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502 Job Description

Job Title:Superintendent/Elementary Principal Department:School District of Plum City

Job Location: Elementary School Facility School District

Reports To:Board of Education School District of Plum City

Supervises:Administrative Staff, Teachers, Support Staff

Status:Exempt

Job #:502

GENERAL PURPOSE OF JOB:

Act as the Chief Executive Officer of the Board of Education for the School District of Plum City. Provide educational leadership, and promote public relations through the implementation of the policies of the Board. Perform all duties and responsibilities required as the Superintendent.

ESSENTIAL DUTIES and RESPONSIBILITIES of the SUPERINTENDENT:

Responsible for the management and control of the schools and for the enforcement of the rules and regulations adopted by the Board and shall be vested with the authority to carry out such rules for the betterment of the school district.

Prepare an agenda for each meeting scheduled with the Board with appropriate documentation and recommendations.

Attend all meetings and participate in all deliberations of the Board when such deliberations do not involve his/her employment. The Superintendent does not have the right to cast a vote.

Administer the schools in conformity with the adopted policies of the Board, within the rules and regulations of the Department of Public Instruction, and in accordance with state statute.

Act on behalf of the Board in situations which arise where the Board has provided no guide for administrative action, with his/her subject to review by the Board action taken at the next Board meeting. This includes authority for hiring of personnel; or the suspending of personnel in cases of neglect of duty or immorality, These actions are to be reported to the Board by the end of the school day in which any action has occurred.

Develop administrative regulations and guidelines for implementing Board Policy.

Provide a continuous appraisal of all policies originating with the Board. Twenty five percent of all Board policies are required to be reviewed with the Board annually.

Enlist the assistance of staff members whose titles and duties are established and described in Board Policy for help with duties when needed.

Submit to the Board for its regular September and January meetings a report of enrollment in each grade in each school in the District. Estimated enrollments for the ensuing year are required at the regular February meeting.

As needed, issue final lay-off notices to staff before the May 15 deadline.

Plan and submit a tentative budget for the July Board meeting and a detailed budget after the equalization aid is set on October 15. Budget updates will be given as needed.

Work with administration to develop a financial projection for the Board by the April board meeting. Administer the budget after being approved by the Board.

Serve as the purchasing agent for the Board.

Supervise the purchasing of school supplies and equipment. Any purchases over $1,000 not included in the approved budget, require approval from the Board.

Responsible for the financial management of the District including the general system of accounting. Oversee all district insurance committees, district insurance contracts and promote initiatives to reduce costs to the district for insurance related costs.

Make recommendations for appointments, demotions, or dismissal in accordance with Board policy. This includes freezing of increment and/or non-renewal prior to January 15th and March 15th respectively.

Work with the Board in the formulation and revisions of salary schedules within the resources of the community.

Supervise the work of those responsible for the administrative, supervisory, and teaching activities of individual schools and educational departments and appraise the effectiveness of teaching of the instructional staff, with a view to continually improve its effectiveness.

Responsible to serve as the Districts Curriculum Coordinator and coordinate the necessary curriculum work with the help of the Districts Principal and staff.

Select and recommend for adoption all textbooks, and supplementary instructional material. In such selection he/she shall have the cooperation of the principal, special committees of teachers, and other supporters.

Recommend to the Board policies relating to the scope and content of the curriculum and recommend to the Board new courses of study or improvements in the organization of curriculum as needs arise. Report to the Board by January 15th upcoming curriculum needs and recommendations.

Keep all employees informed of all changes in Board policy, which might affect them.

Serve as the educational advisor to the Board and keep the Board informed of educational progress of the District.

Develop with staff, a school program consistent with the purpose and objective established by the Board. Develop a public relations program to keep the public informed of the educational program and activities of the school. He/she shall approve all releases to the press, radio, or television when releases are prepared by staff members. Responsible for emergency related press releases.

Interpret the philosophy, aims, and objectives of the program of the school to the community.

Study the needs of the District and make recommendations to the Board for approval or implementation. Committees formed by the Superintendent for researching facilities, remodels and drafting improvement plans, need to be pre-approved by the Board.

Provide oversight of all official records of the school district, pupil records, and of property and inventory records. Assist the clerk and treasurer in keeping their records.

Set all rules for curricular and extra-curricular participation with cooperation of staff and subject to Board approval.

Formally meet with each administrative staff member at least once a year and record the staff members performance in writing. Report to the Board a summary of staff member's performance.

Serve as the Districts Summer School Coordinator. The Superintendent may enlist the assistance of others with staffing, registration, and coordinating activities.

Responsible for the employment and to assign substitute teachers, secretaries, cooks, teachers aides, and custodians as needs arise.

All other duties assigned by the Board.

EDUCATION and EXPERIENCE

Masters Degree from an approved institution, with a major in educational administration. 3-5 years experience preferred. Be fully certified by the Department of Public Instruction.

ADDITIONAL DESIRABLE QUALIFICATIONS

Minimum of 3 years administrative qualification by training or experience on both the secondary and elementary level.

Strong Character consistent with the position. Strong Community Values

Strong Public Relations Skills Motivational Skills

Good Listening Skills

Excellent Communication and Leadership Skills Basic Accounting / Financial Skills

Computer Literate (Word, Excel, Email, Internet ) Analytical and Innovative Thinking Skills Accountability

REQUIRED LICENSES, CERTIFICATES OR KNOWLEDGE

Superintendent Certifications on file with the Department of Public Instruction

PHYSICAL DEMANDS

Intense educational environment with various degrees of stress.

WORK ENVIRONMENT

Office/School Facility Community and District. Occasional travel required

EMPLOYERS RIGHTS

This job description does not list all the duties of the job. Additional duties may be assigned at any time. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise the job description at any time.

Approved by

(Board President Signature)

First Reading: October 2015

Updated: November 2015Date:

504 Job Description

Job Title:4K-12 School Principal

Department:School District of Plum City

Job Location: District

Reports To:Superintendent of Schools Supervises:Teachers, Support Staff

Status:Exempt

Job #:504


Act as the Principal for grades 4K through 12th grades for the School District of Plum City. Provide educational leadership, and promote public relations through the implementation of the policies of the Board. Perform all duties and responsibilities required as the Principal.

ESSENTIAL DUTIES and RESPONSIBILITIES of the 4K-12 School Principal:

Responsible for the management and control of the Elementary/Middle/High School and for the enforcement of the rules and regulations adopted by the Board and shall be vested with the authority to carry out such rules for the betterment of the school district.

Administer the schools in conformity with the adopted policies of the Board, within the rules and regulations of the Department of Public Instruction, and in accordance with state statute.

Work with the Superintendent to develop administrative regulations and guidelines for implementing Board Policy.

Enlist the assistance of staff members whose titles and duties are established and described in Board Policy for help with duties when needed.

To plan and submit a tentative budget for the July Board meeting and a detailed budget after the equalization aid is set on October 15.

Assist the Superintendent and Financial Manager in developing a financial projection by the April board meeting.

Administer the budget after being approved by the Board.

Serve as the Elementary/Middle/High School purchasing agent for the Board.

Make recommendations to the Superintendent for appointments, demotions, or dismissal in accordance with Board policy. This includes freezing of increment and/or non-renewal prior to January 15th and March 15th, respectively.

Supervise the work of those responsible for the administrative, supervisory, and teaching activities of the Elementary/Middle/High School and educational departments and appraise the effectiveness of teaching of the instructional staff, with a view to continually increase improve its effectiveness.

Keep all employees informed in the Elementary/Middle/High School of all changes in Board policy, which might affect them.

Serve as the educational advisor to the Superintendent and keep the Superintendent informed of educational progress of the Elementary/Middle/High School.

Develop with staff, a school program consistent with the purpose and objective established by the Board. Interpret the philosophy, aims, and objectives of the program of the school to the community.

Study the needs of the District and make recommendations to the Superintendent for the implementations of these initiatives.

Formally meet with each staff member in the Elementary/Middle/High School at least once a year and record the staff members performance in writing.

Act as the Administer of the Elementary/Middle/High School and enforce Board Policy.

Maintain accurate and current student attendance records.

As truancy officer, investigate cases of excessive pupil absences and/or tardiness, and notify parents.

Responsible for all measures for the improvement of teacher in-service as prescribed by the Board and state statute.

