a guide for chapter directors of ceremonies€¦ · the sojourners should dress in their full royal...
TRANSCRIPT
PROVINCIAL GRAND CHAPTER OF
NOTTINGHAMSHIRE
A Guide for Chapter Directors of
Ceremonies
2018
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INTRODUCTION Provincial Grand Chapter has no wish or authority to request private Chapters to alter their own particular working, especially if there are a number of traditions that members wish to continue, but remember, - a mistake repeated for several years is still a mistake. Have you ever thought to yourself “I wonder why we do that” or “that’s not what it says in the book” and you cannot find anyone in the Chapter who can satisfactorily explain why? The chances are it is a mistake that has been perpetuated over the years and now called a tradition! The ritual booklets issued by Provincial Grand Chapter can be considered as a standard and have been adopted by the majority, of Chapters within this Province and may be used in full or in part. The Director of Ceremonies and the Scribe Ezra should work closely together to ensure that the Chapter meetings are interesting and enjoyable. It is important for the well-being of the Chapter that Companions both new and experienced should be asked what their expectations are. Newer Companions may or may not wish to participate in the ceremony depending on many factors, for instance their position in their Lodge. Past Principals may have aspirations to undertake work or hold a Chapter office – or they may not. The DC needs to know. A meeting should never be simply opening, routine business and closing. There are numerous interesting Lectures available which can be given by the Nottinghamshire Sojourners and other Companions which make the meeting a meaningful occasion.
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GENERAL POINTS The DC should arrive in good time for the meeting, 45 minutes is plenty but not
less than 30 minutes before the Opening. Ensure that the room is correctly
prepared for the ceremony (use the checklist later in this document) and that all
your officers are present and fully prepared for the ceremony.
During the ceremony a Director of Ceremonies should always be looking around
to make sure that the participants are in the correct position and that any items
required are to hand. It is suggested that the ADC or IPZ should do the
prompting leaving the DC to carry out his duties.
It is encouraged that the DC plans ahead for meetings, this is mentioned in the
Strategy Document.
White gloves are usually worn in Chapter and the Principals, Scribes and
Sojourners should wear their collars over their robe or surplice.
The Chapter is never ‘squared’ in perambulations and particularly in the
ceremony of Exaltation. The perambulation of the candidate and Sojourner
should form a catenarian arch in the east, as should the entry to that area of the
Principals during the opening.
The Principals should salute their Sceptres and mentally say the words of their
Chair only once at the opening of the Chapter, or when taking their Chair for the
first time at the Installation ceremony. It follows that it is not necessary to
repeat the salute/word at any other time when returning to their Chair.
Companions should only salute the pedestal with the Reverential sign, not the
Principals. They should give a court bow to the Principals. These are two quite
separate and distinct movements and should be treated as such. A Companion
should never salute the pedestal and then bow to the Principals whilst
continuing to hold the Reverential Sign. Therefore, on entering the Chapter a
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Companion should salute the pedestal and then bow to the Principals. When
leaving, the signs are reversed i.e. a Companion court bows to the Principals
first and then salutes the pedestal. The acronym SABBAS (salute and bow, bow
and salute) might help.
It is usual for Scribe Nehemiah and the DC to address the Principals and the
Companions from the ‘point of announcement’, which is a position in the west
between the Principal Sojourner and the kneeling stool. This way he is speaking
to the majority of the Companions rather than having his back to them. On
completion he should give a court bow and return to his chair.
SIGNS No Craft signs are used in Royal Arch apart from the Sojourners when working
with the Exaltee. When giving the signs the thumb is kept parallel to and
touching the fingers – this includes both the sign of Fidelity and Reverence.
The Reverential or Hailing Sign is given by first slightly bending the head forward
and placing the left hand on the forehead with the thumb aligned with the
fingers and then the right hand on the heart. No step is taken. Apart from the
slight bending of the head forward, no other body movement is made. The sign
is directed to the name on the pedestal – never to an individual. It is given only
when entering or retiring from the Chapter. The sign is discharged by dropping
both hands simultaneously – not by cutting them.
During the opening and closing of the Chapter, the Reverential or Hailing sign is
adopted on command of the DC and discharged after the VSL has been saluted
by the Principals.
EXALTATION CEREMONY Sharing of work Sharing work creates interest and allows an opportunity for many Companions
to be involved in the ceremony.
