a guide to your vessel safety management system (sms) · web viewfigure 1 flow chart to aid in...

A Guide to your Vessel Safety Management System (SMS)

Disclaimer

This SMS guide and sample SMS template are provided for general information purposes only. Your use of any of these sample documents is at your own risk.

The provision of these sample documents (and the documents themselves) do not constitute legal advice or opinions of any kind. No client, advisory, fiduciary or other relationship is created between the Tasmanian Seafood Industry Council (TSIC) and any person or organisation accessing or otherwise using any information contained within this document.

The Tasmanian Seafood Industry Council, and its affiliates (and any of their respective directors, officers, agents, contractors, suppliers and employees) will not be liable for any damages, losses or causes of action of any nature arising from any use of the sample SMS template or provision of these templates or guidance document.

AcknowledgmentsTSIC developed this template with the assistance of Seafood Training Tasmania, and with funding support from the Fisheries Research and Development Corporation (FRDC) and the Tasmanian Government through the Workforce Development Fund administered through Skills Tasmania.

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ContentsA Guide to your Vessel Safety Management System (SMS).............................................................0

Disclaimer.........................................................................................................................................1

Acknowledgments............................................................................................................................1

Contents............................................................................................................................................2

Introduction to using this SMS guide...............................................................................................0

What level SMS do I require?...........................................................................................................0

What operational requirements does my SMS need?.....................................................................1

Operational Requirements in detail.................................................................................................2

Section 1) Vessel and contact details – names, numbers and addresses....................................2

Section 2) Risk Assessment – What can go wrong and how can it be controlled?......................2

Section 3) Owner’s responsibility and authority statement........................................................3

Section 4) Designated persons – who’s responsible for the vessel?............................................3

Section 5) Masters Responsibility and Authority Statement – what Master is responsible for..3

Section 6) Resources and personnel – Training and induction....................................................4

Section 7) Procedures for on-board operations – putting controls in place................................4

Section 8) Emergency Preparedness – a plan for emergencies....................................................5

Section 9) Follow-up on hazard occurrence and non-conformances...........................................6

Section 10) Maintenance of vessel and equipment – planned and carried out maintenance documented in log book...............................................................................................................6

Section 11) Documentation – logbook requirements..................................................................6

Section 12) Verification, review and evaluation – revision pages...............................................7

Where do I keep my SMS?............................................................................................................8

My Safety Management System (SMS)................................................................................................9

Attachment 1: Vessel and Contact Detail Form..............................................................................10

Attachment 2: Risk Assessment.....................................................................................................11

How to Categorise Risks..............................................................................................................11

Identify what you are going to do to address the risk including who is responsible....................12

Document the outcomes.............................................................................................................13

Attachment 3: Risk Assessment Template for vessel operations..................................................14

Attachment 4: Blank Risk Assessment Template..........................................................................18

Attachment 5: Owners Responsibility and Authority Statement..................................................19

Attachment 6: Designated Person Form.........................................................................................20

Attachment 7: Masters Responsibility Statement and Authority Form........................................21

Attachment 8: Vessel Safety Induction record for crew, passenger, visitor..................................22

Attachment 9: Annual Review of Vessel Safety and Emergency Procedures................................23

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Attachment 10: Pre-Operating Check List......................................................................................24

Attachment 11a: Policies and Operational Procedures..................................................................25

Attachment 11b: Policies and Operational Procedures for Single Handed Operators..................27

Attachment 12a: Emergency Procedures......................................................................................30

Attachment 12b: Emergency Procedures Response.......................................................................31

Attachment 12c: Emergency Response for Single handed Operators...........................................33

Attachment 13: Planned Monthly Inspection and Maintenance Form..........................................34

Attachment 14: Log Book................................................................................................................35

Attachment 15: Crew Records........................................................................................................41

Attachment 16: Revision Form.......................................................................................................42

Attachment 17: Annual Review......................................................................................................43

Appendix.........................................................................................................................................44

Definitions...................................................................................................................................44

Useful Links.................................................................................................................................44

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Introduction to using this SMS guide

AMSA define a Safety Management System as a systematic way to identify and manage risk. The objective of an SMS is to identify and manage risk on board vessels by encouraging the development and maintenance of an ongoing safety culture.

All commercial vessel owners and operators have a legal requirement to implement and maintain a Safety Management System (SMS) under the National Standards for Commercial Vessels (NSCV). The owner has a duty to implement and maintain a SMS that ensures the vessel and the operations of the vessel are, so far as is reasonably practicable, safe; and a master has a duty to implement and comply with the SMS for the vessel and the vessel operation, so far as is reasonably practicable. These general safety duties reflect the key role that the owner and the master have in ensuring the safe operation of domestic commercial vessels.

The National Standard for Commercial Vessels Part E specifies the AMSA minimum requirements for the safe operation of domestic commercial vessels in Australia. It outlines what AMSA expects an owner and operator should include in their SMS at a minimum to meet their general safety duties and forms the basis of this document. All commercial operators (existing and new) will need to be compliant with Part E by 1 July 2017.

The systematic documentation and maintenance of an SMS detailed within Part E will also aid operators to meet the Workplace Health & Safety obligations defined within State based laws.

The Tasmanian Seafood Industry Council, with the support of the Fisheries Research and Development Corporation, Skills Tasmania and Seafood Training Tasmania, has developed this SMS guide and SMS Template to help TSIC members understand and complete their SMS and be compliant with the National Law. The following sections provide information about the obligations under the National law. This template has been endorsed by AMSA as being compliant with SMS and current Part E requirements (noting that AMSA are planning to review Part E during 2016) as of August 2016.

Each section of this template SMS links to attachments at the back of the guide. These attachments are either templates that must be completed or the attachments provide you further detail about your SMS requirements.

To complete your SMS, you should determine what level SMS your operations require using Figure 1, noting that vast majority of fishing operations in Tasmania require a medium level SMS. You should then determine what content this level SMS requires using Table 1. After this, you should carefully read each section relevant to your SMS level, then read, understand and complete all relevant attachments and templates.