Direct and work with Elementary Secretary to assign substitutes as needs arise including: teachers, secretaries, cooks, teacher aides, and custodians..

Work with the Superintendent to select and recommend for adoption all textbooks, and supplementary instructional material. In such selection he/she shall have the cooperation of special committees of teachers, and other supporters.

Work with the Superintendent to recommend to the Board policies relating to the scope and content of the curriculum and recommend to the Board new courses of study or improvements in the organization of curriculum as needs arise. Report to the Board by January 15th upcoming curriculum needs and recommendations.

Have the power to suspend from the privileges of school any pupil guilty of gross misconduct or continual insubordination to school authority. The right to expel is a power retained by the Board. Responsible for the proper classification and promotion of pupils.

Approve applications of outside agencies for the use of school property. Insure that such use is properly supervised and collect rentals in accordance with Board Policy.

Maintain files for cases of discipline including written referrals from teachers. Maintain accurate records of all students accidents and reports.

Work with the Athletic Director to ensure supervision and control of all student extra-curricular activities in the Elementary/Middle/High School.

Responsible for the timely creation of the Elementary/ Middle/High School master schedule

Work cooperatively with the guidance counselor for scheduling of each individual student grades 4K through 12.

Responsible for scheduling professional staff grade 4K through 12.

Schedule and carry out monthly fire drills, tornado drills and other safety drills in the Middle/High School building as required by the state or insurance carrier.

Act as a liaison between the staff and the Superintendent. Maintain the accurate records of the student activity account. Responsible for the management and scheduling of concessions.

Work cooperatively with the guidance counselor for the preparation of the senior awards banqueResponsible for coordinating the fundraising activities, scheduling, and chaperones for the senior class trip.

Responsible for the scheduling and supervision of noon duty at the Elementary/Middle/High School.

Serve on committees as assigned by the Superintendent.

Serve as the transportation director and implement the job description for transportation as approved by the Board. Complete the annual DPI transportation report. (PI-1457)

Complete the annual Course Offerings Report. (PI-134)

Complete the Vocational Educational Enrollment Report. (VEERS) Serve as the Districts Advanced Placement Coordinator.

Serve as the Districts Equity Coordinator and file all necessary local, state and federal reports in a timely manner.

Responsible for coordinating the Districts Food Service Program..


Masters Degree from an approved institution, with a major in educational administration, be fully certified by the Department of Public Instruction.


Minimum of 3 years administrative qualification by training or experience on both the secondary and elementary level.

Strong Character consistent with the position.

Strong Community Values

Strong Public Relations Skills

Motivational Skills


Excellent Communication and Leadership Skills

Basic Accounting / Financial Skills

Computer Literate (Word, Excel, Email, Internet

Analytical and Innovative Thinking Skills

Accountability


Certifications on file with the department of Public Instruction

PHYSICAL DEMANDS


WORK ENVIRONMENT


EMPLOYERS RIGHTS


First Reading: October 2015

Updated: November 2015

508 - Job Description Teacher

A. Duties and Responsibilities. The teacher shall:

1. Maintain current licensure in his/her area of assignment as prescribed by the Department of Public Instruction.

2. Deliver Board approved curriculum to students in his/her area of assignment.

3. Maintain student discipline in his/her classroom, as well as any other area of student contact while on the job. Make appropriate referrals when necessary.

4. Keep current in both knowledge and methodology in assigned field.

5. Regularly communicate with parents of students in his/her charge.

6. Make appropriate, necessary educational referrals.

7. Cooperate with his/her peers, administrators, and support personnel in the delivery of an appropriate education to students in his/her charge.

8. Maintain student records, textbook records, classroom inventories, and complete required reports, including report cards, in a timely manner.

9. Maintain professional confidentiality.

10. Maintain an organized, neat, and attractive classroom.

11. Be cognizant of and follow all work rules and regulations as established by Board Policy, Administrative Rules, the Department of Public Instruction, and the Master Agreement.

12. Annually prepare a budget, order those items budgeted and approved, and maintain an up-to- date inventory of all school-owned materials and equipment in his/her care.

13. Attend all meetings and conferences as required by Board Policy and Administrative Rules, subject to terms of the Master Agreement.

14. Regularly file lesson plans.

15. Other duties as specified by the Master Agreement or assigned by supervisor.

B. Salary and Benefits. Salary and benefits for teaching staff shall be determined through the collective bargaining process and documented in the Master Agreement.

C. Line of Authority. A teachers immediate supervisor shall be the principal of the building to which the teacher is assigned the majority of his/her work time.

D. Attendance at Conferences, Conventions, Out-of-District Meetings, etc.

1. The Board may approve:

a. Attendance at national conventions once every four years. Applicant must have been employed as a professional staff member by the District for at least four years before the request will be considered.

b. Attendance at state conventions. No more than two (2) certified staff members may attend a state convention at any one time.

2. The Superintendent may approve:

a. Attendance at area workshops, conventions, conferences, and meetings.

b. Visitations to other schools.

c. The Superintendent will apprise the Board of staff attending such meetings.

3. The Board realizes the occasional need of band and choral directors to travel to Eau Claire or Minneapolis/St. Paul to review current music literature. It therefore authorizes the payment of mileage only for up to three round trips per year for this purpose.

4. Requests for any and all of the events listed in this section must originate with a written request to the Superintendent.

revised 12/94

510 - Job Description K - 12 Guidance Counselor

A. Duties and Responsibilities. The K-12 Guidance Counselor shall:

1. Planning and Organization

a. Determines desired student outcomes based on program goals.

b. Establishes priority outcomes for each developmental level.

c. Articulates the guidance program throughout the students enrollment.

d. Involves teachers, administrators, pupil services staff, parents and community members as members of the guidance team.

2. Guidance and Counseling climate

a. Creates an atmosphere in which confidence, understanding, and respect result in a helping relationship.

b. Indicates conditions under which confidentiality is provided with respect to privileged communication.

c. Provides a well-organized, attractive environment conducive to effective guidance and counseling.

3. Guidance and Counseling Techniques

a. Uses a variety of methods to disseminate guidance information.

4. Services to Students

a. Assists students in coping with personal and social concerns.

b. Assists students in making educational and career plans.

5. Services to the Parent/Guardian Assists the parent/guardian in:

a. Forming realistic perceptions of the students aptitudes, abilities, interests, and attitudes as related to social/personal development and educational/career planning.

b. Acquiring information about school and other resources that will contribute to the continuing development of the student.

c. Understanding child/adolescent growth and development.

d. Improving family communication skills.

e. Using strategies for encouraging student learning.

f. Channeling skills and abilities into school setting as a resource.

g. Interpreting student academic appraisals.

6. Services to the School Staff

a. Provide consultative service in support of efforts to meet student development needs.

b. Serves as a resource person to teachers in developing and presenting guidance units for curricular areas.

c. Provides current guidance information and materials to teachers conducting classroom guidance activities.

d. Contributes to curricular development.

e. Facilitates smooth student transition from one level to the next (K-postsecondary).

f. Shares responsibility for student placement.

g. Coordinates student assessment and interprets appropriate data.

h. Participates in ongoing studies related to student needs.

i. Conducts follow-up studies of students.

j. Communicates with staff to coordinate district wide guidance program.

7. Liaison Relationships

a. Establishes and maintains ongoing liaison relationships with various individuals and agencies that play a significant role in student development.

b. Coordinates the use of community-based programs and services that enhance the guidance and counseling program.

c. Establishes and maintains ongoing liaison relationships with personnel in other educational institutions.

d. Implements a planned public relations program that includes communication with external publics as well as internal publics.

8. Professional Qualities

a. Reflects ability to work with people in a positive, flexible manner.

b. Exhibits a positive self-concept.

c. Can be depended upon to carry out responsibilities.

d. Is regular in attendance.

e. Is punctual in areas of responsibility.

f. Exhibits ability to coordinate and manage individuals and materials.

9. Professional Practices and Awareness

a. Responds to needs of all students including those with exceptional needs.

b. Uses time effectively for guidance and counseling and resists efforts aimed at unreasonable use of time for non-guidance activities.

c. Takes advantage of opportunities for professional growth.

d. Meets regularly with other professionals to share concerns and practices.

e. Keeps informed on current theories, practices, developments, and trends in guidance and counseling and education.

