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ADVISORY COMMITTEE TO THE LANGSTONE HARBOUR BOARD

A MEETING OF THE COMMITTEE will be held at 2pm on Thursday 7 April

2016 in Tudor Sailing Club, Eastern Road, Portsmouth

A G E N D A

1. Apologies and changes to representation

2. Presentation by Gemma Marsh from Natural England regarding the Coastal

Path

3. Minutes of the meeting held on 4 February 2016 (already circulated)

4… Langstone Harbour Board Agenda for 15 April 2016 (circulated herewith)

5. Matters Arising

6. Any other business

Page 1

A MEETING OF THE BOARD will be held on Friday 15 April 2016 at 2.00pm in Conference Room A, Portsmouth Civic Offices, Guildhall Square, Portsmouth Cllr Lee Mason (Chair),Cllr Alicia Denny, Cllr Steve Hastings, Cllr Ian Lyon, Cllr Phil Smith, Cllr Matt Winnington, Cllr Jackie Branson (Vice-Chair) , Cllr Rivka Cresswell, Cllr Andy Lenaghan, Cllr Clare Satchwell, Cllr Gerald Shimbart, Cllr Ken Smith, Cllr Frank Pearce, Mr Bob Russell, Mr Stuart Tucker, Captain Nigel Jardine, Chris Braby, Stephen Kerr, Lyall Cairns Standing Deputies as required: - Cllr Elaine Shimbart, Cllr Tim Pike

AGENDA 1. Apologies 2. Presentation by Sam Underwood from Southern Water

3. Members Declarations of interest

4… Minutes of the Board Meeting held on 12 February 2016 (circulated herewith)

5. Matters Arising

6. Minutes of the Advisory Committee meeting held on 7 April 2016 (to follow)

7… Harbour Manager’s Report (circulated herewith) 8… Clerk’s Report (circulated herewith)

9… Planning Sub Committee Decisions (circulated herewith) 10… Pilotage Report (circulated herewith)

11… Environment Officer’s Report (circulated herewith) 12. Income and Expenditure to end of February 2016 … The Treasurer’s Report is circulated herewith 13. Review of Internal Audit … The Treasurer’s Report is circulated herewith 14. Review of effectiveness of Internal Controls

NOTICE OF MEETING

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… The Treasurer’s Report is circulated herewith 15. Setting up of BACS payment facility with Nat West … The Treasurer’s Report is circulated herewith 16. Incident Data ... The Harbour Manager’s report is circulated herewith 17. Post of Assistant Harbour Master … The Harbour Manager’s report is circulated herewith 18. Annual Harbour Tour

The following are suitable dates for the next annual harbour tour which will be held by boat this year. The total cost for hire of the vessel and lunch in 2015 was £687 exc. VAT with a total of 24 attendees.

Date High/Low Time Height Thursday 7 July Low 07.15 0.7m

Tuesday 12 July Low 10:59 1.7m Wednesday 27 July Low 10:48 1.3m

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MINUTES OF THE BOARD MEETING held at 2.00pm in Conference Room B, Portsmouth Civic Offices, on Friday 12 February 2016

Present Representing Portsmouth City Council Councillors Lee Mason (Chairman) Matt Winnington Steve Hastings Alicia Denny Representing Havant Borough Council Councillors Jackie Branson (Vice-Chairman) Rivka Cresswell Andy Lenaghan Gerald Shimbart Representing the Advisory Committee Bob Russell Stuart Tucker In attendance Stephen Kerr, Clerk to the Board Chris Braby, Treasurer to the Board Lyall Cairns, Engineer to the Board Louise MacCallum, Environment Officer 68. Apologies

Apologies for absence were received from Councillors P Smith, C Satchwell, K Smith and Captain Jardine.

69. Members Declarations of Interest There were no declarations of interest from members. 70. Minutes of the Board Meeting held on 11 December 2015

The minutes, as submitted, were considered (TAKE IN MINUTES)

RESOLVED that the Chairman sign the minutes as a true record of the meeting.