Once the physical SMS is finalised, you will need to ensure that all relevant training, induction and schedules are completed, documented and stored as required under the National Law and defined in Part E.

What level SMS do I require?

LOW Level SMS

YES NO

Do you carry Passengers?

DOperations Partially

Smooth Waters

CRestricted Offshore Operations within

30nm

EOperations

Smooth Waters

BOffshore Operations

within 200nm

MEDIUM Level SMSHIGH Level SMS

AOperations >200nm

Fishing Vessel 3

Figure 1 Flow Chart to aid in determining what level SMS is needed for your vessel

What operational requirements does my SMS need?

Note: As you are required to keep some of the information on your vessel, it may be a good idea to keep your SMS on board your vessel and copy of it at home rather than having a split document.

Table 1 Operational Requirements for each level of SMS.

Operational Requirements Low level SMS

Medium level

SMS

High level SMS

Keep on Vessel?

1. Vessel and contact details ✓ ✓ ✓ X2. Risk assessment ✓ ✓ ✓ X3. Owner’s responsibility and authority

statement X X ✓ X4. Designated persons X ✓ ✓ X5. Master’s responsibility and authority

statement X ✓ ✓ X6. Resources and personnel ✓ ✓ ✓ X7. Procedures for onboard operations ✓ ✓ ✓ ✓8. Emergency preparedness ✓ ✓ ✓ ✓9. Follow-up on hazardous occurrences

and non-conformances X X ✓ X10. Maintenance of vessel and equipment ✓ ✓ ✓ X11. Documentation ✓ ✓ ✓ X

- Log Book ✓ ✓ ✓ X- Crew Documentation X ✓ ✓ X

12. Verification, review and evaluation- Revisions Page X ✓ ✓ X- Review X X ✓ X

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Operational Requirements in detail

Section 1) Vessel and contact details – names, numbers and addressesRequired for low, medium and high level SMS. Not required on the vessel

The following information must be recorded in writing and be easily accessible:

a) Name, address, phone number and email/s (if any) of the owner of the vesselb) Unique identification number of the vessel;c) Areas of operations;d) The contact details of a person that can be communicated with at any time about the

operation of the vessel. e) Core complement – the number of crew required by law and defined in Part E as per Table 2

below.

Table 2 Core Component as defined in Part E

Vessel LengthCore

ComplementCertified Crew

Uncertified Crew

Dual Certification

Rules

55m to < 80m 4 3 1 D3

35m to < 55m 3 2 1 D3

12m to < 35m 2 2 D1, D2

< 12m 1 1

Attachment 1: Vessel and Contact Detail Form provides a template Vessel and Contact Details Form. When completed, this template fulfils Section 1 SMS requirements.

Section 2) Risk Assessment – What can go wrong and how can it be controlled?Required for low, medium and high level SMS. Not required on the vessel

An up-to-date risk assessment of the operation of the vessel must be completed. A responsible person must also be identified to ensure that actions needed to address any potential risks are carried out (i.e. Master or the designated person). The risk assessment needs to clearly identify the following

a) Key daily task/s performed by crew;b) Potential risks involved performing tasks/duties that may expose risks to;

the vessel the operational environment of the vessel

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persons on or near the vesselc) Appropriate crew for vessel

Attachment 2 provides more information about how to categorise risks, while Attachment 3 provides a Risk Assessment template complete with examples risks for different types of operations. You need to tailor Risks to suit your specific operations. Once you have tailored this template to match your operations, you will have a Risk Assessment as required under Section 2.

Review of the risk assessment

The risk assessment MUST be reviewed under the following situations:

If the vessel undertakes a different operation then what is normally undertaken (i.e. new risks that are not covered in the current risk assessment are identified).

The master considers that risk to the safe operation of the vessel has either increased or decreased.

When there has been a change or review to the risk assessment it must be documented in the Revisions Form (See Attachment 16 - Revisions Form).

Also refer to Section 12 Verification, review and evaluation for further details of what is required to be recorded on the Revisions Form.

Section 3) Owner’s responsibility and authority statement Only required for high level SMS. Not required on the vessel.

This will not be required for majority of Tasmanian fishing vessel operations. More detail can be found in Attachment 5.

Section 4) Designated persons – who’s responsible for the vessel?Required for medium and high level SMS. Not required on the vessel

The owner must designate a person with direct access to the owner. This person is to be responsible for monitoring the safety and pollution prevention of the vessel and ensure appropriate resources and shore support are provided to the vessel.

Attachment 6 provides a Designated Person Form template. When completed, this template fulfils the requirements of Section 4.

Section 5) Masters Responsibility and Authority Statement – what Master is responsible forRequired for medium and high level SMS. Must be readily accessible.

The Masters Responsibility and Authority Statement should include the following information:

a) The master’s responsibility for verifying operational requirements are being complied with.

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b) The master may request owners/s assistance and make decisions for the operation, navigation and safety of the vessel and pollution prevention to ensure compliance with the operation requirements.

Attachment 7 contains a template Masters Responsibility Statement and Authority Statement Form.

Given each vessel’s operations vary from one another, please ensure the master’s responsibility statement is adjusted to suit the needs of your operation.

Once modified to suit your operations, this template fulfils the requirements of Section 5.

Section 6) Resources and personnel – Training and inductionRequired for low, medium and high level SMS. Not required on the vessel

The owner of the vessel must ensure each crew member or other person engaged in key on-board operations receives relevant training as soon as practicable. This training must be given by the master or crew member who the master has determined has the skills and knowledge to provide the training.

Under Part E Training must include:

a) Initial safety training and familiarisation induction and on board duties training (A Safety Induction and Vessel Familiarisation Form template can be found in Attachment 8 and A Visitor Vessel Induction Form can be found in Attachment 8).

b) Training in key on-board operations to establish, maintain and verify the person can safely carry out assigned duties (See Attachment 8 - Safety Induction and Vessel Familiarisation Form template for detail).

c) Sufficient training in emergency operations, to effectively respond, maintain and follow emergency procedures.