10. In addition to the duties inherent in the above-listed tasks, the Plum City K-12 Guidance Counselor shall be responsible for the following job-specific tasks.

a. Record Keeping

1. All meetings, counseling sessions, or other formal student contact shall be documented.

2. It shall be the counselors responsibility to keep all student portfolios current. Portfolios are to be reviewed and updated each spring.

b. Scholarships

1. The counselor shall keep a current list of all local and regional scholarships available to students.

2. National scholarship material will be made available upon request of students or parents.

3. The counselor will provide scholarship information to high school students in a timely manner.

c. Community Awards and Activities. The counselor will cooperate with local organizations (ie: American Legion, American Legion Auxiliary, Lions Club, etc.) in selecting candidates for their various activities, awards, and programs.

d. AODA Coordinator

1. The counselor shall be the District AODA Coordinator.

2. In this role, the counselor will be responsible for the timely applications, planning, delivery, and evaluation of the program. This includes filing all applicable reports with supporting agencies, including the Department of Public Instruction.

e. Testing Program.

1. The counselor shall be the District Testing Coordinator.

2. Standardized aptitude and achievement tests, interest inventories, ASVAB, and college entrance exams will be noticed, administered, and interpreted to students and/or parents in a timely manner.

f. Student Scheduling. The counselor will assist the MS/HS Principal with building the master schedule and will be responsible for scheduling individual students.

g. Career Fairs. The counselor shall organize an annual career activity or event.

h. Special Standing Committees. The counselor shall be a member of the following committees.

1. Student Assistance Committee (SAP).

2. District At-Risk Committee.

3. M-Teams as assigned by the psychologist or special ed director.

i. Honor Roll. The counselor shall direct preparation of a quarterly honor roll for both middle school and high school and distribute it to the appropriate individuals and agencies, including the official school newspaper (s).

j. Quest Program. The counselor shall coordinate the Quest Program.

k. Honor Society Advisor.

1. The counselor shall serve as advisor to the National Honor Society.

2. The counselor shall prepare both selection and induction materials, as well as calling meetings and directing such meetings of the Faculty Honor Society Council.

3. The counselor shall assist the MS/HS Principal in organizing and directing the annual induction and banquet.

B. Salary and Benefits. Salary and benefits for teaching staff shall be determined through the collective bargaining process and documented in the Master Agreement.

C. Line of Authority.

1. The counselors immediate supervisor shall be the MS/HS Principal.

2. When working in the elementary building, the counselor shall be under the supervision of the Elementary Principal.

3. When working in the middle school or high school building, the counselor shall be under the supervision of the MS/HS Principal.

D. Work Schedule. Times and locations of the counselors office hours will be determined by the principals, in consultation with the counselor and Superintendent. Unless a crisis dictates differently, the counselor is expected to adhere to the set schedule.

E. Attendance at Conferences, Conventions, Out-of-District Meetings, etc.

1. The Board may approve:

a. Attendance at national conventions once every four years. Applicant must have been employed as a professional staff member by the District for at least four years before the request will be considered.

b. Attendance at state conventions. No more than two (2) certified staff members may attend a state convention at any one time.

2. The Superintendent may approve:

a. Attendance at area workshops, conventions, conferences and meetings.

b. Visitations to other schools

c. The Superintendent will apprise the Board of staff attending such meetings.

3. Requests for any and all of the events listed in this section must originate with a written request to the Superintendent.

revised 12/94

512 - Job Description

K-12 Library/Media Director

A. Duties and Responsibilities. The L/M Director shall:

1. Maintain current licensure as a library/media director as prescribed by the Department of Public Instruction.

2. Manage the library/media program.

3. Provide leadership in all aspects of the school media program.

4. Participate as a member of the various district curriculum committees.

5. Prepare, coordinate, and deliver a K-12 library/media program based on the established district goals and objectives for such program.

6. Teach or oversee the teaching of library skills to students K-12.

7. Teach students responsibility in the care of materials and equipment.

8. Establish policies and procedures for evaluation, selection, circulation, and utilization of materials and resources.

9. Prepare and administer the library/media budget.

10. Annually purge libraries of dated materials.

11. Maintain contacts with sales representatives in the library/media field.

12. Supervise the preparation of new materials.

13. Organize and identify equipment for efficient access and retrieval.

14. Keep all equipment and materials in working order.

15. Annually inventory all equipment, books, and materials,

16. Provide a warm, friendly learning atmosphere.

17. Establish a professional reference section.

a. Regularly distribute pertinent materials to the professional staff.

b. Encourage staff to use available resources, including interlibrary loan and local and regional libraries.

c. Serve as resource consultant for staff.

18. Supervise the library aide.

19. Organize the local Spelling Bee.

20. Conduct book fairs periodically.

21. Other duties as directed by immediate supervisor.

B. Salary and Benefits. Salary and benefits for the Library/Media Director shall be determined through the collective bargaining process. To this end, the Library/Media Director shall be treated as any other member of the teaching staff.

C. Line of Authority. The K-12 Library/Media Directors immediate supervisor shall be the MS/HS Principal.

revised 12/94

514 -Job Description Athletic Director

A. Qualifications. The Athletic Director must be familiar with the organization and operation of a middle school/high school interscholastic athletic program. He/she must be organized, able to operate without direct supervision, possess public relation and personal skills, and preferably be a certified teacher currently employed by the District in a professional capacity.

B. Work Schedule. The Athletic Directors work schedule shall be determined on an annual basis by the Superintendent, MS/HS Principal, and the AD.

C. Compensation. The Athletic Director shall be provided at least one class hour release time per day as compensation for his/her AD duties. In addition, an hourly rate shall be paid for work extending beyond the regular work day. If no release time is provided, a mutually agreed upon salary shall be paid for the position.

D. Duties. The Athletic Director is responsible for the direction, supervision, and administration of the interscholastic athletic program at the middle school and high school level. The Athletic Director shall:

1. Schedule all middle and high school non-conference games and place all games on the school calendar. All completed schedules must be approved by the Superintendent.

2. Contract all game officials.

3. Prepare an annual athletic department budget.

4. Oversee preparations of facilities for all home contests. This may include, but is not limited to, pulling bleachers, cleaning floors, and installing clocks and scoreboards.

5. Assist in supervising home athletic contests. If unavailable be responsible for finding a reputable replacement.

6. Arrange for all ticket takers and scorekeepers for home games as needed.

7. Schedule scrimmages after consulting with affected coaches.

8. Supervise the processing of all athletic physicals and make sure no student participates without a physical form on file.

9. Work with head coaches to submit athletic rosters for various teams to opposing schools.

10. Submit eligibility forms for all teams to the WIAA.

11. Supervise storage and inventory of all equipment and supervise the care, repair, and maintenance of all athletic equipment. Direct inventory of each sport is the responsibility of the head coach.

12. Distribute, collect, and file all athletic code forms and make sure no student participates unless a signed form is on file.

13. Schedule and attend seasonal athletic awards banquets and the annual code meeting.

14. Order all letters, pins, awards, and letter jackets as necessary.

15. Work with the administration and coaches in notifying ineligible athletes.

16. Make sure officials are shown to dressing rooms and paid before each game.

17. Requisition, in advance, necessary officials pay checks.

18. Supervise coaches conduct, and occasionally visit practices.

19. Act as tournament manager for all WIAA and locally sponsored varsity tournaments.

20. Recommend athletic facility improvements.

21. Maintain a system of files for athletic department that includes officials, inventories, budgets, schedules, etc.

22. Serve as member and advisor to the Athletic Committee.

23. Console losing coaches!

24. Other duties as assigned by the Superintendent.

E. Line of Authority. The Athletic Directors immediate supervisor is the Superintendent of Schools.

F. Conferences. The Athletic Director shall attend the following conferences and meetings as a

representative of the school District:

1. WIAA Regional Meeting

2. WIAA Annual Meeting.

3. WI Athletic Directors Association Annual Meeting.

4. Dunn/St. Croix Athletic Directors Meetings, as called by the Conference Executive Secretary.

5. Lakeland Conference Athletic Directors Meetings that pertain to issues regarding football.

Revised October, 2004

516 Job Description

Job Title:Financial Manager Department:School District of Plum City Job Location: High School Facility Reports To:Superintendent of Schools

Status:Exempt

Job #:516


Act as the Financial Manager for the School District of Plum City. Provide financial leadership, and promote public relations through the implementation of the policies of the Board. Perform all duties and responsibilities required as the Financial Manager.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Keep all District files accurate and accessible.

