI Dissertat ion Publ i sh ing After the Format Rev i ew appoi ntment wi th the Candidacy Spec ia l i st , s tudents submit the i r thes i s or d i sser tat i on to ProQuest/UMI for d i g i ta l a rch iv ing and pub l i cat ion v ia D i sser tat i on Abst racts Internat i ona l . Th i s must be done before degree conferra l can be rece ived. Dur i ng the submi ss i on process students wi l l need to make a ser i es o f dec i s i ons concern i ng what k i nd of access ib i l i ty ( rest r i c ted or open) woul d be appropr iate and whether or not an embargo i s needed.

Embargo At the t ime of e lect ron ic submiss ion of the thes i s/d i sser tat ion (ETD) authors can choose to b lock access by de lay ing pub l i cat ion i n order to protect the work for patent and/or propr i etar y purposes for up to two years . At the exp i rat i on of an embargo, the work wi l l defau l t to whichever pub l i sh ing method was se lected . I f there i s a need to de lay pub l i cat ion beyond the embargo per iod , a request must be made in wr i t ing to the cha i rperson of the author ' s commi ttee exp l a i n i ng the rat i ona l e for an ex tens ion and the add i t i ona l t i me


requested. The committee cha i r and the department cha i r must approve the request . I f approved, the author then contacts ProQuest/UMI to not i f y them of the ex tens ion .


TIME STATUS Undergraduate Students Fu l l -T ime: 12 or more c red i ts per semester

Ha l f-T ime : 6 to 11 c red i t s per semester

Less Than Ha l f-T ime: 1 to 5 c red i t s per semester

No T ime: 0 c red i t s per semester

Graduate Students Fu l l - t ime status i s def ined as s i x or more semester c red i t s in formal ( for-c red i t ) courses and/or the fo l lowing c r i ter i a for estab l i sh ing status . (Th i s def in i t ion exc ludes Jur i s Doctor ( J .D. ) and Master o f Laws ( LLM) students i n the School o f Law and Doctor o f Medic ine (M.D. ) students in the School o f Medi c i ne) . A l l g raduate students ho l d i ng appointments as Fe l lows , Tra inees or Graduate Ass i stants are cons i dered fu l l - t ime regard less o f the number of c red i t s enro l led , ( i .e . , a student can have fewer than 6 c red i t s whi le be ing fu l l y funded) . Th i s means that a student does not have to use the fu l l 18 or 21 c red i t s a l located on an ass i stantsh ip i f the student does not need a l l o f those c red i t s . D i sser tat ion , thes i s , and pro ject gu idance c red i t s can be d iv ided into mul t ip le semesters to reach the requ i red cred i t s . A l l g raduate students reg i stered for Spec ia l S tudy for Examinat ions are cons idered fu l l - t ime. A l l g raduate students reg i stered in thes i s , d i sser tat ion research or pro ject gu idance (5960/5990/6960/6990) are cons idered fu l l - t ime. Graduate Educat ion po l i cy requ i res that students be enro l led in at least one cred i t s o f d i sser tat ion c red i t upon complet ion of coursework or ach ievement o f Doctora l cand idacy unt i l complet ion of 12 c red i t s . A f ter complet ing 12 c red i t s students may enro l l in zero c red i t s , un less other wi se d i rected (e . g . add i t i ona l c red i t s whi l e on ex tens ions ) . For thes i s and pro ject gu idance , a f ter complet ing the requ i red c red i t s students may enro l l in zero c red i t s , un less other wise d i rected (e . g . add i t iona l c red i t s whi le on ex tens ions ) .

