a model for scientific & technical consortium: case study of csir

08-10-2004 DRTC Poornima & Goudar

A Model for Scientific & Technical Consortium: Case Study of CSIR

Poornima Narayana* and I R N Goudar**

National Aerospace LaboratoriesBangalore – 560 017

* Deputy Head, ICAST. E-mail: [email protected]** Head, ICAST, Email: [email protected]

Poornima & Goudar DRTC 08-10-2004

About CSIR

Largest Government funded R & D organization with a chain of 38 National Laboratories

Dealing in diverse areas of knowledge Chemical, Physical, Biological, Engineering, Information Sciences

> 5000 Active Researchers (>3000 PhD/MTech) Innovation/Core competency in knowledge is

functionally access dependent to latest developments in S &T by CSIR scientists


CSIR LICs

Well established Library and Information Centers

Good IT Infrastructure with campus wide LANs and high bandwidth Internet facility

Journals are the major sources of R & D information

Together subscribe to >3350 foreign scholarly journals ( 2500 unique titles)

Costing >Rs. 25 Crores


E Journals and Consortium

Print versions posing many problems - Price escalation, lack of selectivity, peer review problems , unnecessary delays Solution??? E-Publishing - But not total Librarians forced to form Subscription

clubs/Consortium for E-Journals Consortium: A Strategic alliance of

institutions with common interest


Indian Scenario

CSIR – ScienceDirect (Soon for more publishers) IIM – Bibliographic databases FORSA – Some Astronomy/Astrophysics Journals INFLIBNET – ACS, RSC, IOP etc., RGUHS – OVID Biomedical journals INDEST – ScienceDirect, Springer, IEL, J-Gate,

WOS etc.Problems – Inadequate funds, single point payment, rigid

administrative policies, financial/auditing rules etc.


WHY?? CSIR E-Journals Consortium

Premier scientific agency with the largest information resources in the country CSIR libraries cumulatively spend about Rs.25-30 crores

per year on books and journals Individual laboratories spend between Rs.20 -150 lakh

per year on resource building Rich print sources, distributed among 38 labs, not well established DDS About 50% budget spent on duplicating, sometimes triplication titles within CSIR system. Still not in a position to acquire all titles required Need to cope up with rest of the world in adopting IT applications.


Earlier Attempts

Idea conceived at 1st HOLIC meet at NAL, Bangalore in 1993 Creation of exhaustive databases in 5 major disciplines of S &T using journals of CSIR LICs (Proposal did not take off!) NAL volunteered to lead CoMSAC for 14 Bib. Databases of Aerospace/Material Sci. of CSA Attempt failed as only 3 Institutions paid out of

15 committed.


CSIR E-Journals Consortium 1st Step

April 2000 – Meeting of “enterprising” librarians at NCL, Pune Concrete shape in 5th HOLIC Meet at RRL, Tiruvananthpuram, February 2001 “Sharing in a new Millennium” Strong support for pooling, sharing and accessing CSIR’s rich resources As a 1st step, consortium for E journals was proposed Support of CSIR headquarters sought DG CSIR set up a Study Group in April 2001 to collect/study and compile information on the journals subscribed to by the CSIR labs May 2001 – study group set up, report submitted in October

2001 December 2001 – Negotiations committee set up


Proposal got the nod

Network Project under 10th Five Year Plan Budget Layout Rs. 11.79 crores for the plan

period 2002 – 2007 Targeting access to 4500+ online journals NISCAIR (INSDOC + NISCOM) – Identified as

Coordinator Setting up of: - Monitoring/Steering Committee - Task Force Team Nodal Officers from all labs Initial agreement with M/s. Elsevier Science


Trial Access to Elsevier’s ‘ScienceDirect’

Around 600 titles subscribed – largest compared to other publishers 450 unique titles Cumulative expenditure around $1.2 M Trial access from January to June 2002 Access to 1,200 S & T journals


Agreement with Elsevier

Access from June 2002 2000 base year Maintain print subscription for 2002- 2004 Certain % of the print subscriptions, access to - 1200 Titles + - 173 Academic titles (Free 1 year only) 6% CAP Making available the Usage Statistics ‘Train the Trainer’ program

contd...


Agreement with Elsevier ……

Back issue rights: - Minimum five years - Access to new/added titles at no

extra cost Titles discontinued/merged: to provide back issue access Archival Policy: On termination/expiry, full text on prevalent formats (with state-of-art

archival technology and retrieval software??)

contd …



Payment: Multiple year agreement invoiced annually Advance payment with BG/LC Payment computation on pro-rate basis w.e.f date of contract entered intoTenure: Multiple year agreement automatically

renewed for successive 1 year term unless either party gives notice of 1 month latest by 1st December

contd …



Training: Six locations of 2 days duration ; licensor to bear all expenditure Usage Statistics: - Current/pervious months, cumulative for current/previous years - No. of downloads monthly and

cumulatively (full text/abstract) Data both journal wise and lab wise


Usage statisticsCSIR level (Jan-Dec 2003)


