a3 constructionofahospitalbuilding plan
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mTRANSCRIPT
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Construction of A
hospital Building
Project Plan for Project Management Course-TNE065 ������� (Version 1.0)
Submitted by:
Imran Kaleem Siddiqui-imrsi301
Mohammad Sajid--------muhsa777
Rajesh Kumar------------rajku619
Qian Li----------------------qiali662
Qifeng Geng---------------qifge760
Date: 2009-12-06
Department of Science and Technology
Linkoping University
SE -581 83 Linkoping, Sweden
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Contents Construction of A hospital Building .................................................................................................... 1
1. Executive summary .......................................................................................................................... 5
Priority of what is important: ............................................................................................................ 5
2. Background, Objective and Goal: .................................................................................................. 5
Background: ...................................................................................................................................... 5
Objective: ........................................................................................................................................... 6
Goal: ................................................................................................................................................... 6
Limitations: ......................................................................................................................................... 6
3. Requirement specifications ............................................................................................................ 7
Product Requirement: ...................................................................................................................... 7
Project Requirement: ....................................................................................................................... 8
Prerequisites: .................................................................................................................................... 8
4. Handover and Implementation: ...................................................................................................... 8
5. Situation analysis and stakeholders .............................................................................................. 9
SWOT Analysis: ................................................................................................................................ 9
Conclusion and Actions: ................................................................................................................ 10
Stakeholders: .................................................................................................................................. 11
6. Milestones, activities and schedule ............................................................................................. 12
WBS: ................................................................................................................................................. 12
Activities and Schedule: ................................................................................................................ 12
7. Organization and staffing .............................................................................................................. 13
Organizational Chart ...................................................................................................................... 13
Roles: ............................................................................................................................................... 13
8. Project Budgeting ........................................................................................................................... 14
9. Communication plan and quality assurance .............................................................................. 16
Communication Plan ...................................................................................................................... 16
Change management .................................................................................................................... 17
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10. Risk analysis and response planning: Risk identification, risk evaluation and risk
response planning .............................................................................................................................. 18
12. Appendix........................................................................................................................................ 20
Appendix A ...................................................................................................................................... 20
Bibliography ..................................................................................................................................... 21
Index ................................................................................................................................................. 22
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1. Executive summary
A Hospital is required in the “TOWN X” which has a population of 50,000
people.
We have won the contract for delivering the building to be used as a Hospital.
The Construction of this building will add to our portfolio, of constructing
residential homes.
Due to constraint on time, concurrent engineering has been used on activities
(other than the floors construction) which otherwise would have been planned
in water fall method.
Priority of what is important:
Time 35%
Resources 25%
Quality 40%
2. Background, Objective and Goal:
Background:
There was a long felt need for a hospital in the Town X, which is home to around
50000 inhabitants. Earlier Patients had to travel to the nearest City which is 100 km.
It usually took 2hrs to for a patient to reach the hospital at the earliest. The town
inhabitants usually resisted going to the hospital in causes of minor diseases owing
to the traveling time. So it was decided to construct a local hospital. The Approval of
this hospital is well received among the residents and doctors as well. This will
improve health of inhabitants, increase life expectancy, reduce traveling time and
cost.
Our Company has won the bid for delivering the Building for this project. The
project is secure enough and there are extremely less chances of any roll back. This
is the first time our company will deliver a building to be used as a Hospital, which
will add to our existing portfolio, which included construction of residential
apartments. Additional challenge in this project will be meeting requirement
specifications different than in earlier projects we have done.
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Objective:
The objective of the project is to achieve exposure into a new area of expertise, profitability, credibility, competitive advantages and publicity.
Goal:
To have the Hospital Building ready by July 2010.
Limitations:
1) Medical equipment installation is not part of this project. 2) Wood works does not included furniture. 3) No floor carpeting will be done 4) Only Wiring for Networking will be done, Equipment will not be installed.
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3. Requirement specifications
Product Requirement:
Requirement specifications in the form of Product Breakdown Structure (PBS)
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Project Requirement:
Project Initiation no later than January 2010 Project completion by July 2010 Cost must not exceed 35 Million No Child labor to be used
Prerequisites:
Quality: Quality of building material used should be good quality and branded (top of class) should be used. Payment: Be done by the sponsor before the execution starts Resources: Allocated by the resource manager before execution
4. Handover and Implementation:
The Completed Hospital Building Shall be handed over to the Ministry of Health on 1st July, 2010, after signing of approval documents.