TIME TO DEGREE (GRADUATE) T ime per iod to degree beg ins at the star t o f the academic term when the f i rst course i s taken in C l ass i f ied status . For students pursu ing a Master ’s degree , the t ime per iod to the degree i s f i ve years , and e ight for the doctorate d i rect ly f rom the bacca laureate . S tudents who pet i t ion into the Doctora l program af ter complet ing a Master ’s degree wi l l have a tota l o f e ight years to complete both degrees . For students pursu ing the doctorate , hav ing prev ious ly been awarded a Master ’s degree

in the same or a comparab le major f i e l d , the ord i nar y t i me-per iod to degree i s seven years . A max imum of two ex tens ions beyond the ord inar y t ime to degree wi l l be a l lowed.

TRANSCRIPT OF RECORD Students ’ academic t ranscr ipts inc lude a l l g rades awarded for courses taken through Sa int Lou i s Un ivers i ty, regard less o f breaks in enro l lment , academic program or leve l o f course work .

The Fami ly Educat iona l R ights and Pr ivacy Act (FERPA) protect students ’ academic records , inc lud ing the academic t ranscr ipt . See ferpa .s l u .edu for add i t i ona l informat i on .

S tudents may request academic t ranscr ipts through the Off i ce o f the Univers i ty Reg i st rar upon the wr i tten author i zat ion , except as other wise requ i red or permi tted by law.

An academi c t ranscr i pt wi l l not be re l eased when a student has an outstand ing f inanc ia l ob l igat ion to the Univers i ty.

Transcr ipts and documents f rom other inst i tut i ons are the property o f Sa int Lou i s Un ivers i ty and, as such , are under the contro l o f the Off i ce o f the Univers i ty Reg i st rar. Under federa l po l i cy, students have the r ight to v iew the i r t ranscr ipts and other educat ion records ; the Un ivers i ty i s not requ i red to prov ide (or a l low the mak ing of ) cop ies o f these records . Transcr ipts submitted to Sa int Lou i s Un ivers i ty for admiss ion or c red i t t ransfer become the property o f Sa int Lou i s Un ivers i ty and cannot be returned to students or for warded/ returned to other i nst i tut i ons .

TRANSFER CREDIT Undergraduate students who have completed (or p lan to complete) coursework at reg i ona l l y accred i ted co l leges or un ivers i t ies may request an eva luat i on for t ransfer c red i t .

Coursework may be cons idered for t ransfer c red i t i f a l l o f the fo l lowing cond i t ions are met :

+ The coursework i s completed at a reg iona l l y accred i ted inst i tut ion or dean approved internat iona l inst i tut ion .

+ The f ina l g rade posted for each potent ia l t ransfer course i s a C letter grade (or above) .

+ The Off i ce o f the Univers i ty Reg i st rar has rece ived e i ther

+ a sea l ed of f i c i a l t ranscr i pt , sent to the Off i ce o f the Uni vers i ty Reg i st rar, One Grand B l vd . S t . Lou i s , MO 63103 or

+ an of f i c ia l e lect ron ic t ranscr ipt , sent to


reg i st rar@slu .edu.

S tudents may be asked to prov ide a sy l l abus conta in ing a wr i tten descr ipt ion of the course(s ) f rom the other inst i tut ion .

Transfer c red i t may be awarded for whi ch Sa int Lou i s Un i vers i ty has no equ iva lent course . Th i s c red i t may be accepted as meet ing major requ i rements or as e lect ive c red i t .

S tudents seek ing to t ransfer coursework taken more than 10 years prev ious ly may, at the d i scret ion of the dean, be requ i red to complete prof i c iency exams, take add i t iona l courses or repeat se lected courses i f the student ’s ab i l i ty to progress through the program of stud ies would be jeopard i zed wi thout such remediat ion . Th i s po l i cy a l so may app ly to coursework fewer than 10 years o l d for d i sc i p l i nes i n whi ch , in the judgment of the facu l ty and the dean, the body of knowledge (or i t s interpretat ion) has undergone s ign i f i cant or rap id change.

Transfer coursework i s recorded on students ’ permanent record . Courses t ransfer red f rom other co l leges/un ivers i t ies do no t have qua l i ty po ints ass igned; therefore do not app ly toward a student ’s GPA .

