a ssessment of s kills and k nowledge 3-8

Assessment of Skills and Knowledge 3-8

Newark Public SchoolsSchool Test Coordinator Training

April 2010

¨ Welcome¨ Calendar of Events¨ Test Highlights

¨ Test Administration¨ Who Must be Tested

¨ Staff Responsibilities ¨ Before Testing¨ During Testing ¨ After Testing

¨ Test Materials¨ Q & A

AGENDA

Apr 14, 15 NJASK 5,6,7,8 Test materials delivered to schoolsApr 21 Last day to order additional materials

ASK 7, 8

Apr 27 -28 ASK 7, 8 Regular testing (LAL1, LAL2)

Apr 29 ASK 7 Regular testing Math Day 1 ASK 8 Regular testing Math

Apr 30 ASK 7 Regular testing Math Day 2 ASK 8 Regular testing Science

Apr 30, May 3 ASK 7, 8 Return ALL Completed Answer Folders to OPET (Friday by 4 pm, Monday by noon)

May 3-6 ASK 7, 8 Make-Up Testing (FLEXIBLE)

May 7, 10 ASK 7, 8 Return ALL Remaining Answer Folders to OPET (Friday by 4 pm, Monday by noon)

May 10 ASK 7, 8 Test Booklets picked up by Motor Pool

ASK 7,8 CALENDAR OF EVENTS

May 3-4 ASK 5, 6 Regular testing (LAL1, LAL2)

May 5-6 ASK 5, 6 Regular testing (M1, M2)

May 7, 10 ASK 5, 6 Return ALL Completed Answer Folders to OPET (Friday by 4 pm, Monday by noon)

May 10-13 ASK 5, 6 Make-Up Testing (FLEXIBLE)

May 14,17 ASK 5, 6 Return ALL Remaining Answer Folders to OPET (Friday by 4 pm, Monday by noon)

May 17 ASK 5, 6 Test Booklets picked up by Motor Pool


Apr 26, 27 NJASK 3,4 Test materials delivered to schools

May 10-11 ASK 3, 4 Regular testing (LAL1, LAL2)

May 12-13 ASK 3, 4 Regular testing (M1, M2)

May 14 ASK 4 Regular testing Science

May 14, 17 ASK 3, 4 Return ALL Completed Test Booklets to OPET (Friday by 4 pm, Monday by noon)

May 14-21 ASK 3,4 Make-Up Testing (ASK3 4/14-20; ASK4 4/17-21)

May 21, 24 ASK 3,4 Return ALL Remaining Test Booklets to OPET (Friday by 4 pm, Monday by noon)


Inclement Weather & Emergency School Closings

DELAYED OPENING: test ONLY if entire section can be administered before lunch break.

FAX IRREGULARITY REPORT to OPET with the following information:

- Reason for delay or cancellation, - Date & section of delayed or cancelled testing, and - Revised testing schedule.

PROCEED WITH REMAINING TESTING SCHEDULE as planned.

RESCHEDULE CANCELLED TEST SECTION to occur the FIRST available non-testing day.

Calendar of Events

Test Highlights

LAL Day 1

LAL Day 2

ASK 7,8 Administration TimeLanguage Arts Literacy

Section

36 MULTIPLE CHOICE 4 OPEN ENDED

2 WRITING TASKSFIELD TEST COMPONENT

Item Type Time

1 HR, 45 MIN

2 HRs or2 HRS, 15 MIN

Divided Between

Math Day 1

Section

42 MULTIPLE CHOICE10 SHORT CONSTRUCTED

RESPONSE 5 EXTENDED CONSTRUCTED

RESPONSE (Includes Field Test)

Item Type Time

1 HR, 4 MIN

1 HR, 9 MINMath Day 2

Math Day 1

42 MULTIPLE CHOICE10 SHORT CONSTRUCTED RESPONSE

5 EXTENDED CONSTRUCTED RESPONSE

(Includes Field test)

2 HRS, 13 MIN

ASK 7

ASK 8

Divided Between

ASK 7,8 Administration TimeMathematics

Science

Section

63 MULTIPLE CHOICE3 OPEN ENDED

(Includes Field Test)

Item Type Time

2 HRS

The Periodic Table of Elements is NOT in the Test Booklets. At the time of the Science test, the Periodic Table of Elements must

be distributed to students.

