a stark look… gis integration and business process improvement mr. kim r. perez, stark county...
TRANSCRIPT
A Stark Look…A Stark Look…GIS Integration and Business Process ImprovementGIS Integration and Business Process Improvement
Mr. Kim R. Perez, Stark County AuditorMr. Kim R. Perez, Stark County Auditor
GIS Panel:GIS Panel:
Shanda-lyn Yaeger, GISP Shanda-lyn Yaeger, GISP
Chief Richard J. Peterson, Nimishillen Township Fire ChiefChief Richard J. Peterson, Nimishillen Township Fire Chief
Daniel J. Moeglin, P.E., S.I., Canton City EngineerDaniel J. Moeglin, P.E., S.I., Canton City Engineer
2008 Ohio GIS Conference
September 10-12, 2008
Crowne Plaza North Hotel
Columbus, Ohio
Moving Forward Moving Forward into the 21into the 21stst
CenturyCentury
CAMA and GIS IntegrationCAMA and GIS Integration
A Bit of County GIS History….A Bit of County GIS History….
County is comprised of seventeen townshipsCounty is comprised of seventeen townships Typically, 169 section corners per townshipTypically, 169 section corners per township
Program maintained by the County Engineer’s OfficeProgram maintained by the County Engineer’s Office
The Stark County Geodetic Reference System (SCGRS) was originally The Stark County Geodetic Reference System (SCGRS) was originally established to provide control for the 2000 aerial photo collectionestablished to provide control for the 2000 aerial photo collection
Section Corner Program was created in order to tie to the Geodetic System Section Corner Program was created in order to tie to the Geodetic System and establish a highly accurate base for land ownershipand establish a highly accurate base for land ownership
Goal of the Section Corner Program: Goal of the Section Corner Program: Research of survey files, road plans & field books Recover & verify existing section corner monuments Replace existing section corner monuments GPS section corner monuments
Geodetic Framework & Geodetic Framework & Section Corner ProgramSection Corner Program
Types of Monuments FoundTypes of Monuments Found
Hex Head
Flare top
Bull Head
Recovered corner in the roadRecovered corner in the road
ReplacementReplacement
New Bronze Cap MonumentNew Bronze Cap Monument
ReplacementReplacement
RoadwayRoadway – Installation – Installation
ReplacementReplacement
RoadwayRoadway – finished mon. box – finished mon. box
ReplacementReplacement
RoadwayRoadway – monument in box – monument in box
A Bit of History….cont.A Bit of History….cont.
Goal: To create and maintain highly accurate tax mapsGoal: To create and maintain highly accurate tax maps
Phase 1: Rubber-sheeting Parcel BoundariesPhase 1: Rubber-sheeting Parcel Boundaries Existing maps were stretched to create a mosaicExisting maps were stretched to create a mosaic Allowed for a general baseAllowed for a general base
Phase 2: Re-Building Line WorkPhase 2: Re-Building Line Work All line work is re-drawn utilizing survey files, plats and All line work is re-drawn utilizing survey files, plats and
Section Corner coordinatesSection Corner coordinates Very tedious – end result worth it!Very tedious – end result worth it! Approximately 80% completeApproximately 80% complete
Parcel BuildingParcel Building
Rubber-sheeted AreaRubber-sheeted Area
Re-Built Parcel PolygonsRe-Built Parcel Polygons
AddressingAddressing
Goal: To create and maintain 1 master address Goal: To create and maintain 1 master address file for file for allall to use to use
Collected street and address data in 2003Collected street and address data in 2003
Signed with the State of Ohio LBRS program in Signed with the State of Ohio LBRS program in 20062006
Future plans to place address points at front of Future plans to place address points at front of building structure to show entry points for 9-1-1, with building structure to show entry points for 9-1-1, with conjoining access route from road to buildingconjoining access route from road to building
A Bit of History….cont.A Bit of History….cont.
Key Facts…Key Facts… In the past, assessors had limited access to GIS and In the past, assessors had limited access to GIS and
therefore failed to take advantage of its capabilities. therefore failed to take advantage of its capabilities.