71. Matters Arising There were no matters arising from the minutes.

72. Minutes of the Advisory Committee meeting held on 4 February 2016 The minutes, as submitted, were considered

(TAKE IN MINUTES) Min.3 – Item 3 – The Chairman of the Advisory Committee drew the Board’s attention to the Committee’s concerns regarding the impact mitigation measures could be having on the harbour and its future. The Vice-Chairman of the Advisory Committee expressed his concern regarding the loss of Salterns Quay as a potential asset in the harbour. The Engineer to the Board explained the reasons why the removal of Salterns Quay had been deemed suitable to mitigate for the sea defence works. The Chairman of the Advisory Committee expressed his concern that the harbour could become a financial drain on the two local authorities again in the future if income from the stakeholders fell as a result of a lack of investment. The Vice-Chairman of the Advisory Committee suggested that a new wooden jetty could have been built to replace Salterns Quay. The Engineer to the Board believed it was a matter for the City Council, as landowner, to decide the future of Salterns Quay. The remainder of the Advisory Committee minutes were NOTED with no comments.

ITEM 4

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73. Harbour Manager’s Report The Harbour Manager’s report, as submitted, was considered

(TAKE IN REPORT) RESOLVED that the report be NOTED 74. Clerk’s Report The Clerk’s Report, as submitted, was considered

(TAKE IN REPORT) The Clerk summarised his report. He reminded members that the first environmental designation was the Ramsar designation. This designation and the organisation that supports, represents 169 member countries. It is therefore far more extensive than the subsequent European designations, the special protection areas and special areas of conservation, which arguably flowed from the original Ramsar designation. The Advisory Committee unanimously supported environmental designation and lobbied strenuously for Langstone to be designated a Ramsar site. Designation was agreed at national level and the agreement of the Board was not required. RESOLVED that the report be NOTED

75. Planning Sub Committee Decisions The report of the Planning Sub Committee, as submitted, was considered

(TAKE IN REPORT) The Engineer to the Board summarised his report and answered questions from members. RESOLVED that the report be NOTED

76. Pilotage Report

The Harbour Manager’s report, as submitted, was considered (TAKE IN REPORT)

RESOLVED that the report be NOTED

77. Environment Officer’s Report

The Environment Officer’s report, as submitted, was considered (TAKE IN REPORT)

The Environment Officer summarised her report. Councillor Lenaghan advised members that the works to the Hayling Billy Trail may have been impacted by the recent storms. The Environment Officer undertook to investigate. There was considerable discussion on the difference between pollution incidents and consented discharges. The Board expressed its concerns regarding the water quality in the harbour and the reporting of discharges. The Chairman suggested that a letter be sent to Southern Water expressing the Board’s concerns and inviting them to attend a future meeting. RESOLVED that the report be NOTED

78. Income and Expenditure to the end of December 2015 The Treasurer’s report, as submitted, was considered

(TAKE IN REPORT) The Treasurer summarised his report and advised members that the programmed works to “Delilah” will be carried over into the new financial year. The Treasurer introduced a supplementary item to enable the Board to carry out on-line banking. The Nat West bank required a Board resolution and the Chairman’s signature on the bank mandate. RESOLVED that i) Christine Overy and Nigel Jardine are authorised to:

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- complete and sign the National Westminster Bank Plc’s Bankline Mandate for the provision of internet banking services and

- to accept the Bankline Terms on behalf of the organisation; - the Chairman be authorised to sign the Bankline Mandate

ii) the remainder of the report be NOTED

79. Incident Data

The Harbour Manager’s report, as submitted, was considered (TAKE IN REPORT)

RESOLVED that the report be NOTED 80. BPA AGM 2016 The Agenda Item as submitted, was considered

(TAKE IN AGENDA ITEM 13) Councillor Lenaghan drew attention to an error in the date. The date of the AGM should have read Tuesday 12 April rather than Tuesday 15 April. RESOLVED that the Chairman and Harbour Manager represent the Board at this year’s BPA AGM

