ABERDEEN HOMEOWNERS ASSOCIATIONBOARD OF DIRECTORS MEETING

September 10, 2018

The Board of Directors meeting was held on Monday, September 10, 2018 at the East LakeWoodlands Country Club. The meeting was called to order at 5:00 P.M. by President, DaveReiiiy.

In attendance, Dave Reiiiy, Deborah Drake, David Phillips, Mark Feiderman, Jack Picker, BahaaTawfik and Paul Crimi. Also in attendance, Kim Hayes from Management and Associates whoacted as recording secretary.

Minutes: A motion was made to waive the reading of the minutesON MOTION: was made to approve the minutes from August 13, 2018, present motion carriedunanimously.RESOLVE: Approved

Treasurer's Report: The Treasurer, Mark discussed the amounts in the reserve account, theoperating account, the financial statements reflecting these amounts sent to the board andupdated balance sheet reflecting operating cash amounts. Operating expenses over budgetdue to repair and maintenance on lamp post lights and legal fees. However, the reserveaccount and operating account are reflecting approximately $273,000 and $58,500 in cash,respectively. The association Is still in a strong position financially, and on target.

President's Report: Dave Reiiiy, President, reminded the board members that the monthlymeetings are an essential part of enforcement process and specific review is to be done on anyunresolved second violation notices. Dave discussed that our attorney has advised that undernew Estoppel provisions of Florida statute SB 398 any open violations should be included in theEstoppel information, and M&A has put that procedure in place. The President stated that ourattorney agreed that incorporating new language regarding solar panel placement into ourCommunity Development Code is a good idea; such language to be drafted and discussed inthe October meeting. Also discussed was the newsletter sent to the Owner's, also posted to thewebsite. Website is updated accordingly, ail documents pertaining to the association uploadedas well as monthly agenda and approved minutes from the previous meetings.

Manger's Report: Manager, Kim Hayes, reported that a 2019 rough draft budget was sent tothe board for review. 4968 Stoneieigh Place, Estoppel ordered for sale of property. Visited1574 Lockmeade Place, concerning dead pine trees adjacent to the owner's property, waitingon proposal from vendors. The location of the dead trees appears to be in the Preserve areathat is Aberdeen's responsibility. Collection status report through September 10^^, one paymentplan in place, 1235 Greybrooke, and one pre-iien in place 1384 Forestedge Blvd. Currentlyworking with Jane Walker from Spectrum, the vendor is building a database for Aberdeen to seeif they can provide a bulk service plan. Manager to follow up and advise the board. SB 398pertaining to violations listed on the Estoppels - Homewisedocs has been updated to speak withproperty manager regarding if there are any open violations on said property, and violations willbe noted on the actual Estoppel is there are any open.

Committee Status Reports: Jack Picker has discussed ELW drainage committee solutionsfor pooling water. Further discussion will take place in next meeting after the ELWCA meetingdiscussion. Landscaping: discussion of the contract for landscaping with TLC renewal

November 1, 2018. The board has asked the manager of Nature's Coast for a proposal andmeeting. ARC compliance: Deborah discussed the ARC applications for dead pine removal andthe need to make sure the completed permits are included for dead tree removal so theapplication can be processed in a timely manner.

Old Business:

A. Reserve projection and 2019 Budget. Attach reserve sheet reflecting reservebalances and estimates and rough draft of 2019 Budget.

8. Tottle Issue: No action at this time, no further information. Discussion point nextmeeting.

C. 2018-2019 Priorities status update. Mailbox light issue, the association is looking intoLED bulbs currently being tested within the community. The LED bulb thatsupposedly emulated high pressure sodium was unacceptable. Once in agreement onthe color (no cooler than 2400 degrees Kelvin) the switch to LED which will saveassociation money, project will take place.

a. Mailbox light issue identification and repair. Currently at this time mailboxissues are identified and repaired using work orders to document accordinglythe need to upgrade to LED bulb replacement currently under investigation.

b. Enforcement process: Violation letters are sent out accordingly, propertiesare viewed by board members and manager.

c. Landscaping Improvement: The board is currently reviewing improvementsto entrance areas and obtaining proposals for Palmetto clean up andBrazilian Pepper removal. Various locations discussion for next meeting.

d. Gate access system: The board is currently looking at vendor ornamentaliron works and AAA, see attached and include.

New Business: Spectrum proposal. Spectrum community solutions meeting with StevenLowie, Account Executive Sales, to review the proposed package to provide to the membershipfor bulk cable/internet service. If approved, a package costing $45/month plus 13% taxes wouldbe included in HOA dues. Package includes modem, 3 digital receivers, high speed internet,220 channel Spectrum platinum TV. Premium channels and other a la carte add ons to bulkservice would be paid by residents individually. The board will also invite a proposal fromFrontier, manager to follow up with account executive bulk service from Frontier.

