8 oral presentation

8/13/2019 8 Oral Presentation

1/12

03/04/20

Presenting Research Papers

A. S. M. A. Haseeb

Department of Mechanical Engineering

University of Malaya

References

http://www.see.ed.ac.uk/-gerard/ManagemcntJarll.hlml

http://www.ljlseminars.com

http://www.leighthompson.com/tips/present_a_paper.htm

http://www.buzzle.com/editorials/8-1-2006-104098.asp

http://www.cs.swarthmore.edu/~newhall/cs97/s00/marshall_presentation_advice

http://www.courseworks.unimelb.edu.au/researchandwriting/oralpresentations.php

http://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xml

http://ec.hku.hk/epc/presentation/
http://www.see.ed.ac.uk/-gerard/ManagemcntJarll.hlmlhttp://www.ljlseminars.com/http://www.leighthompson.com/tips/present_a_paper.htmhttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.cs.swarthmore.edu/~newhall/cs97/s00/marshall_presentation_advicehttp://www.courseworks.unimelb.edu.au/researchandwriting/oralpresentations.phphttp://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://ec.hku.hk/epc/presentation/http://ec.hku.hk/epc/presentation/http://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://www.monash.edu.au/lls/llonline/quickrefs/11-oral-presentations.xmlhttp://www.courseworks.unimelb.edu.au/researchandwriting/oralpresentations.phphttp://www.cs.swarthmore.edu/~newhall/cs97/s00/marshall_presentation_advicehttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.buzzle.com/editorials/8-1-2006-104098.asphttp://www.leighthompson.com/tips/present_a_paper.htmhttp://www.ljlseminars.com/http://www.see.ed.ac.uk/-gerard/ManagemcntJarll.hlmlhttp://www.see.ed.ac.uk/-gerard/ManagemcntJarll.hlmlhttp://www.see.ed.ac.uk/-gerard/ManagemcntJarll.hlml


2/12

03/04/20

Preparation

Delivery

Question and Answer

Planning Audience

Structure

Objectives

Introduction Conclusions

Rehearsal

General tips Slides

Eyes

Voice Expression/gesture

Nervousness

End of presentation

Outline

Preparation

The message is simple: PREPARE! PREPARE! PREPARE!

Needs time to grow > sleep on your topic, dream about it, let

your ideas sink into your subconscious

Rule of thumb > I hour in preparation for 5 minutes of talking

More time to prepare a short version of presentation than a

longer one

"If you want me to speak for anhour, I am ready today. If you

want me to speak for just a few

minutes, it will take me a fewweeks to prepare."

- Mark Twain

Planning


3/12

03/04/20

Objectives of Communication not transmission but reception

Audience

Analyse your audience

What do they know about the subject ?

What do they want or need to know ?

What aspects of your subject would they be interested in ?

How much information can they absorb ?

If new to the topic, level of absorption may be

lower than for an expert audience

Try to talk with them before presentation

Decide on a definite structure or format

talk without structure is a woolly mess

Structure

Simple structure

Take out unnecessary items


4/12


5/12

03/04/20

Arouse interest in the topic ?

Provide context, i.e., background and definitions

Clearly state the main point of the talk

Describe the structure of the talk

It is a good idea to begin a talk with a question, ashort story, an interesting fact about your topic or

an unusual visual aid

Introduction

End of talk should never come as a surprise needs special consideration

Remind the audience of your key points

Reinforce your message

Prepare clear, succinct closing comments

that catch listener's attention

Final impression remembered byaudience and it is worth planning last few

sentences with extreme care

Conclusion

Rehearsal

No substitute for rehearsal

Practice where you are at ease and comfortable in front of

a mirror, your family, friends or colleagues

Use a tape-recorder and listen to yourself

Begining and end count most make sure to make a

fascinating introduction and conclusion


6/12

03/04/20

Preparation

Delivery

Question and Answer

Planning Audience

Structure

Objectives

Introduction Conclusions

Rehearsal

General tips Slides

Eyes

Voice Expression/gesture

Nervousness

End of presentation

Outline

Delivery

Talk to audience, not screen or the blackboard

Establish dialogue/rapport with audience

Get rid of distracting mannerisms

slapping your leg, playing with the keys in your pocket,pulling at your ear, nose, shuffling your notes, playing