There being no further business the meeting closed at 3.20pm

Chairman

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REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 15 APRIL 2016 HARBOUR MANAGER’S REPORT Pilotage The Dutch vessel “Deo Gloria” returned to service in Langstone on 8th March to supply sea-dredged aggregates to Kendall’s Wharf for three weeks. The vessel was operated under pilotage exemption at the end of 2013 but the expiry of that exemption necessitated an intensive period of pilotage service prior to the renewal of the exemption on 15 March. Except for a short interruption to effect repairs on a pump the vessel has maintained supply on every tide. Visit by Dart Harbour Board On 23rd March we were visited by members of the Dart Harbour Board, who were on an ‘away trip’ to see a different harbour with broadly similar activities, exchange ideas and look at examples of best practice. To provide the visitors with the fullest information on Langstone Harbour the Vice Chairman of the Board and the Chairman of the Advisory Committee were joined by the Clerk, Treasurer and Harbour Manager. After a visit to the Harbour Office to view the harbour and ask questions about various aspects of the organisation discussions were continued in a meeting room at Hayling Golf Club. The visiting Board members considered the outing to have been highly successful. Portsmouth Tidal Predictions An investigation into the grounding of “Deo Gloria” in the Broom Channel on 17th March revealed that UK Hydrographic Office tidal predictions showing a double high water for Portsmouth are now being published on the “Admiralty Easy Tide” website. The grounding resulted from too early an entry into the harbour, based on the first of two predicted high waters on the evening of 17th March. We are in touch with UKHO to find out more about this unwelcome and unexpected development. A Local Notice to Mariners was issued on 18th March 2016 to alert users to the change. Visitor Moorings

A Visitor mooring has been laid in each of two locations. One mooring is located north of the Mulberry adjacent to Sinah Sands where many vessels congregate during the summer as a convenient landing area for Sinah Sands during the low water period. The other site is in Sinah Lake where there is shelter from the prevailing SW winds. Both mooring sites are out of the main flow of the tide where visitors should find it easier to approach and secure to the buoys. A second mooring buoy will shortly be laid at the Sinah Sands site and a Local Notice to Mariners will be promulgated. Hayling Ferry A second stakeholder meeting to discuss the future of the Hayling Ferry was held at Havant Civic Offices on 25th February. Following an earlier request for expressions of interest, one proposal had been received from Baker Trayte Marine Ltd. In light of the proposal by Baker Trayte Ltd various funding mechanisms were discussed but no further progress has been made. Aids to navigation The “West Sword” buoy was deployed in February, replacing the temporary mark which had been established for the duration of the buoy’s refurbishment. “South Salterns” buoy is ashore having its ballast corrected. The buoy had been heeled slightly, reducing the effectiveness of the light at the limit of its range. RECOMMENDED that the report be noted. Harbour Manager 23 March 2016

ITEM 7

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REPORT BY: CLERK TO THE BOARD TO: LANGSTONE HARBOUR BOARD 15 APRIL 2016 CLAIMS LEGAL PROCEEDINGS AND NOTICES

With the exception of damage from storm Katie on 27/28 March, which will be particularised by the Harbour Master at the meeting, there have been no other claims or incidents expected to give rise to claims since the last meeting of the Board. THE CALENDAR OF BOARD MEETINGS FROM THE 2017/18 FINANCIAL YEAR

As from the financial year 2017/18 beginning in April 2017 the Board’s calendar of meetings will require reconsideration. From March 2018 the Board will have to approve the Annual Return and the Accounts by 31 May. From its inception the Board has held its annual meeting in June and by law is required to hold this meeting at some date earlier than 22 June.

The date of the annual meeting is important. The 1962 Act requires the appointing bodies to have made their Board appointments where necessary before the AGM, this usually gives little difficulty to appointing bodies but that has not been the experience in every year. The Board having been furnished with members, the annual meeting is convened and the Board appoints its Chairman, Vice Chairman and makes other appointments.

The practise is also that the annual meeting considers accounts, audit and other important financial issues. There is value in dealing with both the key governance and financial issues at the same meeting, but the financial issues could be considered separately from the annual meeting.