Prepare monthly, quarterly, or annual accounting and payroll reports as required by the Superintendent.

- Multiple Worksite Report (BLS-3020)

-Wisconsin DILHR Report (UCT-101)

-Quarterly Federal Tax Return (941) Prepare vouchers for all invoices.

Prepare monthly voucher list for approval by Board. Issue receipts for all monies received in District Office. Prepare deposits for all District funds.

Prepare payroll and maintain all payroll records. Prepare and mail checks for bills.

Prepare invoices for payment of monies due to the District. Coordinate Districts banking accounts and transfers.

Work with the superintendent to prepare and present financial reports the for District Annual Meeting.

Be responsible for all W-2, W-3, and WT-7 forms and their timely filing. Coordinate all retirement, insurance and TSA, HRA, and FSA accounts. Present financial reports as needed at Board Meetings.

Plan and submit a tentative budget for the July Board meeting and a detailed budget after the equalization aid is set on October 15. Budget updates will be given as needed.

Work with administration to develop a financial projection for the April board meeting. Work with superintendent to coordinate open enrollment

Issue approved contracts to employees Serve as employers first report of injury

Complete the following DPI required reports

Annual Report (PI-1505)

Budget Report (PI 1504)

Aid Certification (PI 1505 AC)

School Census CSF

Tax Levy Report(PC-401)

Tax Levy Certification (PI-1508)

Staffing Report (PI 1202)

Special Education (PI 1505-SE)

Coordinate and keep records of grants for the District Any other duties assigned by the superintendent


The Financial Manager must have a degree in financial management or the equivalence of 4 years of experience in a related field. The Financial Manager must possess computer skills needed for bookkeeping, payroll, and accounting to operate a business office.


Strong Character consistent with the position. Strong Community Values

Strong Public Relations Skills Motivational Skills


Excellent Communication and Leadership Skills Advanced Accounting / Financial Skills Computer Literate (Word, Excel, Email, Internet ) Analytical and Innovative Thinking Skills Accountability

Follow the Code of Ethics regarding confidentiality


PHYSICAL DEMANDS


WORK ENVIRONMENT


WORK SCHEDULE

The Financial Manager shall work twelve (12) months per year

During the school year working hours shall be from7:45 am to 4:15 pm Monday-Friday with a 30 minute unpaid lunch period and two 15 minute breaks during each half of the day.

Summer hours shall be from 8:00 am to 3:30 pm Monday-Friday with a 30 minute unpaid lunch break.

EMPLOYERS RIGHTS


518 - Position Outline Middle School / High School Secretary

A. Qualifications.The Middle School / High School Secretary must be a high school graduate, possess advanced typing skills, be computer literate, exhibit those organizational and personality skills requisite to operating a high school office, and must like kids.

B. Work Schedule.

1. The MS/HS Secretary shall work twelve (12) months per year.

a. During the school term, regularly scheduled teacher contract days shall be worked (student attendance days plus in-service days).

b. Beginning the day following the last day of the school term, and ending the day preceding the beginning of the school term, a regular M-F week shall be worked.

2. During the school year working hours shall be from 7:45 am to 4:15 pm, M-F. The MS/HS Secretary is entitled to a 30 minute unpaid lunch period and a 15 minute break each half of the day.

3. During summer months, working hours shall be from 9:00 am - 3:30 pm, M-F, with a 30 minute unpaid lunch break.

C. Salary. The MS/HS Secretary shall be paid at an hourly rate determined annually by the Board.

D. Benefits. The MS/HS Secretary shall be eligible for those benefits outlined in the benefits section of Board Policy.

E. Duties. The Middle School/High School Secretary shall:

1. Maintain office supply inventory in MS/HS office.

2. Prepare correspondence as dictated by the MS/HS Principal and/or Superintendent.

3. Keep all office files in accurate and accessible condition.

4. Answer all telephone calls coming into building and direct them to appropriate individuals.

5. Serve as official greeter to all guests, parents, and sales people coming into office.

6. Assist students with daily and hourly problems.

7. Prepare and duplicate all material as requested by MS/HS Principal or Superintendent.

8. Oversee operation and condition of all office machines, including copy machines, in the building.

9. Issue work permits and keep necessary records as required by DILHR.

10. Account all lunch money.

11. Audit all money collected from lunch program.

12. Maintain daily lunch counts.

13. Prepare such reports as required by the Principal and/or Superintendent.

14. Account and prepare Activity Account Report monthly.

15. Prepare Activity Account checks.

16. Prepare deposits for Activity Account.

17. Deposit all monies received in MS/HS office. Money must be deposited at least twice a week.

18. No more than $400.00 is to be left in the office at any time.

19. Assist the MS/HS Principal with preparation of the monthly Newsletter.

20. Type and assist in distribution of the monthly Newsletter.

21. Sort and distribute mail daily.

22. Dispense and keep records on student prescription drugs.

23. Maintain a petty cash fund, with running audit.

24. Other duties, as assigned by the MS/HS Principal or Superintendent.

F. Line of Authority. The Middle School/High School Principal shall be the MS/HS Secretarys immediate supervisor.

revised 12/94

520 - Position Outline Elementary Secretary

A. Qualifications. The Elementary Secretary must be a high school graduate or hold a GED, be fluent in keyboarding, be computer literate, and possess those personality traits and skills necessary to the operation of an elementary office. The Elementary Secretary must like kids!

1. High School graduate or hold GED

2. Secretarial and office background

3. Computer experience

4. Organization, consistency, reliable, accurate and able to keep confidences

5. Must be willing to undergo and complete training as necessary

6. Must love kids!

B. Work Schedule.

1. The Elementary Secretary shall work eleven (11) twelve (12) months per year.

2. During the school year working hours shall be from 7:30 am to 4:00 pm, M-F. The Elementary Secretary is entitled to a 30 minute unpaid lunch period and a 15 minute break each half of the day.

3. During summer months, working hours shall be from 7:30 am - 1:30 pm, M-F, with a half hour working lunch.

C. Salary. The Elementary Secretary shall be paid at an hourly rate determined annually by the Board.

D. Benefits. The Elementary Secretary shall be eligible for those benefits outlined in the benefits section of Board Policy.

E. Duties. The Elementary Secretary shall:

1. Maintain office supply inventory in the elementary office.

2. Keep all office files accurate and accessible.

3.Prepare correspondence as dictated by Special Ed Director, Director of Elementary Education, Elementary Principal, MS/HS Principal Athletic Director, HS Principal, Transportation Director and/or Superintendent.

4. Act as official greeter for visitors, parents, and sales people visiting the elementary school.

5. Answer all telephone calls coming into building and direct them to appropriate individuals.

6. Prepare and duplicate all material as requested by the Director of Elementary Education, Elementary Principal, MS/HS Principal, Athletic Director, Transportation Director or Superintendent.

7. Assist students with daily and hourly problems.

8. Sort and distribute elementary mail.

9. Oversee operation of all office machinery, including copy machine, in elementary building.

10. Prepare all district purchase orders and keep an accurate record of same.

11. Maintain daily lunch counts, including monthly summary sheets.

12. Receive all incoming supplies and equipment, making proper notation on office copy of purchase order that merchandise is received, noting damage, missing orders, etc. Notify Bookkeeper when order is complete.

13. Prepare such monthly, quarterly, and annual reports as directed by the Director of Elementary Education, Elementary Principal MS/HS Principal, Transportation Director and/or Superintendent.

14. Deposit all monies received at least twice a week. At no time is there to be over $400 left in office.

15. Dispense and keep records on student prescription drugs.

16. Prepare correspondence as dictated by the Director of Elementary Education, Elementary Principal, MS/HS Principal, Athletic Director, Transportation Director and Superintendent.

17. Assist the Transportation Director with the regular transportation program (type bus routes, etc.)

18. Serve as District Census Taker.

19. Assist in preparation of monthly Prepare District newsletter.

20. Process and assist in distribution of the monthly newsletter, including up to date addresses on a data base.

21. Procure substitute teachers as directed by the school administration.

22. Keep accurate student district wide data bases, elementary class lists, and bus route data base.

23. Work with staff to schedule student screenings.

24. Work with teachers on scheduling parent/teacher conferences.

25.Prepare the monthly/yearly district calendar of events using RSchool.