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The Principal Sojourner’s work splits conveniently and can be shared by all
three. The Z’s work can also be shared by the Principals and other Companions.
The scripture readings normally given by the Principals may be given by a more
junior member. However, try to include a run through at rehearsal to ensure
the correct portion of scripture is given in a manner to convey the maximum
meaning.
Haggai should be pronounced ‘hagg-eye’ and Sinai as ‘sign-eye’.
The Setting the Scene readings should be read both inside and outside the
Chapter. Ensure that copies are available for the readings and arrange for
someone to do them.
Manning the staves This point of the ceremony is very important as the Exaltee is about to take his
obligation. Too often it is spoiled by much confusion and shouting of
instructions as the DC tries to get the correct companions in place with the
correct sign. Briefing the Companions who will man the staves before the
ceremony will remove this confusion and allow the Companions to move
quietly into place without disturbing the mood.
Restored to light Please note that the extra two paragraphs now included after the Candidate has
read the scroll and Z has addressed him, give a fuller understanding of the
purpose of the Royal Arch and can be given by Z or split as recommended.
Retiring after the obligation It is preferable that the general lighting of the Chapter should remain off and
the Companions manning the staves remain in place until the Candidate has left
the Chapter room.
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The Sojourners should retire from the Chapter with the candidate taking the
scroll with them. They should remove their Royal Arch regalia and jewel and
dress in craft regalia.
Retiring after the discovery has been reported The three Master Masons should retire from the Chapter leaving the door open.
The Sojourners should dress in their full Royal Arch regalia and jewel. The
candidate should wear a surplice and his new Royal Arch apron.
All three return to the Chapter and the ScN demonstrates the seven steps.
When advancing from west to east, the steps should be of such a length as not
to have passed the pedestal when completed. If salutes are given at the 3rd, 5th
and 7th remember they are to the pedestal not the Principals.
Investiture After the Candidate has been invested, rewarded, decorated and entrusted it is
quite permissible for the ritual to be shared between the PZ’s i.e. the sharing of
the Word, the explanation of the signs and the address to the Candidate.
Consider involving the candidate’s proposer or seconder to deliver the address.
Lectures The newer versions of the Symbolical and Mystical Lectures are optional
alternatives and can still be split over the several convocations during the
season, if that has been your previous method. The dates mentioned in the
Historical Lecture must be deleted.
Consider delaying the delivery of the Lectures until there is a meeting when the
Chapter does not have a candidate to exalt. There can be “ritual overload” for a
new Companion.
INSTALLATION CEREMONY Ensure that the Z presents his Sceptre to the visiting Leader, along with some kind words of well. The Leader will thank the Z and hand the Sceptre back to
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him. Please note that whenever a Leader attends your Chapter he should be offered the Sceptre. At Installation Meetings make sure that a seat is in the southeast on the left of
the Chapter ADC for the Provincial DC who will reserve seats for his leader and
any Acting Provincial Officers attending.
Qualification for a Principal It is now possible to elect a Companion as 3rd Principal who has not been
installed as Master of a Lodge. It therefore follows that due to the qualification
for progression to the 2nd and 1st Principal’s chair, a Companion who reaches
the 1st Principal’s chair may not be an Installed Master, this is quite in order.
Past Principals taking the chairs Difficulties can occur where senior Companions take the chairs. There is very
little, or no preparation and the wrong reading is often started. Try to
incorporate this in the rehearsal. Suggest your Chapter uses a folder of readings
rather than the ritual book (as many do), then mark pages clearly with a “post –
it” type note or similar, to indicate who is doing it, when and to whom.
The scripture readings may be given by any PZ not just those in the chairs.
Remember spread the work and involve as many as possible.
Obligations of Principals It is recommended that obligations are taken in the west and not at the
pedestal, as this can be dangerous near the candles. However, if it is the
Chapter’s tradition to kneel at the pedestal, this is permissible, but the pedestal
should not be treated as an altar and under no circumstances should hands be
placed on it.
Passwords Please ensure you have the correct passwords and the pronunciation
particularly the password to the 3rd Principals chair.
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Sign and word of the chairs Ensure that the incoming Principal copies the signs when given by the Installing
Principal and that he also repeats the word of the chair. When taking the chair,
the new Principal should salute the Sceptre and repeat the word silently.
Censer The censer used in the Installation of 3rd Principal does not have to be lit as it is
purely symbolic. The censer must be handed to the new Principal to copy the
action, and not merely used for demonstration purposes by the Installing
Principal.