The Board has always met five times every year. It has proved to be helpful to do this, although the Board could meet more or less frequently. To meet on fewer occasions each year could be criticised as being unwise as the Board needs to provide oversight and guidance. Having too few meetings may justifiably be criticised on this account.

Nevertheless, merging the April and June meetings say in May is one possibility. Another approach would simply be to rearrange the five meetings so that the AGM moves from mid-June to second half of May. It would have to take place after Portsmouth and Havant’s own annual meetings so that appointments to the Board can take place. Strictly speaking appointments to the Board are for three years as a matter of law but nowadays this fits less comfortably with current local government practice.

There is no prospect of completing the accounts and carrying out an internal audit for an April Board Meeting. As a consequence it appears best to plan that in 2018, or earlier if the Board so desires, the calendar of five meetings will be rearranged to accommodate an AGM in late May rather than in June.

RECOMMENDED That the report be noted and that the Board rearranges its annual calendar of five meetings to accommodate new requirements for consideration of accounts and audit, to provide for an AGM in late May for the year 2018 and thereafter. Stephen Kerr Clerk to the Board 31 March 2016

ITEM 8

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PLANNING SUB COMMITTEE DECISIONS FOR: 15 APRIL 2016 1. Pentwyn, Ferry Road, Hayling Island – Reduce height by 4m, crown

reduce laterals by 2m and remove deadwood 1 no. Common Oak subject to TPO 1117 – Application No. APP/16/00104 The Planning Sub Committee considered this application and submitted no objections to the proposals.

2. 258 Havant Road, Hayling Island – Reduce forecourt canopy size and

increase length of shopfront - Application No. APP/16/00138 The Planning Sub Committee considered this application and submitted no objections to the proposals.

3. Coastal Defences Fort Cumberland, Southsea – Replacement of existing Coastal Sea Defences with a Rock Revetment – Application No. 16/00255/FUL

The Board’s Planning Sub Committee considered this application and had no objections to the proposals. However, the following comments were submitted to the City Council:-

“We would like to take this opportunity to note the following comments with respect to environmental and navigational safety matters:

1. Officers are supportive of the proposal to retain topsoil which needs to

be removed from the site for replacement following completion of the works in order to preserve the natural seed bank contained within the soil.

2. Officers are supportive of the proposed measures to ensure that reptiles which are present at the site are relocated prior to commencement of works.

3. Officers would like the applicant to utilise industry “Best Practice” techniques to minimise the mobilisation of sediment into the water column as a result of the works. Suspended sediments can smother fragile habitats (such as seagrass) and may impair the ability of seabirds (including terns) to fish. Seabird survey work undertaken by the applicant has revealed that all 3 species of tern listed in the Chichester and Langstone Harbour SPA were recorded close to the area of works, with Common Terns observed feeding in the adjacent area. Where practical to do so, consideration should be given to the use of a sediment curtain around the boundary of the works.

4. The applicant is considering the delivery of materials either by road or sea. The Langstone Harbour Board (LHB) have no objection in principle to either but if the selected method is by sea then the vessel or tug assisted barge entering the Harbour will fall within the jurisdiction of the

ITEM 9

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LHB and will be subject to Harbour Dues. Exceptionally strong tides run through the landing site and the immediate approach is not normally navigable. An assessment of the suitability of the site for the vessel to be used and the depth of water available should be made at an early stage and provided to the Harbour Master; the LHB have no formal information about the condition of the seabed, its profile or obstructions. Pilotage will be necessary if the length of the vessel exceeds 48 metres. The LHB will require a detailed method statement and risk assessment of the operation to provide the necessary assurance that the operation can be conducted safely; this should include information about the method of discharging, the time this will take and any requirement to shift the position of the barge during discharge.”

