A Better Way to Integrate SAP and

Microsoft Excel May 29th, 2012

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Your Speakers Today

Evan Schulz, Sales Director, UK & Ireland Winshuttle

Sathish Kamath, Solutions Engineer, Winshuttle

Duncan Hicks, Manager, Financial Analysis,

Bombardier Transportation

Introduce Yourself to Us!

Time to Answer Polling Question 1 of 3

POLL #1

Please describe your role and responsibilities as they relate to SAP Hire

to Retire business processes at your company.

Today’s Agenda

• Excel and SAP - Why Integrate? (10)

• Demonstration (30)

• Bombardier Transportation Case Study (15)

• Q&A (5)

Please use the GoTo Meeting Question & Answer Panel to ask your questions during

the webinar

Please participate in our surveys during the webinar speaker transitions

We will be sending the presentation at the conclusion of the webinar.

SAP – System of Record

• PRO – ERP Leader

– Proven, Stable Technology

– Very Large Ecosystem

– Multiple Industry Solutions

• CON – Complex SAP UI

– Time & Quality of Data

– Business Processes costly to change

– SAP UI is complex

– Deployed to minority % of employees

POLL #2

What are some of the challenges that you currently face with SAP

usability

SAP & Excel Integration

• Provide users with a single

worksheet entry-point

• Store Data within SAP

• Expand the participants of

an SAP Process

• Leverage investments in

SAP and Microsoft

technologies

• Improve Business Processes

Winshuttle Use Cases

Simplify the User Experience

•Data Entry Simplification & Standardization

•Excel or SharePoint-based Forms

Data Management

•Data Maintenance, Data Extraction, Data Migration, Data Integration

•Mass loads & mass changes to SAP data

•Regular loads of new data from third parties

•Real-time operational reporting

Business Process Innovation

•Data Workflow for process improvement

•Augment SAP processes

•Replace Paper & Legacy Processes

Remote Enablement

•Data Entry simplification for non-SAP users to interact with SAP

•Data Workflow to include more participants

Simplify the User Experience Business Issue:

• Seasonal on-boarding of Co-Op (internship) employees

• 25 Screens to complete action took approx. 20 minutes per hire (PA40)

Simplify the User Experience

Solution:

• Approximately two minutes to process new hire

POLL #3

Which of these SAP use cases would benefit your company and thus help

accelerate your SAP ROI?

Winshuttle Products

User interface

Application / Database

Run it

Build it

Control it

Da

ta flo

w

PDF Mobile Office Web SharePoint

Demonstration

Sathish Kamath, Solutions Engineer,

Winshuttle

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Winshuttle use in SAP Plant

Maintenance

Duncan PR Hicks MBA, ACMA, CGMA

29th of May 2012

This document and its contents are the property of Bombardier Inc. or its subsidiaries. This document contains confidential proprietary information.

The reproduction, distribution, utilization or the communication of this document or any part thereof, without express authorization is strictly

prohibited. Offenders will be held liable for the payment of damages.

© 2012, Bombardier Inc. or its subsidiaries. All rights reserved.

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Agenda

1 Introduction to Bombardier

2 Background to the project

3 How the solution works

4 Benefits, Issues and next steps

5 Questions and Answers

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Bombardier Overview

Corporate

office based

in Montréal,

Canada

Listed on

Toronto

Stock

Exchange

(BBD)

Workforce

of 69,800

people

worldwide1

Revenues of

$18.3 bn US1

93% of

revenues

generated

outside

Canada

1 for fiscal year ended December 31, 2011

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Bombardier Aerospace Overview

Bombardier Aerospace is a world leader in the design and manufacture of innovative aviation products and related services for the business, commercial, amphibious and specialized aircraft markets.

It also offers Flexjet fractional ownership, Skyjet aircraft charter and management, technical services, aircraft maintenance and pilot training.

Flexjet and Skyjet are trademarks of Bombardier Inc. or its subsidiaries.

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Bombardier Transportation Facts & Figures

A global leader in the rail

sector

Broadest product

portfolio

ECO4 technologies for

more sustainable mobility

Worldwide installed base

of more than 100,000

vehicles

Revenues $ 9.8 bn US1

Order backlog $ 31.9 bn

US1

Global headquarters in

Berlin, Germany

ECO4 is a trademark of Bombardier Inc. or its subsidiaries.