ASK 8 Administration TimeScience

LAL Day 1

LAL Day 2

Section



Item Type Time

1 HR, 30 MIN

1 HR, 30 MIN

LAL Day 1

LAL Day 2



1 HR, 45 MIN

2 HRs or2 HRS, 15 MIN

Divided Between

ASK 5

ASK 6

Divided Between


Math Day 1

Math Day 2

ASK 5-6 Section Administration TimeMathematics

Section


RESPONSE5 EXTENDED CONSTRUCTED

RESPONSE(Includes Field Test)

Item Type Time

1 HR, 8 MIN

1 HR, 8 MIN

Divided Between

ASK 5

ASK 6Math Day 1

Math Day 2


RESPONSE5 EXTENDED CONSTRUCTED

RESPONSE(Includes Field Test)

1 HR, 4 MIN

1 HR, 9 MIN

Divided Between

LAL Day 1

LAL Day 2

Section



Item Type Time

1 HR, 30 MIN

1 HR, 30 MIN

LAL Day 1

LAL Day 2



1 HR, 30 MIN

1 HR, 30 MIN

Divided Between

ASK 3

ASK 4

Divided Between


Math Day 1

Section


RESPONSE 4 EXTENDED CONSTRUCTED

RESPONSE (Includes Field test)

Item Type Time

1 HR, 3 MIN

1 HR, 8 MINMath Day 2

ASK 3, 4

Divided Between

ASK 3,4 Administration TimeMathematics

Science

Section


(Includes Field Test)

Item Type Time

1 HR

ASK 4 Administration TimeScience

Who must be tested?

All public school students in New Jersey, including:

- General Education- Limited English Proficient (except LEP <1

Year English Version LAL)- Special Education (unless APA)- Retained Students

Who Must Take be Tested

Limited English Proficient Students(Non-Spanish Speaking)

All LEP students must take the test, with ONE exception: LEP students taking English Version of test who have been in the US for less

than 1 year (enrolled after 7/1/09) are EXEMPT from LAL ONLY

LEP students who are exempt from LAL still have to take the Math (ASK 3-8) and Science (ASK 4, ASK 8).

You MUST provide one or more of the following accommodations:

– Additional time - 150% of the regular administration time.– Translate directions ONLY into the student’s native language. – Use of Word-for-Word BILINGUAL TRANSLATION Dictionary, preferably

one normally used by the student as part of the instructional program.

You MUST test LEP students in rooms SEPARATE from general education

students.

FORMER LEP students are NOT permitted LEP accommodations.

Translation of passages, items,

prompts, and tasks are NOT permitted.

Extra time is added to EACH individually timed

part:

40 min Part = 60 min Part.

Temporary / Emergency Section 504 PlanSprained or broken arm (etc.) prior to

test: prepare a temporary/emergency Section 504 Plan.

Students allowed to receive test modifications & accommodations described in Appendix A of the Test Coordinator Manual.

Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan.

504 and SE/504 ACCOMM bubbles must be gridded.

Test Highlights

APA Students

All Special Education students who are NOT taking the ASK 3-8 MUST take the Alternate Proficiency

Assessment [APA].

The APA is available in Mathematics, Language Arts Literacy, and Science (Grades 4, 8).

A. Setting Accommodations

Examples:- Administering the test

individually in a separate room- Seating the student near the

examiner or proctor

D. Test Procedure Modifications

C. Test Material Modifications

B. Scheduling Accommodations

Examples:- Adding time as needed

- Providing frequent breaksExample:- Use large-print or Braille versions

Examples:- Reading test questions or items aloud.

(Never read aloud or sign passages)- Dictate oral responses to a scribe.

APPENDIX AAcceptable Accommodations or ModificationsThere are 4 codes to identify test accommodations:

Test Highlights

Special Populations: Large Print/Braille Contact OPET immediately if you need

LP or Braille materials.

LP & Braille materials are shipped with regular materials but in SHRINK

WRAPPED KIT.

Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED ITEMS

LIST that MUST be used.

SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to testing.