REPORT BY: HARBOUR MANAGER

REPORT TO: LANGSTONE HARBOUR BOARD

PILOTAGE REPORT

For the period January to March 2016

Vessels operating under Pilotage ExemptionNo.of

Trips

(Year to

date)PEC Pilotage** PEC Boat Hire Fees

Acts of Self Pilotage @ £7.50 per trip:

Arco Dee 23 (108) 172.50£

Arco Dart -£

City of Chichester 4 (94) 30.00£

City of Cardiff -£

Deo Gloria 23 (23) 172.50£

Renewal/Extension of Annual Certificates @ £66.90 1 66.90£

New certificate - Vessel <80m @ £132.75 1 132.75£

New certificate - Vessel >80m @ £265.55 0 -£

Certificate Amendment @ £27.75 0 -£

Vessels taking Harbour Board pilot

Vessel** HMNo.of

Acts

Arco Dee (<75m) 13 25 9,956.00£ 5,331.50£ 3,750.00£

Arco Dart (<75m) -£ -£ -£

City of Chichester (<75m) 7 13 5,177.12£ 2,772.38£ 1,950.00£

City of Cardiff (<75m) -£ -£ -£

Deo Gloria 13 26 10,354.24£ 5,544.76£ 3,900.00£

** Vessels under 70 metres per act: £398.24 Sub Total 574.65£ 25,487.36£ -£ 13,648.64£ 9,600.00£

** Vessels over 70 metres per act: £584.43

TOTAL

BROUGHT FORWARD 1,580.10£ 33,452.16£ -£ 17,851.20£ 12,600.00£

TOTAL TO END OF MARCH 2016 2,154.75£ 58,939.52£ -£ 31,499.84£ 22,200.00£

PEC V'LS

No. of acts on vessels over 75 metres: 0 0

No. of acts on vessels under 75 metres: 84 202

YEAR TO DATE

ITEM 10

FOR 15 APRIL 2016

INCOME EXPENDITURE

26,062.01£ 23,248.64£

REPORT BY: HARBOUR MANAGER

REPORT TO: LANGSTONE HARBOUR BOARD

PILOTAGE REPORT

For the period January to March 2015

Vessels operating under Pilotage ExemptionNo.of

Trips

(Year to

date)PEC Pilotage** PEC Boat Hire Fees

Acts of Self Pilotage @ £7.40 per trip:

Arco Dee 45 (154) 333.00£

Arco Dart -£

City of Chichester 35 (124) 259.00£

Renewal/Extension of Annual Certificates @ £66.10 0 -£

New certificate - Vessel <70m @ £131.20 0 -£

New certificate - Vessel >70m @ £262.40 0 -£

Certificate Amendment @ £27.40 0

Vessels taking Harbour Board pilot

Vessel** HM PilotNo.of

Acts

Arco Dee (<70m) 12 22 8,761.28£ 4,640.68£ 3,300.00£

Arco Dart (<70m) -£ -£ -£

City of Chichester (>70m) 1 2 1,168.86£ 421.88£ 300.00£

** Vessels under 70 metres per act: £398.24 Sub Total 592.00£ 9,930.14£ -£ 5,062.56£ 3,600.00£

** Vessels over 70 metres per act: £584.43

TOTAL

BROUGHT FORWARD 1,794.70£ 59,617.04£ -£ 27,427.54£ 19,650.00£

TOTAL TO END OF March 2015 2,386.70£ 69,547.18£ -£ 32,490.10£ 23,250.00£

PEC V'LS

No. of acts on vessels over 70 metres: 42 124

No. of acts on vessels under 70 metres: 113 154

YEAR TO DATE

FOR APRIL 2015

INCOME EXPENDITURE

10,522.14£ 8,662.56£

REPORT BY: ENVIRONMENT OFFICER TO: LANGSTONE HARBOUR BOARD FOR: 15th April 2016 LANGSPILL Review

In line with the statutory obligations placed upon harbour authorities to maintain and review oil spill contingency plans, LANGSPILL has undergone a complete re-write during 2016. The new plan is currently being consulted upon by local authorities, government departments and neighbouring emergency plan holders. Comments received from consultees will be incorporated into the plan before a final version is sent to the MCA for official approval. Milton Locks Nature Reserve

The Hampshire and Isle of Wight Wildlife Trust have successfully bid for £48,000 from the Heritage Lottery Fund to enhance the visitor experience at the two acre Milton Locks nature reserve. The Trust will use this grant to develop the programme of educational work at Milton Locks, allowing local residents groups and schools more opportunity to engage with harbour wildlife and the historical heritage of this interesting area. Pollution Incidents