**Additionally, the vessel may only operate if at least one person on board holds a first aid qualification in accordance to Part D.

Refer to Attachment 8 Safety Induction and Vessel Familiarisation Form and Attachment 9 Annual Review of Vessel Safety and Emergency Procedures for more information and templates.

Completion AND continued scheduled review of these attachments will fulfil Section 6 SMS requirements.

Section 7) Procedures for on-board operations – putting controls in placeRequired for low, medium and high level SMS. Must be kept on vessel.

Procedures for safety of the vessel, the environment and person/s on or near the vessels must be developed for on-board operations where risks have been identified by the risk assessment. On-board operations must be assigned to a crew member who has the knowledge and skill to perform the task. Key on board operations that must be included are:

a) Pre-operating checks (See Attachment 10 Pre-operating checks);

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b) For passenger vessels- a safety induction for operational and emergency procedures, as soon as practicable (NA-This has not been developed as part of this SMS, as the focus is on fishing vessels);

c) A radio watch (unless otherwise stipulated in PART E: Schedule 2, Section 7, Subclause c (i-v).

Procedures for on-board operations can be found in Attachment 10 Pre- operating checklist, and Attachment 11a and 11b- Policies and Operational Procedures. As each vessels operations vary from one another, please ensure it is adjusted to suit the vessels operations on your vessel. Once relevant to your operations, these templates will fulfil Section 7 SMS requirements.

Section 8) Emergency Preparedness – a plan for emergenciesRequired for low, medium and high level SMS. Must be kept on vessel.

An emergency plan must be developed and carried on board at all times. The emergency plan must include emergency assembly station and crew must be assigned to an emergency station (See Attachment 12a). Any incidents of or illness must be recorded in the logbook (see Section 11- Documentation). A system should be in place to account for all person/s and crew on-board. The emergency plan must include the following procedures:

- Fire;

- Person overboard;

- Personal injury or other medical emergency;

- Vessel collision;

- Vessel grounding;

- Vessel flooding ;

- Adverse weather or water conditions ;

- Other circumstances identifies in the risk assessment which may need an emergency response.

Emergency Procedures are found in Attachment 12a, 12b, 12c. As each vessel operations varies from one another please ensure that the Emergency Procedures are adjusted to suit your vessel.

There are other emergency responses required for passenger vessels, which are not outlined in this SMS document (see Schedule 2, Section 8, Subclause 3 to 5).

Log Book Requirements- Emergency Situations.

Under Part E the following is a list of situations which must be recorded in a log book:

a) All illness injury of persons on boards;

b) Any marine incident or accident involving vessel or equipment;

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c) Assistance rendered for other vessels;

d) Unusual incidents;

e) All communications sent or received for an emergency.

See Attachment 14 for a template Log Book

Section 9) Follow-up on hazard occurrence and non-conformances Required for high level SMS only. A written record must be kept.

Identified hazard occurrence and non-conformances must be investigated

A written record must be kept of

- Each hazardous occurrence

- Each non-conformance

- The action/outcome to prevent the hazard and non-conformances form occurring again

Section 10) Maintenance of vessel and equipment – planned and carried out maintenance documented in log book Required for low, medium and high level SMS. Must be documented in log book.

A system needs to be implemented to ensure recurring inspections are carried out for the vessel, its machinery and equipment. The vessel must be inspected sufficiently to determine if the vessel, its machinery and equipment complies with the maintenance and operational requirements that apply to the vessel. It is recommended that maintenance and inspections be carried out on a monthly basis. The following details must be recorded at each inspection:

- Details of each inspection

- Deficiency identified by each inspection and correcting each

Attachment 13 provides a template Planned Inspection and Maintenance Form. This must be customised to suit specific vessel needs. Once customised, fulfils the requirements of Section 10.

Section 11) Documentation – logbook requirementsRequired for low, medium and high level SMS only. Must be kept on vessel or land.

A log book must be kept for a vessel and made available upon request of inspection. Under Part E, Log books must be kept for at least 5 years. The log book may be kept on the land or on the vessel. A log book can be kept electronically however, a back-up arrangement must be made to prevent the loss of information in the log book. The log book may include details the master considers relevant about the following matters:

a) Key activities;

b) Position;

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c) Navigation;

d) Summary of the weather experiences

Additional information is required in the log book records of emergency procedures, Vessel maintenance, must be documented in the log book. However, written records of safety and training must be kept and may be documented in the log book. Also there is legislation in place to protect the content and access to the log book please see subsection (7).

A template logbook can be found in Attachment 14- Log Book

Crew Documentation

Not Required for a LOW Level SMS

An up to date crew list must be readily available at all times. The crew list must include:

- Vessel and identification number of the vessel

- Name, home address, phone number and email of owner of the vessel;

- Name, home address, phone number and email of the employer of the crew;

- Name, home address, phone number and email of each crew member;

- The name , address, phone number of each crew next of kin;

- Capacity employed (New Crew Form);

- Certifications;

- Date crew member joined and left the vessel

A template can be found in Attachment 15 - Crew Records

Section 12) Verification, review and evaluation – revision pagesRevisions Page

Required for medium and high level SMS

A written record must be kept of any changes to the documents or other written records that is required under the operational requirements. A Revisions Form (See Attachment 16: Revisions Form) or documentation must include the following:

a) Reference number;

b) A reference to the part of the document or record change;

c) Date of change;

e) Signature of initials of the person making the change.

7

Review

Required for high level SMS

An annual review must be conducted to ensure operational requirements are being meet for all on board and offshore procedures. All the documents and written records required by the operational requirements must be annual reviewed by the owner AND master, to evaluate the effectiveness against the Standards as outline in Chapter 2 (See Attachment 17- Annual Review). Each review must be documented and the outcomes or changes to the procedures must be recorded, these changes can be recorded in the Revisions Form (See Attachment 16- Revisions Form).

