Abbott Preschool Budget Abbott Preschool Budget TransfersTransfers

September 2006September 2006

Budget Transfer RequestsBudget Transfer Requests

Budgets are estimates of projected Budgets are estimates of projected costscosts

Providers may request transfers Providers may request transfers within their approved budgetswithin their approved budgets

Will be treated as a special request- Will be treated as a special request- need detailed justificationneed detailed justification

2006-2007 Budget Categories2006-2007 Budget Categories

Four categoriesFour categories• Abbott Educational ProgramAbbott Educational Program• Preschool Center Director Preschool Center Director

Salary/Benefits and FacilitiesSalary/Benefits and Facilities• All Other Allowable Administrative and All Other Allowable Administrative and

Support/IndirectSupport/Indirect• Special RequestsSpecial Requests

District and DOE NotificationDistrict and DOE Notification

Community providers must obtain Community providers must obtain district and DOE permission for district and DOE permission for substantive revisionssubstantive revisions

Community providers must get Community providers must get approval from the district and notify approval from the district and notify the DOE of minor plan amendmentsthe DOE of minor plan amendments

Minor TransfersMinor Transfers

Minor revisions are revisions that:Minor revisions are revisions that: (1) do not jeopardize the (1) do not jeopardize the

accomplishment of the objectiveaccomplishment of the objectiveNorNor (2) shift more than a cumulative 10 (2) shift more than a cumulative 10

percent of the money allocated for a percent of the money allocated for a line item, or more than $1,000, to or line item, or more than $1,000, to or from another line item from another line item within the within the same budget categorysame budget category

Substantive TransfersSubstantive Transfers

Substantive revisions are revisions that:Substantive revisions are revisions that: (1) eliminate a line item(1) eliminate a line item (2) reallocate more than a cumulative 10 (2) reallocate more than a cumulative 10

percent of the money allocated for a line percent of the money allocated for a line item or more than $1,000 to or from item or more than $1,000 to or from another line item another line item within the same budget within the same budget categorycategory

(3) shift any amount of funds between (3) shift any amount of funds between budget categoriesbudget categories

Substantive revisions require prior district Substantive revisions require prior district and DOE written approval.and DOE written approval.

Additional GuidanceAdditional Guidance

Abbott Educational Program dollars may Abbott Educational Program dollars may not be transferred out of the Educational not be transferred out of the Educational Program categoryProgram category

Providers that chose to accept the 14% of Providers that chose to accept the 14% of Educational Program costs as their Educational Program costs as their budgeted “All Other Allowable budgeted “All Other Allowable Administrative and Support/Indirect Costs”Administrative and Support/Indirect Costs”• Permitted to apportion those funds without Permitted to apportion those funds without

transferstransfers

Additional GuidanceAdditional Guidance

Providers that submitted a line item Providers that submitted a line item request for supplemental request for supplemental administrative and indirect costsadministrative and indirect costs• Must use transfer form to request Must use transfer form to request

transfers within Administrative transfers within Administrative Support/IndirectSupport/Indirect

Budget Transfer FormBudget Transfer Form

The center director must sign the The center director must sign the two-page transfer notification form two-page transfer notification form

Providers should make copies of the Providers should make copies of the form for future useform for future use

Providers must make the forms Providers must make the forms available for auditavailable for audit

ProcessProcess The district should:The district should:

• Review and approve/disapprove substantive Review and approve/disapprove substantive revisions within 10 business days of receiptrevisions within 10 business days of receipt

• Forward only district-approved revisions to the Forward only district-approved revisions to the departmentdepartment

The DOE will:The DOE will:• Review and make a final determination within Review and make a final determination within

10 business days of receiving the district’s 10 business days of receiving the district’s approvalapproval

Districts may set a cutoff date for Budget Districts may set a cutoff date for Budget Transfer requests.Transfer requests.

The DOE will not accept 2006-2007 Budget The DOE will not accept 2006-2007 Budget Transfer requests after June 30, 2007Transfer requests after June 30, 2007

ExamplesExamples

1. From Teacher Benefits to Director 1. From Teacher Benefits to Director Salary Salary (NOT ALLOWED- OUT OF (NOT ALLOWED- OUT OF EDUCATIONAL PROGRAM CATEGORY)EDUCATIONAL PROGRAM CATEGORY)

2. From Classroom Technology to 2. From Classroom Technology to Classroom Materials and Supplies Classroom Materials and Supplies (SUBMIT- MINOR OR SUBSTANTIVE (SUBMIT- MINOR OR SUBSTANTIVE BASED ON DOLLAR AMOUNT)BASED ON DOLLAR AMOUNT)

Questions/CommentsQuestions/Comments

Contacts:Contacts:• <District><District>• <Person><Person>• <Phone><Phone>• <E-Mail><E-Mail>