No pollution incidents have been reported since the last Langstone Harbour Board Meeting. Consented Storm Water Discharges

No notifications have been received from Southern Water relating to consented storm water discharges during the period since the last Langstone Harbour Board meeting. Strandline Litter Survey

In collaboration with the RSPB a survey of the litter present on the strandlines of two of the islands in Langstone Harbour was undertaken. Unlike most of Langstone Harbour’s main shoreline these islands are not frequented by members of the public as the RSPB has a “no landing” policy on both Baker’s Island and South Binness Island – the sites in question. As such, all litter found during the survey was deposited solely by the tide. The survey was undertaken using Marine Conservation Society methodology and recording techniques where a measured 100m stretch of strandline is selected and all litter collected, classified and recorded. The graph overleaf illustrates the types and quantity of litter items collected, combined for both islands. The survey is planned to continue and aims to record trends in marine litter in Langstone Harbour. All data collected will also be provided to the Marine Conservation Society for inclusion in its national reporting.

RECOMMENDED that the report be noted Environment Officer 9th March 2016

ITEM 11

REPORT BY: TREASURER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 15TH APRIL 2016 Income and Expenditure to the end of February 2016 The Income and Expenditure statement to the end of February 2016 is attached to this report. Income to the end of February amounted to £536,000, £128,000 below the revised estimate for the year, (£153,000 below budget). Expenditure amounted to £517,000, £156,000 below the revised estimate for the year, (£139,000 below budget). The report to the Board in February warned that, due to adverse weather conditions in November and December, the commercial shipping income was likely to fall significantly short of both budget and the revised estimate and despite a high level of shipping activity in March this still remains the case. The February report also highlighted a potential rescheduling of the refurbishment of the Delilah, (£47,000), into next financial year, this can now be confirmed. Income Commercial Shipping income: At the end of February the shortfall against the revised estimate for 2015/16 was £125,000. March has seen a huge increase in shipping activity in an attempt to recover some the shortfalls of the last two months of 2015. Despite this however projections are that some £72,000 of income is likely to be lost from the year as a whole, (£64,000 from original budget). Leisure Income: As far as the revised budget is concerned the leisure sector will finish very close to expectations. Weather permitting, the Easter break should see some additional income from slipway launching improving the situation even further. Comparison against the original budget however shows a very different situation with shortfalls across all elements in particular Board deep water moorings, (£8,700) and pontoon fees where the closing of the Ferry has produced a shortfall of £19,000. Costs Costs to date amount to £517,000, leaving £156,000 to be spent by the close of the year to meet revised budget expectations. There will be a number of significant charges in March to close this gap however £47,000 reserved for the refurbishment of “Delilah”, will now form part of the 2016-17 spend. Outcome for 2015/16 Income losses from commercial shipping will be offset by expense savings particularly the Delilah refurbishment, thus the forecast of a small operating loss still stands. RECOMMENDED: That this report be noted. Treasurer to the Board 29th March 2016