UNIVERSITY WITHDRAW AND ENROLLMENT CHANGES When a student wi thdraws f rom Sa int Lou i s Un ivers i ty before the star t o f a semester or sess i on , whether the wi thdrawal i s vo l untar y, requested by the Univers i ty, or for other reasons , the fo l lowing regu lat ions app ly :

1 . S tudent must submit the Form #9 - Pet i t ion for Compl ete Withdrawal . See the Withdrawing f rom Sa int Lou i s Un ivers i ty po l i cy for add i t iona l in format ion .

2 . Tu i t i on charges wi l l be refunded i n accordance wi th the schedul e l i s ted be l ow.

3 . Course fees charges wi l l not be refunded. 4 . Res idence ha l l charges wi l l be refunded in

accordance wi th the res idence contact .

I f a student wi thdraws f rom Sa i nt Lou i s Un ivers i ty or drops i nd i v i dua l courses wi th i n semester or sess i on , p l ease keep the fo l l owi ng i n mi nd:

1 . Dropping or wi thdrawing f rom courses does not e l iminate the ’ f inanc ia l ob l igat ion to Sa int Lou i s Un i vers i ty. S tudents are respons ib le for any charges owed at the t ime of dropping or wi thdrawi ng form courses .

a . Tu i t ion charges wi l l be refunded in

accordance wi th the schedule l i s ted be l ow. b . Course fees charges wi l l not be refunded. c . Res idence ha l l charges wi l l be refunded in

accordance wi th the res idence contact . 2 . There are spec i f i c federa l , s tate and

inst i tut iona l drop/wi thdrawal po l i c ies regard ing tu i t ion and fees , hous ing charges , refunds to scho l arsh i p/ f i nanc i a l a i d programs, and repayments , which resu l t f rom wi thdrawal f rom enro l lment . Consu l t the Off i ce o f S tudent F inanc ia l ser v i ces for a l l par t i cu lars .

3 . When wi thdrawing or dropp ing courses , there are two s i tuat ions , which may requ i re an immediate repayment of scho larsh ip/ f inanc ia l a id funds :

a . I f Un ivers i ty charges are reduced because of dropping or wi thdrawing f rom courses , and i t c reates a c red i t ba lance in your student account , these funds may be used to repay prev ious scho larsh ip/ f inanc ia l a id awarded programs. Th i s wi l l depend on the amount o f the scho larsh ip/ f inanc ia l a id and the date of the wi thdrawal .

b . I f s tudents wi thdraw complete ly f rom Sa i nt Lou i s Un i vers i ty they are no l onger e l i g i b l e to rece ive any scho larsh ip/ f inanc ia l a id payments f rom that date for ward . Federa l Work-Study money earned before wi thdrawal wi l l be pa i d . S tudents may not work on Federa l Work-Study af ter wi thdrawing f rom the Univers i ty.

4 . Informat ion regard ing the federa l , s tate and inst i tut ion regu lat ions for ca l cu lat ing scho l arsh i p/ f i nanc i a l a i d refunds and repayments and the order o f programs to which we restore a id i s ava i lab le f rom the Off i ce o f S tudent F inanc ia l Ser v i ces webs i te at http : //www.s l u .edu/student- f inanc ia l -ser v i ces/wi thdrawal -and-enro l lment-changes

5 . S tudents rece iv ing a Sa int Lou i s Un ivers i ty funded mer i t-based Scho larsh ip program must request a Scho larsh ip Deferment before wi thdrawal f rom the Uni vers i ty. Fa i l ure to obta i n an approved Scho l arsh i p Deferment before wi thdrawing f rom the Univers i ty terminates the student ’s renewal scho larsh i p e l i g ib i l i ty.