with the projector cord, or whatever

Do not go over time, do not finish too early either

Interpret your results significance, and only then clearly

state your conclusions

Summarize give main points, and hit the highlights

End of the speech Thank the audience

General tips


7/12

03/04/20

Provide a talk road-map

Give audience a road-map of your talk at the beginning

using outline slide

Make it clear when you start a new high-level section

Use outline slide at other points in your talk a clear

visual transition

General tips...

Average audience is easily distracted attention slipsduring most important message of speech - so repeat it

Make the point with different explanations and in different

ways

Plain Speech

Short and Sweet

Jokes Effective but do not offend others

Reading from complete text hated by most people

Do not rush

Speak more slowly and clearly than younormally would

General tips...

Pay attention to all details

Arrive early check venue and make any last minute

adjustments.

It is very important that you pay attention to even the smallestdetails. "He who fails to plan is planning for failure"

General tips...


8/12

03/04/20

As a general rule 2-3 minutes for one slide About 13slides for a 30 minute talk

Do not overload your slides with words Most common

mistake

Use big font -- the bigger the better

Color combinations Some colors and color combinations

do not project well

Label any graphs, charts, figures and diagrams

Do not Include slabs of text - distracting, tempting to read it

verbatim

No unnecessary slide or text transitions distracting

No Powerpoint sounds or any other sounds unless it is part

of presentation

Slides

Use phrases rather than complete sentences

A picture is worth a thousand words Use figures andgraphs

Back-up slides specific details that you do not plan to

talk about, but may get questions about

Slides...

Eyes key to the soul

Make eye contact with each and every member of theaudience as often as possible

Intensity and duration of eye contact hold your gaze

fixed in specific directions for five or six seconds at a time

Eyes

Five key facets of the human body involveed in delivery:eyes, voice, expression, appearance, and how you stand


9/12

03/04/20

Voice quality volume, speed and fluency, clarity andpronunciation

Voice

Volume:

- Loud enough or too loud?

- Adjust to the size of the room and make sure thepeople at the back can hear

Speed and fluency:

- Slowly enough so your audience can understand

- Proper intonation

- Do not leave long pauses while you are looking at your notes

- Do not use fillers such as 'um' or 'er

Audience watch your face a smiling face is loved by all

Walk purposefully and confidently to the front of the lecture room(fake it!)

Meaning is enhanced by facial reinforcement

Make sure that your facial expressions are natural

Do not hide behind the lectern

Pick three positions, one on center stage, one to your right, and one

to your left

Do not place your hands on your hips

Expression and Gesture

Feeling nervous in front ofan audience very

natural

If experiencing stage fright

take a deep breathbefore taking the floor

Walk slowly to the front,

pause and look at the

audience before speaking

Remain calm

Nervousness"There are two types of speakers: those that are nervousand those that are liars".

- Mark Twain


10/12


11/12

03/04/20

Question and Answer

Be friendly Always keep your temper

Hostile questioner Respond as if he/she were a friend

Slow down Take a few seconds to think about the question

Listen carefully to the question and repeat it aloud Make sureyou understood the question correctly

Answer directly looking at the person asking the question

Give simple answers to simple questions

Lengthy reply agree to discuss it later with anyone interested

Refer to your presentation, if possible, while answeringquestions

Anticipate areas of questioning Prepare support material in

areas in which you anticipate questions

Always tell the truth even if your position is momentarily

weakened

Treat two questions from the same person as two separatequestions

Keep things moving - brief and to the point answers with many

members of the audience participating


12/12

8 oral presentation

Documents