ITEM 12

INCOME REVISED ACTUALS ACTUALS

ESTIMATE TO TO

Account 2015-16 29-Feb-16 29/02/2015

COMMERCIAL

HARBOUR DUES 193,588 126,413 156,685

CARGO DUES 127,651 82,082 107,825

PILOTAGE 61,171 48,885 70,656

TOTAL COMMERCIAL INCOME 382,410 257,380 335,166

LEISURE

BOARD DEEP WATER MOORINGS 52,650 52,617 57,645

PRIVATE DEEP WATER LICENCES 3,231 3,231 3,310

REGISTRATION FEES 180 179 192

TIDAL MOORING RENTS 27,200 27,060 24,661

ECA PONTOON FEES (2) 25,703 25,703 27,735

PONTOON FEES 2,795 2,931 14,452

SLIPWAY LAUNCHING 9,385 9,014 9,787

COMPOUND HARBOUR DUES 10,500 10,435 10,418

HARBOUR DUES 51,050 50,753 54,118

JETSKI PERMITS 7,597 7,573 9,739

WATERSKI LICENCES 1,315 1,313 1,410

TOTAL LEISURE INCOME 191,606 190,809 213,467

OTHER INCOME

GRANTS & SIGNAGE 25,000 25,000 25,000

OUTSIDE STORAGE 13,150 12,959 12,751

TOTAL OTHER INCOME 38,150 37,959 37,751

TOTAL FUEL INCOME 39,000 36,051 30,952

MISCELLANEOUS INCOME

WARNERS MANAGEMENT FEE 345 345 315

SERVICES RENDERED 2,400 2,728 1,106

HOUSEBOAT RENTS 2,109 2,109 2,084

COURT COSTS RECOVERED 4,000 4,060 1,481

MISC. INCOME 2,540 3,190 2,229

TOTAL MISCELLANEOUS INCOME 11,394 12,432 7,215

INCOME FROM INVESTMENTS

INTEREST FROM PCC BALANCE 1,400 1,400 1,000

INTEREST FROM NATWEST 450 382 402

INTEREST INCOME 1,850 1,782 1,402

TOTAL INCOME 664,410 536,413 625,953

INCOME & EXPENDITURE

to FEBRUARY 2016

PAGE 1 OF 2

EXPENDITURE REVISED ACTUALS ACTUALS

ESTIMATE TO TO

Account 2015-16 29-Feb-16 29/02/2015

EMPLOYEESWAGES & NI 253,005 229,253 250,652SEASONALS 15,535 15,163 14,222SUPERANNUATION 25,370 31,270 30,507OVERTIME 15,040 9,263 7,636INTERVIEW & RECRUITMENT EXPENSES 1,000 0 0STAFF TRAINING 5,145 4,741 1,781

TOTAL EMPLOYEES 315,095 289,690 304,799

GENERAL REPAIRS & MAINTENANCE

PREMISES & MAINTENANCE CONTRACTS 13,656 10,589 19,914NAVIGATIONAL AIDS, NOTICEBOARDS & SIGNS 5,150 1,593 835SIGNAGE PROJECT 0 0 0MOORINGS & BUOYS 9,500 8,281 408SLIPWAYS 850 0 0

TOTAL GENERAL REPAIRS & MAINTENANCE 29,156 20,462 21,157

TOTAL PONTOON MAINTENANCE & REPAIRS 10,400 4,640 255

GENERAL SERVICESELECTRICITY 4,000 2,056 2,294WATER & SEWAGE RATES 400 352 243REFUSE COLLECTION 2,400 1,308 1,424CLEANING & MATERIALS 200 85 117RENT 25,670 25,467 24,995RATES 11,100 11,093 10,845

TOTAL GENERAL SERVICES 43,770 40,359 39,918

VESSELS & VEHICLES

DELILAH 59,160 8,541 5,554FORK LIFT 1,105 953 323JOHN EASTERLING 2,305 302 792VEHICLE 2,000 1,775 1,931PATROL RIB 5,500 2,378 4,783

TOTAL VESSELS & VEHICLES 70,070 13,948 13,384

FURNITURE, EQUIPMENT & MATERIALS

FURNITURE 539 539 302EQUIPMENT 2,360 2,305 1,075CONSUMABLES 1,680 871 1,546CLOTHING 2,015 714 1,166

TOTAL FURNITURE, EQUIPMT & MATERIALS 6,594 4,430 4,089

GENERAL OFFICE EXPENSE

STATIONERY 825 473 377PRINTING 9,065 5,342 4,609POSTAGE/CARRIAGE 2,000 1,922 1,099BOOKS & PUBLICATIONS 190 45 74PUBLIC NOTICES, ADVERTISING 500 0 1,132COMPUTER HARDWARE, SOFTWARE & SUPPORT 9,382 8,859 4,193TELEPHONES 2,580 1,832 1,788

TOTAL GENERAL OFFICE EXPENSE 24,542 18,473 13,273

TRAVEL & SUBSISTENCE

MILEAGE 2,500 2,072 2,222RAIL TRAVEL & OTHER TRANSPORT 1,350 453 584SUBSCRIPTIONS 2,240 2,110 1,593SUBSISTENCE 750 414 260CONFERENCES 630 190 170