Where do I keep my SMS? As you are required to keep some of the information on your vessel it may be a good idea to keep your SMS on board your vessel and a copy of it at home rather than having a spilt document.

8

My Safety Management System

(SMS)For Fishing Vessel [insert name]

[Insert date of Completion]

Most recent review completed

[insert date of most recent review]

9

Attachment 1 : Vessel and Contact Detail Form

Owner / Operator Contact Details*

Name:

Address:

Postcode:

Phone:

Email:

* Note this may be the operator of the vessel and not the company or other person that owns the vessel if it is the operator who is the person with overall general control and management of the vessel (as defined by National Law, see definition in appendix).

Vessel Details

Unique Identification of the vessel (i.e. FBL XYZ):

Vessel type (i.e. fishing):

Area of operation (A, B, C or D):

Core Complement *

Number of crew:

Appropriate crew:

*All vessels must be operating with the core complement (see Operational Requirements- NSCV Part E- Schedule 2, Section 6, subclause 9 to 13)

Contact Person *

Name:

Address:

Postcode:

Phone:

Email:

* Contact details of a person so that the person can be contacted at any time about the operation of the vessel

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Attachment 2 : Risk Assessment How to Categorise RisksThe risk assessment process determines the level of risk involved of something going wrong. While

there is much theory in the literature to define risk and consequence, this SMS document takes a

relatively simple approach, as identified in the following tables.

To use the identify the associated risk,

1. Use Table 1 to identify the consequence of something going wrong, noting that the most important category in a safety context is human consequences.

2. Use Table 2 to determine the likelihood of something going wrong.3. Use Table 3 to determine a risk rating.

Table 1 Consequence of something going wrong

Category Human Consequences Vessel Operations Environmental ImpactImpact

1. Insignificant No injuries No impact Negligible / no impact

2. Minor Minor first aid treatment required

Normal operations disrupted while issue is rectified at sea

Minor environmental impact

3. SeriousMedical treatment required. Results in time off from work

Significant disruption to operations i.e. vessel has to return to port

Significant environmental damage

4. Major Fatality

Major disruptions to, operations, operations stopped and vessel must return to port, for a period of time.

Major Environmental damage

Table 2 Likelihood of something going wrong*

Category/ Likelihood Explanation

1. Rare May occur, but probably never will (exceptional circumstances).

2. Unlikely Uncommon, but has been known to occur

3. Likely Will occur from occasionally

4. Highly Likely Could occur frequently

* Consequences may apply to one or more categories

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Table 3 Risk rating (likelihood and Consequence)

Category/ Likelihood

Consequence

Insignificant Minor Serious Major

Very likely Medium High High High

Likely Medium Medium High High

Unlikely Low Medium Medium High

Rare Low Low Medium Medium

Identify what you are going to do to address the risk including who is responsibleRisk controls

Once the risks have been determine you put in place controls to reduce the risk as far as reasonably

practicable. Controls aim to-

Stop it from happening in the first place

Reduce the chance of it happening

Reduce the harm or damage that it causes if it does happen

Control options normally include:

1. Eliminate (don’t do that thing, remove that devise/gear)

2. Substitute (do that task a different safer way, use safer devise or gear)

3. Engineering (build something which makes the task/devise safer)

4. Administration (training staff and developing procedures to do the task safer)

5. Personal Protective Equipment (PPE) (protecting crew with PPE)

and are normally ranked in the same order with 1 being the most effective and 5 being the least.

Once your controls are in place you need to re assess the risk to determine if the level of risk has

been reduced so far as is reasonably practicable.

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Document the outcomesThe template in Attachment 3 outlines these steps under the headings:-

Task and Hazard identification

Initial Risk (risk before implementing controls)

Risk Controls

Residual Risk (risk after implementing controls)

13

Attachment 3 : Risk Assessment Template for vessel operations

Task and Hazard identification Initial Risk Risk Controls Residual Risk

Task or Activity Hazard

(what can cause the harm)

Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

What are you doing to prevent it Who is responsible for the control

Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

General vessel operations

Main Engine Failure, disabled vessel

Min

or

Unl

ikel

y

Med

iu

Engine services as per planned maintenance Prestart checks

Master

Min

or

Rare

Low

General Deck duties

Slippery unstable surfaces

Loose lines leading to entanglement

Loose fishing gear leading to crush injuries Serio

us

Like

ly

High

Crew induction including on deck safety procedures

Correct storage of loose lines (bins) Correct storage of fishing gear

Serio

us

Unl

ikel

y

Med

ium

General machinery duties (anchor winches, pumps, motors)

Unguarded moving partsSe

rious

Like

ly

High

Crew induction on safe use of machinery Ensure guards fitted are in place prior to use No loose clothing Tie back loose hair PPE

Serio

us

Unl

ikel

y

Med

ium

General Deck duties

Exposure to different weather conditions (sun, cold, rain)

Serio

us

Like

ly

High

Crew induction Crew using appropriate PPE

Serio

us

Rare

Low

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Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng


Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

General lifting gear duties (cranes, davits, winches, pot haulers and capstans)

Crush injuries, entanglement, gear failure, loss of vessel stability

Maj

or

Unl

ikel

y

High

Crew induction Appropriate trained/licenced operators Use appropriate lifting slings or chains Emergency stops Not exceeding WWL Not exceeding vessel stability criteria Safety zones PPE M

ajor

Rare

Med

ium


Fire

Maj

or

Unl

ikel

y

High

Crew induction including smoking policy Fire drills Correct storage of flammable goods Correct refuelling precautions Maintain and test fire detection and

smothering systems Maintain and testing fuel and ventilation shut

down system Engine space maintenance and house keeping M

ajor

Rare

Med

ium


Boarding vessel

Serio

us

Unl

ikel

y

Med

ium

Using boarding ladder Using gangways Wear PFD Boarding in appropriate weather conditions

