6th menet plenary meeting in tallinn,...

Final Report 230217-CP-1-2006-1-AT-COMENIUS-C3

Protokoll. 6. Plenumsmeeting – Tallinn - EE Seite 1 von 15

6th meNet Plenary Meeting in Tallinn, Estonia

Sunday, 28th of June, 2009

19.00 First meeting in the Restaurant “Balthasar”

19.30 Dinner

Some partners are arriving during the dinner due to bad flight connections and delays.

Informal talks between the partners, clarifications for the upcoming meeting.



Monday, 29th of June, 2009

9.00 – 9.15

Official Welcome in the Academy

- Ene Kangron, our host, introduces the Prorektor of Studies and Sciences, Prof. Markus Bartlas

- Welcome speech of the Prorector

- FN: Thank you for the invitation to the Academy, Thank you already now Ene for your very good and supportive way of organising this meeting here in Tallinn. Present to Prof. Bartlas.

09.15-09.45

Plenary (led by Isolde Malmberg, coordinator)

Internal Hello

Welcome to Tallinn, our last meNet meeting

Clarification who is here and who is missing:

This time again the AEC is with us personally: Ester at the meNet meeting, Martin Prchal at

the EAS-Conference. Brigitte Lion is absent due to illness. Greetings from Paul and Günther.

Introduction of the Timetable

This meeting has three main issues:

1. Celebration of our achievements, a lot of products etc. (this is the last meeting and

the first one we will not be in a terrible hurrying workload and a good deal of pressure)

2. Meeting friends and colleagues that one wants to talk about future cooperation and

networking, to share expertise and experience on music education

3. Closing of some of the Network’s aims, small clarification of last things. – As with

regard to the workplan and the timeline we are really very good in time!

Remarks to the content of our meeting:

You can see in the timetable that there are a lot of free spaces for your own individual

plannings in order to meet friends in meNet, to plan future activities, like publishing together

or plan on future projects, meet etc…., e.g. Monday afternoon, Tuesday evening is free,

Tuesday afternoon partly, all the lunches and dinners that have a lot more space than at other

meetings. You can make appointments with partners if you want and relax between the

sessions or use the time for preparations for EAS-Conference.

As you can see we will have three mornings where we will mostly meet as the plenary, some

group meetings lie in the mornings of Tuesday and Wednesday. And we have the afternoons

for informal talks and sightseeing.



Some organisational things

- Tuesday bring things that fit to the wheather, good shoes

- Everything ok with the hotel?

- Main room locked or open during the breaks?

- Small rooms for little groups, please tell Ene, at the moment we only need them for Tu

and Wed morning. But we have reserved them for the whole meeting’s time, so in case you

want to work in them, please tell Ene.

- Coffee Breaks where?

- Internet device in the building

- Noone is taking minutes, I will do it myself this time. As a help we will record some

parts of the meeting

9.45 – 11.00

Plenary (led by Isolde Malmberg – coordinator)

“Effects and reactions on meNet in the Countries” – National presentations

In the Hague at the last meeting we have been starting with our Year 3, the year of

dissemination. Even if there will be some more dissemination activities until the project’s end,

there has been a lot going on, ME, MTT, LO had in their workplan “Contacts to Policy

makers in their countries.

Prepare yourself in the National Teams (some of you alone: AV for NL, KD for GR, JRo for

ES, EK for EE, HM for BE) to tell the others about the most impressing (positive but also

other) reactions and effects on meNet dissemination activities that you can make out in your

countries and institutions.

- Using of products

- Main interests

- Answers you got

- ideas from “critical friends”

- who was interested

- what did you find helpful when disseminating, tipps the colleagues for further

dissemination activities.

� Please prepare between 3-5 cards that you will be pinning on during your presentation on

a map at your country

� Mark the country abbreviation on each card.

Time for presenting: about 8-12 minutes in 2 languages

Cards can be in one language

Preparation Time: 20 - 30 Minutes



Presentations 1-5:

AW has been recording the presentations, here are the about-transcriptions in EN and DE.

SI – Branka Rotar-Pance:

I will talk about

1. What was done

2. How were the effects and reaction in Si on meNet products. How did people react on

presentations and publications, a.so.