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5. Situation analysis and stakeholders
SWOT Analysis:
S1 S2 S3 S4 S5 S6 S7
Strength Secure Funding ( Government financing ) Repeated project Experience Past projects have had a good reputation Highly skilled Professionals Using advance equipment and Superior technology in business Management is committed and confident
High Employee Benefits (Tying
Rewards to Achievement of Key Strategic targets)
W1 W2 W3 W4
Weakness Site location in a Town far from Company office (Lack of civic amenities and transportation) Resources shared with other projects First building aimed at being used for Hospital Outsourcing( Dependency on contractor, High Dependency on Component Suppliers)
O1 O2 O3 O4
Opportunities No other Hospital in this area Project/company publicity Diversify our business interests Good economic outlook
T1 T2 T3 T4 T5 T6
Threats Time shortage Other projects might start in parallel Seasonality, weather effects Material Price Uncertainty Too many Competitors that had been competing for this project Unknown Land condition
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Conclusion and Actions:
Conclusions Actions Handled In
S2 + O2 This project is a very good opportunity
to increase the public repute at no cost
overhead
Communication plan
Activity list
O3 + W3 Our past experience of constructing
the buildings on resident houses and
Hotel. Construction of a Building for
Hospital will enhance our portfolio. But
we have to be extra careful for this first
time
Communication plan
Requirement
Specifications
Risk analysis
S1 + T1 + O4+ T4 +
S7
Time is very much limited which will be
overcome by doing more activities in
parallel. This might cost extra budget
which will be utilized in overtime
and/or allocating more resource, plus
bonuses on extra ordinary
performances
Risk analysis
Communication Plan
Activity list
S3 + S4+ S5 + T5 We shall always try to be above
expectations in our dealings and end
results with the help of highly
professional resources thus increasing
possibility of getting future projects.
Communication plan
Risk Analysis
S4 + S6 + W4+T1 Strict check and balance in choosing
and working with sub-contractors
Risk Analysis
S1+O1 Project is highly secure and no
chances of roll back as government is
showing keep interest and public is
highly anticipating the completion of
this project
Communication plan
W2 + T2 Focus on proper allocation resources
and/or parallel activities
Risk Analysis
Activity list
T6 + S4 Extensive soil testing should be done
under supervision of Internal
professionals
Risk Analysis
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Stakeholders:
Core Stakeholders
1. Ministry of Health Government of Pakistan 2. Steering Committee
Primary Stake Holders
1. Subcontractors 2. Local Mayor 3. Local Doctors 4. Town committee.(Union)
Secondary Stake Holders
1. Internal Employee 2. Residents of town.
Subcontractors:-
Heavy Machinery Provider:
It will be responsible for providing machines used in construction.
Laborer Provider:
It will be responsible for providing the laborers
Interior Decorator:
It will be responsible for installation of sanitary fittings, paint, tiles, and electrical Appliances
Exterior Decorator:
Responsible for bring out a cultural outlook of the building.
Lift installer:
Responsible for installation of lift
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6. Milestones, activities and schedule
WBS:
Activities and Schedule:
Appendix A + MS Project file named “ A3 Project_Lab“ included.
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7. Organization and staffing
Organizational Chart
Roles:
Project Owner/ Steering Committee: Will place demands and keep Check on the on project deliverables and follow-up through meeting with Project Manager Project Manager: The main assignment for the project manager is to deliver a result to the sponsor through managing the project group. Resource owners/Line managers Recourse owners provide the resource to the projects the company wants to run. Quality assurance manager An appointee of the sponsor for evaluating the quality throughout the project. Negotiation Manager: Responsible for Procurement / Negotiations / Legal advices where ever required.
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Financial Manager: Keep record of project expenditures and allocating finances as per plan. Logistics Manager: Responsible for providing the Transportation vehicles for project needs. Construction Manager: Responsible for all constructions works by managing different teams and a sub-project manager (assistant manager). Sub-project Manager: Responsible for delivering the tasks that have to be completed through sub-contractors.
