5 Imperatives for Your PMOA Real World Perspective

Jerry ManasPlanviewMichele MillsUniversity of Utah Health Care

Presenters

Jerry Manas,Senior Editor, PRISMSPlanviewTwitter: @jerrymanas

• Bestselling author of Napoleon on Project Management and Managing the Gray Areas

• 25 years of experience in management consulting, PMO development, and project management.

• Develops and promotes best practices at Planview

Michele Mills,Director, ITS PgMOUniversity of Utah Health Care

• 25 years of experience in healthcare IT and project management

• Created successful healthcare IT PMO from the ground up

Featured in a recent case study published in the book, A Compendium of PMO Case Studies: Reflecting Project Business Management Concepts by Dennis Bolles and Darrel Hubbard

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Once Upon a Time…Prophets and soothsayers wandered the Earth, among villages and towns, offering comfort and guidance to those who sought them out.

They acted as advisors to kings, and sometimes brought great warnings and cautionary tales along with the wisdom and insights to overcome sure defeat.

These prophets were seen as indispensible, and often were all that stood between great prosperity and utter defeat. And so they were protected by the King most of all.

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Be an Anthropologist

1. FLOODS (of resource demand)

2. Blindness (lack of analytics)

3. RISKY ADVENTURES (watch out for innovation projects)

4. Crevices (bridge the gaps with Portfolio Management)

5. BEASTS (understand the “Agile Monster”)

Your PMO Can Help Overcome…

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7 Biggest Priorities for 2013 – PMO Survey1. Resource Demand and Capacity

Management2. Reporting Business/Value Metrics3. Demonstrate PMO Value4. Prioritization and Portfolio Balancing

(Focus)5. Innovation vs. Risk / Balancing Risk in

the Portfolio6. Business Relations Management7. Agile Portfolio Management

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Floods(of Resource Demand)

Floods Blindness Risky Adventures Crevices Beasts

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The #1 Issue Facing Organizations

How do we make the best use of our limited resources and focus them on work that matters?

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What Most Organizations Do

• Institute a PM Methodology• Define Resource Pools• Create Governance Committees• Establish a PMO• Implement Software

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8 Common “Real World” Issues

1. Unrealistic view of demand and capacity2. Much work slides in “under the radar”3. Data on true resource availability is spotty at best4. Resources are poached for other work5. Communication is lacking between

PMs and RMs6. Problems are hidden until it’s too late7. Senior management isn’t committed8. There is little discipline about prioritizing work

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What You Need Is…

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Demand: The Big Picture

Innovation Projects?

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Access the full webcast at Planview.com/5imperatives

View the Webcast in its Entirety

5 Imperatives for Your PMO – A Real World Perspective

Access the webcast recording with presenters Jerry Manas and Michele Mills, Director, ITS PgMO at the University of Utah Health Care in its entirety at:

Questions or comments?Email us at market@planview.com

Thank you for your time!

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