26.Other tasks as assigned by school administration.

F. Line of Authority.

1. The Director of Elementary Education Elementary Principal, Middle/High School Principal and the Superintendent shall be the Elementary Secretarys immediate supervisor.


March, 2010

522 - Position Outline

Supervisor of Maintenance and Custodial Services

A. Qualifications.

1. Shall be at least a high school graduate or graduate equivalent and possess the ability to read, write, give and follow directions

2. Shall be able to physically perform the duties required of the position.

3. Be of good moral character and have no record of convicted felonies.

4. Shall like children and be able to work with and among them.

5. Must be willing to obtain proper licensing for Asbestos Coordinator and Certified Water System Operator.

6. Must possess a valid drivers license and provide proof of insurance.

B. Work Schedule.

1. The supervisor of Maintenance and Custodial Services shall work a 40 hour week and be employed 12 months of the year.

2. The work week will be set by the administration and may be adjusted to meet the custodial needs of the district. Normal working hours will be 11:00 a.m. to 7:30 p.m. with a 30 minute unpaid lunch break, as well as a fifteen minute break.

3. If custodial help is needed on the weekend for an athletic contest or any other event, the normal working hours will be adjusted to accommodate a 40 hour week.

4. During summer months working hours shall be from 7:00 am through 3:30 pm.

5. Any overtime must have prior approval by the building administrator.

C. Salary and Benefits

1. A salary determined by the board will be paid on the 5th and 20th of each month in equal increments.

2. Benefits for this position are outlined in the Benefits Section of Board Policy.

D. Duties. The Supervisor of Maintenance and Custodial Services shall:

1. Be responsible for supervision of all personnel in the maintenance and custodial departments.

2. Maintain all inventories of custodial and maintenance supplies and equipment, and order and receive such supplies as needed. District procedures for budgeting and ordering will be followed.

3. Serve as the District Designated Asbestos Coordinator, as well as coordinate all other environmental issues.

4. Be responsible for the care, cleaning, operation, and maintenance of the physical plants, heating plants, and all equipment in all of the district buildings.

5. Provide primary custodial services to the elementary building.

6. Coordinate all snow removal activities.

7. Other duties as assigned by immediate supervisor.

Duties during the school day:

E. 1.Cleaning and organizing all classrooms including trash removal, restrooms, hallways, and stairways.

2. Lunchroom duties including trash removal, cleaning tables and milk cooler, mopping, and picking up lunch supplies at St. Johns and returning them to the high school.

3. Dust mopping gym and locker rooms

4. Cleaning and organizing all office areas including vacuuming and trash removal.

5. Turn off lights and secure all exits.

F. Line of Authority. The Supervisor of Custodial and Maintenance Services shall be directly responsible to building administrator and the Superintendent. In his/her capacity as primary custodian to the elementary building, he/she shall work closely with the elementary principal.

Revised September, 2004


Bus Mechanic / Grounds Keeper

A. Qualifications.

1. Shall be a high school graduate and have the ability to read, write, and follow directions.


3. Shall be of good moral character and have no record of convicted felonies.

4. Shall possess a mechanics knowledge of both gasoline and diesel powered equipment, and the maintenance thereof.

5. Must hold a valid school bus drivers license.

6. Must possess a mechanics knowledge of and be able to operate lawn and garden tools, equipment, and machinery.

7. Must have the ability to operate acetylene and arc welding tools.

8. Provide his/her own tools.

B. Work Schedule.

1. The Bus Mechanic/Grounds Keeper shall be employed 12 months of the year.

2. During the school year working hours shall be from 6:00 am through 4:00 pm.

3. During the summer, working hours shall be from 7:00 am through 3:30 pm.

4. A one hour unpaid lunch break and a 15 minute break each half of the day will be allowed.

C. Salary. Salary shall be paid at an hourly rate and shall be determined annually by the Board.

D. Overtime. Except as listed in this policy, overtime shall be worked and paid only with the permission of the Superintendent.

E. Benefits. Benefits for this position shall be as outlined in the Benefits Section of Board Policy.

F. Duties. The Bus Mechanic/Grounds Keeper shall:

1. Be responsible for the upkeep and maintenance of all District-owned buses, vans, autos, and lawn care equipment.

a. Included in bus maintenance is all mechanical, brake, tire, and service work. Major engine, transmission, cooling, electrical, and body work will be sent to appropriate commercial establishments. No work may be sent out without authorization of the Superintendent.

b. Included in lawn care equipment is the upkeep of all mowers, trimmers, snow blowers, tractors, and hand tools.

2. Prepare all buses for inspection by the state patrol, and work with the Patrol in keeping the fleet up to state standards.

3. Fuel all units as necessary.

4. Drive a regular am and pm bus route, and drive the noon special education route to/from Durand.

5. Be responsible for the care of all lawns, shrubs, trees, and other landscape items, including the mowing, pruning, and fertilization of same.

6. Unlock the middle school/high school building and turn on hall lights each day.

7. Maintain the bus shop and tools in the shop in a clean, organized fashion.

8. Maintain all inventories of necessary supplies and equipment to operate the fleet, and order and receive such supplies and equipment when necessary. District procedure for budgeting and ordering will be followed.

9. Other duties as assigned by immediate supervisor.

G. Line of Authority. The Bus Mechanic/Groundskeeper is responsible directly to the Superintendent. He/she must work closely with the Supervisor of Custodial and Maintenance Services. If a question of authority arises between the Bus Mechanic/Groundskeeper and Supervisor of Maintenance and Custodial Services, the authority of the Supervisor of Maintenance and Custodial Services shall prevail.

revised 12/94

526 - Position Outline Bus Driver

A. Qualifications. Bus drivers, both regular and substitute, must be properly licensed by the State of Wisconsin, must pass required physical and drug tests, must be physically fit, of good moral character, and have no record of convicted felonies.

B. Responsibilities. The primary responsibility of a bus driver is to transport students safely to and from school or to and from school sponsored activities. In carrying out this responsibility he/she is considered to have the same authority on the bus as a teacher does in the classroom. Discipline on the bus is the responsibility of the driver. In case of hazardous driving conditions, the driver shall decide if he/she shall terminate the trip, if he/she is unable to consult with the Transportation Director.

1. The Driver shall:

a. Fasten seat belt at all times when transporting pupils.

b. Travel at a speed insuring the safety of students. At no time shall the driver travel faster than the posted speed limit.

c. Travel no closer than 50 feet to the bus directly in front when leaving the school grounds, not closer than 500 feet when traveling on the highway.

d. Bring the bus to a complete stop before loading or unloading students.

e. Make only designated stops along the route and on the right hand side of the road in places having unobstructed view in either direction.

f. Report all accidents, major and minor, to the Transportation Director immediately.

g. Discharge passengers only at the residence of the passenger unless written parental permission is on file for a different drop-off point, or unless the parent meets the bus and requests the student accompany the parent.

h. Make daily routine checks of his/her bus and report any deficiencies to the bus maintenance person. Bus repair and maintenance will be handled by the bus maintenance person. However, each driver should keep his/her bus clean inside and regularly check the following:

1) Cleanliness of windows and mirrors.

2) Inflation of tires.

3) Operation of signal lights

4) Oil pressure and alternator.

5) Operation of heaters.

6) Fuel level.

i. Bring bus to full stop at all railroad crossings or when entering arterial highways.

j. Stop the bus if necessary to discipline student (s).

k. Observe the time schedule for different points of route and be on time.

l. Give proper signals before slowing down, stopping, or turning. Do not allow children to cross until the road is clear.

m. Keep person neat and clean.

n. Be responsible for discipline from the time he/she reports for duty until bus is back in bus lot.

o. In case of an accident or breakdown, remain with the bus and send two responsible students to the nearest telephone to call the school for help.

p. Not leave the bus with motor running, drive backward on the school grounds, fill the gasoline tank while children are in the bus, allow students to get off the bus enroute to school.

q. Allow students who are not regularly assigned to the bus to ride only with permission of a principal.

r. Follow all laws of the State of Wisconsin as they pertain to operating a school bus.

s. Never use corporal punishment or profane language.

t. Assign seats and require fulfillment of the assignment as the driver deems necessary.

u. Keep an up-to-date list of assigned riders.

v. Not smoke tobacco products while on duty.