Date, time and place of the next meeting: The next meeting for Aberdeen will be heldMonday, October 8'^ 2018 at 5:00 pm at the East Lake Woodlands Country Club.

Adjournment: There being no further business a motion was made to adjourn the meeting at7:00 pm motion seconded and carried unanimously.

ved by:Su itted by:

OA n[im Hayes, L(^M Dave Reilly President /Management ̂ d Associates Aberdeen Homeowners Association

Aberdeen HOA

Reserve Balances and Estimates

Aberdeen Reserve Requirement ProjectionBest guess

General Reserve (Incl. Interest):

Beginning Bal

Bank payments

Projects:

Walls ■ Repairs and Painting

Sidewalk/Miami Curb Repairs

Pond Filtration Repair

Pavers

Palmetto/pepper removal

Gate motor replacement

Entry Sign Maintenance

Gate Replacement

Intercom Replacement

lamppost convers. to LED

Lamppost Replacement

Total Estimated Project Cost

. 2009-2012 est.

Additions to Reserves

Ending Balance

Paving Reserve:

Beginning Bal

Projects:

Road Rejuvenation

Road Repaving/Repairs

Total Estimated Project Cost

Additions to Reserves

Ending Balance

Total Year-end Reserves:

2013 2014 2015 2016 2017 2018 2019 2020 2021

1 (6) (116,944) (70,960) (3.936) 48,365 117,345 121,657 170,505 124,448 (16,646)

1 40^20,000'

1

10,000

129X)00

6,516 (14,524) 10,902 (1,368)

84,133 17,227

10,000

5,894

6,437

10,000

24,000

50,000

18,500

11,963

12,000

5,000

162,50030,000

199,000 6,516 (14,524) 10,902 (1,368) 84,133 39,558 114,463 209,500 -

82,0$ 52,500 52,500 63,203 67,612 88,446 88,406 68,406 68,406 68.406

(116,9^ (70,960) (3,936) 48,365 117,345 121.657 170,505 124,448 (16.646) 51,760

(116.944)

172,109 49,609 60,800 75,703 93,366 107,286 107,286 107,286 127,286 147,286

192.500 6,309 2,597 (163) 6/)S0

192,500 6,309 2,597 (163) 6,080- - -

70,000 17,500 17,500 17,500 20,000- -

20,000 20,000 20,000

49,609 60,800 75,703 93,366 107,286 107,286 107,286 127,286 147,286 167,286

(67.336) (10,161) 71.767 141,732 224,631 228,943 277,791 251,734 130,640 219,046

2018 changes:

1. Updated with actual vrall and si^ spending

2. Added history 2013-2017

3. Moved gate projects out one year, and significantly raised estimate

4. added gate motors (not in previous reserve analysis)5. Renamed south pond remediation to palmetto/pepper removal

6. Moved pond filtration repair out one year and changed to SOX of estiimtvti7. Updated estimate to be based on prior aaual cost plus 2% annual inflation

Aberdeen HOA

Reserve Balances and Estimates

Aberdeen Reserve Requireme

General Reserve (Ind. interest): 2022 2023 2024 2025 2026 2027

Beginning Bat

Bank payments

Projects:

Waits - Repairs and Painting

Sidewalk/Miami Curb Repairs

Pond Filtration Repair

Pavers

Palmetto/pepper removal

Gate motor replacement

Entry Sign Maintenance

Gate Replacement

intercom Replacement

Lamppost convers. to LEO

Lamppost Replacement

51,760

25,000

95,166

5,000

158.572

25,000

201.978 270,384

5,000

172,860

160,930

100,000

Total Estimated Project Cost 25,000 5,000 25,000-

177,860 100,000

Additions to Reserves 68,406 68,406 68,406 68,406 68,406 66,718

Ending Balance 95.166 158,572 201,978 270,384 160,930 127,648

Paving Reserve:

Beginning Bal 167,286 187,286 207,286 227,286 (2.364) 17,036

Projects;

Road Rejuvenation

Road Repaving/Repairs 250,250

Total Estimated Project Cost •250,250

•

Additions to Reserves 20.000 20.000 20,000 20,000 20,000 21,688

Ending Balance 187,286 207.286 227,286 (2,964) 17,036 38,724

Total Year-end Reserves: 282,452 365.858 429,264 267,420 177,966 166,372

2018 changes:

1. Updated with actual wail and sign spi

2. Added historv 2013-2017

3. Moved gate projects out one year, a

4. added gate motors (not in previous ■

5. Renamed south pond remediation to

6. Moved pond filtration repair out one7. Updated estimate to be based on prii

ABERDEEN HOMEOWNERS ASSOC

Proposed Annual Budget Incr

January 1, thru December 31, 2019 Dues $ 500.00 $ 530.00 6%

PROPOSED Reilly

Account Total Budget Budget Budget

Number Description Estimated 2018 2019 2019 2017 2016 2015

06010-000 MAINT FEE-OPERATING $241,136.62 $240,389.12 $241,272.85 $260,280.00

06021-000 Maint fee - RESV PAVING $20,000.00

06029-000 MAINT FEE-RESV GENERAL $87,613.56 $87,613.57 $87,400.00 $67,400.00

06070-000 INTEREST INCOME-OPERATING $177.15 $0.00 $0.00 $0.00

06071-000 INTEREST INCOME-RESERVES $1,494.50 $0.00 $0.00 $0.00

06076-000 INTEREST INCOME-OWNER $358.83 $0.00 $0.00 $0.00

06083-000 OTHER INCOME-GENERAL $460.54 $0.00 $0.00 $0.00

06083-004 OTHER INCCOME-TRANSMITTERS $334.29 $0.00 $0.00 $0.00

06083-099 OTHER INCOME-45 DAY PRE-LIEN $240.00 $0.00 $0.00 $0.00

06900-000 INCOME TRANSFER TO RESV FUND ($87,613.56) ($87,613.57) ($87,400.00) ($87,400.00)

06901-000 INTEREST TRANSFER TO RESERVE ($1,494.50) $0.00 $0.00 $0.00

TOTAL REVENUES $242,707.44 $240,389.12 $241,272.85 $260,280.00

ADMINISTRATIVE

07110-000 INSURANCE-GENERAL $4,986.60 $4,500.00 $4,986.60 $4,986.60

07210-000 LEGAL & PROFESSIONAL $3,642.98 $1,800.00 $1,800.00 $2,500.00

07310-002 TAXES-CORP ANNUAL $61.25 $61.25 $61.25 $61.25

07410-000 MANAGEMENT FEE $17,820.00 $17,820.00 $18,090.00 $18,090.00 17820 17820 17300

07510-000 ADMIN EXPENSES-GENERAL $4,478.90 $4,500.00 $4,500.00 $4,500.00

07510-011 ADMIN EXPENSE-WEBSITE $600.00 $600.00 $600.00 $600.00

07510-099 ADMIN EXPENSES-45 DAY PRE-LI $240.00 $400.00 $400.00 $400.00

07810-000 UNCOLLECTIBLE ASSESSMENTS $175.95 $2,000.00 $2,000.00 $2,000.00

TOTAL ADMIN EXPENSES $32,005.68 $31,681.25 $32,437.85 $33,137.85

SERVICES AND UTILITIES

08011-000 ELW COMMUNITY ASSOCIATION $106,286.40 $106,000.00 $106,000.00 $116,600.00 99371 87862 85140

08014-000 SECURITY-GATE MAINTENANCE $2,102.06 $3,150.00 $3,150.00 $3,500.00 6800 3200 3300

08110-000 R&M-GENERAL $2,847.33 $2,872.87 $3,000.00 $3,000.00 6500 1500 1800

08110-001 R & M - MAILBOX UPKEEP $2,412.70 $2,000.00 $2,000.00 $5,000.00 5900 4700 0

08110-009 R&M LIGHTS $11,928.81 $3,270.00 $3,270.00 $6,000.00 6800 6100 10300

08110-031 R&M-HOLIDAY DECORATIONS $1,473.58 $1,250.00 $1,250.00 $2,250.00 2700 2500 2250

08110-003*. R&M ABANDONED HOMES $125.00 $0.00 $0.00 $0.00

08210-000 GROUNDS MAINTENANCE $7,393.97 $9,100.00 $9,100.00 $10,640.00 19500 14400 2800

08210-001 GROUNDS-LAWN SERVICE $22,620.00 $23,500.00 $23,500.00 $22,620.00 22620 22620 22470

08210-008 GROUNDS-IRRIGATION GENERAL $10,549.73 $8,520.00 $8,520.00 $8,520.00 8400 7900 6800

08710-001 UTILITIES-ELECTRIC $2,627.14 $2,370.00 $2,370.00 $2,370.00 2600

08710-005 UTILITIES-TELEPHONE $2,694.26 $2,675.00 $2,675.00 $2,675.00

08710-011 UTILITIES-REFUSE REMOVAL $43,968.00 $44,000.00 $44,000.00 $43,968.00 43968 41500 43968

TOTAL SERVICES & UTILITIES $217,028.98 $208,707.87 $208,835.00 $227,143.00

TOTAL EXPENSES $249,034.66 $240,389.12 $241,272.85 $260,280.85 260766 242865 219365

NET EXCESS/(DEFICIT) ($6,327.22) $0.00 $0.00 ($0.85) ($0.00)

less: ELWCC, M&A, TLC, trash -190694 -191320 -191590 -201278 -183779 -169802 -168878

All other spending 58340 49069 49683 59003 76987 73063 50487