NL – Adri de Vugt

GR – Konstantina Dogani

SE – Sture Brändström

AT – Johannes Rubenz, Franz Niermann, Isolde Malmberg

11.00-11.30 Coffee Break

11.30 – 12.45

Presentations 6-11

SK – Irena Mednanska

UK – Sarah Hennessy

BE – Herbert Meyer

EE – Ene Kangron

DE – Christine Stöger

ES – José A. Rodriguez Quilez y Garcia

12.45 – 13.00

My individual learning in meNet Topic: Lifelong learning of the project partners

Introduction from Christine Stöger (design of the session: Brigitte Lion)

Distribution of the Handout in EN and DE:



Evaluating my personal/professional learning: How the meNet project contributed to it Impulses for the Tandem Talks Think of situations, that occupied you for a longer period, that provoked certain inner motions or caused your reflection. Often it is mostly those situations that are provoking learning and developing that are connected with emotions like being worried, anxious or angry – at the certain moment we do not have an idea how to handle it. We have to find a solution and to go through it especially when being responsible (being chair, being responsible for a product or presentation…) How we can recognise that we learned something:

• we handle a situation in a different way than before (a person who trends to work

too much delegates work, a person who is shy takes over more responsibility, …)

• we have a changed view/ perspective (one understands cultural or institutional

differences in a clearer way, …)

• we have improved an ability (like speaking a foreign language more fluently, being

more eloquent in public presentations, …)

Please think of one or two of these situations, talk about them with your partner and analyse

the learning within.

-------------------------------------------------------------------------------------------------------------- Auswertung des persönlichen / beruflichen Lernens im Rahmen des EU Projekts Ausgangsimpuls Welche Situationen innerhalb des EU Projekts haben bei mir eine innere Bewegung hervorgerufen? Haben mich länger beschäftigt? Haben Emotionen geweckt und mich zum Nachdenken angeregt?

Oft sind besonders die Situationen für unser Lernen lehrreich und bringen uns weiter, die mit Emotionen wie Unbehagen, Ärger, Unsicherheit verbunden sind – in denen wir zunächst keine Umgangsform zur Verfügung haben, aber wir entwickeln sie, weil wir weiterkommen wollen oder der Situation nicht entkommen. Wenn wir z.B. eine besondere Verantwortung hatten, als Chair, um ein Produkt zu erstellen, etc. Wir haben etwas dazugelernt, wenn wir

• etwas verändert handhaben (jemand, der gern zu viel Verantwortung übernimmt,

lernt besser delegieren; jemand, der schüchtern und vorsichtig ist, übernimmt mutig

eine größere Verantwortung)

• etwas verändert betrachten, eine neue Perspektive gewinnen (man versteht

kulturelle oder institutionelle Zusammenhänge klarer)



• eine Fähigkeit verbessert haben (wie z.B. eine Sprache fließender sprechen, einen

öffentlichen Auftritt souveräner gestalten, ...)

Bitte überlege dir ein bis zwei solcher Situationen, erzähle sie deinem Gesprächspartner und

analysiere deinen Lerngewinn.

13.00 – 14.30

Lunch in the Mensa of the Academy

Talks between host (Ene Kangron and Coordinators about the Congress proceeding in which

the meNet people will publish some of their findings)

14.30 – 15.30

group sessions

Tandem talks on indivual learning (individual small groups)

15.45

Leaving from the Academy

16.00

meeting point at the Town Hall Square / Rathausplatsen

Guided tour in Tallinn

19.00

Dinner at Restaurant “Karl Friedrichs”



Tuesday, 30th of June, 2009

9.00 – 10.00

Steering Committee Meeting (MG) + parallel ME-Group working on the Conclusions (EL, RJ)

Steering Committee (led by Marina Gall, Chair of Steering Committee)

present: MG, IMa, FN, BS, AV

Minutes of Steering Committee Meeting 30

th June 2009 Tallinn

1 Finances

IMa explained the budget figures. Partners will be asked to complete their final time sheets

shortly, after decisions have been made about working hours (after Tallinn). All partners will

receive what they expect, some will received more. There will be varied approaches to the

time sheets. IMa will stress the need for early details of Tallinn costs from partners so that

she is clear of how much is left in the budget.

2 EAS to support the continuation of meNet work. The EAS has already discussed the

importance of ensuring that work begun by meNet will be continued after the end of the

project. Partners to be informed later in the week.

3 Monitoring

It as agreed that we have now moved into a phase not of monitoring but of ‘final collection’

since we have fulfilled our planned outcomes. SC members will make a check with each

group on Wednesday at 9am when groups get together to work. The only main issue is for

AV. Have the ME group completed the conclusion and have they produced, or are they on

the way to producing a publication. Those to be placed on the DVD (to be decided) must be

ready by 1st September, those to be included in the final report must be ready by 30

th

November and others can be added after this date. SC members should inform IMa what will

be ready

We are not yet clear about the requirements for the Conference Booklet ie what date is this

required and what exactly is meant by a publication?