LP & Braille tests MAY NOT be the same as rest of school. THEREFORE,

ONLY use LP & Braille kit materials provided.

All responses must be TRANSCRIBED to a REGULAR ANSWER FOLDER.

Staff Responsibilities

4 Key Roles• School Test Coordinator – Provides oversight for the test

administration in school building

• Chief Examiner – Administers regular and make-up tests for assigned students

• Proctor – Assists the Chief Examiner in the administration of regular and make-up tests for assigned students

• Hall Monitor – Maintains the integrity of the physical environment near testing sites

EVERYONE involved in testing is

responsible for maintaining test security.

Test SecuritySecurity is the district and school’s responsibility.

NO district personnel may discuss, read or review the test booklets or student responses in the answer folders before, during, or after the test administration.

Absolutely NO copying of test booklet or other secure materials.

Security breaches may have:

– Financial consequences for the school,– Professional consequences for staff, and– Disciplinary consequences for students.

Students should be well spaced, each with ample surface area.

Assigned Seating.

Good lighting & ventilation.

Clock & chart to display remaining time.

Keep testing site doors OPEN during testing. Doors may be closed only to read directions or during breaks.

Monitors to keep hallways quiet & testing rooms undisturbed.

Testing Sites

Our School’s Security Plan

Turnkey Training Storage of Secure Materials Delivery Problems Missing Test Booklets Chain of Command Sick Student

Disruptive Student Fire / Emergency Procedures Inclement Weather

Training Staff: Test Security Form

ALL school staff trained by STCs MUST

sign this form.

Before Testing

Chief Examiner Responsibilities• Receive student rosters, room and seating arrangements from

school test coordinator. • Count all test booklets received from the STC and verify the

sequence of test booklet numbers before signing the School Security Checklist.

• Ensure that all required test materials and supplies have been provided by STC.

• Document attendance using student roster provided by STC.

• Alert STC to any corrections needed to the Pre-ID labels.

• Make all necessary announcements to students concerning the test administration.

4-27-10 7:15

4-27-10 7:15

Mary Neal

Mary Neal

Caren Verde 4-27-10 11:30

Caren Verde 4-27-10 11:30

Caren VerdeCaren Verde

Vice Principal

4/27/10973.111.1111

2009

This procedure will be repeated for

each day of Regular Testing.

STC will use the School Security

Checklist to track the exchange of test

materials on each day of testing.

School:_________________________________Examiner:_______________________________Room:__________________________________Test Administration:_______________________

Directions: 1. List -in alphabetical order by last name- every student who will be tested.2. Indicate the appropriate characteristics of each student (i.e. LEP, T-I, SE, Exempt from Passing, etc.)3. Indicate student attendance for each day of testing. In the Not Present columns, enter a "1" ONLY if student is NOT PRESENT.

L M S

LALDAY 1

(Grades 3-8)

LALDAY 2

(Grades 3-8)

MATHDAY 1

(Grades 3-8)

MATHDAY 2

(Grades 3-8)

SCIENCEDAY 1

(Grades 4&8)

TOTAL ABSENCES 0 0 0 0 0

SE(01-17)

LEP(<, 1, 2, 3, F1,

F2)

LEP Exempt

(LAL Only)

APA Not Present

NJ ASK STUDENT ROSTER

SASIDStudent Name504

(Y/N)

SE/504 Accommodations

(A-D)Test Booklet/

Answer Folder #

List name of every student who will be testing

in alphabetical order.Indicate ALL Demographic Info

(Downloaded from Jinfonet)

Indicate student attendance for each testing day.

Enter a “1” if astudent is absent.

After testing, all Student Rosters returned to Coordinator. A copy is

also sent to OPET.


Proctor Responsibilities

• Ensure that the room is arranged appropriately for testing. Rooms set up for cooperative learning should be re-arranged before testing.

• Clear memories on calculators and remove instruction manuals if needed.

• Assist the Chief Examiner in distributing ancillary materials (NOT TEST BOOKLETS) such as pencils, sharpener, calculators, rulers, and erasers to students.

• Ensure that book bags are neither visible nor accessible to students during the test administration. Collect cell phones or other non-authorized electronic devices from students.