Serio

us

Rare

Low

General vessel Operations

Medical Emergency

Personal Injury

Serio

us

Like

ly

High

Crew induction Medical emergency drills Qualified first aid crew Maintaining first aid kit and supplies Communication equipment (VHF and Mobile) Se

rious

Unl

ikel

y

Med

ium

15




Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng


Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng


Person Overboard

Maj

or

Unl

ikel

y

High

Crew induction POB drills Wear PLD Engine Immobiliser Recovery ladders Wear PFD on deck M

ajor

Rare

Med

ium


Grounding

Serio

us

Unl

ikel

y

Med

ium

Crew induction Grounding drills Qualified master on watch Watch keeper training Fatigue management Regular performance checks of navigation

equipment Current charts and navigation publications Local knowledge Se

rious

Rare

Low

General Vessel Operations

Vessel Flooding

Maj

or

Unl

ikel

y

High

Crew induction and training drills Maintenance of systems conducted Regular checks of Bilge systems including

pumps and bilge alarms Correct stowage of deck hose M

ajor

Rare

Med

ium

General Vessel Operations

Collision

Maj

or

Rare

Med

ium

Crew induction in emergency procedures Qualified master on watch Watch keeper training Fatigue management Crew induction and training Regular checks of navigation equipment Regular checks of navigation lights

Maj

or

Rare

Med

ium

16




Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng


Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

Fishing Operations

Setting pots, traps, net entanglements

Maj

or

Unl

ikel

y

Med

ium

Crew induction Stand clear of lines, buoys and poles Wear PPE No loose clothing

Maj

or

Rare

Med

ium

Fishing Operations

Fish spike, spines and stings

Min

or

Unl

ikel

y

Med

ium

Crew induction Wear PPE First Aid supplies for spike and stings

Min

or

Rare

Low

Launching and retrieving vessel operations

Slippery uneven surfaces

Unknown water depth

Serio

us

Like

ly

High

Correct foot wear Wear PFD Using vessel trainer to access the vessel Securing vessel painter to trailer prior to

launching. Good communication between vessel and

vehicle operators Serio

us

unlik

ely

Med

ium

Fish handling and rope work operations

Hooks, Knives, Spikes and gaffs

Serio

us

Like

ly

High

Crew induction Wear PPE Safe storage of sharps Safe handling training

Serio

us

Unl

ikel

y

Med

ium

17




Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng


Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

Vessel operation single operators

Unreported POB and medical emergencies

Working in isolation of others

Maj

or

Like

ly

High

Wear PFD and PLD whist on deck Additional PPE Wear harness (attached) whilst on deck Fixed vessel boarding ladders Engine POB isolation systems Regular position reporting as sched times AIS

Maj

or

Unl

ikel

y

High

Attachment 4 : Blank Risk Assessment Template Task and Hazard identification Initial Risk Risk Controls Residual Risk



Cons

eque

nce

Like

lihoo

d

Risk

Rati

ngWhat are you doing to prevent it Who is

responsible for the control

Cons

eque

nce

Like

lihoo

d

Risk

Rati

ng

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Cons

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nce

Like

lihoo

d

Risk

Rati

ng


Cons

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Like

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d

Risk

Rati

ng

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Attachment 5 : Owners Responsibility and Authority Statement Only required for high

Owners Responsibility and Authority Statement

Owners Name

Contact Details

Name of Responsible Person(Authorised to act on behalf of the owner)Assigned Responsibilities 1.

2.3.4.5.

A statement is need here about the relationship and lines of communication between crew members and onshore staff who are responsible for the operation requirements.

We acknowledge that ___________________________ has been designated as a Responsible Person and has accepted the responsibilities outlined above.

Signed Owner __________________ Responsible Person: _______________________

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Attachment 6 : Designated Person Form

Designated Person

Name:

Address:

Postcode:

Phone:

Email:

I acknowledge that I am the designated person and accept responsibility for monitoring safety and pollution control on the vessel. The vessel has adequate safety and pollution control equipment and systems.

Signed Designated Person: _______________________ Date: _______________________

Signed Owner: _________________________ Date: ______________________________

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Attachment 7 : Masters Responsibility Statement and Authority Form

Masters Responsibility and Authority Statement

Masters Name/s Master 1:

Master 2:

Contact Details Master 1:

Master 2:

I/we acknowledge that I/we __________________________________am/are the Master/s of the ____________________________________ I/ We verify that the operational requirements specified in the vessel safety management plan and operational procedures document listed below have been implemented and adhered to.

Signed Master: (1) _______________________(2) _______________________________

* Note this is an example of the Masters Responsibilities please adjust to your vessel.

** Additionally- The master may request owners/s assistance and make decisions for the operation, navigation and safety of the vessel and pollution prevention to ensure compliance with the operation requirements.

22

Attachment 8 : Vessel Safety Induction record for crew, passenger, visitor

Induction Item (To be conducted by the master or a person who the master deems has the skill and knowledge to provide training). * do not need to be done with passengers or visitors.

Completed

Safety Equipment (Location and Use)

EPIRB

PFD

Life ring

Flares

Fire Extinguisher (specific types and use

Life raft (if applicable)

First Aid Kit

Emergency Torch

Seasickness (precautions/ remedies)

Marine radio and other communication devise

Emergency Procedures

Fire

Person Overboard

Personal Injury/ Medical Emergency

Vessel Collision

Vessel Grounding

Vessel Flooding

Adverse weather or water conditions

Other circumstances Identified by the risk assessment which needs an emergency response

Operational Procedures – Design to suit your vessel operations*

E.g. Deck duties

E.g. Machinery duties

E.g. Lifting gear duties

E.g. Fishing operation duties

E.g. Launching and retrieving vessel duties

E.g. Fish handling and rope work duties

Vessel Policy – Design to suit your vessel

Drugs, Alcohol and Smoking Policy

Prevention of Skin Diseases Policy

Issue and Use of Personal Protective Clothing and Equipment

This is to certify that I (print name clearly) _____________________________ actively participated in this

23

safety induction procedure on the vessel______________ fully understand the aspects listed above.