All publications must be checked. MG and SH will check all in EN; MG suggested a team

who might check DE (IMa, FN, AV, Johannes and Christine; the latter 2 are to be asked).

4 Evaluations

The final evaluation is about to be sent out from IMa.

There will also be a special questionnaire for the SC around 3rd

September. A response is

required by 12th

September. The evaluator’s report will be checked by the SC. This will be

sent to MG who will pass it to the SC who will send thoughts back via MG and not straight to

the evaluators.



ME-Group meeting

Minutes

� Decisions on

- the texts for the Website

- Refinement of the Conclusions: graphs, details reg. country-information

- common ppt for dissemination for all the partners / texts that can be used in

publications

� Information on these decisions go to IMa.

10.00 – 11.00

Plenary (led by MG, IMa and FN = Steering Committee Chair and Coordinators)

Infos of the SteeringCommittee

Keep up-to-date the dissemination activities

- Contacts Policy Makers – submit the meNet results to them: Is in the workplan for ME

+ MTT.

If NOT DONE yet, please do it within the projet’s end and give the info to your

Steering Committee monitor.

- Publications

Infos Coordinators:

EAS-Conference

One whole meNet day, one room, there will be posters that provide the general info on the

project, you can keep yours shorter and refer to the posters on the wall.

There is a remote control in the room.

There is a meNet-table in the hall for the whole time of the Conference, please share times to

sit there and inform guest on our work and provide flyers, folders and further information.

Schedule is passed around, partners write in their names.

EAS-Conference proceedings book

Info Franz + Ene

On Wednesday one hour for each group to clarify the issues reg. EAS-publications etc.

Website/ DVD

Information on the next steps:



- integration of the ME Conclusions

- integration of the timeline

- integration of some publications, sentences that says: “Please find more publications on the Website”, those who want to integrate their publication to the DVD, please send it until 1st. of September.

- pdfs now, corrections still possible during summer. � send them to Paul and CC to me. End of last corrections 1st of september.

- LO will put the whole area of the LO-pages into one general “Handbook”, this will lie in the area Introduction, Which other groups feel that this is meaningful? Please see the content then as a group, I will address the chairs.

- in the meanwhile booklet ready, there are still two groups that need to have the booklet pages, I will do this individually with them beginning of September.

- then DVD, ready middle of September.

FINANCES:

�� Please send over Travel Costs very soon!

�� Time Sheets.

Please send them over until end of September.

External Evaluators:

Last evaluation form directly AFTER Tallinn, please fulfill until 17th

of July.

Like the FIRST evaluation form: Please fill it in ALL of you! It is a most important evaluation

for the final report.

I got it on the USB, and has been sent to you yetserday via e-mail.

Timeplan until end of project, further dates

1. 30.9. end of project (last subcontracts done, end of paying PKs to partners)

2. Cooordinating institution is going on working:

3. 30.11. final finances report

4. before Christmas final report reg. content of meNet

5. Spring 2010 hopefully positive answer from BE � last payment of PKs to you

-----------------------------------

6. next EAS-Congresses (FN)

2010, Bolu - TR

2011, Gdansk - PL

2012, The Hague - NL



2013, Belgium

2014, France

7. ISME 2010 in Beijing (1.8. – 6.8.), do you already know who is going to be there �

MG, SH, FN and IMa will go

LO-Handbook – hard copies

IMP has paid the printing of it. It has not arrived by regular mail, you will get some hard

copies after the meeting via reg. mail.

11.00 – 11.30

Coffee Break

11.30 – 13.00

GROUP foto

List of signatures was passed on

meNet Afterlife and Sustainability

Plenary discussion

Issues + three big posters (FN + IMa)

Desiderate / Desideratum Which important questions have been left open? What would be desireable to work on after

meNet?



Konkrete Vorhaben / Concrete plans and projects



Ideen, Gedanken und Wünsche / Ideas, Thoughts and Wishes

Weitere Ideen, informelle, noch nicht fertig konkretisierte Vorhaben



13.00 Lunch - Mensa

14.30 Departure to the Open Air Museum

http://www.evm.ee/id/180/

17.00

Dinner in the Village Inn (Kolu)

18.30

Going back to the Hotel

Free evening


Protokoll. 5. Plenumsmeeting – Den Haag - NL Seite 14 von 15

Ablaufplan in German

Sonntag, 28.06. Montag, 29.06. Dienstag, 30.06. Mittwoch, 01.07.

