A shop window for your school research – maintaining your international

research profile

Physics and Astronomy within Southampton Research___________________

Jessie Hey

Staff Development Seminar

30th March 2004

Overview

• The school’s research profile• Southampton Research: directions for

publications recording• Southampton Research database – e-

Prints Soton• Where next?

The current profile for one of the top five schools in the UK – publications difficult to

maintain

4 major research groups

Astronomy: live astro-ph search to full text – up to date and simple

Solar-Terrestrial Physics

In press still? No full text

Laser Physics – under construction

Quantum and Functional Matter – ‘internationally recognised research

teams’

Magnetism and Superconductivity – no full text. What’s new?

Magnetic Applications – no full text. Updated 1998

Quantum Optoelectronics –neat but old and no full text

SHEP – links to arXiv and SPIRES

Preprint Database – potential for new method of presentation and

updating?

Challenge to keep up with full text and recording – SPIRES more up to

date

e.g. SHEP 0403 full text in arXiv

Home Pages for some link to up to date publications (inc SHEP 0406!)

Home Pages

• Generally conservative• One - publications – in postscript – I can’t

read, one – under construction• Some link to SPIRES – helps to have a

distinctive name• SHEP – one only of the postdocs and

postgrads has one visible

University Level Recording

• Progressed to pdfs for 2002 but no 2003 yet

• Need an easier, more proactive way

Physics and Astronomy and Winchester School of Art still not in

2001

e-Prints Soton: Southampton Research Information System

• INPUT:

– Register once only– Enter record for publication, image, keynote

speech etc– Where possible attach a full text or image file– Check copyright– Expect to add abstract, keywords etc– Check and add useful information eg link to

publisher

Copyright: Journals supporting self archiving

2003 survey by RoMEO project

Now available as searchable database of key Publisher copyright policies

Ensuring your copyright up front – others have requested retrospectively by email

"I hereby transfer to <publisher or journal> all rights to sell or lease the text (on-paper and on-line) of my paper <paper title>. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."

e-Prints Soton: Southampton Research Information System

• Output - One record for potentially many purposes such as:

– University Research Report or Database– Live link to publications from school or

personal web pages– CVs– RAE support– Export to reference management software –

EndNote, Bibtex – reformat refs– Project proposals and reporting

Example of live link from Southampton Research Publications

Database

Your latest work

Potential for RAE as well

arXiv – an expanding exemplar for scholarly communication – added Quantitative Biology Sept 2003

arXiv – today’s usage starting

arXiv – a trusted repository? – a question for your school

• Are you confident linking to your paper in arXiv? Is arXiv permanent?

• arXiv has some funding but hasn’t radically upgraded its interface

• Or would you prefer a copy separate from arXiv as well?

• The Southampton Research database can do either

• Supported with start up funding from JISC/HEFCE funding• TARDis project within FAIR programme

• investigating practical ways in which university research output can be made more freely available - more accessible, more rapidly within the context of other institutions globally

• Solution: publications database – improving research recording at Southampton with ease of depositing or linking to full text

• Background of rapid progression of the Open Access movement – database is Open Archive Initiative compliant and searchable with other databases

• Discipline based and institutional repositories seen as complementary building blocks of e-research

Southampton University Institutional Repository

http://eprints.soton.ac.uk

All Research Output – with full text if available

Pilot feedback:Core need at

Southampton is to move from full e-Prints emphasis

toproactive

publications system

becomingResearch Sotonor Southampton

Research

Some Key Benefits

• Self deposit record immediately and full text if available

• Assisted deposit option• Copyright advice• Other research output eg theses• Book articles with link through ISBN to

Amazon• Deposit once – linked to other schools

Book chapter linked by ISBN to Amazon and e-Prints Soton URL added to research

funding proposal

Southampton’s Way Forward

• Institutional Repository of publications (= Research Soton) with full text where possible– current copyright precludes all output being full text

but climate is changing fast

• Currently for Research Output (perhaps linked to data) – keeping abreast of developments with learning objects or administrative document initiatives

• Available to global and national search services and, of course, Google• OAIster: 3,045,063 records from 268 institutions

(updated 5 March 2004)

Towards a vision of joined up research and teaching

Diagram from eBank UK project

To maintain your school research profile and save you time

e-Prints Soton for Southampton Research http://eprints.soton.ac.uk/

Jessie Hey: working with schools Pauline Simpson: Project Manager Natasha Lucas: admin and deposit support

eprints@soton.ac.uk