Past Principals taking the Chairs These days it is common for a PZ to take the chairs again. However, there seems
to be much confusion about the ceremonial to be used. The ceremony may be
conducted in full as if the PZ were new to the chair. Alternatively, the
incoming Principal may acknowledge and reaffirm the previously taken
obligation by saluting the VSL. The inner workings may then be conducted in
full. If any doubt, please contact either the PrGDC or the Provincial Office.
Re-appointments It is permissible to re-appoint those Companions remaining in the same office.
The ScE should read out the list of re-appointments before the investiture of the
new officers. If the ScE is a new appointment, then he must be invested before
any re-appointments.
Appointments Rule 48 of the Book of Constitutions gives the Three Principals the power to
appoint the officers. The wording should be “We appoint and I invest you
as……………”.
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LAYOUT OF THE CHAPTER
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PRE-MEETING CHECKLIST FOR REGULAR MEETINGS
Charter is in place in the north east
Ensigns are in the correct order
Leading Standards are in the correct position (Ox Man Lion Eagle)
Candles are correctly positioned (see diagram) and lit
Triangle letters are in the correct order on the pedestal
Sword and trowel are in place
5 Platonic bodies are in place if used
Square and compasses are in place
Working implements are correctly positioned
Large and small VSL are correctly positioned
Wand holders are available for the DC’s
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Ballot box is empty, and the balls are available if needed
Readings and prayers are in the correct sequence and marked
Surpluses are available for the Scribes and Sojourners
Three sceptres are on the correct chairs with gloves
Ensure the Principals are wearing the correct robes
ADDITIONAL CHECKLIST FOR INSTALLATION MEETINGS
Charter is in place in the south east
Third wand holder is available for the PrGDC
Cushion pad or kneeling stool is available
IPZ’s collar and all officers’ collars are available
Censer is inside the Chapter
The collar carrier is available
Reserved seat cards
FESTIVE BOARD Ensure that the Principals have been briefed in advance of their duties and if
possible rehearse the procedure.
Grace before the meal
Joshua – Benedictus, Benedicat (pronounced benny dictus, benny deecat) All – So mote it be or Deo Gratias Taking wine
Always take wine with the Provincial Leader/Representative first, before taking wine with other Companions. Restrict the number of wine takings and do them all at once, between courses if possible, when all glasses are charged. Grace after the meal
Joshua – Benedicto, Benedicataur (pronounced benny dictow, benny dicaatur) All – So mote it be or Deo Gratias
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Questions & Answers It is good practice to rehearse the questions and answers. Ideally, they should
be learnt. Particularly rehearse the pronunciation of the Biblical Characters.
The PrSoj should be given exact instructions as to the honouring of the toast
and trained to clearly, slowly and distinctly say:
“Attention Companions point, triangle, circle, 1, 2, 3”
This is given clockwise and done vertically as if writing on a wall: -
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Toasts All toasts are taken with the left hand, with the exception of The Queen and
the Janitor’s toast. The idea of having separate toast cards so that Z can
concentrate on one toast at a time is to be commended. Again, it is
recommended that Z rehearses the toasts before the night.
If only one Grand Officer is present, name him in the preamble to the toasts.
If the Grand Superintendent is present, the toast to the Deputy Grand
Superintendent, 2nd Provincial Grand Principal and the 3rd Provincial Grand
Principal are taken at the same time. Remind the Z that he is expected to say a
few words of welcome to a Provincial Leader/Representative before offering
the toast. After the toast to Provincial Grand Chapter has been taken, anyone
who then proposes a toast may say: -
Most Excellent, Excellent Companions and Companions.
Please refer to the latest Provincial Toast List for the names
Provincial Leaders The titles of the Provincial Leaders are: -
Most Excellent Grand Superintendent Deputy Grand Superintendent 2nd Provincial Grand Principal 3rd Provincial Grand Principal
Note that the word Provincial does not appear in the titles or the Grand or Deputy Grand Superintendent - and the word is ‘Provincial’ not ‘Provisional’. Leaders Visiting Chapters (Non-official Visits) When a Leader is at a Chapter as a visitor, the MEZ must offer his Sceptre to him. This is done after the opening of the Chapter, but before any business of the Chapter. When doing so the MEZ will say a few kind words of welcome. The Leader will take the Sceptre, respond and then return it to the MEZ.
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NOTES