C. Use of controlled substances and alcohol. The use of illegal controlled substances and/or alcohol when on duty, or within 8 hours of coming on duty is prohibited. Use of controlled substances and/or alcohol within this time frame - as determined by a properly conducted drug or alcohol test - is grounds for immediate and permanent dismissal. Refusal to submit to required drug and alcohol tests shall be grounds for immediate and permanent dismissal.

D. Substitute Drivers. The Transportation Director will provide a list of substitute drivers. It is the responsibility of the regular driver to procure his/her own substitute driver from this list. It is also the responsibility of the driver to complete proper paperwork when a substitute driver is used.

E. Salary and Benefits. Salary shall be determined on an annual basis by the Board. Benefits shall be as outlined in the Benefits section of Board Policy.

F. Work Schedule. Drivers shall work those days school is in session.

G. Physical, Drug Tests. The Board will pay a maximum of $175 per driver for a physical and required drug and alcohol tests. This payment will be made directly to the physician upon presentation of a bill to the Superintendent.

H. Line of Authority. Bus drivers are directly responsible to the Transportation Director, who, unless otherwise noted, is the Superintendent.

revised 12/94 revised 12/95

528 - Position Outline Teacher Aide

A. Qualifications.

1. Shall be at least a high school graduate, and have the ability to read, write, speak fluently and with proper grammar, and follow directions.

2. Shall be of good moral character, and have no record of convicted felonies.

3. Shall like children, and have the ability to work with children.

4. Must be computer literate.

5. Must qualify for proper DPI certification where and when necessary.

6. Must be able to maintain professional confidences.

B. Work Schedule.

1. Teacher aides shall be employed for 180 days per year. Teacher aides shall work only those days students are present unless otherwise directed by the Superintendent.

2. Regular working hours shall be from 7:45 am through 3:45 pm with a 30 minute unpaid lunch break, and a 15 minute break each half of the day.

C. Salary. Salary shall be paid at an hourly rate and shall be determined annually by the Board.

D. Overtime. Except as listed in this policy, overtime shall be worked and paid only with the permission of the Superintendent.

E. Benefits. Benefits for this position shall be as outlined in the Benefits Section of Board Policy.

F. Duties.

1. Library/Media Center Aide.

a. Assist LMC Director in the operation of both MS/HS LMC and Elementary LMC.

b. Supervise the MS/HS LMC one half of the day and the Elementary LMC the other half of the day as directed by the LMC Director.

c. Serve as Facilitator of the WestWing Studio.

d. Other duties as assigned by immediate supervisor.

2. Copy Room Aide.

a. Operate all duplicating machinery in copy room.

b. Maintain all duplicating machinery in copy room. Call appropriate repairperson when necessary.

c. Duplicate materials as presented by staff and administration.

d. Assist MS/HS Principal in maintaining paper inventories.

e. Assist MS/HS Principal and Guidance Counselor with scheduling, report cards, and honor roll.

f. Other duties as assigned by immediate supervisor.

3. Special Education Aide.

a. Assist the teacher of the multi-categorical program with delivery of the program to students.

b. Other duties as assigned by immediate supervisor.

4. Elementary Aide.

a. Assist teachers, secretary, and elementary principal with delivery of elementary program, as directed by elementary principal.

b. Assist kindergarten teacher on Fridays and any other day both groups of kindergarten students are in attendance.

c. Other duties as assigned by immediate supervisor.

G. Line of Authority. Teacher aides are under the supervision of the principal of the building in which the aide is assigned the majority of the time.

revised 12/94


Day Custodian Middle/High School

A. Qualifications.

1. Shall be a high school graduate (or) graduate equivalent and possess the ability to read, write, and follow directions.



4. Shall like children and be able to work among them.

5. Must hold a valid drivers license and show proof of insurance.

B. Work Schedule.

1. The day custodian shall work a 40 hr. week and be employed 12 months of the year.

2. The work day will be set by the administration and may be adjusted to meet the custodial needs of the district. Normal working hours will be 5:30 a.m. to 2:00

p.m. with a 30 minute unpaid lunch break at 11:15 a.m., as well as a fifteen minute break each half of the day.

3. If custodial help is needed on the weekend for an athletic contest or any other event, the normal working hours will be adjusted to accommodate a 40 hour week.


5. During the summer months, working hours will be 7:00 a.m. to 3:30 p.m.

C. Salary and Benefits.

1. A salary determined by the board will be paid on the 5th and 20th of each month in equal increments.


D. Duties.

Prior to students arriving at school:

1. Unlock doors and turn on lights to the building.

2. Raise the flag prior to 7:45 each morning.

3. Clean all restrooms in the middle/high school areas. Cleaning to include sweeping and mopping floors, emptying wastebaskets and inserting new liners, cleaning and disinfecting stools, urinals, sinks, mirrors, and dispose of all feminine hygiene products from container and disinfect receptacles.

4. Dust mop gym floor.

5. Clean and vacuum middle school rooms.

6. If necessary, shovel or sweep all sidewalks before school and during school hours.

After students report to 1st period class:

1. Clean windows at main and middle school entrances.

2. Clean and disinfect all drinking fountains.

3. Clean office windows; disinfect door handles, phones, and office counter.

4. Vacuum mats at main and middle school entrances, gym doors, back door, and shop door. Sweep all middle/high school hallways.

5. Pick up mail at the post office by 9:15 a.m.

6. Transport hot lunch and mail to St. Johns and Elementary School at 10:30 a.m.

After lunch has been served:

1. Pick up hot lunch equipment and outgoing mail from both schools at 12:30 p.m.

2. Remove garbage from the commons and kitchen and insert new liners.

3. Fold lunch tables, sweep commons, sweep and mop kitchen. Spot mop commons if necessary.

4. Deliver outgoing mail to the post office at 1:15 p.m.

5. Sweep all hallways and dust mop the gym floor.

6. Check bathrooms and clean if necessary.

7. Disinfect student contact points: Drinking fountains, door handles, phones, etc.

Other daily duties:

1. Sweep basement steps and hallways to locker rooms.

2. Wash and dry towels for P.E. and athletics.

3. Routine maintenance and clean up areas when necessary.

4. Unload commodities, and other supplies as needed.

Weekly and monthly duties:

1. Maintain boilers, air conditioners, and air handlers.

2. Change filters in gym heating units.

3. Do general painting and maintenance work as needed.

4. Other duties as assigned by supervisor.

E. Line of Authority.

1. The day custodians immediate supervisor is the building administrator.


531 - Job Description Food Service Assistant

Job SummaryTo provide students with attractive and nutritious meals in an atmosphere of efficiency, cleanliness and friendliness

Essential Functions and Responsibilities include the following:

1. Prepare food according to planned menu and tested uniform recipes. He/She shall determine if the finished product is of highest quality both in flavor and appearance before it is served.

2. Prepare the correct amount of food so portion guides may be followed adequately with the proper service utensils.

3. Follow daily work schedules as directed by the Food Service Director.

4. Assist in cleaning refrigerators, freezers and all storage areas as scheduled and assigned by the Food Service Director.

5. Assist the Food Service Director in maintaining an accurate food production record on a daily basis.

6. Assist the Food Service Director in recording monthly inventory.

7. Assist in storage of supplies when deliveries are made.

8. Perform duties of Food Service Director in his/her absence.

9. Attend in-service training sessions as scheduled by Food Service Director.

10. Report any equipment breakdowns or needed repairs to the Food Service Director.

11. Report any faulty or inferior quality food which is received to the Food Service Director.

12. Communicate with students and staff regarding the school lunch program.

13. Assist in assembling and labeling of bulk menu items for the elementary school.

14. Assist in receiving used pans/lids and leftovers from elementary school, and store leftovers properly as assigned by the Food Service Director.