8. Project Budgeting
The Estimated budget for this project is as follows:
Hard cost ( Labor and Material)
PHASES percentage Cost
Excavation 3% 600,000 PKR
Structural Concrete 7% 1,400,000 PKR
Framing 15% 3,000,000 PKR
Material cost 10% 2,000,000 PKR
Roofing 3% 600,000 PKR
Windows and glass work 4% 800,000 PKR
Plumbing and drainage 5% 1,000,000 PKR
Electrical 5% 1,000,000 PKR
HVAC 5% 1,000,000 PKR
Masonry 6% 1,200,000 PKR
Insulation 2% 400,000 PKR
Tile installers and finishers 3% 600,000 PKR
Light design 3% 600,000 PKR
Paint/Stain 7% 1,400,000 PKR
Laundry 8% 1,600,000 PKR
Appliances 4% 800,000 PKR
Catering kitchen equipment 2% 400,000 PKR
Parking and garden design 6% 1,200,000 PKR
Final Grade 2% 400,000 PKR
100% 20,000,000 PKR
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SOFT COSTS(Internal cost)
All Permits (may differ) 14% 1,400,000 PKR Company's Overhead and Profit 20% 2,000,000 PKR
Site Survey 5% 500,000 PKR
Off-site Utilities 14% 1,400,000 PKR Clean-up and Recycle/Refuse 3% 300,000 PKR
State Sales Tax (may differ) 16% 1,600,000 PKR
Insurance 8% 800,000 PKR
Landscaping 5% 500,000 PKR
Architect/Designer's Fee 10% 1,000,000 PKR
Inspection and testing 5% 500,000 PKR
100% 10,000,000 PKR
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9. Communication plan and quality assurance
Communication Plan
Who Why What How When Responsible
Members of
the project
organization
Information
needed to
execute the
project
Pre-study
requirements
Project
Meetings
Pre-planned
by project
initiation
Project
manager
Client Show what the
project has
accomplished
Project plan Steering
Committee
meetings
When
needed
Sponsor
Contractor Exchange
financial
information to
financial
administrator
Budget and
calculations
Reports Continuously Client
Steering
Committee
Deliver
decision
documentation
Resource
requirement
plan
Project team
members
Exchange
lessons
learned within
the project or
with
stakeholders
Status Quality
Assurance
manager
Members of
Project
organization
To Check if
everything is
going as
planned
Follow-ups Project
meetings
Every Other
week on
Friday
Project
Manager
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10. Risk analysis and response planning: Risk
identification, risk evaluation and risk response planning
Risk Type Probability Impact Risk
Value
P.I
Risk Response
Time Shortage 4 5 20 Contracts will be finalized well
ahead of time
Achievement of
Product Quality
(Which has high
priority)
3 5 15 Self Check on requirement
specification set by the client.
Involvement of local doctors
association.
Maintain strict selection criteria
in choosing subcontractors.
Set penalties for violating
agreements
Buy Branded Materials
Shortcoming of
External
resources
(Machinery +
Labor)
3 2 5 Allocate resources in advance
Weather 3 3 9 Keep an eye on weather
forecasting and keep water proof
covers ready
Management
risk of group
1 5 5
Market inflation 2 4 8 Negotiate with Sponsor
Natural Disaster 1 5 5 Do Insurance
Internals
shortcoming of
3 3 9 Resource and Change
management.
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resource due to
concurrent
projects
Prioritization of project.
