a new way to maintain and publish the university’s 2014 ects.pdf · sap @ ku leuven pay- time...

A new way to maintain and

publish the University’s

course descriptions

(ECTS)

Inge Wullaert & Hilde Vanhaute

(KU Leuven)

HERUG 2014 – Montevideo

European Credit Transfer

and Accumulation System

KU Leuven & Association

49%

49%

Academic

programmes

(University-Level)

2%

Non-Academic

programmes

(University-College

Level)

2%

Arts

> 110.000 students

> 22.000 staff members

RRB

SAP @ KU Leuven

PAY-

TIME

PA-

PD

e-recrui-

ting

HR-

PFM

FM

CO

AA

SD

MM

FS

CM

FICA IS:

SLcM

PM

PS

IM

RE

-FX

SRM

(e-catalog)

CRM

Solution

Manager

FI

ERP

PI

ca. 2 TB data

BO

+ A lot of custom code (workflow, web applications, interfaces, …)

BW

ca. 800 GB data

Since 1999…

CIO

Customer & Service Centre

• Customer & service managers

• IT Vendor & Purchasing mgmt

• ICTS Helpdesk, communication & training

Facilities for Education, Research, Communica-tion and Collabora-tion

• Inter- and Intranet

• Facilities for Education

• Facilities for Research

• Communication & Collaboration

• Competence Centre Information Security

Administra-tive Applica-tions for General Management

• Finance

• Logistics

• Human Resources

• SAP Basis & ICTS

Administra-tive Applica-tions for University management

• Students

• Education

• Individual Study programmes & Exams

• Research

• CRM

Local Network & Support

• Local Infrastructure System administration

• Local Infrastructure support

• PC Classrooms support

Central IT Infrastructure

• System administration AIX

• System administration UNIX

• System administration Windows

• Data Centre Network

Competence Centre

Management Information

ICTS Administrative

Office

Central IT Department

• System administration AIX

SAP CC: 94 FTE

Total: 215 FTE

Teacher

fills in

information

Course descriptions @ KU Leuven

Centrally

maintained

information

Course

description

Administrative information

Substantive information


Centrally

maintained

information

Central

admini-

stration

Course

description




Course (Module – SM)

Educational activity (Event type – D)

Educational activity (Event type – D)

…

Evaluation activity (Event type – EVA-D)









Example: programme catalogue

SM

CG

CG

SC

CG

CG

Example: course description

SM

D

D

EVA-D

SM SM SM

SM

CG

SC

CG

SC

Some other examples

(somewhat exceptions…)

D

SM

SM

2004: Old Application

Refactoring: Workflow

CUSTOM TABLES

STATUS CHANGES

Refactoring: WYSIWYG editor

WYSIWYG rich text editor

for custom CMS

Refactoring: Sapscript

Refactoring: Version

2013 2014

SM

D

EVA-D

D

“My course descriptions”

Approval process

Initial

Buffered Forwarded

for approval

Approved Returned for

correction

Published

Approved “Initial”

The next academic year

Text editor



Dropdown list

Simulation

(Dis)approval by the editor

Edit: course selection

Work in progress: management tool

Future improvements: time windows

Jan May Oct July

New programme

catalogue on line Next academic year

Future improvements: track changes?

a new way to maintain and publish the university’s 2014 ects.pdf · sap @ ku leuven pay- time...

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