Had limited links between; Had limited links between; infrastructure databases and assessment databases,infrastructure databases and assessment databases, Document imaging, Document imaging, workflow tools, workflow tools, electronic data exchange and electronic data exchange and tailored screen viewstailored screen views Change detectionChange detection
these tools are now more readily available these tools are now more readily available
Stark County had a need for more…Stark County had a need for more…
New CAMA / GIS SystemNew CAMA / GIS System
Purchased new System in Dec ‘06Purchased new System in Dec ‘06 ACS Assessment Office, ACS Assessment Office, Billing Collection Office, Billing Collection Office, MVT (Market Valuation Tool), MVT (Market Valuation Tool), GATE GIS Integration, & GATE GIS Integration, & Parcel EditorParcel Editor
First County in OhioFirst County in Ohio
ACS / ESRI PartnershipACS / ESRI Partnership
Live Parallel In Spring ’09Live Parallel In Spring ’09
CAD to GDB Conversion toolsCAD to GDB Conversion tools
What we had…What we had…
Outdated / InefficientOutdated / Inefficient Costly to Maintain Costly to Maintain Replacement Necessary Replacement Necessary Heavy IT DependenceHeavy IT Dependence Duplication of ResourcesDuplication of Resources Productivity lossesProductivity losses Interface deficiencies / aged codeInterface deficiencies / aged code Scattered GIS dataScattered GIS data Paper – entries, forms, maps, etc.Paper – entries, forms, maps, etc. Overall Shoddy Product…Overall Shoddy Product…
If we did…nothing?If we did…nothing?
Costs to MAINTAIN increaseCosts to MAINTAIN increase Risk of system failureRisk of system failure Limited ImprovementsLimited Improvements Conversion time-frameConversion time-frame Pay either way…Pay either way…
Benefits of a New SystemBenefits of a New System Cost-efficiencies…Now and Long-TermCost-efficiencies…Now and Long-Term Improved Processes…”Workflow”Improved Processes…”Workflow” Increased QualityIncreased Quality Higher-level tasksHigher-level tasks Reporting / QueriesReporting / Queries Customer serviceCustomer service
Public requestsPublic requests EquityEquity AppealsAppeals Timeliness of InformationTimeliness of Information
GIS Data Conversion & Integration GIS Data Conversion & Integration GATE allows for data transfer between Assessment Office & GISGATE allows for data transfer between Assessment Office & GIS
Setup for In-House appraisalsSetup for In-House appraisals
Helping Emergency Helping Emergency Response…Response…
Helps define reliable location dataHelps define reliable location data
Most Accurate / up-to-date resourcesMost Accurate / up-to-date resources Consolidate House NumberingConsolidate House Numbering Fed into E9-1-1 databaseFed into E9-1-1 database Validates data networksValidates data networks
Faster access to Pertinent Information Faster access to Pertinent Information (ownership, addresses, etc.)(ownership, addresses, etc.)
Due DiligenceDue Diligence
COST COST COST!!!!! ROICOST COST COST!!!!! ROI Negotiated from 3.8 million to 1.2 millionNegotiated from 3.8 million to 1.2 million bidding/evaluation processbidding/evaluation process Timeline Timeline Demos / references / employee feedback Demos / references / employee feedback Break-Even AnalysisBreak-Even Analysis
Making the investmentMaking the investment
Funding optionsFunding options
REA vs. County General FundREA vs. County General Fund
GrantsGrants
Cost SharingCost Sharing
BondsBonds
Moving the County forwardMoving the County forward
Forefront of technology now and in futureForefront of technology now and in future
Lays groundwork for consolidation effortsLays groundwork for consolidation efforts
Providing a new option to Ohio CountiesProviding a new option to Ohio Counties
Working Working Towards the Towards the Next StepNext Step
In House AppraisalsIn House Appraisals
Tools:Tools: Change AnalysisChange Analysis Pictometry imagesPictometry images VISRE photosVISRE photos
Will save tax payer $$Will save tax payer $$ Faster appraisalFaster appraisal Through attrition – Through attrition –