Defining of clear Roles and
responsibilies
Labor dispute 2 2 4
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12. Appendix
Appendix A
Activity List (as taken from MS Project file)
Hospital Building 107 days 11/17/2009 8:00 4/14/2010 17:00
Site Preparation 7 days 11/17/2009 8:00 11/26/2009 8:00
Project Initiation 0 days 11/17/2009 8:00 11/17/2009 8:00
Comprehensive site survery 2 days 11/17/2009 8:00 11/18/2009 17:00 3
Soil analysis 2 days 11/19/2009 8:00 11/20/2009 17:00 4
Site Survey Complete 0 days 11/26/2009 8:00 11/26/2009 8:00 4,5
Architect design 7 days 11/17/2009 8:00 11/25/2009 17:00
Call for Architectural design Proposals 5 days 11/17/2009 8:00 11/23/2009 17:00 3
Architect selectection 1 day 11/24/2009 8:00 11/24/2009 17:00 8
Design the building 1 day 11/25/2009 8:00 11/25/2009 17:00 9
Architectural Design complete 0 days 11/25/2009 17:00 11/25/2009 17:00 10
Electrical work 95 days 11/17/2009 8:00 3/29/2010 17:00
Obtain Electrical connection from utility
provider 3 days 11/17/2009 8:00 11/19/2009 17:00 3
Wiring (electricity + Networking ) 44 days 1/18/2010 8:00 3/18/2010 17:00
Circuit board and circuit breakers
installation 1 day 2/15/2010 8:00 2/15/2010 17:00 49
Electrical Appliances installation 7 days 3/19/2010 8:00 3/29/2010 17:00 17
Electrical work completed 0 days 3/29/2010 17:00 3/29/2010 17:00 13,14,18,19,17,15,16
Plumbing Work 99 days 11/17/2009 8:00 4/2/2010 17:00
Obtain water/Gas connection from Utiliy
provider 1 day 11/17/2009 8:00 11/17/2009 17:00 3
Piping 46 days 1/22/2010 8:00 3/26/2010 17:00
Sanitary fitting 5 days 3/29/2010 8:00 4/2/2010 17:00 26
Plumbing work Completed 0 days 4/2/2010 17:00 4/2/2010 17:00 22,23,3,27,24,25,26
AirConditioning (HVAC) 98 days 11/26/2009 8:00 4/12/2010 17:00
Obtain quotations/place order for AC
Units 2 days 11/26/2009 8:00 11/27/2009 17:00 11
Install Airconditing system 10 days 3/30/2010 8:00 4/12/2010 17:00 20,30
Airconditioning work completed 0 days 4/12/2010 17:00 4/12/2010 17:00 31
Lift 2 days 3/22/2010 8:00 3/23/2010 17:00
Install Lift 2 days 3/22/2010 8:00 3/23/2010 17:00 52
Lift Installed 0 days 3/23/2010 17:00 3/23/2010 17:00 34
Interior / Exterior Decoration 15 days 3/22/2010 8:00 4/9/2010 17:00
Wood Works 10 days 3/22/2010 8:00 4/2/2010 17:00 53
Glass Work 10 days 3/22/2010 8:00 4/2/2010 17:00 53
Paint Work 5 days 4/5/2010 8:00 4/9/2010 17:00 37,38
Exterior Decoration 5 days 3/22/2010 8:00 3/26/2010 17:00 53
Decoration Complete 0 days 4/9/2010 17:00 4/9/2010 17:00 37,38,39,40
Construction 89 days 11/17/2009 8:00 3/19/2010 17:00
Digging 10 days 11/30/2009 8:00 12/11/2009 17:00 6,10,3,55,56,57
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Foundation laying 5 days 12/14/2009 8:00 12/18/2009 17:00 43,11
Foundation laid 0 days 12/18/2009 17:00 12/18/2009 17:00 44
Basement construction 20 days 12/21/2009 8:00 1/15/2010 17:00 45
Basement Complete 0 days 1/15/2010 17:00 1/15/2010 17:00 46
Ground Floor Construction 20 days 1/18/2010 8:00 2/12/2010 17:00 47
Ground floor complete 0 days 2/12/2010 17:00 2/12/2010 17:00 48
First Floor Construction 20 days 2/15/2010 8:00 3/12/2010 17:00 49
First floor completed 0 days 3/12/2010 17:00 3/12/2010 17:00 50
Roof Top construction 5 days 3/15/2010 8:00 3/19/2010 17:00 51
Roof Top complete 0 days 3/19/2010 17:00 3/19/2010 17:00 52
Building Tools / materials 9 days 11/17/2009 8:00 11/27/2009 17:00
Final Inspection 2 days 4/13/2010 8:00 4/14/2010 17:00 32
Building Ready For handover 0 days 4/14/2010 17:00 4/14/2010 17:00 58
Project meetings 97 days 11/26/2009 8:00 4/9/2010 17:00
First Meeting 1 day 11/26/2009 8:00 11/26/2009 17:00 6
Subsequent meetings 91 days 12/4/2009 8:00 4/9/2010 17:00
Bibliography
PBS, Page 65, Project Management by Bo Tonnquist
Background Objective and Goal, pg 23, Project Management by Bo Tonnquist
Requirement Specification, pg 23, Project Management by Bo Tonnquist
Activities, Milestones and Schedule , Lab by Carina, MS PROJECT Help, The Schedule pg
39 Project Management By Bo Tonnquist
Organizational Chart pg 81, Project Management by Bo Tonnquist
Risk Response The Mini Risk Method pg 51 Project management By Bo Tonquist.