Usage statistics CSIR level (Jan-Dec 2003)


Usage SummaryCSIR level (2002 -2003)

Total Downloads - CSIR : 101393

- Engineering Labs : 8540 - NAL : 2690 No. of CSIR Labs with downloads > 1,000 – 14

labs Subscribed (CSIR) Journal usage by NAL – 338 (Out of about 450 unique titles)


Usage Statistics: NAL


Science Direct Advantages

Benefit of access to + 750 journals (600 total titles subscribed; 450 unique titles) by paying certain % extra above print charges Smaller LICs most beneficiaries

SD being First Source made available, lead to: Nucleate the culture of electronic access to large number of journals on the web In the long run, catalyze the evolution of ‘Digital Libraries’


Other Publishers: Commercial

1. BlackWell 9. Research Information Ltd2. Cambridge University Press 10. Springer3. Kluwer 11. Taylor & Francis4. Marcel Dekker 12. Wiley Interscience 5. MCB University Press 13. World Scientific

Publishing 6. MIT Press 7. Nature Publishing Group8. Oxford University Press


Society Publishers

1.American Ceramic Society 16.16.CRC PressCRC Press2.American Foundrymen Society 17.17.Electrochemical SocietyElectrochemical Society3.American Geophysical Union 18.18.Geological Society of AmericaGeological Society of America

4.American Chemical Society 19.19.IEEE/IEE Electronic LibraryIEEE/IEE Electronic Library5.American Institute of Chemical Engineers 20.20.Institute of PhysicsInstitute of Physics6.American Institute of Physics 21.21.Institution of Mining and Institution of Mining and

Metallurgy UKMetallurgy UK7.ASTM USA 22.22.National Geological SocietyNational Geological Society8.American Oil Chemist Society 23.23.Optical Society of AmericaOptical Society of America9.American Physical Society 24.24.Royal Chemical SocietyRoyal Chemical Society10.American Phytopathological Society 25.25.Royal Society of LondonRoyal Society of London11.American Society of Civil Engineers 26.26.Scientific AmericanScientific American12.American Soc. of Mechanical Engineers 27.27.Seismological Society of AmericaSeismological Society of America13.American Society of Microbiology 28.28.Soc. for Indust. and Appl. Soc. for Indust. and Appl.

MathematicsMathematics14.American Welding Society 29.29.Society of Chemical Industry UKSociety of Chemical Industry UK

15.15.Canadian Institute of MiningCanadian Institute of Mining 30.30.Society of Glass TechnologySociety of Glass Technology


General Terms and Conditions

CSIR regarded as Subscriber Publishers/Provider as Licensors In case access stopped in between for some

reason the subscriber: - Get access for period/time as the breakdown OR - Deduct the proportionate amount from the fees If the publisher sells or transfers ownership to another publisher, the Licensor to provide non- exclusive copy along with volumes published and make them available through publisher’s site. contd..


General Terms and Conditions ……

Maintain integrity of the licensed products. Ensure access to and use of licensed products limited to authorized users. Not responsible for ST, VAT, License fee except for Invoice amount. Agreed Terms/Conditions not to be altered without mutual consent. Licensor to indemnify CSIR for losses/claims/ compensation caused by third party.


Terms and Conditions of RFP

Access with the following options - All the journals to all the labs - All the journals to select labs - Select journals to all the labs - Select journals to select labs Access IP/User Id based Unlimited access to all users


Suggestions for Refinement: NAL’s Ideas

Possibility 1:First Priority a. Full Text journals from Publishers covering

multidisciplinary subjects (SD, Springer-Kluwer, Blackwell, Francis Taylor, etc.) b. One or two multidisciplinary bibliographic databases like WOS c. Customized gateway service e.g JCCC (J-Gate)Second Priority a. Full text journals of one or two important publishers in 5 major disciplines (e.g. ACS titles for Chemical Sciences Labs.) b. One major bibliographic database for each of the discipline (e.g. Compendex for Engineering Labs)


Suggestions ……

Possibility 2: Not all journals of all publishers for all labs. Classify titles of all/selective publishers as: - Core for all labs - Core for selective labs (discipline wise) Negotiate accordingly with publishers and provide access. Permission for DDS among labs for the titles not available.

contd...


Conclusions

National Consortium, the most practical solution

Consortium efforts should lead to increase in productivity of scientific and research output both in quality and quantity

CSIR Consortia, in future to give access to databases, patents and other documents

Content creation activity in acquisition of digital contents on CD

Electronic submission of theses and dissertations

Integrated interface for searching all digital resources.


“Man can live individually, but can survive only collectively. Hence, our challenge is to form a progressive community by balancing the interests of the individual and that of the society. To meet this we need to develop a value system where people accept modest sacrifices for the common good” A Quote from the Vedas

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a model for scientific & technical consortium: case study of csir

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