Signed (Inductee): __________________________ Date: _______________________

Signed Master: _____________________________ Date: _______________________

24

Attachment 9 : Annual Review of Vessel Safety and Emergency Procedures

Emergency Procedures (Must be reviewed by the owner and master) Completed

Review use of all safety equipment

Fire

Persons Overboard

Medical Emergency/ Personal Injury

Vessel collision, grounding, flooding

Adverse weather and water conditions

Other circumstances identified in the risk assessment which needs an emergency plan (to be adjusted for your vessel) i.e. environmental spill

Operational Procedures (Must be reviewed by the owner and master) Completed

E.g. Deck duties

E.g. Machinery duties

E.g. Lifting gear duties

E.g. Fishing operation duties

E.g. Launching and retrieving vessel duties

E.g. Fish handling and rope work duties

Date Participate1.2.3.

Master signature

25

Attachment 10 : Pre-Operating Check List Your operational and emergency procedures and checklist should at a minimum address the controls identified in your risk assessment. The following are examples of items that are commons to most vessels

Example Pre-Departure ChecklistItem Check

Daily Activity or Overnight Trips Lodge with designated contact shore person.The Weather Forecast Obtain latest weather forecast

Identified safe havens - if the weather should changeEngine Check Engine turns over

Are the alternative means of propulsion in working order (i.e. small vessel, oars, spare outboard motor)

Fuel and Oil Levels Check all levels in propulsion unit and enginesHull Fittings Secured or confirm security (seacock/ bungs)Anchor Check anchor and ground gear are present and stowed

correctlyRadio Checks Can you be heard loud and clear

On and Off worksOn correct channelVolume is up

Machinery and Electronics Start and check operation of all gear Deck gear Steering Electrical Navigation (GPS, lights, horn)

All Communications are working (ie.phone, internet, sat phone)Emergency stops and shut off valves are working

Bilge Pumps Check that bilge pumps are operationalBailer in good condition

Fire Fighting Equipment All equipment in dateAll extinguishers are charged and operational

First Aid First aid equipment on boardFirst aid equipment is stocked

Safety Gear Check presence and condition of all safety gear PFD EPIRB Life Buoys Flares

PPE available Check presence, condition and accessibility of all PPE Gloves Sunscreen and Hat available Wet weather gear

Additional Check for Single Handed OperatorsCommunication Communication

Lodge voyage plane with designated contact shore person.Set scheduled times with shore contact

Machinery and electronic Check engine POB isolation systems are functioningCheck AIS is working correctly

Safety Gear and PPE Check presence and condition of all safety gear PLD (wear at all times) PFD (wear at all times) Harness Fixed vessel boarding ladders

PPE Done all PPE prior to departure

26

Attachment 11 a: Policies and Operational Procedures

Policies (This is optional)

Smoking

Example: Smoking is only permitted on open deck. Smoking cannot take place during refuelling.Alcohol and Drug Policy

Example: The master and crew shall not be under the influence of alcohol or illicit drugs as any time

Waste Disposal

Example: All general waste on board shall be secured on the vessel and disposed of on shore

Operational Procedures

Examples of operational procedure (please ensure these are adjusted to suit your vessel).

Procedures must be developed for key on board operations to address and risks identified by the risk register/ assessment).

Refuelling Assigned Person Portable tanks are removed from the vessel Vessel securely moored No smoking or mobile phone use during refuelling Access to fire fighting and spill equipment Shut down engine Monitor refuelling Clean up any spills Ensure caps/tanks are secure

Master of the vessel

Sorting Catch

Position number of fish boxes needed Fill fish boxes with correct amount of fish Stack boxes Ensure all boxes are not overloaded and are balanced correctly. Do not stack more than 4 high as they can topple Watch for sharp spines and when filling fish boxes

All crew who have been inducted

27

Examples of other activities which would require operational procedures

General Procedures

Launching and Retrieving Vessel Driving to boat ramp Unload catch Move around the vessel Exposure to different weather condition Sorting catch Moving catch in boxes/ crates Hook up/ snagging Anchoring

Dive Operations

Diving Preparing for a Dive (Dive plan, bottom time etc.) Watch on Divers Additional Emergency Procedures- Decompression illness, Shark attack/sightings etc. Smaller boats coming along slide Use of Davit/ winches

Netting

Launching and retrieving nets Removing fish from nets Freezers storage Live fish Stowage of nets

Potting

Baiting pots Carrying pots Launching and retrieving pots Grapple to retrieve pots

Single Operator

Wear engine kill switch at all times. Be vigilant moving around “one hand for self where possible” Wear PFD and PLB Fatigue management

28

Attachment 11b: Policies and Operational Procedures for Single Handed Operators

Policies (This is Optional- however it does cover a lot of risks associated for Single Operators)

General Operation Policy Single Operators

Design an over aching policy for Single handed operators for your vessels. Example are listed below.

The area of operation is restricted to conditions of favourable weather and subject to favourable official weather forecasts for the area throughout the period of operation

The duration of the voyage should not exceed 8 hours The vessel is not operated single handed in conditions of restricted visibility PFD to be worn at all times by the master PLB to be worn at all times No overside working takes place whilst the vessel is being operated single handed Details of the time and point of departure, voyage plan and the Expected Time of Arrival

(ETA) of every single handed voyage are left with a suitable person ashore and that person is notified of the safe arrival on completion of each voyage (see Operational Activity Plan Policy)

Communication should be made with a person ashore or with a vessel in company at regular agreed intervals (see Operational Activity Plan Policy)

Engine kill-cords should be fitted and used at all times. All the identified hazardous machinery identified in the risk register/ assessment shall be

fitted with applicable emergency cut off or stop buttons or guards that are operational and within reach of the operator.

