about the company. founded in 1999, wave online is an advanced and professionally managed, 100%...
TRANSCRIPT
About the Company
Founded in 1999, Wave Online is an advanced and professionally managed, 100% HIPAA compliant Medical Transcription service company maintaining very high standards in providing patient information management services to US clinics and hospitals.
Wave Online LLC is the IT division of D.C. Mills Group of Companies, having operations in Virginia Beach, VA and Dalton, Georgia
DC Mills launched its business endeavor in 1982 with expansion interests in furniture manufacturing, coir products, Healthcare, Iron and Steel with an initial investment of $50 Million and has an annual turnover of $30 Million.
We strive to maintain……
HIPAA compliance
AAMT guidelines
Tailored technology
File flow (work flow) management 24 x 7
Highly skilled and experienced workforce
We are committed to…
High degree of patient record confidentiality
Rapid Turn Around Time (24 hrs)
High quality services
Consistent client satisfaction
Continuous education activities to enable our workforce to perform at the highest level
Expertise in transcription by department…
Pre-operative H&P
Emergency department visit/admits
History and physicals
Consultation reports
Operative procedure/reports
All specialty reports
Neurology reports
Discharge summary
Physical and Occupational therapy reports
Quality Assurance
MT QA1 QA2
Proofreader
QRD
QAM
Transcription Staff Profile
MT - 105 QA1 - 38 QA2 - 11
Proofreader - 7
QRD - 2
QAM - 1
User ID and Password given to all users.
Audio and text files are encrypted using 128-bit PKI encryption technologies before transfer
Signing Confidentiality agreement with employees
Printers/Floppy drives are disabled
Restricted internet access
Patient and Provider Confidentiality…
Workflow Components
The workflow enterprise suite contains the following component utilities.
A client software that acquires the voice data and automatically forwards it to the desired location
A software that enables the users to send and review dictations through telephone
Local storage of transcript in dictation site in case of an isolated transcription facility
Web interface of the VS++ package to access documents through Internet and Intranet
File flow Management System that handles the management of files at the transcription site
VoiceSys sever, the heart of the VoiceSys suite manages and regulates all the other modules
A complete editing tool designed to meet the needs of the transcriptionist
Print Station acts as the reporting center of the VoiceScript++ Used to manage home based
transcription clients
Speech Recognition
Speech recognition is implemented as a Built-in transcriber
Supports IBM Via Voice Engine or any other third party voice engines compatible with Microsoft® Speech API
Facilitates the use of separate profile files for each doctor to improve recognition quality
Doctor can train speech engine in their machines which can be later imported to VS++ Server for speech recognition
Features …
VoiceSys++ incorporates the advanced features like,
100% HIPAA Compliance
HL7 Support
128-bit PKI Encryption
Server built on M2Plugin Server Technology
Uses SQL server as the back end
Uses Microsoft® COM technology to build its Components
Uses XML for messaging and configuration settings
Dictation Manager
Dictation Manager, a client software that acquires the voice data and automatically forwards it to the desired location.
Specify required turnaround time for certain documents
Capture voice from digital handheld devices and Microphones
Direct Digital Voice Recording
Support for different handheld devices
GSM Compression
Auto Routing
Automatic Association build up between voice files and Transcribed Files.
Both dialup and direct internet support
TeleScriber
Telephonic Dictation System (TeleScriber or TDS), a software that helps the users to collect and review dictation through telephone.
Effective for users in remote areas where Internet is not accessible
Allows doctors to dictate in the traditional way using telephone
Customizable prompts to allow smooth migrations
Customizable key pad
A personal computer is not necessary
Easy to follow menu system
Supports limited editing and correcting of dictated files
Facility to review dictations
Optional PIN protections for HIPAA compliance
Med Flow
MedFlow, an integral part of the VoiceSys Suite is a File flow Management System that handles the management of files at the transcription site.
Automated Work distribution to Transcriptionists
Flexible file allocation based on rules
File allocation rules can be constructed based on TAT, work type,status, transcriber’s affinity to a doctor etc.
View and Change file status if necessary, in real time
Quicker and easier backing up of file
Well organized and manageable file movement and manipulation
Customizable Query and Reports
Detailed reports on performance
Transcriber Details
File Movement and File Status log
WordScript
WordScript, a complete editing tool designed to meet the needs of the transcriptionist . It combines Microsoft® Word features and Audio control and navigation facility in to a single application.
Supports all functions featured in Microsoft® Word Editor
Integrated voice play back
Auto text Completion Feature
Spell Check
Customizable dictionary
Header Insertion Facility(ADT)
Extendable File Format Support
Function keys and Foot switch navigation support
Send and receive files by single click
Automatic file caching for improved performance
VoiceSys Server
VoiceSys server, the heart of VoiceSys suite manages and regulates all the other modules.
Mediates transfer of wave files
Tracks all the users as well as the files flowing through the system
Maintains the transcription load of transcription center and system security
Enhances file monitoring system
Manages quality and turnaround time of the transcribed file
Acts as the Centralized Controller as well as a Data Warehouse
Contains a built in MedFlow to avoid separate MedFlow systems for small setup.
Priority based Management of files
Demographic Information Handling
CentralDB2
The Central DB implementation of Voice Script allows local storage of transcript in dictation site in case of an isolated transcription facility. It also facilitates multiple clinics to use a single VS server and the same time a local mirror for transcripts in the intranet.
Centralizes all medical transcription data
Easy access of medical records with the use of intranet
Facilitates Medical transcription firms to establish and ASP model
Up to-date Patient Information store
Backup facility to main the Database
Generates status reports
Document signing
eTranscribe
eTranscribe, a complete web interface of the VS++ package to access documents through Internet and Intranet.
Accesses medical records from any machine in the intranet or internet
Minimizes infrastructure burden
Doctors can playback, edit and view records
Collect transcribed files through the web
Generates status reports
Document signing
Reduces installation and software maintenance burden
Print Station
Print Station acts as the reporting center of the VoiceSys.
Manages centralized printing
Generates medical records at the hospital server
Terminal Digit Order
Directs the output of documents to a set of distributed printers
Automatic Scheduled Printing
Distributed printing based on different criteria
Faxing and emailing facility
Central DB
MedFlowDictation Manager
WordScript
eTranscribe
Print Station
HomeTrans
TeleScriber
Pocket DM Mobile DM
Work Flow Diagram
VoiceSys Server
VoiceSys++
Our technology solutions support advanced devices like :
Smartphone
Digital Recorders
Wave Online LLC 1209 Baker Road, Suite 401,
Virginia Beach, VA 23455USA
Ph: 201-377-0462 706-218-0440 757-271-8106
Fax: 201-484-0404
E-Mail: [email protected] www.wavemt.us
Contact us….
We provide a perfect blend of experience, ingenuity, and technology combined with superior, round the clock, hands-on service to our clients…….
Thank you for your time…