TOTAL TRAVEL & SUBSISTENCE 7,470 5,239 4,829

INSURANCE

PREMIUMS 25,214 25,214 24,359EXCESS PAYMENTS 2,000 0 0

TOTAL INSURANCE 27,214 25,214 24,359

PILOTAGEPILOT BOAT HIRE 31,094 21,057 30,926PILOTAGE FEES 21,900 17,550 22,650TOTAL PILOTAGE 52,994 38,607 53,576

TOTAL FUEL FOR RESALE 34,000 28,701 24,579

TOTAL CAPITAL PURCHASES 0 0 0

AUDIT & PROFESSIONAL FEES 12,860 7,960 12,442

SUPPORT SERVICE CHARGES PCC 10,950 0 0

ASSET REPLACEMENT RESERVE 0 0 0

OTHER EXPENSES

INTEREST (EXT & INT) 0 0 0

LOAN REPAYMENTS 0 0 0

REVENUE TRANSFER TO RESERVE 0 0 0

TOTAL OTHER EXPENSES 0 0 0

MISCELLANEOUS EXPENSES HARBOUR TOUR & HOSPITAILTY 1,037 707 621COMMUNICATION LICENCES 300 300 300PUBLICITY 1,000 666 0MEETINGS 525 62 405OTHER EXPENSES (CC & BANK CHARGES ETC.) 3,265 1,800 1,670PROVISON FOR BAD DEBTS & MANAGEMENT FEE 850 (57) 0

TOTAL MISCELLANEOUS EXPENSES 6,977 3,478 2,996

ENVIRONMENTAL TOTAL 20,807 16,064 6,623

TOTAL EXPENDITURE 672,899 517,264 526,277

OPERATING COSTS - SURPLUS/(DEFICIT) (8,489) 19,149 99,676

PRECEPT 0 0 70,901

SURPLUS/(DEFICIT) (8,489) 19,149 170,577

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ITEM 13

ITEM 14

ITEM 15

REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 15 APRIL 2016 INCIDENT DATA Small craft incidents for the period January and February 2016 are shown together with totals from the previous reporting period:

Type of Incident Jan Feb Total Emergency

Services Required

Injury Tasked by MCA

Resolved By Patrol

Obstruction to navigation1 1 1

Moored Vessel sunk/sinking2 1 2 3

Tender Adrift 1 1

Vessel Adrift 5 5 10 2

Total 6 9 15 0 0 0 2

RECOMMENDED that the report be noted. Harbour Manager 24 March 2016

1 Fishing pots laid in or adjacent to the navigation channel. Obstructions removed within 12 hrs

2 Vessels sunk on tidal moorings in Eastney Lake

Nov Dec Total

Total 6 5 11 0 0 0 1

ITEM 16

1

REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 15 APRIL 2016 POST OF ASSISTANT HARBOUR MASTER The Deputy Harbour Master has temporarily assimilated the role of Senior Patrol Officer but the requirement to cover weekends and evenings will have a serious impact on his availability during the working week. The short term contract of one of our Harbour Attendant/Patrol Officers comes to an end on 16 June 2016. It is proposed that this contract is not renewed and that a new post of Assistant Harbour Master is created to replace the expiring post. Provision for this post is included in the 2016/17 budget which was approved by the Board on 11 December 2015. The role of Assistant Harbour Master will complement that of the Deputy Harbour Master and improve supervisory capacity to enable more flexible arrangements for the management of weekends and greater availability for evening patrols. The responsibilities of the post will be wider than those of the Harbour Attendant/Patrol Officer to incorporate greater integration with the administrative functions of the harbour at a time when new harbour management software is being introduced. The post of Assistant Harbour Master is to be remunerated at Spine Point 28 on the NJC Pay Scale RECOMMENDED that the Harbour Manager be authorised to advertise the post of Assistant Harbour Master at NJC Spine Point 28 based on the above requirements. Harbour Manager 31 March 2016

ITEM 17