15. Perform other Duties as assigned by Food Service Director.

16. Utilize the computerized student lunch technology.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

General:

1. High School Diploma

2. Demonstrate aptitude for successful performance in the area of food service.

3. Knowledge of basic principles of quantity food production and cookery

4. Completion of physical examination as required by Board of Education policy, state and federal law.

5. Such additions or alternatives to the above qualifications as the Board may find appropriate and acceptable

Language Skills:

Ability to read and interpret documents such as safety rules, operation and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills:

Ability to read recipes, measure proper amounts of ingredients, complete simple computations, determine serving sizes and estimate sufficient meal quantities to meet the individual meal requirements.

Reasoning Skills:

Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Physical Demands:

The Physical Demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency Scale: 0 = Not at all

1 = Up to 1/3 - Occasionally 2 = to - Frequently

3 = 2/3 or more Constantly

Vision Abilities: Close vision Distant vision Color vision Peripheral vision Depth perception

Ability to adjust focus

Adopted: January, 2007


Night Custodian Middle/High School

A. Qualifications.

1. Shall be a high school graduate (or) graduate equivalent and possess the ability to read, write, and follow directions.




5. Must hold a valid drivers license and show proof of insurance.

B. Work Schedule.

1. The night custodian shall work a 40 hour week and be employed 12 months of the year.

2. The work day will be set by the administration and may be adjusted to meet

the custodial needs of the district. Normal working hours will be 3:00 p.m. to 11:30 p.m. with a 30 minute unpaid lunch break, as well as a fifteen minute break each half of the day.

3. If custodial help is needed for an athletic contest or any other event on the weekend, the working hours will be adjusted to accommodate a 40 hour week.


5During the summer months, working hours will be 7:00 a.m. and 3:30 p.m.

C. Salary and Benefits.

1. A salary determined by the board will be paid on the 5th and 20th of each month.


D. Duties

Prior to 3:15 each day:

1. Dust mop gym floor and ensure gym is set-up for athletic practices.

2. Lower flag, fold and return to high school office.

After 3:15

1. Empty waste containers in all high school classrooms, bathrooms, principals office, and district office.

2. Check on laundry needs for the evening and ensure towels will be available for P.E. the next morning.

3. Recycle cardboard if needed.

4. Clean shop and classrooms in the vocational area. Cleaning to include sweeping floors, dusting and mopping if necessary, emptying wastebaskets, and other general cleaning when necessary.

After teachers leave the building:

1. Dust mop and/or vacuum all high school classrooms, media center, teachers lounge, principals office, district office, guidance office, and conference room.

2. Clean student desks and tables and wash wall boards as needed.

3. Clean restrooms in teachers lounge and executive restroom nightly. Cleaning to include sweeping and mopping floors, emptying waste baskets and inserting clean liners, cleaning and disinfecting toilets and sinks.

4. Dust mop the top of lockers and look for cob webs and clean when needed.

After athletic practices and students have left the building:

1. Sweep and wet mop the locker room floors and disinfect nightly, empty waste receptacles, and clean and disinfect toilets in bathrooms.

2. Sweep all hallways in the high school and commons area.

3. Vacuum mats in front of office and gym doors.

Before ending the night shift:

1. Secure middle school and high school building by checking all doors and windows to ensure they are locked.

2. Turn off all lights in the middle/high school. The entrance light by the office and all security lights should be left on.

Weekly duties and general maintenance:

1. Replace light bulbs and ballasts when necessary.

2. Clean and scrub science lab tables and sinks.

3. Replace filters in heating units and air handling systems.

4. General painting fixing as necessary.

5. Scrub and buff the commons area, hallways, kitchen, and gym ramp on each Wednesday night after 6:00 p.m.

6. Other duties as assigned by supervisor.

Athletic event nights:

1. Assist the athletic director in setting up for the athletic contests.

2. Sweep, wet mop and disinfect locker rooms.

3. Set-up bleachers, scorer table, game clock, and ticket takers table.

4. Sweep gym floor and spot clean with wet mop if needed.

5. Clean up spills and other messes in the commons and gymnasium as needed.

6. Oversee clean-up after the contest. Students should be available for assistance.

7. Wash and dry towels as necessary.

E. Line of Authority. The night Custodians immediate supervisor is the Building Administrator.

Note: It is not the night custodians responsibility to supervise students. However, on occasion the night custodian may be the only adult in the building when students are present. When this happens, the custodian should ask the students to leave because there is no coach, teacher, or advisor present. If the students do not leave, please call the high school principal or superintendent. If neither is available, contact the police department and have them removed from the building.


Custodial & Kitchen Support Staff

A. Qualifications.

534 Position Outline

1. Shall be at least a high school graduate or GED and possess the ability to read, write, give and follow directions




B. Work Schedule.

1. The work week will be set by the administration and may be adjusted to meet the custodial needs of the district. Normal working hours will be 7:15 a.m. to 1:30 p.m. with a fifteen minute break at 10:00 a.m. and lunch from 12:00-12:30 p.m.


3. A salary determined by the board will be paid on the 5th and 20th of each month inequal increments.

D. Duties.

Custodial duties during the school day: 7:15-10:15

1. Unlock main entrance and turn on lights (Open windows weather permitting)

2. Check air handler and boiler

3. Vacuum and clean library/computer lab

4. Clean Art wing classrooms

`5.Dust mop gym and shower rooms (Clean stools and sinks in locker rooms)

6. Clean teachers lounge and bathrooms in office wing after 8:00 a.m.

7. Dry mop all hall floors, vacuum rugs, clean windows and doors, check all bathrooms

8. Pick up and recycle products from all classrooms, office areas, and teachers lounge.

9. Clean up after morning breakfast program in lunch commons.

Kitchen Duties: 10:15-12:30

1. Delivery of lunch to St. Johns

2. Preparing, serving, and cleaning up after lunch at the elementary

Middle School Aide: 12:35-1:30

1.Serve as aide to students in middle school

E. Line of Authority. The custodial and kitchen support staff member shall be directly responsible to the Supervisor of Maintenance and Custodial Services and Head Cook. In his/her capacity as morning custodian to the elementary building, he/she shall work closely with the elementary principal.

Adopted October, 2004

535 Position Description Food Service Manager

A. Qualifications: The Food Service Manager must have a high school education or the equivalency thereof, must possess a strong understanding of food nutrition, must be computer literate, must possess managerial abilities and must demonstrate strong organizational skills.

B. Work Schedule: The food service managers work schedule shall be determined on an annual basis by the District Administrator, building Principals and the Food Service Manager.

C. Compensation: The Food Service Manager will be compensated for his/her work effort as described in the individual contract for that position as determined by the Board of Education. Payment for services rendered will take place on dates as prescribe by the Board of Education policy.

D. Duties: The Food Service Managers duties will consist of but are not limited to the following:

1. Report Directly to the District Administrator The Food Service Manager will work closely with the District Administrator to assure district concerns and expectations are being met.

2. Demonstrate the ability to meet all the requirements (i.e. physical, mental, etc.) of said position and all other job responsibilities of kitchen staff under the supervision of the Food Service Manager.

3. Management of staff Given the staff appointed by the Board of Education, the Food Service Manager will organize staffing to produce high quality meals and maintain order, cleanliness and efficiency in the kitchen and food service. Any behaviors contrary to the direct instruction of the Food Service Manager will be brought to the attention of the District Administrator.

4. Evaluation of Staff The Food Service Manager will twice yearly complete an evaluation of all food service personnel. Said evaluations are to be shared with the individual employee, signed, dated and filed in the employees employment file. The Food Service Manager will also be responsible for aiding in future staffing issues including, but not limited to hiring, firing, verbal and written warnings, layoffs, etc.

5. Inventory and Supplies The Food Service Manager will keep an up-to-date inventory of all food supplies and maintain necessary foods and supplies to enable the kitchen to produce appropriate meals.

6. Organization and Order The Food Service Manager will inspect the entire kitchen on a regular basis to assure order and cleanliness.

7. Meal Costs The Food Service Manager will regularly do meal cost analysis to determine the cost of producing and serving all meals.

8. Menu Composition The food service manager will compose the monthly menu and submit a copy to the District Administrator the Wednesday prior to each School Board meeting.

9. Budget and Expenses The Food Service Manager will regularly analyze expenditures and student eating trends in an effort to achieve a balanced budget. It is the responsibility of the Food Service Manager to meet the nutritional needs of the students while maintaining a balanced budget.

10. Information and Communication In addition to reporting directly to the District Administrator, the Food Service Manager will report quarterly to the Board of Education. Such reports should include information about menus, costs, staffing, and any issues of importance to the production of high quality student meals.