9.00 – 9.15

Offizielle Begrüßung in der Akadmie

9.00 – 10.00 Steuerungsgruppe ME Gruppe: Fertigstellung Treffen (MG) der ME-Conclusion (EL,RJ)

9.00 – 10.00 Gruppentreffen zu Publikationen und Präsentationen (Chairs)

10.00 – 10.30 Kaffeepause 9.15 - 11.00

Interne Begrüßung, Überblick Dissemination: Reaktionen, Auswirkungen � Nationale Präsentationen (1)

10.00 – 11.00

Infosession EAS-Kongress, Kongressbuch, Finanzen, Evaluation, Zeitplan bis Ende 2009 (Steuerungsgruppe + Koordinatoren)

11.00 – 11.30 Kaffeepause 11.00 – 11.30 Kaffeepause

11.30 – 12.30

� Nationale Präsentationen (2) 12.30 – 13.00

Individuelles Lernen in meNet (CSt)

11.30 – 13.00

meNet Weiterleben + Nachhaltigkeit (FN, IMa)

10.30 – 11.30

Erinnerungen + Eindrücke aus den 3 meNet Jahren

11.45 Gang zum SAS Radisson

13.00 – 16.00

Mittagessen (Mensa)

12.00 – 13.30

meNet Schlussfeier (Radisson Lounge)

selbst vereinbart + freie Ortswahl Tandem Gespräche zu Individuelles Lernen (ca. 1 Stunde)

Ankunft

19.00 Aperitif im Restaurant Balthasar + 19.30 Abendessen

16.00 – 18.00 Geführter Rundgang durch die Altstadt von Tallinn (in EN und DE)

18.30 Aperitiv 19.00 Abendessen im Restaurant Karl Friedrichs in der Altstadt

13.00 – 14.30

Mittagessen (Mensa) 14.30 Abfahrt zum

Estnischen Freilichtmuseum (Historische Architektur,

Geschichte, Kunsthandwerk, Strandspaziergang...)

15.00 Geführter Rundgang Freie Zeit 17.00 Abendessen in einem Dorfgasthaus im Freilichtmuseum 18.30 Rückfahrt zum Hotel

Freier Abend

Anmeldung zum EAS-Kongress

18.00

Eröffnungsfeierlichkeiten zum EAS-Kongress


Protokoll. 5. Plenumsmeeting – Den Haag - NL Seite 15 von 15

Schedule in English

Sunday, 28.06. Monday, 29.06. Tuesday, 30.06. Wednesday, 01.07.

9.00 – 9.15

Official welcome in the Academy

9.00 – 10.00 Steering Committee ME group: Last check meeting (MG) of ME-Conclusion (EL,RJ)

9.00 – 10.00 Group-Sessions on publications + presentations (Chairs)

10.00 – 10.30 Coffee Break 9.15 - 11.00

Internal welcome, overview meNet Dissemination: Effects and reactions � National presentations (1)

10.00 – 11.00

Infosession EAS-Conference, Conference book, Finances, Evaluation, Timeline until end of 2009 (Steering Committee + Coordinators)

11.00 – 11.30 Coffee break 11.00 – 11.30 Coffee break

11.30 – 12.40 � National presentations (2) 12.40 – 13.00 My individual learning (CSt)

11.30 – 13.00

meNet afterlife + sustainability

10.30 – 11.30

Memories + Impressions in 3 years meNet 11.45 Walk to SAS Radisson

13.00 – 16.00

Lunch (Mensa)

12.00 – about 13.30

meNet Final

celebration (Radisson

Lounge) organised individually – free choice of place Tandem talks on My individual learning (about 1 hour)

Arrival

19.00 Aperitif in Restaurant Balthasar 19.30 Dinner there

16.00 – 18.00: Walking tour in Tallinn with a local guide EN + German translation

18.30 Aperitif 19.00 Dinner in Karl Friedrichs Restaurant in the old town

13.00 – 14.30

Lunch (Mensa)

14.30 Departure to the Estonian Open Air Museum

(Village life, historic architecture, artcraft,

walk on the beach...) 15.00 Guided tour

Free Space 17.00

Dinner at Village Inn inside the Open Air Museum 18.30 Return to Hotel

Free evening

Registration for EAS-Conference

(whole day)

18.00

Opening Ceremonies of the EAS-Conference

6th menet plenary meeting in tallinn,...

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