VETERAN CERTIFICATION OF ATTENDANCE The Univers i ty cer t i f ies enro l lment in terms of the veteran ’s semester c red i t load , and subsequent ly reports changes in student academic loads . Veterans ’ attendance i s cer t i f ied to the Veterans Admi n i st rat ion (VA) beg inn ing wi th the date of in i t ia l reg i st rat ion , and per iod ica l l y unt i l the


expected complet ion date o f the VA-approved program or goa l . Veteran students must prompt ly inform the cer t i f y ing of f i c ia l in the Off i ce of the Univers i ty Reg i st rar, DuBourg Ha l l , Room 22, o f any changes in status that might af fect benef i t s . Fa i lure to report such changes can resu l t in overpayments and other compl i cat ions in rece ipt o f benef i t s .

Minimum Standards for G. I . B i l l S tudents As a resu l t o f estab l i shed VA mi n i mum standards for school attendance , veterans should be aware of the fo l lowing regu lat ions , which govern cer t i f i cat ion by the Univers i ty and acceptance of the cer t i f i cat ion by the Veteran ’s Admin i st rat ion:

+ Veteran students who cease attend ing , but who do not o f f i c ia l l y wi thdraw f rom c lass or f rom the Univers i ty, wi l l be reported as not mak ing sat i s factor y progress .

+ The VA wi l l be not i f ied for the fo l lowing reasons , and an overpayment may be charged aga inst the veteran:

+ I f a g rade of I , AU, or W i s as s i gned. + I f s tatus ( fu l l - t ime, three-fourths t i me, one-

ha l f t ime, etc . ) i s a l tered . + I f academi c progress i s determi ned to be

unsat i s factor y.

Veteran students are expected to attend c lasses , per form academic dut ies as ass igned by inst ructors , and adhere to academic po l i c ies as stated in th i s Cata log . Fa i lure to do so wi l l resu l t in reports to the VA of unsat i s factor y progress , whi ch , i n turn , wi l l resu l t i n d i scont i nuance of benef i t s pending VA counse l ing .

WITHDRAWING FOR ACTIVE MILITARY DUTY In the event that a student i s ca l l ed f rom the Ready Reser ves or Nat iona l Guard for act ive mi l i tar y duty dur ing a semester, the fo l lowing wi thdrawal po l i cy shou l d be app l i ed . S i nce students i n the School for Profess iona l S tud ies have e ight-week terms , the po l i cy wi l l be ad justed appropr iate ly when app l ied to the i r terms.

+ Up to the beg inn ing of midterms (e ighth week of semester ) , a g rade of “ W ” wi l l be ass i gned for a l l courses be ing taken and a fu l l refund of tu i t ion , fees and park ing charges wi l l be prov ided.

+ F rom the beg i nn i ng of mi dterms through the last day to wi thdraw wi th a grade of “ W ” (end of tenth week) , a grade of “ W ” wi l l be ass i gned, but no refund of tu i t ion , fees and park ing

charges wi l l be made. However, a student wi l l be permitted to retake the courses , or the i r equ iva lents , upon return ing to Sa int Lou i s Un ivers i ty wi thout a tu i t ion charge .

+ Af ter the l ast day to wi thdraw wi th a grade of “ W ”, dependi ng on t i mi ng , students and facu l ty may agree to one of the fo l lowing:

+ that l etter grades would be ass igned based on a student ’s per formance in the courses , or,

+ that “ I ” g rades woul d be ass i gned (pendi ng complet ion of the formal request for an “ I ” ) , requ i r ing a student to complete these courses wi th i n one year af ter return i ng to Sa i nt Lou i s Un ivers i ty. No refund of tu i t ion , fees and park ing charges would be made. The student cou ld a l so dec ide , upon return ing to the Univers i ty, to retake these courses , or the i r equ iva lents , wi thout a tu i t ion charge , or,

+ that “ W ” grades woul d be ass i gned, wi th no refund g iven, and the student would be permitted to retake the courses , or the i r equ iva lents , upon return ing to the Univers i ty wi thout a tu i t i on charge .