29

Operational Activity Plan Policy Single Operators

Day Trips

For all day trips a Daily Activity Plan needs to be given in detail to the Contact Person Shore as provided in the SMS.Daily Activity Plans should include:

Departure time Area of operation Operations to be conducted i.e. setting and retrieval of pots, netting, line fishing Scheduled call time i.e. 1500 Estimated time of return

Overnight Trips

An Activity Plan for each day at sea outlined and given to Contact Person Ashoreshould include:

Departure time Area of operation Operations to be conducted i.e. setting and retrieval of pots, netting, line fishing Overnight site for anchor Safe haven if weather changes unexpectedly- where you would go for shelter Scheduled call time there must be at least 2 per day (early AM and PM). Estimated time of return

Schedule Calls

Must include the following: Location at time of call Any changes to the daily activity Any identified issues i.e. equipment not working or changes in weather/sea conditions Updated estimated time of return. There must be at least 1 scheduled call in the afternoon for day trips. There must be at least 2 calls for overnight trips. Early AM (before 8) to update Contact

Shore Person, that everything went smoothly through the night and one in the afternoon (around 2 or 3 PM).

30

Overdue Scheduled Calls Response Policy Single Operators

The master is to inform the Contact Person Ashore of the estimated time of scheduled calls. Should this time be exceeded without contact being made, an attempt should be made to contact the vessel. If the vessel cannot be contacted within 4 hours of the scheduled call time, this overdue response is to be initiated.

Arrange a radio call to the vessel if the earlier contact was attempted by phone Should there be no response, contact Tasmania Police (Telephone 62302111) and advise

of the situation Conduct an initial search of the area, the vessel was last reported in and, if found, provide

assistance as required. If not found within 2 hours of initiating overdue response, request Tasmania Police

assistance.

Overdue Response Policy Single Operators

The master is to inform the Contact Person Ashore of the estimated time of return. Should this time be exceeded without contact being made, an attempt should be made to contact the vessel. If the vessel cannot be contacted within 2 hours of the estimated return time, this overdue response is to be initiated.

Confirm vessels departure from the designated departure point by arranging a visual check of the area, contacting fish processor etc.

Arrange a radio call to the vessel if the earlier contact was attempted by phone Should there be no response, contact Tasmania Police (Telephone 62302111) and advise

of the situation; Conduct an initial search of the immediate area and, if found, provide assistance as

required If not found within 2 hours of initiating overdue response, request Tasmania Police

assistance.

31

Attachment 12 a: Emergency Procedures

Emergency Assembly Plan

Emergency Station: i.e. Portside Aft Deck

Crew Members Assigned to Emergency Station

Portside aft: MASTER

XYZ : DECKHAND

* A system need to be in place to record and confirm the presence of all persons on board (i.e. roll call, log book signed). Design one to appropriately suit your vessel.

Emergency Contacts

Contact Number

Medical 000 or marine radioPolice 000 marine radioFire 000 marine radioMarine Chemical or Oil Spill (EPA) 1800 005 171Wildlife injuries (DPIPWE) 1300 827 727Fishwatch (DPIPWE) 0427 655 557

Other Contacts

AMSAMASTMET Bureau www.bom.gov.auMET : Boating weather forecasts warnings and observations

1900 969 940 (Cost 77 cents / min)

MET: All current warnings 1300 659 216 (Cost Local Call)

32

http://www.bom.gov.au/

Attachment 12b: Emergency Procedures Response

Emergency Response Procedures

Emergency Situation

Action to be taken Responsible Person/s

Fire Manoeuvre vessel to minimise spread of fire and smoke inhalation.

Use fire extinguisher to extinguish fire if possible Consider isolating fuel tank/s from the area Emergency radio call on VHF 16 or by phone 000 for

assistance if situation cannot be managed safely Put vessel ashore or abandon vessel Notify Responsible Person Ashore Log incident

Master and Crew

Person Overboard

Deploy life buoy and/or any floatable objects at hand Maintain visual if possible Activate GPS MOB if appropriate Return to the person and stop the vessel, if necessary Recover person form water Manage the person as necessary, to prevent

hypothermia Radio call for assistance if situation cannot be managed

safely If Person is out of sight, manoeuvre vessel in a search

pattern, Issue PAN PAN on VHF. Log incident

Master and Crew

Medical Emergency and Personal Injury

Monitor health and safety of persons onboard Administer appropriate first aid to the patient Call for assistance VHF 16 or by phone 000 if situation

cannot be managed safely on board Provide vessel location Request shore contact to pre-arrange emergency

medical services upon return to the shore Log incident and complete an incident form if serious Make follow up contact with the injured party and

provide support as required Replenish first aid supplies

Master and Crew

Vessel Collision

Account for all crew Check for injuries Check for damage to the vessel Emergency radio call on VHF 16 or by phone 000 for

assistance and if situation cannot be managed safely. Use auxiliary pumps and bucket to remove water (if

needed) If necessary prepare to abandon the vessel in enough

time not to get caught with the vessel

Master and Crew

33

Emergency Response Procedures

Emergency Situation

Action to be taken Responsible Person/s

Notify Responsible Person ashore Log incident

Vessel Grounding

Check for damage to the hull Emergency radio call on VHF 16 or by phone 000 for

assistance and if situation cannot be managed safely. Determine where the safest route to deep water lies Consider the use of anchors to stop the vessel going

further aground If possible reduce the weight of the vessel to decrease

its draught If it is impossible to re-float or damage is too great

remain grounded until assistance arrives

Master and Crew

Vessel Flooding (includingSinking, Flooding or Capsizing)

Assess cause and rectify if possible, e.g. put the bungs in or block up damage

Remove water by bailing, bilge pump or powering on. Emergency radio call on VHF 16 or by phone 000 for

assistance and if situation cannot be managed safely. Consider running the vessel ashore Remain with vessel because it is fitted with internal

buoyancy Notify Responsible Person ashore Log incident and complete an incident form

Master and Crew

Adverse Weather or Water Conditions

Wear PFD’s PPE (warm clothing wet weather gear) Secure all items on deck i.e. pots, bins, lines Seek shelter/ safe haven Contact Responsible Person ashore to let them know

new course and safe haven location

Master and Crew

34

Attachment 12c: Emergency Response for Single handed Operators

Emergency Response for Single handed Operators

Emergency Situation

Emergency Response and/or Procedure Responsible Person/s

Fire Manoeuvre vessel to minimise spread of fire and smoke inhalation.

