720th military police battalion gauntlet 401st military police company property accountability 1lt...

720th Military Police Battalion720th Military Police BattalionGauntletGauntlet

401ST MILITARY POLICE COMPANY

Property Accountability1LT Alexis Marks1LT Alexis Marks


References

• FM 10-27-4, “Organizational Supply for Unit Leaders”, 21 Jul 94

• AR 710-2, “Inventory Management Supply Policy Below the Wholesale Level”, 31 Oct 97

• AR 735-5, “Policies and Procedures for Property Accountability”, 31 Jan 98

• DA Pam 710-2-1, “Using Unit Supply System (Manual Procedures)”, 31 Dec 97

• Update 2-14, “Unit Supply Update”, 28 Feb 94


Agenda

• Responsibility• Types of property• Accountability documents• Inventories• Accountability adjustments• Supply discipline


Definitions

Accountability

The obligation of a person to keep an accurate formal record of property issued to him or her

Responsibility

The obligation of a person to ensure that government property entrusted to his or her possession, command, or supervision is properly used and cared for and proper custody and safekeeping are provided


Types of Responsibility

Command

Supervisory

Direct

Custodial

Personal


Types of ResponsibilityBrigade

Battalion

Section

Squad

Company

Platoon

Individual

CommandResponsibility

DirectResponsibility

SupervisoryResponsibility

PersonalResponsibility

CustodialResponsibility


Types of Property

Real: land and structures

PersonalNonexpendable

Not consumed in use

Keeps its original identity

DurableNot consumed in use

Keeps its original identity

ExpendableConsumed in use

Loses identity in use

Not consumed in use but unit price less than $100


Requirements for Accountability

Real: Property book

Nonexpendable: Property book

Durable: Hand receipt

Durable hand tools: Hand receipt

Expendable: No hand receipt


Accountability Documents

Property Book

Hand Receipt Property Listings

DA 2062 (Hand Receipt)

DA 3161 (Request for Issue or Turn-In)

DA 3749 (Equipment Receipt)


Lock and Key Accountability

Lock and key custodian

Key box

Lock and key record

Lock and key control register

Inventory

Change of combinations


InventoriesAnnually Primary hand receipt holder

Semiannually Controlled crypto items

Quarterly Sensitive items

Monthly Weapons and ammunition

10% cyclic inventory

Various OCIE

Upon receipt Receipt of property

Upon change Change of hand receipt holder

Upon change Change of PBO

As needed Command directed


Accountability Adjustments

Causative Research

No negligence Negligence

DA 4949 Cash Collection Voucher

Commander’s Statement of Charges

Statement Report of Survey

AR 15-6 Investigation


Report of Survey

Initiation 15 days

Investigation 40 days

Adjudication process 20 days

Notify individual 30 days

Provide to FAO 1 day


Financial Liability

Failure, through negligence or misconduct, to perform the duties inherent in accountability and responsibility

This failure is the proximate cause of a loss to the US government


Supply Discipline

• Conduct complete joint physical inventory before assuming command

• Check for and order needed publications• Set up procedures for safeguarding government

property• Set up procedures for controlling durable items• Set up procedures for controlling expendable items


Supply Discipline

• Cover the methods for turning in excess property in the unit supply SOP

• Conduct property accountability classes quarterly• Make sure property records are kept up to date• Spot-check PLL for inventory accuracy and item

demand history• Periodically spot-check items on property records

to ensure on-hand balances are correct


Property Control

• Control access to storage areas• Count all items when you inventory• Emphasize control of hand tools, OCIE, and

components• Mark equipment• Ensure proper training for supply personnel


What It All Comes Down To

“You can accomplish many things during a command tour but still fail as a commander if you do not maintain proper accountability of your equipment.”

FM 10-27-4