Hall Monitor Responsibilities• Assist the STC, if

necessary, in posting Class Rosters outside rooms that will be used for testing.

• Assure that all testing rooms and entry and exit doors near testing sites have “Do Not Disturb” signs.

Examiner: _____________ GRADE ____3____ 4___5____ 6___7____ 8Room: _____________ Proctor: _____________

.Directions:1. List (in alphabetical order) the names of every student who will be tested.2. Indicate the appropriate characteristics of each student (i.e., LEP, SE, APA, etc.)NOTE: Examiner should use this roster to POST ON CLASSROOM DOORS


LAL D1 LAL D2FIRST NAMELAST NAME

Math 2Math 1

NOT PRESENT

Science

Before Testing

Class Door Rosters are signs.They are ONLY

for posting within school

DURING TESTING

Chief Examiner Responsibilities

• If necessary, direct students in gridding student information on answer folders.

• Distribute test booklets one by one to each student.

• Maintain security during the test administration. Chief Examiners should be present in assigned rooms for the entirety of a test session.

• Enforce testing time requirements and clearly display the countdown of remaining testing time.

• Notify STC IMMEDIATELY of any missing test booklets and used answer folders, and keeps students in the testing room until the school coordinator releases students.

• Provide all applicable test modifications and accommodations.

Proctor Responsibilities

• Walk around the room when students are gridding Test Booklet Number and Form version information on Answer Folders to ensure data is correctly bubbled.

• Assist Chief Examiner in ensuring that each student receives only 1 test booklet.

• Ensure that students break the seal only for the section that is

being administered.

• Answer student questions related to the test directions.

• Watch for students who might make extraneous marks or do figuring on the answer folders.

Chief Examiner & Proctor Responsibilities

• Ensure that students are working in the correct test booklet section and answer folder section by observing the symbols at the top of each test booklet and answer folder page.

• Refrain from coaching or providing any assistance to students other

than the directions outlined in the Examiner Manual.

• Be positioned at different points in the room while the test is being administered.

Hall Monitor Responsibilities

• Ensure that halls outside of testing rooms remain quiet.

• Ensure that students and staff not involved in SPA or HSPA do not enter testing sites during the administration of the assessments.

• Escort students to restrooms throughout testing, including specified breaks.

• Provide temporary relief for proctors who escort students out of testing rooms for restroom breaks or emergencies.

Test Materials

Student Provisions for Math/LAL/Science Sections

Students must be provided with:- Math Reference Sheets- Math Manipulatives - Calculators

- Blank graph, grid and/or scratch paper - Writer’s Checklist

Students in Grades 5-8 must have a Math

Reference Sheet during testing.

Overage may be used for

instruction AFTER testing.

Students in Grades 3-7 must have a Math

Manipulative Sheet during testing.

NJ ASK 7Mathematics Reference

Sheet

Before Testing

Schools MUST provide students with calculators.

Student MAY use own calculator.

Examiners MUST have extra calculators.

BEST calculator for a student to use is the calculator which the student uses every day.

ALL calculators must have minimum acceptable functions.

REMOVE instructional manuals & function reference sheets before testing.

Memories & programs MUST be cleared before & after testing.

Calculator Requirements

Minimum Acceptable Functions

Algebraic Logic – automatically follows standard order of mathematical operations.

Memory – at least one memory cell.

Clearing Mechanism.

Students do not need graphing calculators.

3rd and 4th Grade – ability to add, subtract, multiply and divide

5th and 6th Grade – ability to manipulate fractions without converting to decimals

7th Grade – ability to find whole number powers of real numbers

8th Grade – ability to do powers and roots of any degree

Additional Calculator Functions

Students MUST

have a new checklist for each day of

testing.

Overage may be used for

instruction AFTER testing.

ASK 8 Science Reference Sheet

Overage may be used for instruction

AFTER testing.

For students with no Pre-ID Label ID, start on left

with SASI ID.

If there is no label, fill in all items.

3 0 0 5 4 6

New code for medical

emergencies (ME)

New code for homeless (H)

There are no ODP or ORP bubbles. Filling in Sending Site is the only indication of

ODP or ORP.

If Pre-ID Label is correct, then no additional gridding required.

If it is incorrect, make corrections.