1 for fiscal year ended December 31, 2011

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Bombardier Transportation Global Expertise – Local Presence

Global Headquarters

Present in > 64 countries

62 production/engineering sites and 18 service centres

In 37 countries

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Products and Solutions Services

First choice for reliability, availability, maintainability and safety

Complete life-cycle service and support

Portfolio

Fleet management (ORBIFLO)

Operations & maintenance

Material solutions

Vehicle refurbishment

Component reengineering

ORBIFLO is a trademark of Bombardier Inc. or its subsidiaries.

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Problem Statement

Number of SAP objects required to be input required an automated

solution

– Projects average around 779 “functional location” objects and 618

“equipment” objects

– Addition of a new maintenance strategy on largest projects requires 800 new

maintenance plans

– Number of maintenance plans per contract varies between 19 and 4170

– Deploying 16 projects

Time taken to upload;

SAP Task Lists was 5 to 10 days per project

RFQ and Quotes was averaging 2 man days

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How do we use Winshuttle for Task Lists

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Maintenance package allocation

Material allocation Maintenance tasks / operations

Used to populate task list header and operations

Allocation of maintenance packages and materials

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How do we use Winshuttle for Maintenance Plans

Maintenance plans are used to

link the maintenance

strategies and task lists to the

item to be maintained

One maintenance plan per

maintenance activity,

generating one active work

order and future calls

Winshulttle used to create,

change and delete

maintenance plans, with one

set of scripts for dates and

another for counters

Winshuttle is also used to

start and restart maintenance

plans

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Maintenance Plans

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Winshuttle script use in Plant Maintenance;

Master Data

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Area T/Code Use

Functional Locations IL01 Create functional locations

Equipments IE01 Create Equipment (including serial numbers)

IE02 Install to functional locations & equipment

Dismantle equipment

Re-install equipment

Measuring Points IK01 Create measuring points (including as a counter)

IK02 Link measuring points

Change locations of measuring points

Change information on measuring points (including annual

estimates)

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Winshuttle script use in Plant Maintenance

Transactional Data

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Area T/Code Use

Measuring Documents IK11 Create measuring documents (also available as a SAP BAPI)

IK12 Reverse measuring documents

Task Lists IA05 Create (multi counter) maintenance plans (including strategy

based) including operations, maintenance package allocation and

materials (components)

IA06 Change materials (components) on a task list

Maintenance Plans IP41 Create single cycle maintenance plans

IP42 Create strategy maintenance plans

IP02 Change maintenance plans

Deactivate / delete maintenance plans

Schedule Maintenance

Plans

IP10 Start maintenance plans

Re-start maintenance plans

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Winshuttle script use in Procurement;

Transactional Data

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Area T/Code Use

RFQ ME41 Create RFQ

ME42 Add materials to an RFQ

ME47 Change a quote

Planned Independent

Requirements

MD02

MD61

MD62

ME22N

ME23N

Other LS02N

SP02

MIGO

YMMR_PO_EXP

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Winshuttle savings within SAP PM between September

2011 and March 2012

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ProjectTime Saved

(seconds)

Time Saved

(Minutes)

Time Saved

(hours)FTE (Days)

c2c 3,455,038 57,584 960 120

Croydon 659,612 10,994 183 23

NXG 1,127,396 18,790 313 39

Southern 554,119 9,235 154 19

TPE 34,934 582 10 1

EMT 928,882 15,481 258 32

LSER 2,493,751 41,563 693 87

LSER Quote 159,981 2,666 44 6

LSER TL 533,735 8,896 148 19

VWC 195,106 3,252 54 7

SSL 256,978 4,283 71 9

SSL Quote 58,408 973 16 2

Development

C-BoM TL Dev 75,895 1,265 21 (3)

Quote Dev 95,026 1,584 26 (3)

C-BoM Dev 73,576 1,226 20 (3)

Additional Days (3)

Total - CBOM 10,702,437 178,374 2,973 352

Source: Winshuttle Transaction Logs; DPH, AO & MB

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Issues and Next Steps

Issues

GUI scripting is un reliable within the BT environment

– The same script works one day and not the next, therefore the task list

update is only used when all items in the task list need changing

What are we planning to do next with the solution?

Use of Winshuttle as a deployment / development tool

– For example using scripts to define future BAPI development

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Thank You / Q&A Recording and Q&A to be mailed

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Copyright Winshuttle 2012

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