A Cloud of Your Own: Preservation & Access Services from the Connecticut Digital ArchiveGreg ColatiCLHO Annual MeetingJune, 2015

The Dilemma of Modern Stewardship, 1815How do we insure resources that support cultural activities that exist today will reliably exist and be discoverable in the future?

1815 2015

The Dilemma of Modern Media, 1915

The Dilemma of Modern Media, 1995

Cultural Armageddon, 2000s

Cultural Armageddon, 2011

Source: University of Southern CaliforniaCredit: Todd Lindeman and Brian Vastag/ The Washington Post

The Dilemma of Modern Stewardship, 2015How do we insure that resources that support cultural activities that exist in digital form today will reliably exist and be discoverable in the future?

?

2015 2215

Connect: Participants and users interact with the repository and each other in various ways.

Preserve: Preservation of access in whatever forms and schemas you desire.

Share: Facilitates sharing of content, but does not control or determine how, where, or why.

What is the CTDA?A set of services of the University of Connecticut Libraries that preserves, manages, and makes available permanently valuable cultural data and other records produced and collected by non-profit educational, cultural, and memory institutions based in ConnecticutThe service hub in Connecticut for the Digital Public Library of America

SNET, 1946, UConn

Ownership vs. Stewardship• Participants retain

ownership of all content: metadata, primary content objects, and derivatives

• CTDA is the steward of the digital assets

• Low barrier to entry: minimal standards for participation

• Participants are responsible for their own content

Organization, Participation and Governance• A service of the UConn

Libraries• Core services NOT grant

funded• UCL subsidizes 85% of the

cost of the system• Participatory model, not a

membership organization• Advisory Committees:

• CTDA Advisory: general roadmap and development of the CTDA program

• CTDA Tech: roadmap for technology developments for CTDA services

Use Only What You Need:• Preservation Services• Access Services• Metadata Services• Management Tools• Indexing and

Discovery Services• Reformatting Services

Preservation Services*• Secure, redundant storage up

to 500GB without charge• Preservation activities• Migration (for supported file

types)• Verification• Authenticity guarantees• Permanent, globally unique

identifiers*Note: Some services are fee-based

Management Tools• Browser-based, no software

to load or update• Load content singly or in

groups• Only you can manage your

content• Separate ingest server

provides higher throughput without impact on presentation channels

Access Services• Presentation Channels

• Viewers for supported file types

• Web search engine indexing• OAI-PMH harvesting• Indexing in the Digital

Public Library of America, iConn

• Inclusion in Connecticut History Illustrated (for content you specify)

• Open APIs, embed codes; for indexing, content extraction, viewer re-use

• Custom channels scoped to organizational content

*Note: Some services are fee-based

CTDA Collections • All the content, all the time,

no matter what the subject• Primary harvest site for

external aggregators• Persistent resolver for

handles for general participants

http://collections.ctdigitalarchive.org

• Basic system training • How-to documentation from

the CTDA website• Metadata consultation• Data migration and

conversion for ingest• Custom forms and tools

*Note: Some services are fee-based

Metadata and Management Services*

Indexing Services• Harvesting by DPLA• Harvesting by iConn• Open OAI supplier for

indexing• Search engine optimization

for discovery by Google, Bing, etc.

Reformatting Services • Reformatting services are

charged on a cost-recovery basis

• Digital capture of flat material: paper, photos, graphics, reflective and transparent, up to 12” X 18” (and larger for some document types)

• Bound-volume digital capture• Basic audio conversion of

limited formats• We do not currently offer

moving image conversion services

CTDA Participants (May 2015)

• Avon Free Public Library• Barnum Museum• Bibliomation• Bridgeport History Center• Connecticut Historical

Society• Connecticut State Data

Center• Connecticut State Library• Eastern Connecticut State

University• Fairfield Museum and

Historical Society• Florence Griswold

Museum• Groton Public Library• Hartford History Center at

the Hartford Public Library• Ivoryton Library

Association• Lyman Allyn Art Museum• Mattatuck Museum• Mystic Arts Center• Mystic Seaport• New Britain Museum of

American Art• New Haven Museum• Stonington Historical

Society• Slater Memorial Museum• Trinity College Library• UConn, Archives and

Special Collections• Wadsworth Atheneum• Wesleyan University• Western Connecticut State

University

Repository Content• 217,000+ assets being

managed• 20 institutions in production• 14,000+ OAI records for

harvestFlorence Griswold

Museum

Connecticut Historical Society

Trinity College

Fairfield Museum

Connecticut State LibraryGroton Public Library

Grants and ProjectsGrants support individual participants’ content needs and infrastructure building for everyone• Connecticut Collections

(submitted) with Connecticut League of History Organizations

• Digitizing Atwater: Nutrition, Agriculture and Home Economics in the long 19th Century (submitted) with Wesleyan University

• eRegs (active) with CSL and UConn Library

Jacob Gworek, Connecticut State Library

Credits (In Order of Appearance) Certificate of membership in Windham County Agricultural Society, Archives and Special Collections, University of Connecticut,

hdl.handle.net/11134/20002:20110263 Wax Cylinder: Flickr image from the National Film and Sound Archive Australia Digital Media, author’s personal collection CBS News, January 23, 2003 http://www.cbsnews.com/news/coming-soon-a-digital-dark-age/ accessed May 13, 2015. Storage Capacity: Source: University of Southern California, Credit: Todd Lindeman and Brian Vastag/ The Washington Post iPhoto Library, author’s personal collection Employment and Application Process, Archives and Special Collections, University of Connecticut,

http://hdl.handle.net/11134/20002:859919931 Herd of Cattle, Fairfield Museum and History Center, http://hdl.handle.net/11134/80002:94 Locomotive: Archives and Special Collections, University of Connecticut, http://hdl.handle.net/11134/20002:199714469 Group Portrait with Band, Connecticut Historical Society, http://hdl.handle.net/11134/40002:11337 Thames Bank, Connecticut Historical Society, hdl.handle.net/11134/40002:10919 Winthrop House and Mill, Lyman Allyn Art Museum, http://hdl.handle.net/11134/170002:21 Osborn-Jennings-Lonsdale, Fairfield Museum and History Center, http://hdl.handle.net/11134/80002:184 Pickelhaube, Connecticut State Library, http://hdl.handle.net/11134/30002:982 Farmer Roscoe, Florence Griswold Museum, http://hdl.handle.net/11134/270002:1 Fairfield Beach, Fairfield Museum and History Center, http://hdl.handle.net/11134/80002:210 Ayshire Calves, Groton Public Library, http://hdl.handle.net/11134/180002:10 Sheff 25th Anniversary Oral History Project, Trinity College,

http://collections.ctdigitalarchive.org/islandora/object/120002%3Asheff25 Jacob Gworek with Bugle, Connecticut State Library, http://hdl.handle.net/11134/30002:1144 Mobile Radio Telephone, Archives and Special Collections, University of Connecticut,

http://hdl.handle.net/11134/20002:199707190

Find Out Morectdigitalarchive.org• General information• Service Catalog• How-to documents• News and information about

CTDA activities• Links to production channels• More!

SNET, 1947