Use fire extinguisher to extinguish fire if possible Consider isolating fuel tank/s from the area Emergency radio call on VHF 16 or by phone 000 for

assistance if situation cannot be managed safely Put vessel ashore or abandon vessel Notify Contact Person Ashore Log incident

Master

Person Overboard

Wear PFD at all times- not sure if appropriate Wear PLD at all times Wear lanyard when operating in rough weather Ensure kill switch is operational and easily accessible Activate PFD and PLB immediately. If it is not possible to reach the vessel or shore.-Restrict

movement in the water, adopt HELP position and endeavour to retain body heat.

SHORE CONTACT—to follow emergency procedures for operator not reporting in.

Master

Medical Emergency

and Personal

injury

Deliver First Aid Any injury or sickness to be reported to shore contact

(as soon as practicable). Assess situation (if medical emergency is low, medium

or high) Make for shore if needed Request shore contact to pre-arrange emergency

medical services upon return to the shore Emergency radio call on VHF 16 or by phone 000 for

assistance and if situation cannot be managed safely Log incident Replenish first aid supplies

Master

Vessel collision/

grounding/ sinking

Check for damage to the vessel Notify designated contact ashore Remove water by bailing, bilge pump or powering on. Emergency radio calls on VHF 16 or by phone 000 for

assistance and if situation cannot be managed safely. Remain with vessel because it is fitted with internal

buoyancy Log incident

Master

35

Attachment 13 : Planned Monthly Inspection and Maintenance FormRecord checks in your logbook.

Safety Equipment

Life jacket

Life Raft

Emergency Torches

Flares

First Aid kit

EPIRB

Life rings

Fire extinguisher

Fire pumps and hose

Fire Bucket

Fire Blankets

Fire Alarms

Fixed firefighting equipment

Fuel and air shut offs

Machinery

Anchoring equipment

Mooring lines

Lifting gear

Lifting appliances

Winches and windlass

Systems

Steering systems (including

emergency)

Bilge pumping system (including

emergency)

Vessel Inspection

Hatches and doors

Hull, deck and combings

Bilges and void spaces

36

Attachment 14 : Log Book < insert vessel name and number> Logbook

Vessel owner _____________________

Vessel Name: Vessel Number:

Address Phone Email

Owner

Crew Employer

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Voyage records

Masters: Crew :__________________

Crew :__________________

Navigational, weather operational

observations (Optional)

Date Time Key activity or emergencies or accidents or incidentsEmergencies, accidents and incidents including the following must be recorded in your logbook: All illness injury of

persons on boards; Any marine incident or accident involving vessel or equipment; Assistance rendered for other

vessels; Unusual incidents; All communications sent or received for an emergency

Loca

tion

or L

at

Long

Win

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on

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spee

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Visib

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Baro

met

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Pre

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s

26/07/16 1100 Depart wharf Dover S 25 kn 5nm 1009

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Masters: Crew :__________________

Crew :__________________






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and

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Masters: Crew :__________________

Crew :__________________






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Masters: Crew :__________________

Crew :__________________






Loca

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and

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Masters: Crew :__________________

Crew :__________________






Loca

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Attachment 15 : Crew Records

Name Crew Member

Capacity (tick ) Deck hand Master Engineer Address

Phone

Email

Next of kin Name Address Phone

Date Joined Vessel_______________________ Date Left Vessel___________________________

Certifications of Crew Member (i.e. coxswains)

Date Obtained

(optional)

Certification

(must be recorded)

Renewal Due

(optional)

Copy Taken (Y / N)

(optional)

Employment Status (Optional)

Salaried Employed

(Yes / No)

Employer’s Workers Compensation

(Yes / No)

Share Catch

(Yes / No)

Crew Members Own Insurance

(Yes / No)

43

Attachment 16 : Revision Form

Reference Number

Reference to Part of Document being changed or Record Change

Date Initials/Name of person making the change

E.g. 01 Fire procedure 1: Now changed to call 000 first 13/12/2016 CPC

44

Attachment 17 : Annual Review

Date Operational Requirements Review Completed1. Vessel and Contact Details

2. Risk Assessment

3. Owners Responsibility and Authority Statement (High Level SMS)

4. Designated Person

5. Master’s Responsibility and Authority Statement

6. Resources and Personal

7. Procedures for onboard operations- Operational Procedures- Are all crew trained in the operating procedures

8. Emergency Preparedness- Emergency Procedures- Is all crew training up to date

9. Follow- up on hazards occurrence and non- conformances (High Level SMS)

10. Maintenance of vessel and equipment- Have all the appropriate inspections and maintenance

taken place

11. Documentation- Has the log book been filled out correctly- Are crew details up to date (including Next of kin and

qualifications)

Master and Owners Signature

We acknowledge that the Operational Requirements Review has been undertaken and thoroughly checked, all changes have been documented in the Review Form (see attachment 16). Any changes made in the operational requirements the crew have been notified and training has been provided, which has been further documented in record of training form or log book.

The next Review will be conducted on ____________

Signature Owner:__________________

Signature Master: _________________

45

Appendix

Definitions

Owner of a vessel includes:

(a) a person who has a legal or beneficial interest in the vessel, other than as a

mortgagee; and

(b) a person with overall general control and management of the vessel.

For this purpose, a person is not taken to have overall general control and management

of a vessel merely because he or she is the master or pilot of the vessel.

As defined by Marine Safety (Domestic Vessel) National Law Act, Schedule 1, Part 1 (6) Definitions: Owner

Useful Links Australian Maritime Safety Authority – Domestic Commercial Vessels

https://www.amsa.gov.au/domestic/

Marine Safety (Domestic Commercial Vessel) National Law Act 2012

https://www.legislation.gov.au/Details/C2013C00654/Html/Text#

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https://www.legislation.gov.au/Details/C2013C00654/Html/Text

https://www.amsa.gov.au/domestic/

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