reduce staffreduce staff Save on mileageSave on mileage
Other UsesOther Uses
Economic DevelopmentEconomic Development Housing inventoryHousing inventory Grade / conditionGrade / condition Assessment of hydrants, poles, signs, Assessment of hydrants, poles, signs,
trees, etc.trees, etc. Emergency pre-planningEmergency pre-planning
VISRE ExampleVISRE Example
GETTINGGETTINGOFFICIALS INVOLVEDOFFICIALS INVOLVED
Ways to approach…Ways to approach…
EDUCATE, EDUCATE, EDUCATE, EDUCATE, EDUCATEEDUCATE
GIS ‘Road Show’GIS ‘Road Show’ Make VisitsMake Visits
Board Meeting, Public Meeting, One-on-OneBoard Meeting, Public Meeting, One-on-One
Understand Their NeedsUnderstand Their Needs
Present Key FactsPresent Key Facts
Give Pertinent ExamplesGive Pertinent Examples
Explain BenefitsExplain Benefits
BenefitsBenefits ““Regionalism”Regionalism”
Combining forces & systemsCombining forces & systems Enterprise GISEnterprise GIS
GISGIS Full Integration (sketch, valuation)Full Integration (sketch, valuation)
True component of appraisalTrue component of appraisal Integrates with current GIS productsIntegrates with current GIS products
Digital Parcel creation (better use of time) Digital Parcel creation (better use of time) Data warehouseData warehouse
Allow for Information sharing / time savings / eliminates redundancyAllow for Information sharing / time savings / eliminates redundancy View, Query, Analyze, Manipulate dataView, Query, Analyze, Manipulate data Best option for 9-1-1Best option for 9-1-1
Allows for automatic analysisAllows for automatic analysis
Cost SavingsCost Savings
Better Decision-making (quick information retrieval)Better Decision-making (quick information retrieval)
A Picture is Worth 1,000 wordsA Picture is Worth 1,000 words
Making information Making information availableavailable
Data WarehouseData Warehouse
Free ViewersFree Viewers
Web accessWeb access
Download FilesDownload Files
Data handouts (prepare DVDs in advance for Data handouts (prepare DVDs in advance for events)events)
Teaching & TrainingTeaching & Training
Train-the-trainer Train-the-trainer
The more they know how to work with data, the The more they know how to work with data, the more they’ll be inclined to use itmore they’ll be inclined to use it
SchedulingScheduling During Association meetingsDuring Association meetings After User groupsAfter User groups At public eventsAt public events
Public EventsPublic Events
GIS DayGIS Day Partnerships (schools, Partnerships (schools,
businesses, other businesses, other government offices, etc.)government offices, etc.)
Show potential usesShow potential uses Get students involvedGet students involved
Hand-ons demosHand-ons demos Make it funMake it fun
User Group MeetingsUser Group Meetings Open to all, learn from manyOpen to all, learn from many
Open Houses – let them visitOpen Houses – let them visit
Get involved with Get involved with Emergency ServicesEmergency Services Collaborating with Fire, Police, EMSCollaborating with Fire, Police, EMS
Integrate with 9-1-1 & Dispatch CentersIntegrate with 9-1-1 & Dispatch Centers
Need in Emergency Response & Disaster Need in Emergency Response & Disaster RecoveryRecovery
Potential Grants availablePotential Grants available
Bottom Line:Bottom Line:
Aim for the same goal…Aim for the same goal…
saving time, money and saving time, money and liveslives
QUESTIONS???QUESTIONS???Contact Information:Contact Information:
Auditor Kim R. Perez – Stark CountyAuditor Kim R. Perez – Stark [email protected]@co.stark.oh.us or 330-451-7357 or 330-451-7357
Shanda-lyn Yaeger, GISP – Stark County GISShanda-lyn Yaeger, GISP – Stark County [email protected]@co.stark.oh.us or 330-451-7105 or 330-451-7105
Daniel Moeglin, P.E., S.I. - Canton City EngineerDaniel Moeglin, P.E., S.I. - Canton City [email protected]@ci.canton.oh.us or 330-489-3381 or 330-489-3381
Chief Richard Peterson - Nimishillen Fire ChiefChief Richard Peterson - Nimishillen Fire [email protected]@hotmail.com or 330-453-5880 or 330-453-5880