Whenever a student wi thdraws because of be ing ca l led to act ive mi l i tar y duty, a note wi l l be inc luded on the t ranscr ipt to ind icate that the wi thdrawal i s due to mi l i tar y ser v i ce . F i nanc i a l a i d awards wi l l be ad justed based on program po l i cy gu ide l ines that may resu l t in a student be ing respons ib le for a id - re lated outstand ing charges . Room and board charges wi l l be prorated (per the Hous i ng Contract ) based on the date the student moves out o f a campus res idence .

Fo l lowing the procedures be low wi l l i nsure that wi thdrawal f rom c l asses because of mi l i tar y mobi l i zat ion i s communicated and completed successfu l l y.

+ A student ca l l ed for act i ve mi l i tar y duty must complete a Change of Reg i st rat ion form i n the Dean’s Off i ce o f the student ’s co l lege or school , attach i ng a copy of the student ’s Mobi l i zat ion Order.

+ The Dean’s Off i ce wi l l for ward the Change of Reg i st rat ion form, wi th the attached Mobi l i zat ion Order and appropr iate Dean’s Off i ce s ignature , to the Off i ce o f the Univers i ty Reg i st rar for process ing .

+ The Off i ce o f the Univers i ty Reg i st rar wi l l not i f y a l l admin i st rat ive o f f i ces and the student ’s adv i sor and facu l ty o f the wi thdrawal , l i s t ing the student ’s name, S ID, o f f i c ia l date of wi thdrawal , and co l l ege/school o f the student . The Off i ce o f Hous ing and Res idence L i fe wi l l t rack the date the student leaves the campus


res idence for purposes of the prorated room and board refund.

+ S tudents must check wi th the Off i ce o f the S tudent F inanc ia l Ser v i ces to insure that f ina l f inanc ia l a r rangements (outstand ing ba lances or refunds) have been sett l ed .

+ S tudents who are ca l led for mi l i tar y mobi l i zat ion and do not “of f i c ia l l y wi thdraw ” are respons ib le for sett l ing a l l semester tu i t ion , fees and charges wi th the Univers i ty.

WITHDRAWING FROM SAINT LOUIS UNIVERSITY To wi thdraw f rom Sa int Lou i s Un ivers i ty students must submit a completed Pet i t ion for Complete Drop/Withdrawal .

S tudents who are not reg i stered by the c lose of the reg i st rat ion per iod and have not submitted the Pet i t ion for Complete Drop/Withdrawal for a g iven semester wi l l have the i r record c l osed and be requ i red to complete the Pet i t ion for Act ivat ion of Non-Reg i stered S tudent Record .

Except ions are :

+ S tudents on approved Leave of Absence , + S tudents par t i c ipat ing in approved Study

Abroad or Exchange Programs, or + S tudents on approved Consort ium Agreements

wi th U.S . or non-U.S . i nst i tut i ons (e . g . non-Approved Study Abroad)

Note : As app l i cab le , students shou ld contact S tudent F inanc ia l Ser v i ces , Hous ing and Res idence L i fe , Park i ng and Card Ser v i ces and the Off i ce o f Internat iona l Ser v i ces .

ZERO-CREDIT REGISTRATION Cl ass i f ied graduate students may inc lude in the program for the academic term one or more zero c red i t reg i st rat ions . Of ten a journa l c lub or co l loqu ia reg i st rat ion , and in some instances pract i cum or internsh ip enro l lments , may be for zero c red i t . S tudents may be prepar ing for l anguage or degree examinat ion(s ) , or may have taken the requ i red tota l number of c red i t s o f Thes i s or D i sser tat ion Research wi th in the ord inar y t ime per iod to complete a l l degree requ i rements . S tudents may be complet ing the requ i rements for coursework that was in i t iated dur ing a prev ious academic term. Some zero-cred i t reg i st rat ions , coded by 5950 and 6950, are each permitted no more than twice dur ing a degree program. Any reg i st rat ion , even i f for zero c red i t s , enab les students to have access to the academic resources o f the Uni vers i ty.