11. Computer Literacy The Food Service Manager must be able to utilize efficiently technology skills in the area of student management, supply inventory, supply ordering, meal costs, and other operations as needed or assigned.

12. Departmental Communication The Food Service Manager shall be responsible for communicating needs and information to all members of the food service team.

13. Securing of the Kitchen Area The Food Service Manager will provide a secure area wherein students and staff do not have access when the kitchen staff is not present.

E. Line of Authority The Food Service Director shall report directly to the District Administrator.

Adopted 11/05

536 - Position Outline Elementary Morning Custodian

A. Qualifications.

1. Shall be at least a high school graduate and possess the ability to read, write, give and follow directions




B. Work Schedule.

1. The work week will be set by the administration and may be adjusted to meet the custodial needs of the district. Normal working hours will be 7:15 a.m. to 710:00 a.m. with a fifteen minute break at 10:00 a.m.


1. A salary determined by the board will be paid on the 5th and 20th of each month inequal increments.

D.Duties.

Duties during the school day:

1. Unlock main entrance and turn on lights (Open windows weather permitting)

2. Check air handler and boiler

3. Vacuum and clean library/computer lab

4. Clean Art wing classrooms

`5.Dust mop gym and shower rooms (Clean stools and sinks in locker rooms)

6. Clean teachers lounge and bathrooms in office wing after 8:00 a.m.

7. Dry mop all hall floors, vacuum rugs, clean windows and doors, check all bathrooms

8. Pick up and recycle products from all classrooms, office areas, and teachers lounge.

9. Clean up after morning breakfast program in lunch commons.

G. Line of Authority. The morning custodian shall be directly responsible to the Supervisor of Maintenance and Custodial Services. In his/her capacity as morning custodian to the elementary building, he/she shall work closely with the elementary principal.

revised 9/04

538 - Probationary Period Non-Certified Staff

Non-certified staff shall be subject to a probationary period. The probationary period shall begin with the employees first day on the job, and shall conclude 60 calendar days later.

The Superintendent and the employees immediate supervisor shall provide the employee written evaluation at 30 and 60 days.

If, at the end of the probationary period, the Superintendent determines the employee is doing substantial work, the Superintendent may extend the probationary period for 30 additional days, or may recommend dismissal. If the probationary period is extended, the Superintendent must make a final recommendation on retention or dismissal to the Board at the end of the extended period.

540 - School Census

The Superintendent of Schools shall arrange for a school census to be taken annually to determine the number of persons twenty years of age or less residing in the District as of the 30th day of June.

reviewed 12/94

542 - Security and Care of School Property

It is the duty of each school employee to safeguard and protect the properties of the school district. Care shall be taken to see that windows and doors are properly secured before leaving the building at the close of the day. Children shall be instructed in the proper use of textbooks and supplies, and in respect and regard for public property.

reviewed 12/94

544 - Textbook and Textbook Fine Records

The accession numbers and general condition of all textbooks shall be recorded by teachers as they are issued to students.

Teachers will record, in duplicate, condition of textbooks prior to the end of the school term. Book damage reports will include an estimated assessment of the cost of damage.

Students will be assessed the cost of the damage and will be expected to pay this assessment.

revised 12/94

546 - Loaning of School Property Forbidden

School property may not be loaned for personal or community use without the permission of the Superintendent of Schools.

reviewed 12/94

548 - Suspension and Dismissal

Any employee may be suspended for three days without pay prior to dismissal at the discretion of the Superintendent.

550 - Transfer of Certified Staff

Certified staff are subject to transfer from position to position at the discretion of the Superintendent. The following factors shall be considered in case of such transfer:

1. When transfers are to be made from one building to another, a conference of all employees concerned shall be held with the Superintendent. All reasons for the transfer shall be reviewed. The disposition of the case shall be in writing by the Superintendent and distributed to all parties involved. The Superintendents decision shall be final.

2. When teachers are to transfer for reasons of decreased enrollment, consideration shall be given to the length of service and to the quality of service which these employees have rendered the system.

revised 12/94

552 - Workload of Certified Staff

Workload of certified staff shall be as outlined in the collective bargaining agreement.

revised 12/94

554 - Extra Duty Pay for Certified Staff

When required by the Superintendent, work performed beyond that specified in the individual contract shall be paid at the rate established in the master agreement.

revised 12/94

556 - Leaves of Absence for Certified Staff

Leaves of Absence shall be at the discretion of the Board. Requests for a leave of absence must be made, in writing, through the Superintendent to the Board.

revised 12/94

558 - Substitute Workers

When a staff member is absent (certified or support), a suitable and qualified substitute shall be secured. Substitutes shall be paid at a rate set by the Board.

revised 12/94

560 - Equipment Inventory - Interscholastic Athletics

It shall be the duty of each high school head coach and for the junior high coaches to inventory all equipment for their sport at the beginning of each sport season and again at the end of each sport season. Copies of inventories will be filed with the athletic director, and are due one day before practice begins and two weeks after the respective session ends.

Inventories at the end of the season shall include the condition of the equipment and recommendations for equipment which will be needed before the season begins the following year.

revised 12/94

562 - Personnel Alcohol-Drug Abuse

An employee shall not possess, distribute, sell or use any illegal drug or intoxicant while on school premises, or while involved in, or while attending any school sponsored activity.

Personnel violating the provisions of the paragraph above shall be subject to disciplinary action up to and including termination of employment.

It shall be the policy of the Plum City Schools to take positive action though the Employee Assistance Program, medical referral, and police referral in the handling of incidents in the schools involving the possession, sale, and/or use of any illegal drug or intoxicant.

Intervention in Staff Chemical Dependency Cases

The Plum City School District recognizes that chemical dependency, including alcoholism, is a treatable disease which can be permanently arrested to allow affected staff members to return to productive and healthy lives.

The District is concerned about the effects which harmful chemical involvement has on the employees job performance and personal health. For purposes of this policy, harmful involvement occurs when an employees consumption of mood altering chemicals repeatedly interferes with the employees job performance or personal health.

District employees who are so diagnosed shall receive the same consideration and opportunity for treatment which is extended to employees with other types of illness. Affected employees who are covered by the district health and hospitalization insurance plan are eligible for benefits through that plan. Provisions for District leave policies for medical illness will apply for chemical dependency treatment. In addition, supervisors will implement this policy in such a manner that no employee with chemical dependency will have his/her job security or promotional opportunities affected either by the diagnosis or by the employees own request for treatment. The confidential nature of the medical records of employees with chemical dependency will be preserved in the same manner as for all other medical records.

Every reasonable effort will be made to encourage and assist employees with chemical problems to accept recommended forms of treatment for chemical dependency. Treatment may include, but is not limited to, in-patient and out-patient care. If employees refuse to accept treatment or continually do not respond to treatment, or if unsatisfactory job performance continues, such employees may be considered for termination subject to applicable regulations, policies, or statutes.

Procedures for Intervention in Staff Chemical Dependency Cases

1. When harmful use is indicated there should be a consultation between building principal, appropriate person (s) with expertise in chemical dependency treatment/counseling, and any other concerned persons for data sharing. Personnel to be involved in the consultation should be determined by the building principal.

2. If, as a result of preliminary consultation, direct action is recommended, there will be a consultation or intervention with the employee involved. The principal, employee, and other appropriate personnel will be present. The principal will designate those individuals he/she wishes to have present and the employee may do likewise.

3. When the above group determines action is necessary, the employee is expected to accept the recommendation of the group according to one of the following procedures:

a. In-patient treatment at an approved facility.

b. Out-patient treatment at an approved facility.

c. Successful and active involvement in an AA program.

d. Other involvement in an acceptable rehabilitation program.

4. The following procedures will be used for staff members needing treatment that results in absence from work:

a. Staff member applies for emergency medical leave through the Superintendent.

b. An unsigned letter from the employee goes to the Board for formal approval.

c. Accumulated sick leave pay is then used until exhausted.

5. If an employee does not consent to the recommendations of the group, he/she will be required to submit to a medical examination by a doctor selected by the employee from a panel of three (3) physicians named by the School Board. The cost of such an examination shall be at the expense of the school district. The employee shall submit to such an examination within fifteen (15) days of n

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