If it is missing, grid everything.

Training Staff: Confidentiality Form

ALL school staff who will

be assigned a test booklet to

read items aloud or to serve as an educational interpreter

MUST sign this form.

Student Becomes Ill While Taking the Test

1. The examiner must contact the STC; the STC must contact the DTC. The DTC will contact all other necessary state and county representatives.

2. Transcribe work from the soiled answer folder to a new answer folder. - If the child is not going to complete the test section during make-up

testing, a V1 should be bubbled on the new booklet or answer folder. - If the child is going to continue during make-up testing, he/she will

continue in a new booklet or answer folder.

3. The soiled booklet must be placed in a plastic bag for security and health related purposes.

4. The STC must complete an Irregularity Report.

5. The STC and the DTC must make arrangements to destroy the soiled materials within 24 hours of the incident.

6. The Chief School Administrator, DTC, and STC must sign a statement of assurance on official school letterhead documenting the following: security/booklet number,

grade, subject, time and date of destruction of the soiled and/or biologically unsafe testing material(s).

What to do if….

What to do if….

Student Becomes Disruptive or Cheats During Test

Student Breaks Seal on Booklet on Wrong Day

Test Booklet is Lost During Day of Testing

VOID the section for that day with V2. If this happens during either section of LAL,

both sections are voided.

Replace booklet, mark broken booklet “Wrong Section Opened” and complete

Irregularity Report. Note both test booklet numbers. Return everything to

OPET.

Call OPET immediately. Allow no one to leave. Halt all testing and wait for

the County to arrive.

What to do if….

7 Cook Greg 6 4 5 7 8 3 8 9 4 0 0 5 2 6 X X X Took Braille version

1 Clark Bruce 6 4 5 7 9 8 6 3 1 0 0 2 5 4 X 35 & 36 reversed

9 Raymonds Rose 8 5 2 3 6 9 0 0 6 4 5 7 1 5 X Student became ill during test

If anything goes wrong, fill out an irregularity report.

973 - 705 - 3800Newark GW Carver

Tonisha Bacon 4 30 1013 3570 435 X

Spring 2009 NJASK

AFTER TESTING

Chief Examiner Responsibilities• Collect all test booklets individually from students. Inspect test

booklets to ensure that all answer folders have been removed.

• Ensure that every student has gridded in grade, TB number and form on the answer folders.

• Transcribe responses onto answer folders for students who require

this modification.

• Grid “Not Present Regular” on Answer Folders of students absent during regular test administration. Also, grid voids, if necessary.

• Return ALL testing materials, including student rosters and irregularity reports, to STC immediately after testing each morning. Test booklets must be returned in numerical order.

Proctor & Hall Monitor Responsibilities

Proctors • Assist in the collection of ancillary

materials: reference sheets, scratch paper, calculators.

Hall Monitors• Ensures that no one - students or staff -

leave a testing site until the Chief Examiner has accounted for all test booklets.

¨ ALWAYS assign seats and leave ample s[ace between students. No two students should be seated next to one another. Move chairs as deemed necessary.

¨ ALWAYS make sure that blackboard and bulletin boards contain NO RELATED INFORMATION.

¨ ALWAYS report promptly to your assigned test site.

¨ ALWAYS walk around the test site to make sure instructions are being followed.

¨ ALWAYS answer student questions related to test directions.

ALWAYS

¨ Never read a newspaper, grade papers, use cell phone or engage in any activity other than observing students while test is being administered.

¨ Never allow cell phones to be in student’s possession. They are to be turned off and collected before testing.

¨ Never permit food or beverages in the test site.¨ Never allow students to use unauthorized reference materials.¨ Never allow students to use pen.¨ Never instruct students to pass test booklets up an aisle/row.¨ Never allow students to make extraneous marks on the answer folders.¨ Never allow bookbags, purses, jackets, etc to be near students’ desks.¨ Never read or review a test booklet. Its contents are secure material and

must remain confidential to preserve the validity of the test.

NEVER

Questions

a ssessment of s kills and k nowledge 3-8

Documents

regular testing math

regular testing lal1

regular testing science

regular testing m1

science test

testingduring testing

remaining test booklets

available nontesting